W9128F19Q0018_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F19Q0018 19-Dec-2018

b. TELEPHONE NUMBER

402-995-2886

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Jan 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DANIEL D MONAHAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W59XQG82929688

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968816 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE OAHE PRJT OFC NTR RSC SEC

BRIAN KORMAN

USAED, OMAHACENWO-OD-OA-N

28563 POWERHOUSE RD

PIERRE SD 57501

TEL: 605-945-3423 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F19Q0018

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

FY19 OAHE MAINT BLDG JANITORIAL SERVICE

FFP

CES. OA1750-60610 OA19 JNT FIELD COSTS FOR OPS [464482]

Active period of performance: 01 April 2019 through 31 March 2020 FOB: Destination

MILSTRIP: W59XQG82929688

PURCHASE REQUEST NUMBER: W59XQG82929688

NET AMT

0002 1 Job

FY19 OAHE ADMIN BLDG JANITORIAL SERVICES

FFP

CES. OA1750-60610 OA19 JNT FIELD COSTS FOR OPS [464482]

Active period of performance: 01 April 2019 through 31 March 2020 FOB: Destination

0003 1 Job

FY19 OAHE POWERHOUSE JANITORIAL SERV

FFP

OA1480-60314 OA19 HYD FIELD HYDRAULICPWR GEN MISC [464482]

Active period of performance: 01 April 2019 through 31 March 2020 FOB: Destination

0004 1 Job

FY19 OAHE VISITOR CTR JANITORIAL SERVICE

FFP

OA2200-60514 OA19 REC FIELD VISITOR CENTER OPS [464482]

Active period of performance: 01 April 2019 through 31 March 2020 FOB: Destination

1001 1 Job

OPTION FY20 OAHE MAINT BLDG JANITORIAL SERVICE

FFP

CES. OA1750-60610 OA19 JNT FIELD COSTS FOR OPS [464482]

Active period of performance: 01 April 2020 through 31 March 2021

1002 1 Job

OPTION FY20 OAHE ADMIN BLDG JANITORIAL SERVICES

FFP

CES. OA1750-60610 OA19 JNT FIELD COSTS FOR OPS [464482]

Active period of performance: 01 April 2020 through 31 March 2021

1003 1 Job

OPTION FY20 OAHE POWERHOUSE JANITORIAL SERV

FFP

OA1480-60314 OA19 HYD FIELD HYDRAULICPWR GEN MISC [464482]

Active period of performance: 01 April 2020 through 31 March 2021

1004 1 Job

OPTION FY20 OAHE VISITOR CTR JANITORIAL SERVICE

FFP

OA2200-60514 OA19 REC FIELD VISITOR CENTER OPS [464482]

Active period of performance: 01 April 2020 through 31 March 2021

2001 1 Job

OPTION FY21 OAHE MAINT BLDG JANITORIAL SERVICE

FFP

CES. OA1750-60610 OA19 JNT FIELD COSTS FOR OPS [464482]

Active period of performance: 01 April 2021 through 31 March 2022

2002 1 Job

OPTION FY21 OAHE ADMIN BLDG JANITORIAL SERVICES

FFP

CES. OA1750-60610 OA19 JNT FIELD COSTS FOR OPS [464482]

Active period of performance: 01 April 2021 through 31 March 2022

2003 1 Job

OPTION FY21 OAHE POWERHOUSE JANITORIAL SERV

FFP

OA1480-60314 OA19 HYD FIELD HYDRAULICPWR GEN MISC [464482]

Active period of performance: 01 April 2021 through 31 March 2022

2004 1 Job

OPTION FY21 OAHE VISITOR CTR JANITORIAL SERVICE

FFP

OA2200-60514 OA19 REC FIELD VISITOR CENTER OPS [464482]

Active period of performance: 01 April 2021 through 31 March 2022

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government N/A Government 0002 Destination Government N/A Government 0003 Destination Government N/A Government 0004 Destination Government N/A Government 1001 Destination Government N/A Government 1002 Destination Government N/A Government 1003 Destination Government N/A Government

1004 Destination Government N/A Government 2001 Destination Government N/A Government 2002 Destination Government N/A Government 2003 Destination Government N/A Government 2004 Destination Government N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2019 TO

31-MAR-2020

N/A COE OAHE PRJT OFC NTR RSC SEC

BRIAN KORMAN

USAED, OMAHACENWO-OD-OA-N

28563 POWERHOUSE RD

PIERRE SD 57501

605-945-3423

968816

0002 POP 01-APR-2019 TO

31-MAR-2020

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-APR-2020 TO

31-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-APR-2021 TO

31-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Oahe Janitorial Services 28563 Powerhouse Rd

Pierre, SD 57501

1.0 General Information.

1.1 Background. This is a service contract to provide all labor and supervision to perform janitorial services at the Oahe Project Administration (Admin) Building, Maintenance Building, Powerhouse, and Visitor Center near Pierre, South Dakota. Previously this was accomplished via two contracts which are now being combined into one contract, and the Visitor Center is being added as a weekly cleaning. Previous contractors have had considerable trouble maintaining qualified employees to ensure services are completed as required.

1.2 Scope of Work. This is a non-personal services contract to provide janitorial services at the above locations.

Contractor will supply all supervision, personnel, and transportation to provide daily, weekly, and monthly cleanings of Oahe Project buildings. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a fixed priced, performance based service contract where the government defines and measures desired outcomes, while contractor methods are generally not constrained or directed.

1.3 Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. There will be no inactive periods. The Period of Performance is as follows:

Base Year: 01 April 2019 through 31 March 2020

Active period of performance: 01 April 2019 through 31 March 2020

Option Year 1: 01 April 2020 through 31 March 2021 Active period of performance: 01 April 2020 through 31 March 2021

Option Year 2: 01 April 2021 through 31 March 2022

Active period of performance: 01 April 2021 through 31 March 2022

1.4 Contractor Personnel

1.4.1 The contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.4.2 Subcontracting. Employees who perform this work shall be qualified persons on the contractor’s own payroll. It is possible that one employee could perform all work; however, due to the daily nature of this work, if that route is chosen it is highly recommended to have back-up employees to avoid lost days due to illness, vacation, etc.

Personnel will dress according to safety manual EM 385-1-1 and be presentable to the public in a government facility, i.e. nothing of an offensive or graphic nature.

1.4.2 Subcontracting. The contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor.

1.5 Quality Control

1.5.1 The contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to insure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the Contracting Officer’s Representative (COR) no later than the first day of work. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.6 Quality Assurance. The government will use a Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.6.1 The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.6.2.1 Upon verification of a validated customer complaints or corrective action report, the COR will notify the contractor that they are required to re-perform specific services within 24 hours for daily cleaning items, and within one week for weekly, monthly, or semi-annual items. The Contracting Officer will also be notified in these cases.

1.6.3 The government may take action, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part

1.6.4 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take action, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.7 Hours of Operation. The contractor is responsible for conducting business between the hours of 7:30 am and 5:00pm in the powerhouse, 7:00am and 10:00pm in the other buildings, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Weekly and monthly cleanings may occur in the Admin and Maintenance buildings on weekends. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Pre-Work Meeting. Prior to commencing any activities, the contractor shall arrange a Pre-work Meeting with the COR. The contractor and all employees working on this contract shall be present at this meeting. The Meeting shall discuss the work requirements, scheduling, submittal process, review of the Activity Hazard Analysis (AHA), and Abbreviated Accident Prevention Plan (AAP). At least one (1) week prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR.

1.9. Submittals. Prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval:

a. Activity Hazard Analysis (AHA);

b. Abbreviated Accident Prevention Plan (APP)

c. List of who will perform work on this contract;

d. Proof of Insurance for Contractors and Subcontractors;

e. List of any items the contractor will supply at their own cost (including SDS sheets for chemicals)

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2- 316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.10.1 Activity Hazard Analysis (AHA). The contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The contractor shall only need to submit items in Appendix A that are pertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1-1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical Security

1.11.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall secure at all times all government facilities, property, and materials. Specific security conditions may change based on threats to national defense, and based on the risk of specific facilities to these threats. The contractor shall abide by these changing conditions at all times, as applicable.

1.11.2 Key Control. The contractor shall ensure all keys issued by the government are not lost, stolen, duplicated, or used by unauthorized persons.

1.11.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.11.2.2 In the event keys, other than master keys are lost or stolen, the contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or stolen, the government may need to replace all locks and keys for that system. The government will deduct the total cost to replace the locks and keys from the contractor’s monthly invoice.

1.11.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall not facilitate access of secured areas to persons other than contractor personnel or subcontractors engaged in performance of contract work requirements.

1.12 Antiterrorism/Operation Security Requirements

1.12.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.12.1.1 For contractors who do not require Common Access Card (CAC), but require access to a DoD facility or installation. Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.12.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.12.3 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

The contractor and all associated sub-contractors shall receive a brief/training from COR on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.12.4 Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the OPSEC Officer in presentation form which will be documented via memorandum.

1.12.5 Pre-screen candidates using E-Verify Program. The Contractor must pre‐screen candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements.

The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

1.13 Payment

1.13.1 The government will make payment monthly, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

1.13.2 The contractor must provide the contractor’s vendor name and address consistent with SAM registration, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through January 31), CLIN number and specific quantities of work performed, and total requested, for an invoice to be considered proper. The contractor shall submit the invoice by the fifth (5th) of the month for services completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services

3.1 Facilities. The Government will provide janitor rooms on Powerhouse A floor, first floor, and second floor and a Janitor room in each of the Admin building, Maintenance shop, and Visitor Center for supplies, materials and equipment. Facilities available for contractor’s use will be kept in a neat and orderly manner, subject to the discretion of the COR.

3.2 Utilities. The Government will provide water and electricity. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3 Equipment and Supplies. The Government will provide household, backpack, and shop vacuums, walk behind and ride on floor scrubber, 48” dust mops and 24oz damp mops, all paper products including toilet paper, paper towels, and disposable wipes, multipurpose cleaner, glass cleaner, toilet bowl cleaner, hand soap for refills, nitrile gloves, 36 and 13 gallon Garbage bags. Brands of materials is subject to change due to government purchasing rules including mandatory sources and suppliers.

3.4 Materials. The Government will provide SDS sheets for all chemicals supplied. All personal Protective Equipment necessary for worksite including nitrile gloves and hard hat and safety glasses when needed.

4.0 Contractor Furnished Items and Responsibilities

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services including personnel, supervision, and transportation to jobsite required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor and employees will be familiar with SDS of all chemicals in use, the US Army Corps of Engineers Safety and Health Requirements manual and OSHA Regulations. If the contractor supplies chemicals, an SDS must be submitted to COR prior to approval for use.

4.3 Equipment and Supplies. The Contractor may provide, at their expense, equipment or supplies suitable for these services if those supplied by the government are deemed unsatisfactory by contractor; provided the contractor receives prior approval from the COR.

5.0 Specific Tasks

5.1 Basic Services: Janitorial service shall be performed in accordance with current standards of performance for such work and shall include all necessary sweeping, vacuuming, dusting, mopping, polishing, washing, disinfecting, removal of waste; and replacement of hand soaps, paper towels, toilet tissue, and deodorizers. At times there will be items such as cardboard boxes or other objects that are waste and will not fit in wastebaskets or containers. These items could be in office areas, other locations or in any of the structures. Government personnel will mark them for disposal. The Contractor will dispose of these items in dumpsters that are located on the south side of the Administration building and north side of the Powerhouse. Occasionally, there will be liquid spills of various types, tracking of mud, debris, plant residue, waste, dust, cleaning up bugs, broken glass, construction residue, and tracking in of other residue or any abnormal conditions that require janitorial attention, such items as these will be the responsibility of the Contractor to correct. Wastepaper, trash, and debris will be placed in Government-furnished plastic bags and each day bags will be placed in dumpsters that are located on the south side of the Administration building and north side of the Powerhouse. The Government will furnish the dumpsters. Government owned equipment, furniture, and displays will not be damaged by cleaning activities.

5.1.1 The Contractor and/or his employees on duty will document daily as soon as they arrive and when they depart the Admin and Maintenance facility, and report in person or by phone to a designated Corps employee whenever reporting to the Powerhouse.

5.1.2 In the event of construction/maintenance contracts being performed within the designated structures, the Contractor will be required to perform all specified duties, unless otherwise directed by the Government Representative. Other Contractors may create additional dust and construction residue that may drift and create additional work. This increase in additional cleaning is included in the janitorial contract.

5.1.3 The Contractor is to be aware of activities within the Control Room. Example: No interference when hourly readings are made. Careful attention will be given to avoid bumping or interfering with sensitive instruments and control equipment which could be upset due to bumping boards with cleaning equipment, etc.

5.2 Cleaning: The Contractor shall follow the attached schedule for cleanup.

5.2.1 Floor Sweeping/Dust Mopping - A satisfactory or acceptably swept floor will be free of dust streaks, marks, dirt in corners, behind doors, or under furniture. Furniture or other equipment moved during sweeping will be replaced. Cleaning equipment will not disfigure wall bases, equipment, doors, and furniture.

5.2.2 Damp Mopping - A satisfactory or acceptable damp mopped floor must present a clean appearance free from streaks, smears, dirt residue, and water. Floors should be free of loose dirt (i.e. swept) prior to damp mopping.

5.2.3 Floor Scrubbing - A satisfactory or acceptably scrubbed floor is a floor without embedded dirt, cleaning solution, film, stains, marks, water or streaks.

5.2.4 Dusting - A satisfactory or acceptable dusted surface is free from all dust, dust streaks, lint, cobwebs, dirt, and oily streaks or stains from contact with oily dusters. The dust must be removed, not relocated.

5.2.5 Cleaning of Plumbing Fixtures & Restrooms - Acceptably cleaned plumbing fixtures and restrooms have no objectionable odors. Toilet bowls and urinals will be cleaned and bright and without soap film, dust, or water marks.

Dispensers will be filled and in working condition. There will be no markings on walls or fixtures. Floors, walls, or partitions will be clean, bright, dust free, and free from all excess water. All metal fixtures and other hardware and adjacent surfaces will be clean, bright, and free from all excess water and buildup.

5.2.6 Mirror and Glass Cleaning – Glass and mirrors are satisfactorily or acceptably cleaned when the glass surface is without streaks, film, deposits, or stains and it has a uniformly bright appearance with all adjacent surfaces wiped clean and dry.

5.2.7 Metal Cleaning - Metal is acceptable and satisfactorily cleaned when the metal surface is without streaks, film, deposits, or stains, and it has a uniformly bright appearance with all adjacent surfaces wiped clean and dry.

5.2.8 Spot Cleaning – Spot cleaning refers to areas not otherwise specified in cleaning schedule such as walls, or addressing satins and marks between monthly or weekly cleanings to maintain an overall clean building. A surface adequately and acceptably spot cleaned has been substantially cleaned of all dirty hand prints, coffee stains, dirt, dust, or other soiling.

5.2.9 Cobweb Removal - Cobwebs within 10 feet of the floor or stairway landings shall be removed with a dust cloth or dust mop or other cleaning aids as appropriate.

5.2.10 Emptying & Cleaning Outside Cigarette Receptacles - Receptacles are to be emptied, damp wiped clean and wiped dry. Sand will be screened for removal of butts and waste, and surface is to be damp wiped.

5.2.11 Clean Drinking Fountains - Damp wiped with disinfectant and wiped dry to provide a clean appearance free of film, streaks, deposits, and spots.

5.2.12 Floor Scrubbing - Floor scrubbing shall be performed with a Government-furnished power scrubber wherever possible. Hand brush scrubbing shall be performed in areas not accessible by the power scrubber. Cove/wall bases shall be scrubbed. Surfaces shall then be rinsed with clean water to remove all cleaning solution and film. The rinsed surfaces shall be clean, uniform in appearance, and free of streaks and spots. Waxed floors shall be buffed with high-speed buffer to provide a clean, bright surface in corners and under furniture as well as in all other areas.

Contractor will be responsible for moving furniture as required.

5.2.13 Damp Wiping - Damp wiping is accomplished by use of appropriate cleaning aids such as rags, clean water and a cleaning solution. Surfaces are then wiped dry to provide a clean appearance, free of dirt residue, film, streaks, and spots.

5.2.14 Vacuuming Rugs and Carpets - Vacuum cleaning of rugs is acceptable and satisfactory when the surface is rendered free of dust, dirt, spots, paper clippings, or other deposits. When vacuuming, the responsibility for moving objects such as chairs, stools, boxes, and other small items in order to do quality vacuuming, will be the responsibility of the Contractor.

5.2.15 Clean – if not otherwise specified above, any area or object listed to clean in the cleaning schedule means that it will be free of dust, dirt, litter, marks, spots, stains, films or residues

5.3 Monthly Submittals: The Contractor shall, on a monthly basis and not later than the 5th business day of the month, submit to the Natural Resource Specialist a bill for janitorial services provided the preceding month. The invoice shall only be for actual costs accrued during the billing month. The Contractor will be responsible for duplicating this attached sample invoice at his/her own expense.

Invoices shall be emailed to: Brian.L.Korman@usace.army.mil with a CC to: Russell.A.Somsen@usace.army.mil or be mailed or delivered to:

Oahe Project Office Attn: Natural Resource Specialist 28563 Powerhouse Road Pierre, South Dakota 57501

6.0 Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall provide janitorial services per section 5 for the Oahe Project Admin, Maintenance, Powerhouse, and Visitor Center Buildings.

The contractor will provide all services to maintain a clean and neat appearance per section 5 to areas specified in attachment, acceptable to both government employees and visitors.

No more than 3 valid discrepancies and/or three or more legitimate complaints from Corps employees or the public within a 30 day period.

Periodic surveillance by the government and validated customer complaints received by

COR

7.0 Attachments

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency # of Copies Medium/Format Submit To Monthly Submittals.

Per Paragraph 5.3

In accordance with Part 5.3

1 copy Paper (hard copy) or emailed

COR PH Janitorial 28563 Powerhouse Rd

Fax: 605-224-5945

Insurance documents Workman comp and liability

Upon award or renewal -annually

1 copy Paper (hard copy) COR PH Janitorial 28563 Powerhouse Rd

E-verify and background check documents

Initially at pre-work meeting or prior to start of new employee

1 copy Paper (hard copy) COR PH Janitorial 28563 Powerhouse Rd

Security training documentation

Annually or upon new employee starting

1 copy Paper (hard copy) COR PH Janitorial 28563 Powerhouse Rd

Deliverable Frequency # of Copies Medium/Format Submit To

AHA and APP Initially at pre-work meeting and anytime there are changes to the documents thereafter

1 copy Paper (hard copy) COR PH Janitorial 28563 Powerhouse Rd

Employee List for all those who will complete these services including back-ups

Initially at pre-work meeting and anytime there are new employees thereafter

1 copy Paper (hard copy) COR PH Janitorial 28563 Powerhouse Rd

List of any items the contractor will supply at their own cost (including SDS sheets for chemicals)

Initially at pre-work meeting and anytime there are changes thereafter

1 copy Paper (hard copy) COR PH Janitorial 28563 Powerhouse Rd

Daily Cleaning (Monday-Friday) Maintenance

Building Dressing room, men and women’s restrooms

- Sweep/Dust Mop

- Empty waste containers and replace government-furnished plastic liners

- Replenish, as needed so not to run out before next servicing, government-furnished paper towels, toilet paper, hand soaps, disinfectants, and odor supplies.

- All stools, seats, sinks, and urinals shall be washed inside and out with disinfectant detergent; washbasins shall be cleaned and wiped free of all marks; all mirrors, shelves, dispensers, and chrome fixtures shall be damp-wiped and polished dry.

Day Room No. 108:

- Sweep/Dust Mop

- Spot clean refrigerator, stove, microwave, icemaker, tables, and chairs

- Empty waste receptacles

Rooms and Corridors 101, 102, 103, 104, 105, 106, 107, 112, and 114 which are numbered on the drawings.

- Sweep /Dust Mop

- Empty wastepaper receptacles

- Clean Drinking Fountain per PWS 5.2.11

Administration

Building Including Basement

Note: Any furniture and equipment needed to be moved in order to perform any part of this contract will be moved and replaced back to original location by the Contractor unless otherwise directed by the Government Representative. Cleaning equipment will not disfigure the furniture or equipment. Should such damage occur, it would be the responsibility of the Contractor to repair and correct.

- Empty waste containers and replace government furnished plastic liners wherever containers are located. Most are by desks; some may be by copiers, front door, and other locations.

- Restrooms - Replenish, as needed so not to run out before next servicing, government-furnished items. All stools, seats, and urinals shall be washed inside and out with disinfectant detergent; wash basins shall be cleaned and wiped free of all marks; all mirrors, shelves, dispensers, chrome fixtures, door handles, and pipes shall be damp-wiped and polished dry. Empty waste containers and replace liners. Sweep and damp mop floors.

- Clean drinking fountains per PWS 5.2.11

- Lunchroom - Damp wipe tables, sinks, sink fixtures, countertops, cabinets, microwaves (outside and inside), pop machine surfaces, and all appliance surfaces. Empty the waste containers.

- Sweep and damp mop front and back entrance floors.

- Spot clean walls.

- Spot clean glass on doors and windows.

- Vacuum hallways and visitor area.

- Spot clean tile floors and stairs, and plastic carpet protectors under desks.

Powerhouse Administrative offices, Conference Room, Hallways, Waiting Room, and Control Room.

- Empty all wastebaskets and replace plastic liners

- Dust mop floors All Restrooms on all floors to include Restroom by Unit #4 on A floor (8 total

- Clean restrooms

- Wet mop floors

- Empty and damp wipe waste container and replace government-furnished liner

Lobby & Lobby Entrances, Lobby stairs to second floor, Upstream and Downstream stair cases, Corridors (1st and 2nd level & mezzanine floor).

- Sweep/Dust Mop

- Damp wipe handrails, door handles and doors

- Pick up litter such as candy wrappers, pop cans, and other materials.

Elevator

- Vacuum floor, with special emphasis on door grooves and rugs

- Clean entranceway to the elevator on each floor

All Drinking Fountains (Quantity - 4)

- Clean per PWS 5.2.11

A floor, 2nd floor and control room kitchens

- Sweep floor

- Damp wipe counter tops, sink, fixtures, refrigerators, stoves, pop machines, storage cabinets, freezers, microwaves tabletops, and all other surfaces

- Empty and damp wipe waste receptacles and replace government-furnished liner

Mechanic’s, Electrician’s, and Electronics’ Shops and Offices and A and B Floor

- Empty all wastebaskets and replace liner

A floor: Locker Room

- Empty and damp wipe waste container and replace government-furnished liner

Weekly Cleaning

- Damp Mop all floors

Shower and dressing room, men and women’s restrooms

- Dust side, ledges, and stall partitions; spot clean wall surfaces, partitions, and doors.

Day Room No. 108:

- Dust and clean dirt and dust, and cobwebs from walls, ledges, tables, chairs, when present

Rooms and Corridors 101, 102, 103, 104, 105, 106, 107, and 114 which are numbered on the drawings

- Dust and clean dirt and dust, and cobwebs from walls, fixtures, ledges, tables, chairs, when present

Including Basement

- Dust all furniture surfaces, ledges, and wall hangings such as pictures and dry erase boards in both conference rooms and visitor areas.

- All carpets and rugs shall be vacuumed; including under the furniture.

- Wipe clean windowsills, tops of fire extinguisher cabinets, and other fixtures

- Dust tops of desks (when clear of personal items, files, etc.), file cabinets, bookcases, and tables.

- Clean bathroom stall partitions.

- Handrails, door handles, doorknobs, and interior and exterior surfaces of doors will be damp wiped with disinfectant or cleaned as necessary to remove dirt and grime.

- Basement change rooms - Replenish as needed government furnished paper towels, disinfectants, odor supplies, and hand soap. Wash basins shall be cleaned and wiped free of all marks; all mirrors, shelves, dispensers, chrome fixtures, and pipes shall be damp-wiped and polished dry. Wet mop basement change room floors.

- Clean shower stalls inside and out.

- Wet mop restroom, shower room, lunchroom, basement stairs, front and back entrance floors.

Visitor Center - Empty waste containers and replace government furnished plastic liners wherever containers are located. Remove trash bagged and stored in Janitor Room.

- Restrooms - Replenish, as needed, government-furnished paper towels, toilet paper, hand soaps, disinfectants, and odor supplies. All stools, seats, and urinals shall be washed inside and out with disinfectant detergent; wash basins shall be cleaned and wiped free of all marks; all mirrors, shelves, dispensers, chrome fixtures, door handles, and pipes shall be damp-wiped and polished dry. Empty waste containers and replace liners. Sweep and damp mop floors.

- Clean and wipe dry drinking fountains.

- Dust and clean dirt, hand prints, and cobwebs from displays, walls, fixtures, ledges, tables, and chairs, when present

Powerhouse Mechanics, Electrician’s, and Electronics’ Shops and Offices, including two (2) small offices. Including all trash cans on 1st and A Floor.

- Vacuum all carpets and rugs

- Damp wipe tables, desks, and cabinets

- Sweep floors

- Damp mop floors

- Clean door glass

1st floor: Assembly Bay Floor and Generator Bay 1 (to include Bay 1 &3 stairs and handrails from 1st floor to A floor), Upstream and Downstream Staircases all levels

- Sweep stairs

- Vacuum rugs

- Wet mop or power scrub floors

- Damp wipe handrails

Unit 1 Stairs leading down to shaft

- Sweep stairs (both sets)

- Damp mop stairs

- Damp wipe handrail

Lobby Floors, Lobby Entrances, Stairs in Lobby from 1st Floor to 2nd Floor, Corridors, and Hallways on 1st and 2nd Floors, Lobby Mezzanine floor, Restroom Floors in Lobby and on 2nd Floor (Includes all asphalt, ceramic, and quarry tile floors). Administrative offices & conference room area on 2nd floor and the control room and kitchen on the 1st floor.

- Dust mop tile floors

- Damp mop

- Vacuum all rugs, empty and clean all cigarette receptacles, spot clean all glass, dust all surfaces and polish metal surfaces.

1st Floor First Aid Room, A floor Locker room

- Damp mop

- Damp wipe fixtures and door knobs

Lobby, Lobby Mezzanine, Lobby 2nd floor, and A Floor Photo Gallery

- Dust all displays and surfaces

Elevator

- Clean and wipe interior and exterior surfaces of doors

- Spot clean interior walls

- Empty and clean cigarette receptacle

Misc Garbage Cans

- Empty all garbage cans (Approximately 10) present throughout cleaning area specified on floor plan – note some of these may exceed 50lbs

Monthly Cleaning

Powerhouse All offices on 2nd floor, Control Room, and 3 kitchens

- Dust

- Damp wipe

- 1st and 2nd floor lobby glass is to be cleaned

- Damp wipe all carpet protectors under desks

- Spot Clean glass

Locker Room (A Floor):

- Wet mop shower stalls

- Damp wipe walls of shower stalls

Surge Tank No. 1 and Garage Area Floors, 1st Floor

- Sweep floors A Floor: Closets, Elevator Entrance, Storage and Service Area, 1st Floor from Generator Bay 1 through Generator Bay 7, Switchgear Gallery

- Dust mop/sweep floors

- Damp mop or power scrub

A-B Floor to include Bays 1 through 7, Spreader Room and Cable Gallery. Spreader Room and Cable Gallery will not require cleaning every month, check with powerhouse staff on a monthly basis to determine if cleaning is required.

- Dust mop floors

- Damp mop or power scrub floors

B Floor: Mechanical Equipment Gallery Bay 1 through 7

- Dust mop floors

- Damp mop or power scrub floors

Semi-Annual Cleaning (Approximately May 1 and Oct 1)

Building Room Nos. 101, 102, 103, 104, 105, 106, 107, 108, 110, and 114 and corresponding corridors.

- Clean windows, inside and outside glass and metal surfaces

- Power scrub and buff all tile (asphalt or vinyl) floors

Including Basement

- Clean windows, inside and outside glass and metal surfaces, including glass on front windbreak.

- Clean/empty cigarette stations by the front and back doors.

- Dust tops of basement lockers and office partitions.

- Vacuum chair cushions

Visitor Center - Clean windows, inside and outside glass and metal surfaces, including glass on front windbreak.

- Clean/empty cigarette stations by the front and back doors.

Powerhouse Tile Floors in offices and corridors on 2nd Floor

- Power scrub and buff floors Offices, Control Room, and Kitchens

- Vacuum chair cushions

BID SCHEDULE

BID SHEET

BASE YEAR (01 April 2019 through 31 March 2020)

CLIN 0001 - Maintenance Building

Line Task Freq. UI Cost/UI Total Cost

0001a Perform Daily janitorial service in Oahe Maintenance Building 252 Day $ $

0001b Perform Weekly janitorial service in Oahe Maintenance Building 52 Week $ $

0001c Perform Semi-Annual Cleaning of Oahe Maintenance Building 2 SA $ $

CLIN 0001 Oahe Maintenance Building Janitorial service – Total Cost Total $

CLIN 0002 Administrative Building

0002a Perform Daily janitorial service in Oahe Administrative Building 252 Day $ $

0002b Perform Weekly janitorial service in Oahe Administrative Building 52 Week $ $

0002c Perform Semi-Annual Cleaning in Oahe Administrative Building 2 SA $ $

CLIN 0002 Oahe Administrative Building Janitorial service – Total Cost Total $

CLIN 0003 Powerhouse

0003a Perform Daily janitorial service in Oahe Powerhouse 252 Day $ $

0003b Perform Weekly janitorial service in Oahe Powerhouse 52 Week $ $

0003c Perform Monthly janitorial service in Oahe Powerhouse 12 Mo $ $

CLIN 0003 Oahe Powerhouse Janitorial service – Total Cost Total $

CLIN 0004 Visitor Center

0004a Perform Weekly janitorial service in Oahe Visitor Center 52 Week $ $

0004b Perform Semi-Annual Cleaning of Oahe Visitor Center 2 SA $ $

CLIN 0004 Oahe Visitor Center Janitorial service– Total Cost Total $

Grand Total

Total Offer for Oahe Janitorial Services – Base Year Grand Total $

Option Year 1 (01 April 2020 through 31 March 2021)

CLIN 1001 - Maintenance Building

Line Task Freq. UI Cost/UI Total Cost

1001a Perform Daily janitorial service in Oahe Maintenance Building 251 Day $ $

1001b Perform Weekly janitorial service in Oahe Maintenance Building 52 Week $ $

1001c Perform Semi-Annual Cleaning of Oahe Maintenance Building 2 SA $ $

CLIN 1001 Oahe Maintenance Building Janitorial service –…