W9128F21Q0028 - JANITORIAL SERVICES.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F21Q0028 02-Mar-2021

b. TELEPHONE NUMBER

SEE E-MAIL

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 16 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TINA L KEIMIG

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W59XQG03363058

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968818 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE OAHE PRJT OFC MNTN SEC

PATRICK FEIOCK

USAED, OMAHACENWO-OD-OA-M

28563 POWERHOUSE RD

PIERRE SD 57501

TEL: 605-845-2252 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF44

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

JANITORIAL SERVICES

FFP

FY21 OA NORTH DAKOTA REC AREAS CLEANING: HAZELTON,

BEAVER CREEK & CATTAIL BAY.

PROJECT NO.: 479677

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to provide complete cleanup of approximately 80 acres in recreation areas for the Corps of Engineers (Oahe Project/Lake Oahe) as defined in this Performance Work Statement (PWS).

BASE YEAR: 1 APR 2021 THROUGH 31 MARCH 2022

ACTIVE PERIOD OF PERFORMANCE: 1 APRI 2021 THROUGH 31 OCT 2021

INACTIVE PERIOD OF PERFORMANCE: 1 NOV 2021 THROUGH 31 MAR

2022.

FOB: Destination

MILSTRIP: W59XQG03363058

PURCHASE REQUEST NUMBER: W59XQG03363058

PSC CD: S201

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job

OPTION JANITORIAL SERVICES

FFP

FY21 OA NORTH DAKOTA REC AREAS CLEANING: HAZELTON,

BEAVER CREEK & CATTAIL BAY.

PROJECT NO.: 479677

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to provide complete cleanup of approximately 80 acres in recreation areas for the Corps of Engineers (Oahe Project/Lake Oahe) as defined in this Performance Work Statement (PWS).

OPTION YEAR 1: 1 APRIL 2022 THROUGH 31 MARCH 2023

ACTIVE PERIOD OF PERFORMANCE: 1 APR 2021 THROUGH 31 OCT 2021

INACTIVE PERIOD OF PERFORMANCE: 1 NOV 2022 THROUGH 31 MAR

2023.

FOB: Destination

MILSTRIP: W59XQG03363058

PSC CD: S201

NET AMT

BID SHEET

BID SHEET

OAHE RECREATION NORTH DAKOTA

CLEANING SCHEDULE

BASE OFFER

SERVICES: Complete Cleanup of Recreational Areas on certain Oahe Project lands in North Dakota and in accordance with the attached specifications and drawings:

PERFORMANCE PERIOD

01 April 21 THRU 31 October 21 UNIT PRICE TOTAL

0001 HAZELTON 1 LS $__ _________

0001AA Campground and Boat Ramp

(1) 62 required cleanups as scheduled and a maximum Of 10 additional cleanups as directed by the COR.

EST. 72 ea $_________ $__________

0001AB Boat Ramp

(2) 18 required cleanups as scheduled and a maximum of 5 additional cleanups as

EST. 23 ea $_________ $__________

0002 BEAVER CREEK 1 LS $____________

0002AA Complete Campground

(1) 72 required cleanups as scheduled and a maximum of 10 additional cleanups with comfort station open as directed by the Government Representative.

EST. 82 ea $________ $_________ 0002AB Campground Partial Closure

(2) 12 required cleanups as scheduled and a maximum of 5 additional cleanups as directed by the COR.

EST. 17 ea $_________ $__________ 0002AC Boat Ramp

(3) 18 required cleanups as scheduled and a maximum of 5 additional cleanups as

EST. 23 ea $_________ $___________

0003AA BEAVER CREEK EAST 1 LS $____ _______

(1) 22 required cleanups as scheduled and a maximum of 5 additional cleanups as

EST. 27 ea $_________ $_________

0004AA CATTAIL BAY 1 LS $_ _ __________

(1) 62 required cleanups as scheduled and a maximum of 10 additional cleanups as

EST. 72 ea $_________ $_________

AWARD AS A WHOLE (ITEMS 0001AA THRU 0001AE) ESTIMATED TOTAL $____________

RENEWAL OPTION 1

SERVICES: Complete Cleanup of Recreational Areas on certain Oahe Project lands in North Dakota and in accordance with the attached specifications and drawings:

PERFORMANCE PERIOD

01 April 22 THRU 31 October 22 UNIT PRICE TOTAL

0005 HAZELTON 1 LS $_____________

0005AA Campground and Boat Ramp

(1) 62 required cleanups as scheduled and a maximum Of 10 additional cleanups as directed by the COR.

EST. 72 ea $_________ $_________ 0005AB Boat Ramp

(2) 18 required cleanups as scheduled and a maximum Of 5 additional cleanups as directed by the COR.

EST. 23 ea $_________ $_________

0006 BEAVER CREEK 1 LS $_______________

0006AA Complete Campground

(1) 72 required cleanups as scheduled and a maximum of 10 additional cleanups with comfort station open as directed by the

COR.

EST. 82 ea $_________ $_________

0006AB Campground Partial Closure

(2) 11 required cleanups as scheduled and a Maximum of 5 additional cleanups as directed by the COR.

EST. 16 ea $_________ $__________ 0006AC Boat Ramp

(3) 18 required cleanups as scheduled and a maximum of 5 additional cleanups as

EST. 23 ea $_________ $__________

0007AA BEAVER CREEK EAST 1 LS $________________

(1) 22 required cleanups as scheduled and a maximum of 5 additional cleanups as

EST. 27 ea $_________ $__________

0008AA CATTAIL BAY 1 LS $_______________

(1) 62 required cleanups as scheduled and a maximum of 10 additional cleanups as directed by the Government Representative.

EST. 72 ea $___________ $___________

AWARD AS A WHOLE (ITEMS 0001BA THRU 0001BE) ESTIMATED TOTAL $____________

TOTAL AS A WHOLE FOR THE BASE PERIOD PLUS OPTION $__________________

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 ADDENDUM; EVALUATION--COMMERCIAL ITEMS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award of the contract to the successful Contractor shall be based on “Best Value” rather than low bid. Bids will be based on the following factors:

1. Technical Capability: Provide written documentation to support the ability to provide equipment and staff to perform in accordance with the performance work statement

2. Past work performance: Please provide the names and phone numbers of two references. References should be related to cleaning/janitorial services that you performed within the last five years.

3. Price: The quote shall be inclusive of all costs to perform the work specified in the PWS. The prospective Contractor's proposed monthly cleaning rates shall be inclusive of all costs that might be incurred during this agreement such as, but not limited to, mobilization fee, labor, fuel, supplies, mileage, equipment, rental fees, licenses, insurance, etc. The Contractor shall provide bid prices for all line items on the bid sheet.

*Technical and past performance, when combined, are considered more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance646464 specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-1 Addendum; Instructions to Offerors—Commercial Items

Please provide the following information with your proposal:

Company’s Name as it appears on SAM:

Company’s Address as it appears on SAM:

CAGE CODE:

DUNS:

TIN:

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF1449, letterhead stationary, or as otherwise specified in the solicitation. Offers must be submitted electronically, unless other arrangements have been made. Send completed offers to Tina Keimg at tina.l.keimig@usace.army.mil and Dean P. Matuszewski at dean.p.matuszewski@usace.army.mil. The proposal shall consist of one (1) pdf document not to exceed 25 pages.

The price worksheet will not count towards the 25 page limit. The Government may not review any additional pages after 25. As a minimum, offers must include with their proposal:

(1) The solicitation number;

(2) The name, address, federal tax identification, email, and telephone number of the offeror;

(3) Names, title, email, and telephone number of persons authorize to negotiate and sign the proposal;\

(4) All required technical, past performance, and price factor information stated in FAR 52.212-2, Evaluation – Commercial Items;

(5) A statement specifying agreement will all terms, conditions and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration;

(6) Acknowledgement of Solicitation Amendments, if applicable;

(7) A completed copy of the representations and certifications at FAR 52.212-3, if applicable (see FAR 52.213- 3(b) for those representations and certifications that the offeror shall complete electronically); and

(8) A completed copy of FAR Clause 52.216-2. Offeror shall complete the fill-in with “CLIN 0001”.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from 52.21the date specified for receipt of offers.

(m) Questions. All questions pertaining to this combined synopsis and solicitation shall be in writing, directed to the attention of Tina Keimig at tina.l.keimig@usace.army.mil and Dean Matuszewski at dean.p.matuszewski@usace.army.mil. All questions shall be submitted not later than seven (7) calendar days prior to the proposal due date, in order to ensure adequate time is allotted for form an appropriate response and if needed, amend the solicitation. Offerors are requested to review the solicitation in its entirety for answers to questions, prior to submitting a new question.

(n) Insurance Required (FAR 52.228-5): In accordance with FAR 28.307-2, “Liability,” the contractor shall procure the following minimum insurance:

Type Amount Workman’s Compensation and Employer’s Liability Insurance $100,000 General Liability Insurance $1,000,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Type Amount Automobile Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $20,000 per occurrence

And, when aircraft is used in connection with performing the contract:

Type Amount Aircraft Public and Passenger Liability Insurance $200,000 per person Bodily Injury (other than passenger injury) $500,000 per occurrence Property Damage $200,000 per occurrence Passenger Liability Bodily Injury $200,000 multiplied by the number of seats or passengers, whichever is greater

And, when contract performance involves use of vessels, the Contracting Officer shall require, as determined by the agency, vessel collision liability and protection and indemnity insurance. The contractor is responsible for contacting the state for compliance with its workman’s compensation laws.

(o) State and Local Taxes:

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-

107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142. Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

COMPLETE CLEANUP SERVICES

NORTH DAKOTA RECREATION AREAS

US ARMY COPRS OF ENGINEERS

(OAHE PROJECT/LAKE OAHE)

28563 Powerhouse Road Pierre, SD 57501

1.0 General Information.

1.1 Background. The Corps of Engineers manages/maintains four (4) recreation areas that are used frequently by the visiting public during April through October. Complete cleaning service are required to provide a quality and safe experience for our visiting public.

1.2 Scope of Work. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to provide complete cleanup of approximately 80 acres in recreation areas for the Corps of Engineers (Oahe Project/Lake Oahe) as defined in this Performance Work Statement (PWS). The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a fixed priced, performance based service contract where the government defines and measures desired outcomes, while contractor methods are generally not constrained or directed.

1.3 Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and one (1) 12-month option years. The Period of Performance reads as follows:

Base Year: 01 April 2021 through 31 March 2022

Active period of performance: 1 April 2021 through 31 October 2021 Inactive period of performance: 1 November 2021 through 31 March 2022

Option Year 1: 01 April 2022 through 31 March 2023 Active period of performance: 1 April 2022 through 31 October 2022 Inactive period of performance: 1 November 2022 through 31 March 2023

*Note: The Contractor is not required to perform any services during the inactive period of performance.

1.4 Contractor Personnel

1.4.1 The contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.4.2 Subcontracting. Employees who perform this work shall be qualified persons on the contractor’s own payroll. One individual is required to perform the services stated in this PWS. All contractor personnel and regular subcontractors shall maintain a neat and clean appearance. All contractor vehicles shall be registered, licensed, and insured to meet all State and local laws. The contractor employees shall be skilled in and capable of performing the work under this contract. All employees of the contractor or subcontractor shall be at least 16 years of age or older.

1.4.2 Subcontracting. The contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor.

1.5 Quality Control

1.5.1 The contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to ensure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the Contracting Officer’s Representative (COR) no later than the first day of work. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.6 Quality Assurance. The government will provide a Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.6.1 The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.6.2.1 Upon verification of a validated customer complaint or corrective action report, the COR will notify the contractor that they are required to re-perform specific services. The Contractor shall notify the COR within 24 hours of completion and a re-inspection shall be conducted.

1.6.3 The government may take action, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part

1.6.4 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take action, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage or (2) make a determination to not exercise any future option periods on the contract.

1.7 Hours of Operation. The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 6:00 p.m. Sunday thru Saturday to include Memorial Day, 4th of July, Labor Day, and Columbus Day. The contractor is not required to work on any other Federal holiday or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Pre-Work Meeting. Prior to commencing any activities, the contractor shall arrange a Pre-work Meeting with the COR. The Meeting shall discuss the work requirements, scheduling, submittal process, review of the Activity Hazard Analysis (AHA), and Abbreviated Accident Prevention Plan (AAP). At least one (1) week prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR.

1.9. Submittals. Prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval:

a. Activity Hazard Analysis (AHA);

b. Abbreviated Accident Prevention Plan (APP);

c. List of who will perform work on this contract;

d. Proof of Insurance for Contractors and Subcontractors;

e. Safety Data Sheets (SDS): The Contractor shall supply SDS’s for all cleaning solutions, detergents, and materials used on the project.

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2- 316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.10.1 Activity Hazard Analysis (AHA). The contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The contractor shall only need to submit items in Appendix A that are pertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1-1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical Security

1.11.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall secure at all times all government facilities, property, and materials. Specific security conditions may change based on threats to national defense, and based on the risk of specific facilities to these threats. The contractor shall abide by these changing conditions at all times, as applicable.

1.11.2 Key Control. The contractor shall ensure all keys issued by the government are not lost, stolen, duplicated, or used by unauthorized persons.

1.11.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.11.2.2 In the event keys, other than master keys are lost or stolen, the contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or stolen, the government may need to replace all locks and keys for that system. The government will deduct the total cost to replace the locks and keys from the contractor’s monthly invoice.

1.11.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall not facilitate access of secured areas to persons other than contractor personnel or subcontractors engaged in performance of contract work requirements.

1.12 Antiterrorism/Operation Security Requirements

1.12.1. Access and General Protection/Security Policy and Procedures. All contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.12.1 Pre-screen candidates using E-Verify Program. The Contractor must pre‐screen candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements.

The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

1.13 Payment

1.13.1 The government will make payment monthly, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

1.13.2 The contractor must provide the contractor’s name, address, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through February 23), CLIN number and specific quantities of work performed (i.e., 1 Month, 40 days, 100 acres, etc.), and total requested, for an invoice to be considered proper. The contractor shall submit the invoice by the fifth (5th) of the month for services completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN. The invoice shall be sent to John Voeller 3319 University Drive, Bismarck ND 58504.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:.]

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services

3.1 Services. The Government will provide garbage hauling service for contractor. All garbage will need to be taken to the Beaver Creek Recreation Area where there will be dumpsters for the Contractor to place trash. The Contractor will not be responsible for payment of dumpsters. Dumpsters will also be placed in the Beaver Creek Recreation Area for users to throw trash.

3.2 Facilities. The Government shall NOT make available to the Contractor any space or facilities for storage of equipment or supplies.

3.3 Utilities. The Government will provide water for cleaning at no extra cost to the contractor while the water system is working or may be obtained from other sources approved by the COR. If obtained from sources other than the Government water supply systems, all arrangements and payments, if any, will be made by the Contractor. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment. The government shall provide dumpsters for disposal of refuse.

3.5 Materials. N/A

4.0 Contractor Furnished Items and Responsibilities

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor shall provide toilet paper, liquid hand soap, detergent, disinfectants, cleaners, solvents, insecticides, and germicidal solutions to meet the requirements under this PWS. The Contractor must supply the COR with Material Data Safety Sheets for any product used on the contract.

4.3 Equipment. The contractor shall provide mops, brooms, buckets, cleaning cloths, scrub brushes, pressure washer, etc. to meet the requirements under this PWS.

4.4 Monthly Submittals. The Contractor shall, on a monthly basis and not later than the fifth (5th) day of the month, submit to the Natural Resource Specialist an invoice (Attachment 4) for cleaning services provided the preceding month. The Contractor shall, on a monthly basis also submit a monthly summary of weekly logs or immediately upon request of the COR. This log will indicate the date and time cleanup was completed; any vandalism, maintenance problems, or etc; will be noted on the log. All work recorded on invoices that cannot be substantiated by the daily log reports will not be paid. Daily log sheets much be returned to the COR at the end of the month or as often as the COR deems necessary. Attachment 2 is the only acceptable format that will be used for submission of the daily log reports.

5.0 Specific Tasks

5.1 Basic Services. The contractor shall provide services as outlined in this contract. The Contractor shall follow the attached schedule for complete cleanup (Attachment 1). Additional cleanups shall be determined by current condition of the indicated areas with approval received from the COR. The Contractor shall submit and changes to the work schedule on Thursday by 1300, for work being done the next week.

5.2 Complete Cleanup. Specific Services to be performed as One Complete Cleanup. Any valuable items found during the cleaning will be turned into the Park Ranger Office by 10:00 a.m. the day after the item was found.

Hazelton Boat Ramp – (Vault Toilet Cleaning, Refuse Collection (includes Garbage Cans and Fish Cans), Litter Pickup, Cleaning Fish-Cleaning Tables, and Picnic Table and/or Park Bench Cleaning).

Hazelton Campground and Boat Ramp - (Vault Toilet Cleaning, Refuse Collection (includes Garbage Cans and Fish Cans), Litter Pickup, Cleaning Fish-Cleaning Tables, Campfire Ring-Grill and /or Pedestal Grill Cleaning, Picnic Table and/or Park Bench Cleaning, and Camp Pad Post Cleaning).

Beaver Creek Complete Campground - (Vault Toilet Cleaning, Refuse Collection (includes Garbage Cans and Fish Cans), Litter Pickup, Cleaning Fish-Cleaning Tables, Comfort Station Cleaning, Campfire Ring-Grill and /or Pedestal Grill Cleaning, Picnic Table and/or Park Bench Cleaning, Camp Pad Post Cleaning, Picnic Shelter and Trailer Dump Station Cleaning).

Beaver Creek Partial Closure - (Vault Toilet Cleaning, Refuse Collection (includes Garbage Cans and Fish Cans), Litter Pickup, Cleaning Fish-Cleaning Tables, Comfort Station Cleaning, Campfire Ring-Grill and /or Pedestal Grill Cleaning, Picnic Table and/or Park Bench Cleaning, Camp Pad Post Cleaning, Picnic Shelter and Trailer Dump Station Cleaning).

Beaver Creek Boat Ramp - (Vault Toilet Cleaning, Refuse Collection (includes Garbage Cans and Fish Cans), Litter Pickup, and Cleaning Fish-Cleaning Tables).

Beaver Creek East - (Vault Toilet Cleaning, Litter Pickup, Campfire Ring-Grill and /or Pedestal Grill Cleaning, and Picnic Table and/or Park Bench Cleaning).

Cattail Bay - (Vault Toilet Cleaning, Refuse Collection (includes Garbage Cans and Fish Cans), Litter Pickup, Cleaning Fish-Cleaning Tables, Campfire Ring-Grill and /or Pedestal Grill Cleaning, and Picnic Table and/or Park Bench Cleaning).

5.2.1 Vault toilet cleaning. The contractor shall clean all vault toilets in a sanitary, presentable, and usable manner. The fixtures, stools, walls, doors, ceilings, floors, window sills, concrete apron in and around of vault toilets will be cleaned. Upon completion of the cleaning operation, the vault toilet shall have an appearance free of dirt, debris, cleaning solution, disinfectant, standing water, water spots and be left ready for the public to use. The contractor shall re-fill all toilet tissue, so that it does not run out prior to the next scheduled service. The contractor shall apply germicide and disinfectant on appropriate surfaces. The contractor shall apply deodorizer in the toilets after cleaning. If a stain, mark or substance cannot be removed by reasonable cleaning efforts, the COR shall be advised. The Contractor shall promptly report any mechanical or maintenance problems encountered so that they may be corrected by the Government.

5.2.2 Refuse collection. All refuse containers (a container that is up to 32 gallons in size) and lids will be cleaned inside and outside. All trash, litter, debris or residue (including but not limited to cigarette butts, match books, bottle caps, snap tabs and paper) within or immediately adjacent to the facility being serviced shall be removed. The cleaned refuse containers will be returned to its original position and a new plastic liner shall be installed in containers (as needed) and the lids reinstalled on the containers. The location of refuse containers will be determined by the COR; the Contractor will be responsible to ensure that the refuse containers are in their assigned location after cleaning. Refuse container racks will be cleaned. The Contractor shall promptly report any mechanical or maintenance problems encountered so that they may be corrected by the Government.

5.2.3 Litter pickup. These areas surround and include vault toilets, picnic and day use areas, picnic shelters/gazebos, boat ramps, parking areas, ditch lines within 50 feet of access and/or circulation roads, trails, mowed areas, turnarounds, dumpsters, etc. The Contractor will not be required to clean up fallen trees resulting from wind storms, nor will they be required to remove timber or other drift deposited ashore during high water or by high winds. The Contractor will be required to clean up litter, trash and debris from the refuse containers and dumpsters that may get scattered over the areas by high winds or animals.

5.2.4 Waterborne Fish Cleaning Tables and Fish Cleaning Tables. The tables with approximate dimensions of up to five (5) x eight (8) feet tops, area under and around the tables (includes concrete pad), fish refuse container (a container that is up to 24 gallons in size) and lids, protective shelter and fixtures shall be kept free of dirt, debris, stains, residue, spider webs, insect nests, bird nests, bird droppings, fish remains, and shall be left ready for the public to use. The cleaned fish refuse containers will be returned to its original position and a new plastic liner shall be installed in containers and the lids reinstalled on the containers. If a stain, mark or substance cannot be removed by reasonable cleaning efforts, the COR shall be advised. The Contractor shall promptly report any mechanical or maintenance problems encountered so that they may be corrected by the Government.

5.2.5 Comfort Station Cleaning. The fixtures, walls, partitions, ceilings, floors, floor drains, ledges, rafters, roof supports, showers, toilets, stool lids, waterborne facilities, mirrors, sinks, soap trays, faucets, handicap bars, plumbing fixtures, metal louvers, water fountain, sidewalks and concrete apron in and around the Comfort Station shall be free of dirt, spider webs, bird and insect nests, debris, and trash. All surfaces should have a condition free of all dirt, oil, lotions, soap residue, calcium deposits, or other foreign matter. All surfaces shall be free of standing water and water spots. Soap dispensers shall be filled. The contractor shall re-fill all toilet tissue, so that it does not run out prior to the next scheduled service. The contractor shall apply germicide and disinfectant on appropriate surfaces. If a stain, mark or substance cannot be removed by reasonable cleaning efforts, the COR shall be advised.

The Contractor shall promptly report any mechanical or maintenance problems encountered so that they may be corrected by the Government.

5.2.6 Trailer Dump Station Cleaning. The fixtures, sidewalks and concrete apron in and around the Trailer Dump Station shall be cleaned to remove all cobwebs, litter, and debris from the fixtures and from the immediate vicinity. If a stain, mark or substance cannot be removed by reasonable cleaning efforts, the COR shall be advised.

The Contractor shall promptly report any mechanical or maintenance problems encountered so that they may be corrected by the Government.

5.2.7 Picnic Table and Park Bench Cleaning. The picnic tables and park benches, areas under and around the tables or benches shall be kept free of dirt, debris, stains, residue, spider webs, insect nests, bird droppings, and shall be left ready for the public to use. The cleaned tables and benches will be returned to their original position. There should be one (1) picnic table at every numbered camp pad. If a stain, mark or substance cannot be removed by reasonable cleaning efforts, the COR shall be advised. The Contractor shall promptly report any mechanical or maintenance problems encountered so that they may be corrected by the Government.

5.2.8 Camp Pad Post Cleaning. Camp pad posts will be cleaned so that all insects, insect nests, bird nests, cobwebs, dirt and any debris or residue left from insects or animals will be removed from the front and back of camp pad post. The camp pad post shall be dried of any water and shall be left ready for public use. The Contractor shall promptly report any mechanical or maintenance problems encountered so that they may be corrected by the Government.

5.2.9 Campfire Ring-Grill and Pedestal Grill Cleaning. All ashes and unburned material (including nails) will be removed from grills and surrounding ground and disposed of in an approved refuse site. All grated grill tops will be cleaned to remove all foreign matter including but not limited to food particles, paper, trash, ashes, grease, and etc. The grills shall be left clean and ready for the public to use. This cleanup task does not preclude the Contractor from normal litter pickup around or in the Campfire Ring-Grills and Pedestal Grills. The Contractor shall promptly report any mechanical or maintenance problems encountered so that they may be corrected by the Government.

5.2.10 Picnic Shelter cleaning. The fixtures, walls, ceilings, floors, ledges, rafters, roof supports, sidewalks and concrete apron in and around the Picnic Shelters will be cleaned. Upon completion of the cleaning operation, the Picnic Shelters shall be free of dirt, spider webs, insect nests, bird droppings, bird nests, cleaning solution, disinfectant, water spots, and will be left ready for the public to use, which will include that all picnic tables assigned to Shelters shall be arranged in the facilities. If a stain, mark or substance cannot be removed by reasonable cleaning efforts, the Government Representative shall be advised. The Contractor shall promptly report any mechanical or maintenance problems encountered so that they may be corrected by the Government.

5.2.11 Re-performance: Contractor shall be notified when re-performance is required by a validated customer complaint or corrective action report. The contractor shall re-perform grounds maintenance operations within 8 hours of notification and shall notify the COR within 24 hours of completion and a re-inspection shall be conducted.

6.0 Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall clean all areas in a sanitary, presentable, and usable manner in accordance with Paragraph 5.2.

a. The contractor shall complete all cleanups to maintain a clean and presentable manner in accordance with Paragraphs 5.2.1-5.2.10

Areas are cleaned and maintained to customer satisfaction at 100% of visits. No more than (2) validated customer complaints per month.

Periodic surveillance by the Government and Validated Customer Complaint received by the

COR.

PRS # 2

The contractor shall be required to report and replace/repair any damage to government property due to Contractor’s negligence in accordance with Paragraph 1.6.4

a. Report and replace/repair and damage to Government Property as specified in Paragraph 1.6.4

No more than 1 valid discrepancies and/or 1 legitimate complaint from the public within a 30 day period can be cause for contract termination.

Periodic surveillance by the Government and Validated Customer Complaint received by the

COR.

PRS # 3

The contractor shall re-perform grounds maintenance operations within 8 hours of notification and shall notify the COR within 24 hours of completion in accordance with Paragraph 5.2.11

a. The Contractor shall preform re-performance and notify the COR as specified in Paragraph 5.2.11

Zero deviation from standard

100 percent inspection

7.0 Attachments

7.1. Attachment 1 – Cleanup Inventory and schedule

7.2. Attachment 2 - Contractors Daily Cleanup Worksheet

7.3. Attachment 3 – Contractors Safety Meeting Worksheet

7.4. Attachment 4 – Invoice

7.5 Attachment 5 – Equipment and Work Experience Log

7.6 Attachment 6 – Deliverables Schedule

7.7 Attachment 7 - Maps of Areas

ATTACHMENT 1

OAHE RECREATION CLEANING NORTH DAKOTA INVENTORY

Area Vault Toilets

Garbage Cans

Fish Cans

Litter Pickup Acres

Fish Cleaning Tables

Grills Picnic Shelters/ Gazebos

Picnic Tables/Park Benches

Camp Pad Posts

Comfort Stations

Dump Station

Hazelton Boat Ramp

Single

2 8 3.5 1 -- -- 3 -- -- --

Hazelton Campground and Boat Ramp

Single

14 8

18 1 30 -- 33 30 -- --

Beaver Creek Complete Campground

Single

6 10 43 1 65 1 75 62 1 1

Beaver Creek Partial Closure

Single

2 10 14.5 1 21 1 30 21 1 1

Beaver Creek Boat Ramp

Single

-- 10 10 1 -- -- 2 -- -- --

Beaver Creek East

Single

- -- 10 -- -- -- 5 -- -- --

Cattail Bay 4 Single

8 8 9 1 12 -- 13 -- -- --

FREQUENCY SCHEDULE FOR CLEANUP SERVICES

Area 04/01 –4/30, 10/01-10/31

05/01 –05-11, 09/14-09/30

05/12 – 09/13

Hazelton Boat Ramp

M, F -- --

Hazelton Campground and

Boat Ramp

-- M,TH M, TH, SA

Beaver Creek Complete

Campground

-- -- SU, M, TH, SA

Beaver Creek Campground

Partial Closure

-- M,TH,SA --

Beaver Creek Boat Ramp

M,F -- --

Beaver Creek East -- TH TH

Cattail Bay -- M, TH M, TH, SA

LEGEND

SU - SUNDAY M - MONDAY TU - TUESDAY W – WEDNESDAY TH - THURSDAY

F - FRIDAY SA - SATURDAY

ATTACHMENT 2

OAHE RECREATION CLEANING ND CONTRACTOR DAILY LOG - CLEANUP SERVICES

CONTRACTOR_______________________ DATE_________________

AREA START TIME STOP TIME

HAZELTON _____________ _____________

BEAVER CREEK

CAMPGROUND _____________ _____________

BEAVER CREEK

EAST _____________ _____________

CATTAIL BAY _____________ _____________

AREA THAT WORK WAS PERFORMED

AREAS WITH ANY PROBLEMS OR VANDALISM__________________________________

WEATHER CONDITIONS____________________________________________________

CONTRACTOR'S SIGNATURE___________________________________________________

ATTACHMENT 3

OAHE RECREATION CLEANING ND CONTRACTOR SAFETY MEETING MINUTES

DATE:___________

TIME:___________

EMPLOYEES PRESENT: TOPICS DISCUSSED:

1.______________________________ 1.________________________

2.______________________________ 2.________________________

3.______________________________ 3.________________________

4.______________________________ 4.________________________

5.______________________________ 5.________________________

6.______________________________ 6.________________________

MINUTES OF THE MEETING:

CONTRACTOR'S SIGNATURE:___________________________

DATE:___________________________

ATTACHMENT 4

CONTRACT NUMBER: W9128F21

FROM__________THRU__________

OAHE ND RECREATION CLEANING INVOICE

AREAS REQ COMPLETE CLEANUPS ADDITIONAL WORK CLEANUPS TOTAL

# $ TOTAL # $ TOTAL

HAZELTON BOAT

RAMP

HAZELTON COMPLETE

BEAVER CREEK EAST

BEAVER CREEK BOAT

RAMP

BEAVER CREEK

PARTIAL

CAMPGROUND

BEAVER CREEK

CAMPGROUND

CATTAIL BAY

GRAND TOTAL

MAN HOURS ___________

DATE INVOICE RECEIVED _________________

PAYMENT TO BE MADE TO:

W9128F21Q0028

ATTACHMENT 5

EQUIPMENT AND WORK EXPERIENCE

TYPE CAPACITY MANUFACTURER AGE AND LOCATION

CONDITION

EXPERIENCE RECORD

ATTACHMENT 3

ESTIMATED WORKLOAD DATA

BASE YEAR

ITEM

NAME

ESTIMATED QUANTITY

0001AA Hazelton Campground and Boat Ramp 62 Cleanup

0001AA Hazelton Campground and Boat Ramp Additional 10 Cleanup

0001AB Hazelton Boat Ramp 18 Cleanup

0001AB Hazelton Boat Ramp Additional 5 Cleanup

0002AA Beaver Creek Complete Campground 72 Cleanup

0002AA Beaver Creek Complete Campground Additional 10 Cleanup

0002AB Beaver Creek Campground Partial Closure 12 Cleanup

0002AB Beaver Creek Campground Partial Closure Additional 5 Cleanup

0002AC Beaver Creek Boat Ramp 18 Cleanup

0002AC Beaver Creek Boat Ramp Additional 5 Cleanup

0003AA Beaver Creek East 22 Cleanup

0003AA Beaver Creek East Additional 5 Cleanup

0004AA Cattail Bay 62 Cleanup

0004AA Cattail Bay Additional 10 Cleanup

ESTIMATED WORKLOAD DATA

OPTION I

ITEM

NAME

ESTIMATED QUANTITY

0005AA Hazelton Campground and Boat Ramp

62 Cleanup

0005AA Hazelton Campground and Boat Ramp Additional 10 Cleanup

0005AB Hazelton Boat Ramp 18 Cleanup

0005AB Hazelton Boat Ramp Additional 5 Cleanup

0006AA Beaver Creek Complete Campground 72 Cleanup

0006AA Beaver Creek Complete Campground Additional 10 Cleanup

0006AB Beaver Creek Campground Partial…