solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F18Q0049 14-Mar-2018

b. TELEPHONE NUMBER

605-245-1804

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 02 Apr 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CAROLINE R PHEASANT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W59XQG80321615

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968807 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE BIG BEND PROJ OFC NTRL RSC SEC

JACKI BULTSMA

CENWO-OD- BB-NBIG BEND PROJECT

33573 NORTH SHORE RD

FORT THOMPSON SD 57339

TEL: 6052451807 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

721211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF46

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F18Q0049

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

BASE YEAR - PROVIDE GATE ATTENDANT

FFP

SERVICES PER PERFORMANCE WORK STATEMENT 30 APR 2018 - 1 OCT

FOB: Destination

MILSTRIP: W59XQG80321615

PURCHASE REQUEST NUMBER: W59XQG80321615

NET AMT

0002 1 Job

OPTION OPTION 1 - PROVIDE GATE ATTENDANT

FFP

SERVICES PER PERFORMANCE WORK STATEMENT 30 APR 2019

THROUGH 1 OCT 2019

FOB: Destination

0003 1 Job

OPTION OPTION 2 - PROVIDE GATE ATTENDANT

FFP

SERVICES PER PERFORMANCE WORK STATEMENT; 30 APR 2020

THROUGH 1 OCT 2020

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-APR-2018 TO

29-APR-2019

N/A COE BIG BEND PROJ OFC NTRL RSC SEC

JACKI BULTSMA

CENWO-OD- BB-NBIG BEND PROJECT

33573 NORTH SHORE RD

FORT THOMPSON SD 57339

6052451807

968807

0002 POP 30-APR-2019 TO

29-APR-2020

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 30-APR-2020 TO

01-OCT-2020

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

30 PERFORMANCE WORK STATEMENT (PWS)

GATE ATTENDANT SERVICES

CONTRACTOR A

US ARMY CORPS OF ENGINEERS

BIG BEND PROJECT/LAKE SHARPE

33573 NORTH SHORE ROAD

FORT THOMPSON, SD 57339

1.0 General Information.

1.1 Background. The Left Tailrace Campground has 81 campsites that are managed by the Corps of Engineers. The Corps of Engineers requires someone to be in the campground 24 hours a day when the campground is open to provide visitor assistance and emergency assistance for our customers. The fee collection and reservations in the Left Tailrace Campground will be handled through the National Recreation Reservation Service (NRRS) computerized system. This requires that we have someone in the fee booth to manage the system and collect fees associated with the campground. The NRRS computerized system may be utilized for other Corps of Engineers operated campgrounds.

1.2 Scope of Work. This is a non-personal services contract to provide Gate Attendant Services for the U.S. Army Corps of Engineers, Big Bend Project, Fort Thompson, South Dakota. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform gate attendant services for the Corps of Engineers as defined in this Performance Work Statement except for those items specified as government furnished property and services. Services include operate a campground entrance building (fee booth) to include collecting and processing fees for Left Tailrace Campground; maintain and enter data into the National Recreation Reservation Service (NRRS) Program;

distribute information for campground customers; provide surveillance and visitor assistance in the Left Tailrace Campground and provide emergency assistance when needed. The contractor shall accomplish these duties safely and in accordance with all applicable policies and procedures. The contractor shall perform to the standards in this contract. Contractor will perform work in coordination with another gate attendant contractor (Contractor B) and will work closely with campground host and project staff. The contractor will work 4 consecutive days, followed by 4 consecutive days off during which time other contractor (Contractor B) will be responsible for contract services.

The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a fixed priced, performance based service contract where the government defines and measures desired outcomes, while contractor methods are generally not constrained or directed.

1.3 Period of Performance. The period of performance shall be for one (1) Base Year of 5 months and two (2) 5-month option years. The Period of Performance reads as follows:

Base Year: 30 April 2018 through 29 April 2019

Active period of performance: 30 April 2018 through 01 October 2018 Inactive period of performance: 02 October 2018 through 29 April 2019

Option Year 1: 30 April 2019 through 29 April 2020

Active period of performance: 30 April 2019 through 01 October 2019 Inactive period of performance: 02 October 2018 through 29 April 2020

Option Year 2: 30 April 2020 through 01 October 2020

Active period of performance: 30 April 2020 through 01 October 2020 Inactive period of performance: NA

*Note: The Contractor is not required to perform any services during the inactive period of performance.

1.4 Contractor Personnel

1.4.1 The contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.4.2 Subcontracting. Employees who perform this work shall be qualified persons on the contractor’s own payroll. Contractor personnel will wear clothing appropriate for meeting the public to the approval of the GR. Clothing shall be clean, well fitted and free of wrinkles. A casual dress shirt and tailored shorts would suffice. No bare feet will be permitted while on duty and shirts covering the waist up are required. Corps issued ID tags shall be worn on the upper right quarter of the front of the shirt or blouse and shall at all times be visible to the public. The Contractor shall not be under the influence of alcohol while performing contract activities.

1.4.2 Subcontracting. The contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor.

1.5 Quality Control

1.5.1 The contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to insure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the COR no later than the first day of work. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.6 Quality Assurance. The government will use a Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.6.1 The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.6.2.1 Upon verification of a validated customer complaint or corrective action report, the COR will notify the contractor that they are required to re-perform specific services.

1.6.3 The government may take action, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part

1.6.4 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take action, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.7 Hours of Operation. The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 10:00 p.m. every scheduled day and shall be on site and available for emergencies, etc., from 10:00 p.m. to 8:00 a.m every scheduled day, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Pre-Work Meeting. Prior to commencing any activities, the contractor shall attend a Pre-work Meeting with the COR. The Meeting shall discuss the work requirements, scheduling, submittal process, review of the Activity Hazard Analysis (AHA), and Abbreviated Accident Prevention Plan (AAP). The pre-work meeting may be held on the day of orientation, which is scheduled for April 30th.

1.9. Submittals. Prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval:

a. Proof of $5000 fidelity bond

b. List of who will perform work on this contract

c. Proof of Insurance for Contractors and Subcontractors

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2- 316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.10.1 Activity Hazard Analysis (AHA). The contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The contractor shall only need to submit items in Appendix A that are pertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1-1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical Security

1.11.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall secure at all times all government facilities, property, and materials. Specific security conditions may change based on threats to national defense, and based on the risk of specific facilities to these threats. The contractor shall abide by these changing conditions at all times, as applicable.

1.11.2 Key Control. The contractor shall ensure all keys issued by the government are not lost, stolen, duplicated, or used by unauthorized persons.

1.11.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.11.2.2 In the event keys, other than master keys are lost or stolen, the contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or stolen, the government may need to replace all locks and keys for that system. The government will deduct the total cost to replace the locks and keys from the contractor’s monthly invoice.

1.11.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall not facilitate access of secured areas to persons other than contractor personnel or subcontractors engaged in performance of contract work requirements.

1.12 Antiterrorism/Operation Security Requirements

1.12.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes. No background checks are required for this contract.

1.12.2 Pre-screen candidates using E-Verify Program. The Contractor must pre‐screen candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements.

The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

1.12.3 The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/Videos/Family%20Programs%20and %20Services/iWatch_Program/iWATCH%2060_4streaming.wmv

1.13 Payment

1.13.1 The government will make payment monthly, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

1.13.2 The contractor must provide the contractor’s name, address, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through February 23), CLIN number and specific quantities of work performed (i.e., 1 Month, 40 days, 100 acres, etc.), and total requested, for an invoice to be considered proper. The contractor shall submit the invoice by the fifth (5th) of the month for services completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR): means an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

National Recreation Reservation Service (NRRS): It is a computer-aided system of issuing user permits and reserving campsites. The purpose of the system is to better serve our customers and increase the efficiency in the collection of recreation use fees at Corps of Engineers campgrounds. Detailed information on the operation of NRRS is contained in the Gate Attendant Handbook. NRRS programs are now accessed via the internet. An acceptable use policy outlining appropriate use of the internet will be provided to the Contractor at orientation.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services

3.1 Services. The Government will not provide services.

3.2 Facilities. The Government will provide a full hookup campsite for a recreational vehicle. Site will include picnic table and grill. Contractor A campsite is approximately 80 feet from the fee booth and Contractor B campsite is approximately 110 feet from the fee booth. The Government shall also provide the necessary workspace in the fee booth to include desk space, telephones, computers and other items necessary to maintain an office environment.

The Contractor shall maintain the campsite in a neat, clean and sanitary condition at all times. The area shall be clean and all Contractor owned materials and equipment shall be removed before final payment will be authorized

3.3 Utilities. Utilities consisting of water, electricity, and sewer. Phone hook-ups will not be provided to the campsite

3.4 Equipment. A fee booth furnished with air conditioner, file cabinet, Corps phone, First Aid kit, fire extinguisher, two stools, sports equipment, safe/lockbox and a bulletin board. Only pertinent information shall be posted on the fee booth walls. Pins can only be used on the bulletin boards; otherwise "Scotch" tape or a tacky substance shall be used on the walls. A U.S. and a Corps flag and campground full sign shall also be provided. TV antennas are allowed to be temporarily mounted on the outside of the booth in a manner acceptable to the GR. Each Contractor shall be supplied with a portable Corps radio which shall be operated as instructed by the GR.

3.5 Materials. Computer hardware and software, computer paper and toner/ribbons necessary to operate the NRRS system. Hand-out materials, such as project brochures, campground maps, fishing information, etc. necessary to provide needed information to the public will also be provided. Registration forms, cards for posts and any related material necessary to perform the fee collection duties will be provided. When supplies run low, the gate attendant should contact a Park Ranger or host for more, or pick them up at the next trip to the office.

4.0 Contractor Furnished Items and Responsibilities

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials.

4.2.1 Change: $100.00 change fund

4.2.2 Bond: $5,000.00 fidelity bond. The Contractor shall be bonded at a minimum in the sum of 5,000.00 for performing services, selling permits and collecting fees for the U.S. Army Corps of Engineers. Proof of this bond is required to be sent to the assigned Government Representative before April 15, 2018.

4.3.3 Insurance as required in the general provisions of the contract

4.3 Equipment.

4.3.1 Vehicle: The Contractor will be required to furnish all transportation equipment. A vehicle, motorbike or some means of transportation, other than the mobile residence, will be needed for trips through the campground, to the Corps offices, and to town (bank). All motor vehicles including motor bikes and similar vehicles used by the Contractor shall be properly licensed and operated in a safe and legal manner. All vehicles shall be parked in accordance with Corps regulations.

4.3.2 Camping Unit: The Contractor shall provide a camping unit to be parked at a site designated by the Government. The Contractor shall be responsible for supplying all materials and labor for hooking up the camper at the campsite. The Contractor shall maintain the campsite in a clean, uncluttered, and sanitary condition at all times.

The Contractor shall live on site and will provide a mobile residence, normally a recreational vehicle, including but not limited to a motor home, trailer, camper van, and truck camper van. Trailer houses, mobile homes, etc. are not permitted. The mobile residence shall be a well-maintained unit and in good condition and appearance. The Contractor will be allowed to keep one pet, dog or cat at the campsite. Other pets may be allowed at the discretion of the COR. The Contractor shall comply with all park rules regarding pets. Potential bidders should contact the office for additional information.

5.0 Specific Tasks

5.1 Basic Services. Contractor will attend required training and perform the duties of assisting the public, collecting required fees, assisting the rangers and other miscellaneous duties as described. Contractors shall NOT develop an attitude of possessiveness toward the campground, the campground belongs to the visiting public. However, pride in the area is encouraged and is very much welcomed. A contractor shall NOT make their own rules for the campground and shall operate within all Federal regulations and established policies and guidelines and make no exceptions to established rules, regulations, policies, or guidelines to anyone without prior instruction to do so from the GR. Contractors will not interfere with the performance of any other service contractor or Corps volunteer, a problem with other Contractors or volunteers will be reported to the GR.

5.2 Orientation/Gate Attendant Training. All Gate Attendants will be required to attend an orientation session prior to starting their duties. The orientation will be approximately three hours long. The orientation will be held on April 30th for the duration of this contract. All Gate Attendants will be required to attend a National Registration Reservation Service (NRRS) training session prior to starting their duties. The NRRS training will commence the afternoon after the general orientation at 1:00 PM and continue until the Gate Attendants feel comfortable with the program. When the booth opens on the first day of business, the Gate Attendant will be expected to be comfortable enough with the program and the equipment in order to efficiently perform their required duties.

5.3 Assist the Public. Disseminate copies of the campground map with regulations and other items, as instructed, to all visitors as they enter the campground. Assist all visitors by answering questions they have relative to the Lakes Sharpe and Francis Case or Fort Thompson area. Become familiar with lake recreation areas, facilities, programs, and regulations in order to disseminate accurate information to the visiting public. If unable to answer a question, the Contractor shall direct the visitor to a ranger for assistance. Inaccurate information should be avoided whenever possible. Exercise tact, diplomacy, and courtesy at all times when dealing with the visiting public, other Contractors or Corps personnel. Never, under any circumstances, shall the Contractor be unpleasant or use harsh, foul, or improper language. Failure to provide this type of high quality service to all visitors will constitute contract non-compliance and may result in termination.

5.4 Operate Fee Booth/Visitor Assistance. The Contractor shall be required to remain in or near the fee booth from 8:00 a.m. to 10:00 p.m. every scheduled day. If the Contractor fails to be accessible to the public during these hours, the GR will require the Contractor to remain IN the fee booth during the hours of 8:00 a.m. to 10:00 p.m. The Contractor shall be on site and available for emergencies, etc., from 10:00 p.m. to 8:00 a.m. on their scheduled work days. Contractor will work 4 consecutive days followed by 4 days off at which time Contractor B will be responsible for fee booth operation. Contractor shall be required to clean the fee booth on a daily basis.

5.5 Fee Collection: Issue User Permits and make reservations for local campsites through the use of the computerized NRRS system. In cases of equipment failure, Engineering Form 4457 will be used to collect user fees as outlined in the Gate Attendant's Handbook or as directed by the GR. Additional information for collection and refund procedures will be furnished by the GR. User permit forms will be filled out accurately and legibly in their entirety by the Contractor. The Contractor will be claimed as an authorized fee collector for the Corps, and as such, only they will be able to sign the daily remittance registers.

5.5.1 The Contractor shall convert all cash into a single money order for each deposit. The Contractor shall pay for the money order. This will be done at the end of each 4 day shift, or when collections total $1,000, whichever comes first, unless otherwise coordinated with the COR. If the deposit day is a holiday, the Contractor shall make a deposit on the next day following the holiday.

5.5.2 The Contractor shall submit copies of permits, checks, deposit ticket(s), remittance registers, and status reports to the Big Bend fee cashier at the end of each 4 day shift, unless otherwise coordinated with the COR.

Checks shall have the park id number and deposit id number written in ink on the lower left corner before deposit paperwork is submitted each week. If the submittal day is a holiday, the Contractor shall submit the above on the next day following the holiday. Checks must be matched to the proper camping permit and money orders must match to the cash amount on the remittance registers. If there is any discrepancy between the remittance registers and the fees submitted, the contractor is responsible for the difference. Accurate bookkeeping is essential.

5.5.3 The Contractor shall supply and maintain a $100 change fund. Personal funds shall never be mixed with Government funds.

5.5.4 The Contractor shall provide a $5,000 fidelity bond to the GR prior to beginning work. The bond must include the names of all persons collecting fees under this contract.

5.5.5 Fees collected, permit books, and collection records must be available for accounting purposes at all times.

Corps personnel may perform unannounced spot audits.

5.5.6 The Contractor shall make at least two daily rounds (morning and evening) of the entire campground in order to detect campers whom may have arrived and set up on a site during times that the fee booth was not open and to collect cards from the site posts. In no circumstance shall campers be awakened to collect fees. The fee booth shall remain open and attended while rounds are being made.

5.5.7 Contractor shall assist in monitoring occupancy to ensure that campers do not exceed the 14-day length of stay. Rangers shall be informed of potential violators.

5.5.8 The Contractor shall maintain the incoming reservation cards on the camp posts and keep them current on a daily basis according to the 7 day campers report. This may involve running multiple reports per day to capture all reservations made. The Contractor shall leave the 7 days campers report and any other information in the fee booth for the Roving Gate Attendant to use on the days they work, the Roving Gate Attendant will do the same.

5.5.9 The Contractor shall sell America the Beautiful (ATB) Passes, document and report each pass sold following project policy and procedures that are in place.

5.6 Cleanup and maintenance of campground area. Contractor shall be required to inspect all campsites after they have been vacated by the customer and shall clean up minor messes. Contractor shall report any issues that require maintenance/repair within 24 hours of discovery. Contractor shall check plumbing fixtures while on daily rounds to determine if any are plugged or sluggish and correct by means of a plunger if possible. If the problem is more serious, the Contractor shall contact the GR. Contractor shall document all damages and large messes left behind by the individuals and report incidents to a ranger.

5.7 Surveillance of the Campground. Gate Attendants shall follow all procedures and policies in the Gate Attendant Orientation Handbook. Contractor shall be familiar with Title 36, Code of Federal Regulations for Corps of Engineers projects. Contractor shall not enforce Title 36, however, Contractor shall educate the visiting public on all rules and regulations. Contractor shall promptly report to the ranger all violations, accidents, drowning, emergency messages, illness of campers, disturbances, maintenance needs and situations that affect the health and safety of visitors. Detailed and accurate notes shall be maintained in the Gate Attendants’ Daily Log Book for each incident. Contractor shall keep a written record of complaints and criticisms of park facilities. Contractor shall report situations that could affect the health and safety of visitors and any maintenance needs which are apparent.

Record all lost/found items with the person’s name, address, telephone number, description of article, where and when lost/found.

5.8 Miscellaneous Duties. The fee booth will be provided with sports equipment (horseshoes, disc golf equipment, basketballs, etc) to be given out upon request from the booth. The Contractor will be responsible for issuing the equipment upon receipt of a drivers license. The license will be returned to the party when the equipment is returned. When the campground is full, the Contractor will place the "CAMPGROUND FULL" sign in the appropriate location. Contractor will be responsible for daily raising and lowering of the U.S. and Corps flags on the flag pole near the fee booth. Flags shall be raised at the start of shift and taken down at sunset or the end of the shift, whichever comes first.

6.0 Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall Operate Fee Booth/Visitor Assistance

The contractor shall be required to provide quality customer service by operating the fee booth during the required hours and treating all customers with respect.

IAW Part 5.2 Section A

Three or more legitimate complaints from the public within a 30 day period, or no more than one customer complaint per report concerning the Contractor’s performance can be cause for contract termination

Periodic surveillance by the Government and Validated Customer Complaint received by COR

PRS # 2

Fee Collection

The Contractor shall be responsible for 100% accountability and processing of fees and permits.

IAW Part 5.5

ZERO DEVIATION FROM

STANDARD

100 PERCENT

INSPECTION

PRS # 3

Surveillance of the Campground

Follow all procedures and policies in the Gate Attendant Handbook.

IAW Part 5.5 and Gate Attendant Handbook

Three or more legitimate complaints from the public within a 30 day period, or no more than one customer complaint per report concerning the Contractor’s performance can be cause for contract termination.

Periodic surveillance by the Government and Validated Customer Complaint received by COR

7.0 Attachments

7.1 Deliverables Schedule

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Fees and Financial Reports

Daily Remittance

Submit one original and once copy of the Financial Report with monies

Hard copy format using NRRS Financial Report printout.

Place deliverable in safe at the close of each work day.

Invoices Monthly Submit one original Hard Copy or email to:

jacki.r.bultsma@usace.army .mil

Jacki Bultsma;

33573 North Shore RD; Chamberlain, SD 57325

Contractor Exposure Hours

Monthly Submit one original Hard Copy or email to:

jacki.r.bultsma@usace.army .mil

Jacki Bultsma;

33573 North Shore RD; Chamberlain, SD 57325

7.2 Estimated Workload Data

ITEM

NAME

ESTIMATED QUANTITY

0001A 2018 Left Tailrace Gate Attendant – Contractor A 79 Days Hours Vary

0002A 2019 Left Tailrace Gate Attendant – Contractor A 78 Days Hours Vary

0003A 2020 Left Tailrace Gate Attendant- Contractor A 79 Days Hours Vary

7.3 Invoice

INVOICE FOR GATE ATTENDANT SERVICES

DATE_____________________

Submit to:

Natural Resource Manager Big Bend Project Office 33573 North Shore Road Fort Thompson, SD 57078

CONTRACT NO:_________________________________

CONTRACTOR NAME:____________________________

Provided Gate Attendant services for Left Tailrace campground in accordance with specifications.

Period Covered:_____________________ to ________________________

___________ DAYS X $____________/DAY = $______________

(TOTAL DUE)

SIGNATURE: _______________________________

PRINTED NAME: ____________________________

ADDRESS: _________________________________

Total hours worked this pay period: ______________________

7.4 Calendar

52.212-1 ADDENDUM

Instructions to Quoters—Commercial Items This solicitation is being advertise as a best value procurement. See FAR 52.212-2 Addendum; Evaluation— Commercial Items for specific information to be submitted with your quote.

Please provide the following information with your quote:

Company’s Name as it appears on SAM:

Company’s Address as it appears on SAM:

CAGE CODE:

DUNS:

TIN:

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation.

Quotations are due by April 2, 2018 no later than 9:00am. Send your completed quotation package to the attention of Caroline R Pheasant; caroline.r.pheasant@usace.army.mil; 605-245-1804. Electronic quotations are preferred over paper responses, unless other arrangements have been made with the individual identified above.

As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Reserved.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions.

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(h) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,000, and quotations of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quotation, the quoter acknowledges the requirement that a prospective contractor shall be registered in the SAM database prior to purchase order issuance, during performance and through final payment of any contract resulting from this solicitation. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to issue the purchase order to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Requests for information. The contracting officer will not notify…