AMENDMENT 2.pdf

W9128F22Q0028

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

JANITORIAL SERVICES AT MINOT AFB, NORTH DAKOTA.

POC: Tina Keimig, Email tina.l.keimig@usace.army.mil

The purpose of this amendment is to include the square footage in the performance w ork statement in yellow highlights. The quote due date is extended from 21 March 2022 to 22 March 2022 at 2:00 p.m. Central Time.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Mar-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9128F22Q0028

X 9B. DATED (SEE ITEM 11)

08-Mar-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Mar-2022

CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

W9128F 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

REVISED PWS

PERFORMANCE WORK STATEMENT

(PWS) JANITORIAL SERVICE

US ARMY CORPS OF

ENGINEERS (MINOT AFB

RESIDENT OFFICE) 190

SHAWNEE ROAD

MINOT AFB, NORTH DAKOTA 58704

1.0 General Information.

1.1 Background. This is a services contract to provide all labor, supervision, equipment, supplies, facilities, transportation, tools, materials, supervision and other items to include non-personal services necessary to perform janitorial services as defined in the Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope of Work. This is a non-personalservices contract to provide janitorial services at U.S. Army Corps of Engineers, Minot AFB Resident Office (Office = 1,511 square feet and Restrooms = 137 square feet). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services for the Corps of Engineers as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a fixed priced, performance-based service contract where the government defines and measures desired outcomes, while contractor methods are generally not constrained or directed.

1.3 Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option years. Active performance period will be 01 May through 30 April. The Period of Performance reads as follows:

Base Year: 01 A p r i l 2022 through 31 March 2023 Option Year 1: 01 Apr i l 2023 through 31 March 2024 Option Year 2: 01 Apr i l 2024 through 31 March 2025 Option Year 3: 01 Apr i l 2025 through 31 March 2026

1.4 Contractor Personnel

1.4.1 The contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.4.2 Subcontracting. Employees who perform this work sha ll be qualified persons on the contractor’s own payroll.

1.4.1.1 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO and the COR as a potential threat to health, safety, security, general well-being or operational mission of the facility and its population. List of dispatch personnel shall be made available in writing to the Government at the start of the contract.

1.4.1.2 All contractor personnel shall be fully clothed at all times, including enclosed shoes, while performing these services. Clothing shall be clean and neat in appearance.

1.4.1.3 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

1.4.1.4 The contractor shall make sure employees have valid driver license(s) before starting work under this contract and throughout the term of the contract.

1.4.2 Subcontracting. The contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor.

1.5 Quality Control

1.5.1 The contractor sha ll designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to ensure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the Contracting Officer’s Representative (COR) no later than the first day of work. The contractor shall include the name(s), address(s), telephone number(s) and email(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.6 Quality Assurance. The government will periodically evaluate the contractor’s performance under this contract using quality assurance procedures developed by the Government in accordance with Typical procedures might include periodic sampling, checklists, and customer complaints. This should not be considered an exhaustive list. A primary objective of Government Quality Assurance will be to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.6.1 The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.6.2.1 Upon verification of a validated customer complaint or corrective action report, the COR will notify the contractor that they are required to re-perform specific services. Re-performance will take place within one (1) business day of the contractor being notified and the COR will be notified when service has been completed for inspection.

1.6.3 The government may take necessary action, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may

(1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part.

1.6.4 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take necessary action, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.7 Hours of Operation. The contractor is responsible for conducting business, between the hours of 8:00 a.m.

and 3:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Should a scheduled service time fall during these circumstances the contractor will provide services the following business day. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Pre-Work Meeting. Prior to commencing any activities, the contractor shall arrange a Pre-work Meeting with the COR. The Meeting shall discuss the work requirements, scheduling, submittal process, review of the Activity Hazard Analysis (AHA), and Abbreviated Accident Prevention Plan (AAP). At least one (1) week prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR.

1.9. Submittals. Prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval:

Activity Hazard Analysis (AHA)

Abbreviated Accident Prevention Plan (AAP) Insurance: All required insurance certificate(s).

Employee and vehicle ID: A list of all employees that will be working on this contract and their vehicle identification.

Non-US Citizens: List of any non-US citizens who will be performing work on this contract.

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385 -1-1.pdf

b. Occupational Safety and Health Standards (29 CFR 1910).

1.10.1 Activity Hazard Analysis (AHA). The contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The contractor shall only need to submit items in Appendix A that are p ertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385 -1-1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical Security

1.11.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall secure at all times all government facilities, property, and materials. Specific security conditions may change based on threats to national defense and based on the risk of specific fa cilities to these threats. The contractor shall abide by these changing conditions at all times, as applicable.

1.11.2 Key Control. The contractor shall ensure all keys issued by the government are not lost, stolen, duplicated, or used by unauthorized persons.

1.11.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.11.2.2 In the event keys, other than master keys are lost or stolen, the contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or stolen, the government may need to replace all locks and keys for that system. The government will deduct the total cost to replace the locks and keys from the contractor’s monthly invoice.

1.11.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall not facilitate access of secured areas to persons other than contractor personnel or subcontractors engaged in performance of contract work requirements.

1.12 Antiterrorism/Operation Security Requirements

1.12.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.12.1.1 For contractors who do not require Common Access Card (CAC), but require access to a DoD facility or installation. Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014 -05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.12.2 Pre-screen candidates using E-Verify Program. The Contractor must pre‐screen candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements.

The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

1.13 Payment

1.13.1 The government will make payment monthly, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

1.13.2 The contractor must provide the contractor’s name, address, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through February 23), CLIN number and specific quantities of work performed (i.e., 1 Month, 40 days, 100 acres, etc.), and total requested, for an invoice to be considered proper. The contractor shall submit the invoice by the fifth (5 th) of the month for services completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/a re sta ted in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a sta ndard before the government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the m anner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services

3.1 Services. N/A

3.2 Facilities. N/A

3.3 Utilities. (Electrical power, water services, and restroom facilities) required in the performance of the contract are available from Government sources within the contract areas or from other sources approved by the COR. These utilities are available as is.

3.4 Equipment. N/A

3.5 Materials. N/A

4.0 Contractor Furnished Items and Responsibilities

4.1 General. The Contractor shall furnish all supplies, equipment, tools and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS to include but not limited to parts for repair of equipment.

4.3 Equipment. The Contractor shall furnish all equipment to meet the requirements under this PWS. Equipment used by the contractor shall maintain compliance with OSHA, EPA and other DOD Directives.

5.0 Specific Tasks

5.1 Basic Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services at Minot AFB Resident Office as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The work shall be performed at the Government owned facility and the contractor shall perform to the standards in this contract.

5.2 Janitorial Requirements.

The contractor shall provide and necessary labor, material, equipment, and supervision to perform the work as indicated below.

Location to be cleaned: Minot AFB Resident Office, 190 Shawnee Road, Minot AFB, ND. (Office = 1,511 square feet and Restrooms = 137 square feet).

5.2.1

5.2.2 Frequency and Service to be performed:

a. One day a week

(1) ) Vacuum carpeting, dust mop tile, damp mop floors as needed. Includes use of crevice attachment to vacuum corners and edges of carpet.

(2) ) Dust all desk surfaces that are free of work papers; clean, vacuum or dust other office furniture and dust reachable horizontal areas and equipment as needed.

(3) ) Empty and clean all wastebaskets and provide disposable plastic liners

(4) ) Remove and dispose of trash from building and premises

(5) ) Scrub floor and wipe down toilet and sink in two bathrooms. Provide hand soap, toilet paper, and paper towels.

b. Twice Monthly – 2nd and 4th Mondays

(1) ) Dust all surfaces to include windowsills, baseboards, woodwork, radiator/vents, Venetian blinds and light fixtures

(2) ) Spot wash all partitions to remove finger marks and smudges

c. Monthly – 4th Friday

(1) ) Vinyl furniture will be cleaned with appropriate cleaner – not soap and water

(2) ) Polish metals parts of furniture

(3) ) Clean wood furniture with wood cleaner or polish

(4) ) Vacuum upholstered furniture to remove dust or other particles

d. Quarterly – 1st week of December, March, June & September

(1) ) Damp clean fixtures and shields

(2) ) Office partitions will be completely cleaned and dried without leaving streaks

(3) ) Wood paneling will be cleaned with wood cleaner or polish (if applicable)

e. Semi-Annually – 1st week of October & April

(1) ) Wash windows, inside and out, including window ventilators

(2) ) Shampoo all carpets, removing all dirt and non-permanent spots or stains (steam clean if required)

(3) ) Non-wax vinyl floors will be treated with a sealer after being stripped (if applicable)

f. As needed (1 ) Spot clean carpets to prevent permanent stains

5.3 Disposal: The contractor shall transport and dispose of all waste collected during the performance of services off-base.

6.0 Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Performance Standard Performance Threshold

Method of Assessment

PRS #1

Submitting of Insurance Certificate in accordance with contract clauses

The contractor provides certificate a minimum of five working days prior to beginning work on site.

The certificate is submitted on time with the proper insurance coverage per contract

100 Percent Inspection by COR

PRS #2

Schedule

The Contractor provides a work schedule

The Contractor is required to schedule all work. At a minimum the schedule will include days of work, work to be accomplished, location of work, time of arrival for all required work.

Annual& Semi‐Annual requirements will be noted on schedule as

*Tentative per COR approval.

100 Percent

PRS #3

Weekly cleaning in accordance with: PWS 5.2.2(a)

The Contractor shall be required to complete weekly cleanings per noted contract requirements

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within a 30-day period can be the cause for contract termination. Re‐ performance for allmissed cleanings shall be accomplished within 8 hours of notification.

Random Sampling Surveillance by the Government

PRS #4

Twice monthly cleaning in accordance with: PWS 5.2.2(b)

The Contractor shall be required to complete twice monthly cleanings per noted contract requirements

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within a 30-day period can be the cause for contract termination. Re‐ performance for allmissed cleanings shall be accomplished within 8 hours of notification.

Random Sampling Surveillance by the Government

PRS #5

Monthly Cleaning in accordance with: PWS 5.2.2(c)

The Contractor shall be required to complete monthly cleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within a 30-day period can be the cause for contract termination. Re‐ performance for allmissed cleanings shall be accomplished within 8 hours of notification.

Periodic Surveillance by the Government

PRS #6

Quarterly Cleaning in accordance with: PWS 5.2.2(d)

The Contractor shall be required to complete Semi‐ Annualcleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within can be the cause for contract termination. Re‐performance for all missed cleanings shall be accomplished within 8 hours of notification.

PRS #7

Semi‐Annual Cleaning in accordance with: PWS 5.2.2(e).

The Contractor shall be required to complete Annual cleanings per noted contract requirements.

The Contractor is required to clean all locations as noted. The Government COR will inspect as noted. Five or more missed cleaning requirements within can be the cause for contract termination. Re‐performance for all missed cleanings shall be accomplished within 8 hours of notification.

7.0 Attachments

N/A

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Mar-2022 02:00 PM to 22-Mar-2022 02:00 PM.

(End of Summary of Changes)