Solicitation_W9128F19Q0071_FPJanitorial.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F19Q0071 02-Apr-2019

b. TELEPHONE NUMBER

402-995-2052

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 19 Apr 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JESSICA R JACKSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968609 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE FT PECK PROJECT OFFICE

STACY BRAATEN

USAED OMAHACENWO-OD-FP

301 EAST KANSAS STREET

FORT PECK MT 59223-0208

TEL: (406) 526-3411 EXT 4270 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INSTRUCTIONS

Instructions to Quoters- Commercial Items

This solicitation is being advertise on a BEST VALUE basis. Reference FAR Clauses 52.212-1 and 52.212-2 “Evaluation Commercial Items” for more information on the evaluation criteria and submtal requirements. Your quote should contain your best terms. The Contracting Officer may reject any or all quotes. After the evaluation of quotes, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing a purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will NOT use the formal source selection procedures described in FAR Part 15.

The Contracting Officer may issue a purchase order to other than the quoter with the lowest price or the highest technical rating.

A site visit is scheduled for 10 April 2019 at 1000 a.m. local time. Interested offerors must RSVP with:

Jason Molstad 406-526-3411 Extension 4267 jason.r.molstad@usace.army.mil

PLEASE READ THIS SOLICITATION IN ITS ENTIRETY.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Fort Peck Janitorial Services 301 East Kansas

Fort Peck, MT 59223

1.0 GENERAL INFORMATION

1.1 Background. This is a service contract to provide all labor and supervision to perform janitorial services at the Fort Peck Project Administration (Admin) Building, Maintenance Building, and Interpretive Center. Fort Peck Project is located in northeast Montana and is considered a remote area. Previous Contractors have considerable trouble maintaining qualified employees to ensure services are completed as required. Valley County has a low unemployment rate of around 3 percent.

1.2 Scope of Work. This is a non-personal services contract to provide janitorial services at the above location.

Contractor will supply all supervision, personnel, and transportation to provide daily, weekly, monthly and annual cleanings of Fort Peck Project buildings. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. This is a fixed priced, performance based service contract where the Government defines and measures desired outcomes, while Contractor methods are generally not constrained or directed.

1.2.1 Administration Building: Approximately 18,600 square feet for three (3) levels, basement, main floor and 2nd floor. The Administration Building has offices for the following agencies, U.S. Army Corps of Engineers, Western Area Power, Wildlife & Parks and Fort Peck Credit Union. All rooms will be cleaned except for areas occupied by the Fort Peck Federal Credit Union. Cleaning schedule is Monday-Friday/5 days a week except for federal holidays.

1.2.2 Maintenance Shop: Approximately 8,400 square feet will have all areas clean except for the vehicle bay area and special storage area such at paint and chemical rooms. Cleaning schedule is Monday-Friday/5 days a week except for federal holidays.

1.2.3 Interpretive Center: Approximately 18,000 square feet, the Interpretive Center will have two (2) different cleaning schedules:

- Summer Schedule: Daily cleanings will be conducted seven (7) days a week to include Holidays from May 1st through October 31st. The month of October the Interpretive Center will be closed on Mondays.

- Winter Schedule: A reduced cleaning schedule will be used November 1st-through April 30th. Clearing the sidewalks of snow are required 7 days a week.

1.2.4 Hours of Operation: The Contractor is responsible for conducting cleaning during hours that the facilities are not occupied with employees or visitors. Normal working hours for:

- Maintenance Shop: Employees hours are from 0630-1530 hours

- Administration Building: Employees are from 0630-1700 hours

- Interpretive Center: 0800-1730 hours

1.2.5 Recognized Holidays: The Contractor is not required to work any federal holidays at the administration building or maintenance facility. The Contractor will be required to work Memorial Day, Independence Day and Labor Day at the Interpretive Center*. There ten (10) recognized holidays.

New Year’s Day Labor Day* Martin Luther King Jr. Birthday Columbus Day President’s Day Veteran’s Day Memorial Day* Thanksgiving Day Independence Day* Christmas Day

1.2.6 Site Visit & Information: A site visit is scheduled for 10 April 2019 at 1000 a.m. local time. Interested offerors must RSVP with:

Jason Molstad 406-526-3411 Extension 4267 jason.r.molstad@usace.army.mil

1.2.7 Bidder Inquiry: Technical inquiries and questions relating to technical requirements, proposal procedures, etc. are to be submitted via Bidder Inquiry in ProjNet at: https://www.projnet.org/projnet/ no later than 1700 hrs CDT 12 April 2019, in order that they may be given consideration or actions taken prior to receipt of offers. The Bidder Inquiry system is to be used to ask and receive answers to all non-proprietary questions.

To submit and review inquiry items, prospective Offerors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below. A prospective Offeror who submits a comment/question will receive an acknowledgement of their comment/question via email, followed by an answer to the comment/question after it has been processed by our technical team.

All timely questions and approved answers will be made available through ProjNet.

Project ID: Fort Peck Project Name: Janitorial Services – W9128F19Q0071 Quick Add Key: 4284C3-AN5N5D

a. Registration for ProjNet Bidder Inquiry Access

If you are already registered, go to Entering Bidder Inquiries in ProjNet Bidder Inquiry System below.

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

http://www.projnet.org/projnet/ http://www.projnet.org/projnet/

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

b. Entering Bidder Inquiries in ProjNet Bidder Inquiry System

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

8. Follow online screen instructions to enter specific bidder inquiries for the project.

c. Offerors are requested to review the solicitation in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

d. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428- HELP.

e. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will

NOT be available after receipt of proposals

1.3 Period of Performance/ Type Contract: This will be a Firm Fixed-Price/Performance Base Contract. The period of performance shall be for one (1) Base Year of twelve (12) months and four (4) twelve (12)-month option years. There will be no inactive periods. The Period of Performance is as follows:

Base Year: 01 May 2019 through 30 April 2020

• Active period of performance: 01 May 2019 through 30 April 2020

Option Year 1: 01 May 2020 through 30 April 2021

• Active period of performance: 01 May 2020 through 30 April 2021

Option Year 2: 01 May 2021 through 30 April 2022

• Active period of performance: 01 May 2021 through 30 April 2022

Option Year 3: 01 May 2022 through 30 April 2023

• Active period of performance: 01 May 2022 through 30 April 2023

Option Year 4: 01 May 2023 through 30 April 2024

• Active period of performance: 01 May 2023 through 30 April 2024

1.4 Contractor Personnel

1.4.1 The Contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.5.2 Subcontracting. Employees who perform this work shall be qualified persons on the Contractor’s own payroll. It is possible that one employee could perform all work; however, due to the daily nature of this work, if that route is chosen it is highly recommended to have back-up employees to avoid lost days due to illness, vacation, etc. Personnel shall dress in appropriate clothing in accordance with EM 385-1-1 and be presentable to the public in a Government facility, i.e. nothing of an offensive or graphic nature.

1.4.2 Subcontracting. The Contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by Subcontractors shall be the responsibility of the Contractor.

1.5 Quality Control

1.5.1 The Contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the Contractor as necessary to insure that the required work is performed in accordance with the standards contained herein. The Contractor shall furnish the above written designation to the Contracting Officer’s Representative (COR) no later than the first day of work.

The Contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the Contractor.

1.6 Quality Assurance. The Government will use a Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.6.1 The Government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the Government may require the Contractor to re-perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.6.3 Upon verification of a validated customer complaint or corrective action report, the COR will notify the Contractor that they are required to re-perform specific services within 24 hours for daily cleaning items, and within one week for weekly, monthly, or semi-annual items. The Contracting Officer will also be notified in these cases.

1.6.4 The Government may take action, if the Contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The Government may (1) by contract, or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that related to the performance of such service or (2) terminate the contract in whole or in part

1.6.5 The Contractor is responsible to replace/repair any damage to Government property due to negligence, at his or her own cost. The Government may take action, if the Contractor fails to replace/repair any damage to Government property. The Government may (1) by contract, or otherwise, replace/repair damaged Government property and charge to the Contractor any cost incurred by the Government to replace/repair any damage.

1.7 Hours of Operation. The Contractor is responsible for conducting cleaning at the Administration Building and Maintenance Shop during non-working hours of building tenants, after 6:00pm and be cleaned before 6:30am, Monday thru Friday. Friday’s daily, weekly and monthly cleanings may occur in the Administration Building and Maintenance Shop on weekends between the hours of 6am to 7pm. The Interpretive Center must be cleaned during hours when the Center is closed to the public: before 8:00 am or after 5:30 pm. Special Events will be communicated to the Contractor that may preclude cleaning during those hours; Contractor and the Government will negotiate a suitable time. Cleaning schedules at the Interpretive Center vary during Summer and Winter and are outlined below.

The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Pre-Work Meeting. Prior to commencing any activities, the Contractor shall arrange a Pre-work Meeting with the COR. The Contractor and all employees working on this contract shall be present at this meeting. The Meeting shall discuss the work requirements, scheduling, submittal process, review of the Activity Hazard Analysis (AHA), and Abbreviated Accident Prevention Plan (AAP). At least one (1) week prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR.

1.9 Submittals. Prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval:

a. Activity Hazard Analysis (AHA);

b. Abbreviated Accident Prevention Plan (APP)

c. List of who will perform work on this contract;

d. Proof of Insurance for Contractors and Subcontractors;

e. List of any items the Contractor will supply at their own cost (including SDS sheets for chemicals)

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply with all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2- 316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.10.1 Activity Hazard Analysis (AHA). The Contractor shall prepare the AHA in accordance with EM 385-1-1 (2014 Edition).

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The Government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the Contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1(2014 Edition) in its entirety may be too complex for the type of work performed under these contracts; Contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The Contractor shall only need to submit items in Appendix A that are pertinent to the contract. The Contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The Contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1- 1 and supplemented herein. The Contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical Security

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2-316.pdf?ver=2013-08-22-104526-670 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2-316.pdf?ver=2013-08-22-104526-670 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

1.11.1 The Contractor shall be responsible for safeguarding all Government facilities, property, and materials provided for Contractor use. The Contractor shall secure at all times all Government facilities, property, and materials. Specific security conditions may change based on threats to national defense, and based on the risk of specific facilities to these threats. The Contractor shall abide by these changing conditions at all times, as applicable.

1.11.2 Key Control. The Contractor shall ensure all keys issued by the Government are not lost, stolen, duplicated, or used by unauthorized persons.

1.11.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.11.2.2 In the event keys, other than master keys are lost or stolen, the Contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. If a master key is lost or stolen, the Government may need to replace all locks and keys for that system. The Government will deduct the total cost to replace the locks and keys from the Contractor’s monthly invoice.

1.11.2.3 The Contractor shall prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. The Contractor shall not facilitate access of secured areas to persons other than Contractor personnel or Subcontractors engaged in performance of contract work requirements.

1.12 Antiterrorism/Operation Security Requirements

1.12.1 Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub- Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

1.12.1.1 For Contractors who do not require Common Access Card (CAC), but require access to a DoD facility or installation. Contractor and all associated Subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.12.2 Pre-screen candidates using E-Verify Program. The Contractor must pre‐screen candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements.

The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the [Insert Contracting Officer or COR] no later than three (3) business days after the initial contract award.

1.12.3 AT Level I Training. All Contractor employees, to include Subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

http://www.ecfr.gov/cgi-bin/text-idx?rgn=div8&node=48:2.0.1.1.1.2.1.28 http://www.ecfr.gov/cgi-bin/text-idx?rgn=div8&node=48:2.0.1.1.1.2.1.28

1.12.4 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

The Contractor and all associated Subcontractors shall receive a brief/training from COR on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.12.5 Contracts that Require OPSEC Training. All new Contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and Subcontractor employee, to the COR, within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the OPSEC Officer in presentation form which will be documented via memorandum.

1.13 Payment

1.13.1 The Government will make payment monthly, after the Government has inspected and accepted the services, and the Government has reviewed, approved, and processed the Contractor’s invoice. The Contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

1.13.2 The Contractor must provide the Contractor’s vendor name and address consistent with SAM registration, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through January 31), CLIN number and specific quantities of work performed, and total requested, for an invoice to be considered proper. The Contractor shall submit the invoice by the fifth (5th) of the month for services completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

Invoices shall be delivered to:

Fort Peck Project Office ATTN: Stacy Braaten PO Box 208 Fort Peck, Montana 59223 Stacy.J.Braaten@usace.army.mil

1.13.3 Measurement and Payment. Payment items for work under this contract on which contract unit price payments will be made are listed in the BIDDING SCHEDULE and described below.

1.13.3.1 Perform Daily Janitorial Service in Maintenance Building – CLINS 0001AA, 1001AA, 2001AA, 3001AA, and 4001AA

Payment will be made at the contract unit price times the number of days the work is satisfactorily performed. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.2 Perform Weekly Janitorial Service in Maintenance Building – CLINS 0001AB, 1001AB, 2001AB, 3001AB, and 4001AB

Payment will be made at the contract unit price times the number of weeks the work is satisfactorily performed. A week will be defined for payment purposes as any week a calendar day falls on a Saturday during the month. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.3 Perform Semi-Annual Cleaning of Maintenance Building – CLINS 0001AC, 1001AC, 2001AC, 3001AC, and 4001AC mailto:Stacy.J.Braaten@usace.army.mil

Payment will be made at the contract unit price for each Semi Annual Cleaning. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.4 Perform Annual Cleaning of Maintenance Building - CLINS 0001AD, 1001AD, 2001AD, 3001AD, and

4001AD

Payment will be made at the contract unit price for Annual Cleaning. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.5 Perform Daily Janitorial Service in Administration Building – CLINS 0002AA, 1002AA, 2002AA, 3002AA, and 4002AA

Payment will be made at the contract unit price times the number of days the work is satisfactorily performed. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.6 Perform Weekly Janitorial Service in Administration Building – CLINS 0002AB, 1002AB, 2002AB, 3002AB, and 4002AB

Payment will be made at the contract unit price times the number of weeks the work is satisfactorily performed. A week will be defined for payment purposes as any week a calendar day falls on a Saturday during the month. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.7 Perform Semi-Annual Cleaning of Administration Building – CLINS 0002AC, 1002AC, 2002AC, 3002AC, and 4002AC

Payment will be made at the contract unit price for each Semi Annual Cleaning. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.8 Perform Annual Cleaning of Administration Building - CLINS 0002AD, 1002AD, 2002AD, 3002AD, and 4002AD

Payment will be made at the contract unit price for Annual Cleaning. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.9 Perform Daily Janitorial Service in Interpretive Center - SUMMER – CLINS 0003AA, 1003AA, 2003AA, 3003AA, and 4003AA

Payment will be made at the contract unit price times the number of days the work is satisfactorily performed. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.10 Perform Daily Janitorial Service in Interpretive Center - WINTER – CLINS 0003AB, 1003AB, 2003AB, 3003AB, and 4003AB

Payment will be made at the contract unit price. Price shall include all labor equipment, and contractor furnished materials to perform sidewalk cleaning (snow removal) for the entire calendar month.

1.13.3.11 Perform Weekly Janitorial Service in Interpretive Center - SUMMER - CLINS 0003AC, 1003AC, 2003AC, 3003AC, and 4003AC

Payment will be made at the contract unit price times the number of weeks the work is satisfactorily performed. A week will be defined for payment purposes as any week a calendar day falls on a Saturday during the month. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.12 Perform Weekly Janitorial Service in Interpretive Center - WINTER - CLINS 0003AD, 1003AD, 2003AD, 3003AD, and 4003AD

Payment will be made at the contract unit price times the number of weeks the work is satisfactorily performed. A week will be defined for payment purposes as any week a calendar day falls on a Saturday during the month. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.13 Perform Monthly Janitorial Service in Interpretive Center - SUMMER - CLINS 0003AE, 1003AE, 2003AE, 3003AE, and 4003AE

Payment will be made at the contract unit price for monthly cleaning. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.14 Perform Monthly Janitorial Service in Interpretive Center - WINTER - CLINS 0003AF, 1003AF, 2003AF, 3003AF, and 4003AF

Payment will be made at the contract unit price for monthly cleaning. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.15 Perform Semi-Annual Cleaning in Interpretive Center - CLINS 0003AG, 1003AG, 2003AG, 3003AG, and 4003AG

Payment will be made at the contract unit price for each Semi Annual Cleaning. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.16 Perform Annual Cleaning in Interpretive Center - CLINS 0003AH, 1003AH, 2003AH, 3003AH, and

4003AH

Payment will be made at the contract unit price for Annual Cleaning. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS.

1.13.3.17 Perform Additional Cleaning in Interpretive Center- CLINS 0003AI, 1003AI, 2003AI, 3003AI, and

4003AI

Payment will be made at the contract unit price for each additional cleaning order by the Government. There is potential for additional cleanings during the time period of October 1 through April 30 each year of the contract due to special events. The Government will provide a minimum of 48 hours advance notice. Price shall include all labor, equipment, and Contractor furnished materials to perform the work as described in the PWS. The additional cleanings are not guaranteed and will be ordered as needed. The cleanings may be required any day of the week.

2.0 DEFINITIONS. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the Government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 Facilities. The Government shall provide janitor rooms in each building, (Admin building, Maintenance shop, and Interpretive Center) for storage of supplies, materials and equipment. Facilities available for Contractor’s use will be kept in a neat and orderly manner, subject to the discretion of the COR. The Government may periodically need to use these areas but will not use the Contractor’s equipment or supplies.

3.2 Utilities. The Government shall provide water and electricity. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning.

3.3 Equipment and Supplies. The Government shall provide all paper products including toilet paper, paper towels, all garbage bags (large, small, hygiene disposals), hand soap for refills, air fresheners and deicer (snow melt) or sand for sidewalks. Brands of materials is subject to change due to Government purchasing rules including mandatory sources and suppliers.

4.0 CONTRACTOR FURISHED ITEMS AND RESPONSIBILITIES

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services including personnel and supervision to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor shall provide three sets of SDS sheets for all chemicals supplied. Contractor shall provide and wear all Personal Protective Equipment necessary for worksite including nitrile gloves and safety glasses.

The Contractor and employees will be familiar with SDS of all chemicals in use, the US Army Corps of Engineers Safety and Health Requirements manual (EM385-1-1) and OSHA Regulations. A list of Contractor supplied chemicals and Safety Data Sheets (SDS’s) must be submitted to COR prior to approval for use. SDS Sheets shall also be kept in a binder located in the janitor room at each facility.

4.3 Equipment and Supplies. The Contractor shall provide at their expense, equipment and supplies suitable for these services. These items shall include but not limited to equipment to strip, buff and wax floors, vacuum cleaners, mops, buckets, ladders, and all cleaning chemicals and disinfectants. Equipment to perform such work as carpet cleaning will be industrial/commercial grade.

5.0 SPECIFIC TASKS

5.1 Basic Services: Janitorial service shall be performed in accordance with current standards of performance for such work and shall include all necessary sweeping, vacuuming, dusting, mopping, polishing, washing, disinfecting, removal of waste; and replacement of hand soaps, paper towels, toilet tissue, and deodorizers. At times there will be items such as cardboard boxes or other objects that are waste and will not fit in wastebaskets or containers. These items could be in office areas, other locations or in any of the structures. Government personnel will mark them for disposal. The Contractor shall dispose of these items in dumpsters that are located outside each building.

Occasionally, there will be liquid spills of various types, tracking of mud, debris, plant residue, waste, dust, cleaning up bugs, broken glass, construction residue, and tracking in of other residue or any abnormal conditions that require janitorial attention, such items as these will be the responsibility of the Contractor to clean. Wastepaper, trash, and debris will be placed in Government-furnished plastic bags and each day bags will be placed in dumpsters that are located outside of each building. Any furniture and equipment needed to be moved in order to perform any part of this contract will be moved and replaced back to original location by the Contractor unless otherwise directed by the Government Representative. Cleaning equipment and activities shall not disfigure the furniture, displays, or equipment.

Should such damage occur, it shall be the responsibility of the Contractor to repair and correct.

5.1.1 The Contractor and/or his employees on duty shall document daily as soon as they arrive and when they depart on a sign-in/sign-out sheet located on a clipboard located in each janitor room.

5.1.2 In the event of construction/maintenance contracts being performed within the designated structures, the Contractor shall be required to perform all specified duties, unless otherwise directed by the Government Representative. Other Contractors may create additional dust and construction residue that may drift and create additional work. This increase in additional cleaning is included in the janitorial contract.

5.2 Cleaning: The Contractor shall perform the following tasks at a minimum frequency established in Section 8.0, Cleaning Schedule.

5.2.1 Floor Sweeping/Dust Mopping - A satisfactory or acceptably swept floor shall be free of dust streaks, marks, dirt in corners, behind doors, or under furniture. Furniture or other equipment moved during sweeping will be replaced. Cleaning equipment will not disfigure wall bases, equipment, doors, and furniture.

5.2.2 Damp Mopping - A satisfactory or acceptable damp mopped floor must present a clean appearance free from streaks, smears, dirt residue, and water. Floors should be free of loose dirt (i.e. swept) prior to damp mopping.

5.2.3 Dusting - A satisfactory or acceptable dusted surface is free from all dust, dust streaks, lint, cobwebs, dirt, and oily streaks or stains from contact with oily dusters. The dust must be removed, not relocated.

5.2.4 Plumbing Fixtures & Restrooms – Acceptably cleaned restrooms will be hygienic and free of objectionable odors. The following will be disinfected, clean and bright, free of smears, soap film, dust, excess water or water marks: floors, doors, window sills, light fixtures, walls, toilet/urinal hardware and fixtures; personal hygiene disposals (sanitary receptacles) and toilet paper dispensers; diaper changing stations; sinks, counters, fixtures; hand dryers, paper towel and soap dispensers. There will be no markings on walls or fixtures. Soap, towel, toilet paper and air freshener dispensers will be filled and in working condition.

5.2.5 Mirror, Glass and Acrylic Cleaning – Mirrors, Glass and Acrylic are satisfactorily or acceptably cleaned when the glass surface is without streaks, film, deposits, or stains and it has a uniformly bright appearance with all adjacent ledges and surfaces wiped clean and dry. Use specific cleaner to avoid damaging acrylic surfaces. Window sills and frames shall be free of dust, bugs, and marks. No cleaning is required of terrariums or small aquariums at the Interpretive Center; outside acrylic surface of large fish aquariums (5500 and 8000 gallons) must be cleaned periodically as indicated in Section 8.0.

5.2.6 Metal Cleaning - Metal is acceptable and satisfactorily cleaned when the metal surface is without streaks, film, deposits, or stains, and it has a uniformly bright appearance with all adjacent surfaces wiped clean and dry.

5.2.7 Spot Cleaning – Spot cleaning refers to areas not otherwise specified in cleaning schedule such as walls and floors, or addressing stains and marks between monthly or weekly cleanings to maintain an overall clean building. A surface adequately and acceptably spot cleaned has been substantially cleaned of all dirty hand prints, stains, dirt, dust, or other soiling.

5.2.8 Cobweb Removal - Cobwebs within 10 feet of the floor or stairway landings shall be removed with a dust cloth or dust mop or other cleaning aids as appropriate.

5.2.9 Emptying & Cleaning Outside Cigarette Receptacles - Receptacles are to be emptied, damp wiped clean and wiped dry. Sand will be screened for removal of butts and waste, and surface is to be damp wiped.

5.2.10 Clean Drinking Fountains - Damp wiped with disinfectant and wiped dry to provide a clean appearance free of film, streaks, deposits, and spots.

5.2.11 Floor Buffing – Damp mopping shall be performed. Cove/wall bases shall be scrubbed. Surfaces shall then be rinsed with clean water to remove all cleaning solution and film. The rinsed surfaces shall be clean, uniform in appearance, and free of streaks and spots. Waxed floors shall be buffed with high-speed buffer to provide a clean, bright surface in corners and under furniture as well as in all other areas. Contractor shall be responsible for moving furniture as required.

5.2.12 Damp Wiping - Damp wiping is accomplished by use of appropriate cleaning aids such as rags, clean water and a cleaning solution when needed. Surfaces are then wiped dry to provide a clean appearance, free of dirt residue, film, streaks, and spots.

5.2.13 Vacuuming Rugs and Carpets - Vacuum cleaning of rugs is acceptable and satisfactory when the surface is rendered free of dust, dirt, spots, paper clippings, or other deposits. When vacuuming, the responsibility for moving objects such as chairs, stools, boxes, trash cans and other small items in order to do quality vacuuming, shall be the responsibility of the Contractor.

5.2.14 Clean Sidewalks – Sidewalks and all door sweeps (including emergency exits) shall be free of debris, mud, snow, vegetation, etc. Snow shall not be piled at the end of sidewalks or into parking lots. Snow shall be placed in non-walking or non-parking areas only. If required, deicer (snow melt) or sand shall be placed on all icy or slippery areas.

5.2.15 Clean – If not otherwise specified above, any area or object listed to clean in the cleaning schedule means that it shall be free of dust, dirt, litter, marks, spots, stains, films or residues

5.2.16 Empty Waste Containers/Sanitary Receptacles – Containers shall be free of all trash with new waste liners.

5.2.17 Carpet Shampooing – A Commercial/Industrial grade carpet cleaner shall be used. Prior to shampooing, carpets shall be vacuumed. Contractor shall negotiate date and provide Government at least one week notice to move any heavy items prior to shampooing. Chairs, garbage cans, and all items less than 40-lbs shall be moved by the Contractor to permit shampooing. Heavy items (>40lbs) such as desks, file cabinets, heavy furniture, and etc. need not be moved. Scotch Guard shall be applied to all carpet surfaces.

5.2.18 Doors and Floor Grates/Mats – Acceptable door cleaning includes glass cleaning as listed in 5.2.5 above, disinfecting handle, damp wiping both sides of door, frame and hinges to remove all cobwebs, insects, fingerprints, marks and dust. Dirt shall be removed from indoor and outdoor mats or grates and underneath mats or grates.

5.2.19 Graphic Panels, Displays, Handrails, Benches – Dust framing and legs; damp wipe graphic panels, Plexiglas and acrylic covering or protecting displays as listed in 5.2.5 above; damp wipe railings and benches, and counter tops. No cleaning is required of animals or fossil specimens at Interpretive Center.

6.0 PERFORMANCE REQUIREMENTS SUMMARY

6.1 Performance Objectives - The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

The Contractor shall provide janitorial services per section 5 for the Fort Peck Project Admin, Maintenance, and Interpretive Center Buildings.

The Contractor shall provide all services to maintain a clean and neat appearance in accordance with the PWS to all areas as specified, acceptable to both Government employees and visitors.

No more than 3 valid discrepancies and/or three or more legitimate complaints from Corps employees or the public within a 30 day period.

Periodic surveillance by the Government and validated customer complaints received by

COR

7.0 DELIVERABLES

The following table lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency # of

Copies Medium/Format Submit To Monthly Invoices.

Per Paragraph 1.14.2

Monthly 1 copy Paper (hard copy) or electronic

Stacy Braaten PO Box 208

Stacy.J.Braaten@usace.army.mil

Insurance documents Workman comp and liability

Upon award or renewal -annually

1 copy Paper (hard copy) or electronic

Contract COR PO Box 208

E-verify and background check documents

Initially at pre-work meeting or prior to start of new employee

1 copy Paper (hard copy) or electronic

Contract COR

Security training documentation

Annually or upon new employee starting

1 copy Paper (hard copy) or electronic

Contract COR

AHA and APP Initially at pre-work meeting and anytime there are changes to the documents thereafter

1 copy Paper (hard copy) or electronic

Contract COR

Employee List for all those who will complete these services including back-ups

Initially at pre-work meeting and anytime there are new employees thereafter

1 copy…