W9128F21Q0023_Solicitaiton_Janitorial.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F21Q0023 24-Feb-2021

b. TELEPHONE NUMBER

605-945-3401

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 12 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TALLI A SOSA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W59XQG03141644

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968816 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE OAHE PRJT OFC NTR RSC SEC

BRIAN KORMAN

USAED, OMAHACENWO-OD-OA-N

28563 POWERHOUSE RD

PIERRE SD 57501

TEL: 605-945-3423 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

(PWS)

Oahe Janitorial Services 28563 Powerhouse Rd Pierre, SD 57501

1.0 General Information.

1.1 Background. This is a service contract to provide all labor and supervision to perform janitorial services at the Oahe Project Administration (Admin) Building (~12000ft2 cleaning area), Maintenance Building (`3000ft2 cleaning area), and Powerhouse (~150,000ft2 cleaning area) near Pierre, South Dakota.

1.2 Scope of Work. This is a non-personal services contract to provide janitorial services at the above locations. Contractor will supply all supervision, personnel, and transportation to provide daily, weekly, monthly and semi- annual cleanings of Oahe Project buildings. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a fixed priced, performance based service contract where the government defines and measures desired outcomes, while contractor methods are generally not constrained or directed.

1.3 Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and two

(2) 12- month option years. There will be no inactive periods. The Period of Performance is as follows:

Base Year: 15 April 2021 through 14 April 2022

• Active period of performance: 15 April 2021 through 14 April 2022

Option Year 1: 15 April 2022 through 14 April 2023

• Active period of performance: 15 April 2022 through 14 April 2023

Option Year 2: 15 April 2023 through 14 April 2024

• Active period of performance: 15 April 2023 through 14 April 2024

1.4 Contractor Personnel

1.4.1 The contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.4.2 Subcontracting. Employees who perform this work shall be qualified persons on the contractor’s own payroll. Due to the daily nature of this work, multiple employees are recommended to avoid lost days due to illness, vacation, etc. Personnel will dress according to safety manual EM 385-1-1 and be presentable to the public in a government facility, nothing of an offensive or graphic nature will be allowed. The contractor must abide by all state and federal labor laws.

1.4.2 Subcontracting. The contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor.

1.5 Quality Control

1.5.1 The contractor shall designate, in writing, an onsite employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to insure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the Contracting Officer’s Representative (COR) no later than the first day of work. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.6 Quality Assurance. The government will use a Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.6.1 The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. The contractor shall not invoice the government for services which are not rendered according to the PWS Schedule, Section 7.

1.6.2.1 Upon verification of a validated customer complaint or corrective action report, the COR will notify the contractor that they are required to re-perform specific services within 24 hours for daily cleaning items, and within one week for weekly, monthly, or semi-annual items. The Contracting Officer will also be notified in these cases.

1.6.3 The government may take action, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part

1.6.4 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take action, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.7 Hours of Operation. The contractor is responsible for conducting business between the hours of 7:30 am and 5:00pm Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not invoice for cleanings when the facilities are closed for the above reasons. Weekly, monthly, and semi-annual cleanings may occur in the Admin and Maintenance buildings on weekends when coordinated with the COR. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Pre-Work Meeting. Prior to commencing any activities, the contractor shall arrange a Pre-work Meeting with the COR. The contractor and all employees working on this contract shall be present at this meeting. The Meeting shall discuss the work requirements, scheduling, submittal process, and review of the Activity Hazard Analysis (AHA), Abbreviated Accident Prevention Plan (AAP) submitted by contractor. At least 2 weeks prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR.

1.9. Submittals. At least 2 weeks prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval:

a. Activity Hazard Analysis (AHA);

b. Abbreviated Accident Prevention Plan (APP)

c. List of who will perform work on this contract and their e-verify and background checks;

d. Proof of Insurance for Contractors and Subcontractors;

e. List of any items the contractor will supply at their own cost (including SDS sheets for chemicals)

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and Regulations Governing

Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2- 316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.10.1 Activity Hazard Analysis (AHA). The contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The contractor shall only need to submit items in Appendix A that are pertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1- 1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical Security

1.11.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall secure at all times all government facilities, property, and materials. Specific security conditions may change based on threats to national defense, and based on the risk of specific facilities to these threats. The contractor shall abide by these changing conditions at all times, as applicable.

1.11.2 Key Control. The contractor shall ensure all keys and access cards issued by the government are not lost, stolen, duplicated, or used by unauthorized persons.

1.11.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.11.2.2 In the event keys, other than master keys are lost or stolen, the contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or stolen, the government may need to replace all locks and keys for that system. The government will deduct the total cost to replace the locks and keys from the contractor’s monthly invoice.

1.11.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall not facilitate access of secured areas to persons other than contractor personnel or subcontractors engaged in performance of contract work requirements.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2-316.pdf?ver=2013-08-22-104526-670 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2-316.pdf?ver=2013-08-22-104526-670 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2-316.pdf?ver=2013-08-22-104526-670 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

1.12 Antiterrorism/Operation Security Requirements

1.12.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition

(FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.12.1.1 For contractors who do not require Common Access Card (CAC), but require access to a DoD facility or installation. Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.12.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.12.3 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

The contractor and all associated sub-contractors shall receive a brief/training from COR on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.12.4 Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the OPSEC Officer in presentation form which will be documented via memorandum.

1.12.5 Pre-screen candidates using E-Verify Program. The Contractor must pre‐screen candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

1.13 Payment

1.13.1 The government will make payment monthly, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

1.13.2 The contractor must provide the contractor’s vendor name and address consistent with SAM registration, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through January 31), CLIN number and specific quantities of work performed, and total requested, for an invoice to be considered proper. The contractor shall submit the invoice by the fifth (5th) of the month for services http://www.ecfr.gov/cgi-bin/text-idx?rgn=div8&node=48%3A2.0.1.1.1.2.1.28 http://www.ecfr.gov/cgi-bin/text-idx?rgn=div8&node=48%3A2.0.1.1.1.2.1.28 http://www.ecfr.gov/cgi-bin/text-idx?rgn=div8&node=48%3A2.0.1.1.1.2.1.28 http://jko.jten.mil/courses/atl1/launch.html%3B http://jko.jten.mil/courses/atl1/launch.html%3B http://www.iad.gov/ioss/ http://www.iad.gov/ioss/ http://www.cdse.edu/catalog/operations-security.html%3B http://www.cdse.edu/catalog/operations-security.html%3B http://www.dhs.gov/E completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services

3.1 Facilities. The Government will provide janitor rooms on Powerhouse A floor, first floor, and second floor and a Janitor room in both the Admin building and Maintenance shop for supplies, materials and equipment. Facilities available for contractor’s use will be kept in a neat and orderly manner, subject to the discretion of the COR.

3.2 Utilities. The Government will provide water and electricity. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning duties.

3.3 Equipment and Supplies. The Government will provide household, backpack, and shop vacuums, walk behind and ride on floor scrubber, 48” dust mops and 24oz damp mops, all paper products including toilet paper, paper towels, and disposable wipes, multipurpose cleaner, glass cleaner, toilet bowl cleaner, hand soap for refills, nitrile gloves, and garbage bags. Brands of materials is subject to change due to government purchasing rules including mandatory sources and suppliers.

3.4 Materials. The Government will provide SDS sheets for all chemicals supplied. All personal Protective Equipment necessary for worksite including nitrile gloves, hard hat, ear protection, and safety glasses when needed.

4.0 Contractor Furnished Items and Responsibilities

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services including personnel, supervision, and transportation to jobsite required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor and employees will be familiar with SDS of all chemicals in use, the US Army Corps of Engineers Safety and Health Requirements manual and OSHA Regulations. If the contractor supplies chemicals, an SDS must be submitted to COR prior to approval for use.

4.3 Equipment and Supplies. The Contractor may provide, at their expense, equipment or supplies suitable for these services if those supplied by the government are deemed unsatisfactory by contractor; provided the contractor receives prior approval from the COR.

5.0 Specific Tasks

5.1 Basic Services: Janitorial service shall be performed in accordance with current standards of performance for such work and shall include all necessary sweeping, vacuuming, dusting, mopping, polishing, washing, disinfecting, removal of waste; and replacement of hand soaps, paper towels, toilet tissue, and deodorizers. At times there will be items such as cardboard boxes or other objects that are waste and will not fit in wastebaskets or containers. These items could be in office areas, other locations or in any of the structures. Government personnel will mark them for disposal. The Contractor will dispose of these items in dumpsters that are located on the south side of the Administration building and north side of the Powerhouse. Occasionally, there will be liquid spills of various types, tracking of mud, debris, plant residue, waste, dust, cleaning up bugs, broken glass, construction residue, and tracking in of other residue or any abnormal conditions that require janitorial attention, such items as these will be the responsibility of the Contractor to correct. Wastepaper, trash, and debris will be placed in Government-furnished plastic bags and each day bags will be placed in dumpsters that are located on the south side of the Administration building and north side of the Powerhouse. The Government will furnish the dumpsters. Government owned equipment, furniture, and displays will not be damaged by cleaning activities.

5.1.1 Checklist – Contractor will be responsible to record cleanings daily on a checklist supplied by the contractor to ensure all tasks have been completed. These checklists will be available on request and submitted monthly to COR for quality control purposes.

5.1.2 In the event of construction/maintenance contracts being performed within the designated structures, the Contractor will be required to perform all specified duties, unless otherwise directed by the Government Representative. Other Contractors may create additional dust and construction residue that may drift and create additional work. This increase in additional cleaning is included in the janitorial contract at no cost to the government.

5.1.3 The Contractor is to be aware of activities within the Control Room. Example: No interference when hourly readings are made. Careful attention will be given to avoid bumping or interfering with sensitive instruments and control equipment which could be upset due to bumping boards with cleaning equipment, etc.

5.2 Cleaning: The Contractor shall at a minimum follow the attached schedule for cleanup. Tasks may need to be completed more frequently at times to maintain clean facilities.

5.2.1 Floor Sweeping/Dust Mopping - A satisfactory or acceptably swept floor will be free of dust streaks, marks, dirt in corners, behind doors, or under furniture. Furniture or other equipment moved during sweeping will be replaced. Cleaning equipment will not disfigure wall bases, equipment, doors, and furniture.

5.2.2 Damp or Wet Mopping - A satisfactory or acceptable mopped floor must present a clean appearance free from streaks, smears, dirt, water, or cleaning solution, including in corners, under furniture, or behind doors.

Mopping will not result in residue on base boards. Floors should be free of loose dirt (i.e. swept) prior to damp mopping.

5.2.3 Floor Scrubbing - A satisfactory or acceptably scrubbed floor is a floor without embedded dirt, cleaning solution, film, stains, marks, water or streaks.

5.2.4 Dusting - A satisfactory or acceptable dusted surface is free from all dust, dust streaks, lint, cobwebs, dirt, and oily streaks or stains from contact with oily dusters. The dust must be removed, not relocated.

5.2.5 Cleaning of Plumbing Fixtures & Restrooms - Acceptably cleaned plumbing fixtures and restrooms have no objectionable odors. Toilet bowls and urinals will be cleaned and bright and without soap film, dust, or water marks.

Dispensers will be filled and in working condition. Fixtures shall be cleaned with a disinfectant. There will be no markings on walls or fixtures. Floors, walls, or partitions will be clean, bright, dust free, and free from all excess water. All metal fixtures and other hardware and adjacent surfaces will be clean, bright, and free from all excess water and buildup.

5.2.6 Mirror and Glass Cleaning – Glass and mirrors are satisfactorily or acceptably cleaned when the glass surface is without streaks, film, deposits, or stains and it has a uniformly bright appearance with all adjacent surfaces wiped clean and dry.

5.2.7 Metal Cleaning - Metal is acceptable and satisfactorily cleaned when the metal surface is without streaks, film, deposits, or stains, and it has a uniformly bright appearance with all adjacent surfaces wiped clean and dry.

5.2.8 Spot Cleaning – Spot cleaning refers to areas not otherwise specified in cleaning schedule such as walls, or addressing satins and marks between monthly or weekly cleanings to maintain an overall clean building. A surface adequately and acceptably spot cleaned has been substantially cleaned of all dirty hand prints, coffee stains, dirt, dust, or other soiling.

5.2.9 Cobweb Removal - Cobwebs within 10 feet of the floor or stairway landings shall be removed with a dust cloth or dust mop or other cleaning aids as appropriate.

5.2.10 Emptying & Cleaning Outside Cigarette Receptacles - Receptacles are to be emptied, damp wiped clean and wiped dry. Sand will be screened for removal of butts and waste, and surface is to be damp wiped.

5.2.11 Clean Drinking Fountains - Damp wiped with disinfectant and wiped dry to provide a clean appearance free of film, streaks, mineral deposits, and water spots.

5.2.12 Floor Scrubbing - Floor scrubbing shall be performed with a Government-furnished power scrubber wherever possible. Hand brush scrubbing shall be performed in areas not accessible by the power scrubber. Cove/wall bases shall be scrubbed. Surfaces shall then be rinsed with clean water to remove all cleaning solution and film. The rinsed surfaces shall be clean, uniform in appearance, and free of streaks and spots. Waxed floors shall be buffed with high-speed buffer to provide a clean, bright surface in corners and under furniture as well as in all other areas.

Contractor will be responsible for moving furniture as required.

5.2.13 Damp Wiping - Damp wiping is accomplished by use of appropriate cleaning aids such as rags, clean water and a disinfectant solution. Surfaces are then wiped dry to provide a clean appearance, free of dirt residue, film, streaks, and spots.

5.2.14 Vacuuming Rugs and Carpets - Vacuum cleaning of rugs is acceptable and satisfactory when the surface is rendered free of dust, dirt, spots, paper clippings, or other deposits. When vacuuming, the responsibility for moving objects such as chairs, stools, boxes, and other small items in order to do quality vacuuming, will be the responsibility of the Contractor.

5.2.15 Clean – if not otherwise specified above, any area or object listed to clean in the cleaning schedule means that it will be free of dust, dirt, litter, marks, spots, stains, films or residues

5.3 Monthly Submittals: The Contractor shall, on a monthly basis and not later than the 5th business day of the month, submit to the COR a bill for janitorial services provided the preceding month along with all checklists from the preceding month. The invoice shall only be for actual costs accrued during the billing month. The Contractor will be responsible for duplicating the attached sample invoice at his/her own expense.

Invoices shall be emailed to: Brian.L.Korman@usace.army.mil with a CC to:

Russell.A.Somsen@usace.army.mil or be mailed or delivered to:

Oahe Project Office Attn: Natural Resource Specialist 28563 Powerhouse Road Pierre, South Dakota 57501

6.0 Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall provide janitorial services per section 5 for the Oahe Project Admin, Maintenance, and Powerhouse Buildings.

The contractor will provide all services to maintain a clean and neat appearance per section 5 to areas specified in attachment, acceptable to both government employees and visitors.

No more than 3 valid discrepancies and/or three or more legitimate complaints from Corps employees or the public within a 30 day period.

Periodic surveillance by the government and validated customer complaints received by

COR

7.0 Attachments

DELIVERABLES SCHEDULE

mailto:Brian.L.Korman@usace.army.mil mailto:Russell.A.Somsen@usace.army.mil

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency # of Copies Medium/Format Submit To Monthly Submittals.

Per Paragraph 5.3

In accordance with Part 5.3

1 copy Paper (hard copy) or emailed

COR Oahe Janitorial 28563 Powerhouse Rd Pierre, SD 57501 Fax: 605-224-5945

Insurance documents Workman comp and liability

Upon award or renewal -annually

1 copy Paper (hard copy) COR Oahe Janitorial 28563 Powerhouse Rd Pierre, SD 57501 Fax: 605-224-5945

E-verify and background check documents

Initially at pre-work meeting or prior to start of new employee

1 copy Paper (hard copy) COR Oahe Janitorial 28563 Powerhouse Rd Pierre, SD 57501 Fax: 605-224-5945

Security training documentation

Annually or upon new employee starting

1 copy Paper (hard copy) COR Oahe Janitorial 28563 Powerhouse Rd Pierre, SD 57501 Fax: 605-224-5945

AHA and APP Initially at pre-work meeting and anytime there are changes to the documents thereafter

1 copy Paper (hard copy) COR Oahe Janitorial 28563 Powerhouse Rd Pierre, SD 57501 Fax: 605-224-5945

Employee List for all those who will complete these services including back-ups

Initially at pre-work meeting and anytime there are new employees thereafter

1 copy Paper (hard copy) COR Oahe Janitorial 28563 Powerhouse Rd Pierre, SD 57501 Fax: 605-224-5945

List of any items the contractor will supply at their own cost (including SDS sheets for chemicals)

Initially at pre-work meeting and anytime there are changes thereafter

1 copy Paper (hard copy) COR Oahe Janitorial 28563 Powerhouse Rd Pierre, SD 57501 Fax: 605-224-5945

Powerhouse Daily Weekly Monthly Semi-Annual Administrative Offices, Conference Rooms and Hallways on 2nd Floor

• Empty waste receptacles and replace government-furnished liner;

• Damp wipe counter tops, sink fixtures, refrigerators, stove, pop machines, storage cabinets, freezers, microwaves tabletops, and all other surfaces.

• Clean door handles, fixtures, etc.;

• Sweep or dust mop tile floor;

• Damp mop tile floors;

• Vacuum Carpets;

• Empty and clean all cigarette receptacles, spot clean all glass, dust all surfaces and polish metal surfaces.

• Spot Clean Wall Surfaces and doors

• Dust;

• Spot clean glass;

• Damp mop all carpet protectors under desks.

• Tile floors-Power scrub and buff floors;

• Vacuum chair cushions.

Corridor

• Power scrub and buff floors.

Control Room

Control Room Kitchen/Bathroom

Control Room

• Empty all wastebaskets and replace plastic liners;

• Clean door handles, fixtures, etc.

• Clean Kitchen and

Bathroom

Control Room

• Dust mop floors.

• Damp mop tile floor;

• Vacuum carpet,

• Spot clean all glass, dust all surfaces and polish metal surfaces.

Control Room

• Damp wipe;

• Spot clean glass;

• Damp mop all carpet protectors under desks.

• Dust

• Clean vinyl/leather chairs, table tops

Control Room/Kitchen/Bathroom Vacuum chair cushions.

All Restrooms (8) on all floors to include restroom by Unit #4 on A Floor and First Aid Room

• Replenish, as needed so not to run out before next servicing, government furnished items.

• All stools, seats, and urinals shall be washed inside and out with disinfectant detergent;

• Wash basins shall be cleaned and wiped free of all marks;

• Damp wipe all mirrors, shelves, dispensers, chrome fixtures, door handles, and pipes;

• Empty waste containers and replace liners;

• Sweep floors.

• Clean stall partitions;

• Wet mop floors;

• Spot clean walls and doors

• Clean baseboard tiles

• Clean doors, walls, partitions

Lobby (1st and 2nd floor) & Lobby Entrances

• Sweep/Dust mop;

• Vacuum all rugs;

• Dust all displays and surfaces;

• Damp mop;

• Damp wipe handrails, door handles and doors;

• Pick up litter such as candy wrappers, pop cans, and other materials.

• Empty and clean all cigarette receptacles, spot clean all glass, dust all surfaces and polish metal surfaces.

Lobby Stairs to 2nd Floor

• Sweep/Dust mop;

• Damp wipe handrails, door handles and doors;

• Pick up litter such as candy wrappers, pop cans, and other materials.

• Damp mop;

Mezzanine • Dust all displays and surfaces

• Sweep or dust mop floors

Upstream and Downstream Stair Cases

• Sweep/Dust mop;

• Damp wipe handrails, door handles and doors;

• Pick up litter such as candy wrappers, pop cans, and other materials.

• Vacuum rugs;

• Wet mop floors;

handles and doors;

Corridors • Sweep/Dust Mop handles and doors Pick up litter such as candy wrappers, pop cans, and other materials.

• Dust mop tile floors;

• Damp mop;

• Vacuum all rugs;

• Spot clean all glass, dust all surfaces and polish metal surfaces.

2nd Tile floo

A Floor Photo Gallery

• Dust all displays and surfaces;

• Sweep floor

Elevator • Clean entranceway to the elevator on each floor.

• Disinfect buttons and handles

• Vacuum with special emphasis on door groves and rugs.

• Clean and wipe interior and exterior surfaces of doors;

• Spot clean interior walls;

Empty and clean cigarette receptacle.

Misc. Garbage Cans (10)

• Empty all garbage cans present throughout cleaning area specified on floor plan.

Note: Some of these may exceed

50lbs

All Drinking Fountains (4)

• Clean as specified in PWS

Kitchens (3) • Sweep floor; • Wet mop floors; • Dust; Vac

(2nd Floor, Control Room, A Floor)

• Damp wipe counter tops, sink fixtures, refrigerators, stove, pop machines, storage cabinets, freezers, microwaves tabletops, and all other surfaces;

• Empty waste receptacles and replace government-furnished liner.

• Clean door handles, fixtures, etc

• Spot clean glass, doors, and walls

1st Floor First-Aid Room

• Empty waste receptacles and replace government-furnished liner Clean door handles, fixtures, etc

• Dust mop tile floors;

• Damp mop;

• Vacuum all rugs;

• Clean fixtures, spot clean all glass, dust all surfaces and polish metal surfaces.

• Spot clean doors and walls

Mechanic’s Shop • Empty waste receptacles and replace government-furnished liner.

• Clean door handles, fixtures, etc

• Vacuum all carpets and rugs;

• Damp wipe tables, desks, and cabinets;

• Sweep floors;

• Damp mop floors;

• Clean door glass.

• Spot clean doors and walls

Mechanic’s Office • Empty waste receptacles and replace government-furnished liner Clean door handles, fixtures, etc

• Vacuum all carpets and rugs;

• Damp wipe tables, desks, and cabinets;

• Sweep floors;

• Damp mop floors;

• Clean door glass.

• Spot clean doors and walls

Electrician’s Shop • Empty all wastebaskets and replace liner.

• Clean door handles, fixtures, etc

• Vacuum all carpets and rugs;

• Damp wipe tables, desks, and cabinets;

• Sweep floors;

Damp mop floors;

• Spot clean doors and walls

Electrician’s Office • Empty all wastebaskets and replace liner.

• Clean door handles, fixtures, etc

• Vacuum all carpets and rugs;

• Damp wipe tables, desks, and cabinets;

• Sweep floors;

• Damp mop floors;

• Spot clean doors and walls

Clean door glass.

A and B Floor (A-B Floor to include Bays 1 through 7 B Floor: Mechanical Equipment Gallery Bay 1 through 7)

• Empty all wastebaskets and replace liner.

• Clean door handles, fixtures, etc

• Dust mop floors;

• Damp mop or power scrub fl

A Floor Locker Room

• Empty waste container and replace government-furnished liner

• Clean door handles, fixtures, etc

• Dust mop tile floors;

• Damp mop;

• Vacuum all rugs, empty and clean all cigarette receptacles, spot clean all glass, dust all surfaces and polish metal surfaces.

• Wet mop shower stalls;

• Damp wipe walls of shower

1st Floor: Assembly Bay Floor and Generator Bay 1 (to include Bay 1&3 stairs and handrails from 1st floor to A Floor)

• Clean door handles, fixtures, etc

• Sweep stairs;

• Vacuum rugs;

• Wet mop or power scrub floors;

• Damp wipe handrails

Surge Tank No. 1 • Sweep floors.

Garage Area Floors • Sweep floors.

1st Floor • Sweep floors.

Floor A: Closets • Dust mop/Sweep floors

• Damp mop/or power scrub.

Floor A: Storage and Service Area

• Dust mop/Sweep floors

• Damp mop/or power scrub.

1st Floor from Generator Bay 1 though Generator Bay 7

• Dust mop/Sweep floors

• Damp mop/or power scrub.

Spreader Room and Cable Gallery

• Check with powerhouse staff basis to determine if cleaning is required.

• Dust mop floors;

Administration Building Daily Weekly Monthly Sem Offices, Conference Rooms, Hallways and Visitor Areas, Including Basement Conference Room, Landing and Workout Room

• Empty waste containers and replace with plastic liners, wherever containers are located;

• Clean drinking fountains;

• Spot clean walls;

• Spot clean glass on doors and windows;

• Vacuum hallways and visitor area;

• Spot clean tile floors and stairs, and plastic carpet protectors under desks.

• Clean door handles, fixtures, handrails, etc

• Dust all furniture surfaces, ledges, and wall hangings such as pictures and dry erase boards in both conference rooms and visitor areas;

• All carpets and rugs shall be vacuumed; including under the furniture;

• Wipe clean windowsills, tops of fire extinguisher cabinets, and other fixtures;

• Dust tops of desks (when clear of personal items, files, etc.), file cabinets, bookcases and tables;

• Wet mop basement stairs;

• Sweep and damp mop front and back entrance floors;

Restrooms • Replenish, as needed so not to run out before next servicing, government furnished items.

• All stools, seats, and urinals shall be washed inside and out with disinfectant detergent;

• Wash basins shall be cleaned and wiped free of all marks;

• All mirrors, shelves, dispensers, chrome fixtures, door handles, and pipes shall be damp-wiped and polished dry;

• Empty waste containers and replace liners;

• Sweep floors.

• Clean stall partitions;

• Wet mop floors.

Lunchroom • Damp wipe tables, sinks, sink fixtures, countertops, cabinets, microwaves

• Wet mop floors.

(outside/inside), pop machine surfaces, and all appliance surfaces;

• Empty the waste containers.

Basement Change/Shower Rooms

• Replenish as needed government furnished paper towels, disinfectants, odor supplies, and hand soap.

• Wash basins shall be cleaned and wiped free of all marks;

• All mirrors, shelves dispensers, chrome fixtures, and pipes shall be damp-wiped and polished dry;

• Empty waste containers and replace liners;

• Clean shower stalls inside and out;

• Sweep and wet mop floors.

Maintenance Building Daily Weekly Monthly Sem Restrooms, Dressing and Shower Rooms

• Sweep/Dust mop;

• Empty waste containers and replace with plastic liners;

• Replenish, as needed, so not to run out before next servicing, paper towels, toilet paper, hand soaps, disinfectants, and odor supplies;

• All stool, seats, sinks, handles, and urinals shall be washed inside and out with disinfectant detergent; washbasins shall be cleaned and wiped free of all marks; all mirrors, shelves, dispensers and chrome fixtures shall be damp wiped and polished dry.

• Dust side, ledges and stall partitions;

• Spot clean wall surfaces, partitions and doors.

• Wet Mop Floors

Day Room No. 108 • Sweep/Dust mop;

• Spot clean refrigerator, stove, microwave, icemaker, tables and chairs;

• Empty waste receptacles.

• Clean door handles, fixtures, etc

• Dust and clean dirt and dust, and cobwebs from walls, ledges, tables, chairs when present.

Rooms and Corridors • Sweep/Dust mop;

• Empty wastepaper receptacles;

• Clean drinking fountain

• Clean door handles, fixtures, etc

• Dust and clean dirt and dust, and cobwebs from walls, fixtures, ledges, tables, chairs when present.

Contractor:

Address:

Contact number:

BID SHEET

OAHE PROJECT POWERHOUSE JANITORIAL CLEANING

Base Year

001a Perform the daily janitorial service in Maintenance Building 1 Day $ Each

001b Perform the weekly janitorial service in Maintenance Building 1 Week $ Each

001c Perform semi-annual janitorial service of Maintenance Building 1 Semi-

Annual $ Each

001d Perform the daily janitorial service in Admin

001e Perform the weekly janitorial service in Admin

001f Perform semi-annual janitorial service of Admin Building 1 Semi-

002a Perform the daily janitorial service in Powerhouse 1 Day $ Each

002b Perform the weekly janitorial service in Powerhouse 1 Week $ Each

002c Perform the monthly janitorial service in Powerhouse 1 MO $ Each

002d Perform the semi-annual janitorial service in Powerhouse 1 Semi-

001 Perform the daily and weekly janitorial service in

Maintenance Building – Total Cost

250days

52WK

2 SA

year

$ Total

Admin Building – Total Cost

250days

Perform the daily, weekly, and monthly janitorial service in Powerhouse – Total Cost

250days

52WK

12MO

2SA

Total Bid for 2021 Oahe Janitorial Services

$ Total Bid Base Year

Option Year 1

Building 1 Day

$ Each

Building 1 Week

002b Perform the weekly janitorial service in Powerhouse 1 Week $ Each

Powerhouse 1 Semi-

250days

250days

250days

52WK

Total Bid for 2022 Oahe Janitorial Services

$ Total Bid Option Year 1

W9128F21Q0023

Option Year 2

Building 1 Day $ Each

002b Perform the weekly janitorial service in Powerhouse 1 Week $ Each

Powerhouse

Semi-

Annual

250days

250days

250days

52WK

Total Bid for 2023 Oahe Janitorial Services

Total Bid

Option Year 2

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base- Admin & Maint Bldgs - Janitorial

FFP

Base year - 15 April 2021- 14 April 2022. Janitorial services in accordance with specifications of the PWS for Administrative and Maintenace Buildings.

FOB: Destination

MILSTRIP: W59XQG03141644

PURCHASE REQUEST NUMBER: W59XQG03141644

PSC CD: S201

NET AMT

0002 1 Job Base - Powerhouse-Janitorial

FFP

Base year- 15 April 2021- 14 April 2022. Janitorial services in accordance with specifications of the PWS for Powerhouse Building.

FOB: Destination

MILSTRIP: W59XQG03141644

PURCHASE REQUEST NUMBER: W59XQG03141644

1001 1 Job OPTION OPT YR 1- Admin & Maint Bldgs-Janitorial

FFP

Option year 1 - 15 April 2022- 14 April 2023. Janitorial services in accordance with specifications of the PWS for Administrative and Maintenace Buildings.

FOB: Destination

MILSTRIP: W59XQG03141644

1002 1 Job OPTION OPT YR 1- Powerhouse-Janitorial

FFP

Option year 1 - 15 April 2022- 14 April 2023. Janitorial services in accordance with specifications of the PWS for Powerhouse Building.

FOB: Destination

2001 1 Job OPTION OPT YR 2- Admin & Maint Bldgs-Janitorial

FFP

Option year 2 - 15 April 2023- 14 April 2024. Janitorial services in accordance with specifications of the PWS for Administrative and Maintenace Buildings.

FOB: Destination

2002 1 Job OPTION OPT YR 2 - Powerhouse-Janitorial

FFP

Option year 2 - 15 April 2023 - 14 April 2024. Janitorial services in accordance with specifications of the PWS for Powerhouse Building.

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 N/A N/A N/A Government 1001 Destination Government Destination Government 1002 N/A N/A N/A Government 2001 Destination Government Destination Government

2002 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-APR-2021 TO

14-APR-2022

N/A COE OAHE PRJT OFC NTR RSC SEC

BRIAN KORMAN

USAED, OMAHACENWO-OD-OA-N

28563 POWERHOUSE RD

PIERRE SD 57501

605-945-3423 FOB: Destination

968816

0002 POP 15-APR-2021 TO

14-APR-2022

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 15-APR-2022 TO

14-APR-2023

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 15-APR-2022 TO

14-APR-2023

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 15-APR-2023 TO

14-APR-2024

N/A (SAME AS PREVIOUS…