Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F18Q0032 16-Feb-2018

b. TELEPHONE NUMBER

402-995-2703

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Mar 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KATRIENA R VER STRAETE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F18Q0032

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS

SOLICITATION INSTRUCTIONS

SOLICITATION INSTRUCTIONS:

This solicitation is being advertised on a best value basis. See reference FAR Clause 52.212-2 “Evaluation Commercial Items” for more information on the evaluation criteria.

Antiterrorism (AT)/Operations Security (OPSEC) This solicitation has AT/OPSEC provisions that were not in prior contracts for similar services before 2014. Please reference the Provisional AT/OPSEC Contract Clauses.

Please complete and return the following:

The Standard Form (SF) 1449 pages where it was necessary to fill in information/price(s) and/or signature.

The following documents necessary to evaluate the factors stated in Evaluation -- Commercial Items (FAR Clause 52.212-2):

1. Technical – Work Plan

2. Past Performance

3. Price

Solicitation is being advertised as a best value procurement.

(a) The Government will award based upon:

1. Work plan on what is at the facility and methods for such conditions, materials, and size will show how you will perform technical aspects safely and efficiently.

2. Past Performance Factor – Contractor needs to provide three (3) references of similar size/type jobs

3. Cost Factor – Technical work plan and Past Performance Evaluation Factors when combined are equal to the price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Offeror Representations and Certifications -- Commercial Items (FAR Clause 52.212-3) or verify registration on SAM (see paragraph later in this document).

Please enter your CAGE Code in Block 17a of the SF1449 within the smaller block next to the word “CODE.” The company name and street address entered on the SF1449 should match the System for Award Management (SAM) entry for that CAGE Code.

Due date/time:

Quotations are due by 2:00 pm CST on 15 March 2018. Send your completed quotation package to the attention of Katriena Ver Straete via email to: katriena.r.verstraete@usace.army.mil. Electronic responses ONLY.

Please reference Solicitation Number W9128F18Q0032 on all correspondence.

Points of Contact (POC):

For contractual questions, contact Katriena Ver Straete at 402-995-2703 or at katriena.r.verstraete@usace.army.mil.

For technical or specification questions and to arrange site visits during normal business hours; contact , Phil Sheffield at 605-945-3420 or at Phillip.R.Sheffield@usace.army.mil.

INFORMATION PERTAINING TO MANDATORY REGISTRATIONS, CODES, NUMBERS &

REPRESENTATIONS & CERTIFICATIONS:

System for Award Management (SAM):

What is SAM?

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems:

* Central Contractor Registry (SAM)

* Federal Agency Registration (FedReg)

* Online Representations and Certifications Application (ORCA)

* Excluded Parties List System (EPLS)

How willSAM benefit me?

The overarching benefits of SAM include streamlined and integrated processes, elimination of data redundancies, and reduced costs while providing improved capability.

SAM registration is required prior to receiving contract award. If you are not currently registered in SAM, refer to the website at https://www.sam.gov for information and instructions on how to register. SAM Service Desk:

URL: http://www.FSD.gov (8am - 8pm Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 809-463-3376

Do not delay returning a quote while processing your SAM entry.

Electronic Funds Transfer (EFT):

EFT is a mandatory requirement for the U.S. Army Corps of Engineers. The successful offeror may be required to complete and return an EFT form unless the offeror has EFT information loaded in SAM.

NAICS Code:

This solicitation is being advertised under the North American Industrial Classification Systems (NAICS) Code listed in Box 10 on Page 1 of the SF 1449. You must ensure this NAICS Code is incorporated into your current SAM profile if your company can provide the type of product or service applicable to this NAICS Code. Failure to have this NAICS Code in your current SAM profile may result in not being considered for award. NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics

Dun and Bradstreet Number (DUNS Number):

A DUNS Number is required for SAM registration. If you do not currently have a DUNS number, you may acquire one by linking to the Dun & Bradstreet (D&B) website at http://fedgov.dnb.com/webform. D&B’s Government Customer Response Center (GCRC) phone number is 866-705-5711. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is free for all businesses required to register with the US Federal Government for contracts or grants. If a DUNS Number does not exist for your business location, it can be created within 1 business day via the D&B website.

OFFEROR’S INFORMATION REQUIRED TO PROCESS AN AWARD:

CAGE Code______________________ DUNS Number ___________________ Tax Identification Number (TIN)______________________________ Company Name and Address:

(Should match SAM profile and Block 17a on SF 1449) Point of Contact:

Name_______________________________________ Title________________________________________ Business Phone ______________________________ Cell Phone (if applicable)______________________ E-Mail______________________________________

State and Local Taxes:

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-

107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142.

Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

In the State of South Dakota, there is an excise tax on the total gross receipts of all prime contractors and subcontractors engaged in realty improvement. Contractors shall include the excise tax in its quotation. For information concerning the taxes contact: Sales and Use Tax Division, Capital Lake Plaza, Pierre, SouthDakota.

Telephone 605-773-3311.

Payments:

Payments will be made after receipt of a proper invoice or receipt of acceptable supplies or services, whichever is later. The contractor is required to include the contract number on all invoices so that receipt and payment for the item or service may be expeditiously processed.

Federal Legal Holidays:

The following Federal legal holidays are observed by this installation:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If a wage determination applies, the number of holidays specified on it has priority over this clause.

Insurance Required (Local Provision):

In accordance with FAR 28.306 Insurance Under Fixed-Price Contracts and FAR 28.306(b) Work on a Government installation, as contemplated by the Contracting Officer, the coverage specified in FAR 28.307 is the minimum insurance required and shall be included in the contract. The following coverage limits are required, at a minimum, for any work performed on a Government installation under this agreement.

Type Amount Workman’s Compensation and Employer’s Liability Insurance $100,000 General Liability Insurance $500,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Type Amount Automobile Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $ 20,000 per occurrence

And, when aircraft is used in connection with performing the contract:

Type Amount Aircraft Public and Passenger Liability Insurance $200,000 per person Bodily Injury (other than passenger injury) $500,000 per occurrence Property Damage $200,000 per occurrence Passenger Liability Bodily Injury

$200,000 multiplied by the number of seats or passengers, whichever is greater

And, when contract performance involves use of vessels, the Contracting Officer shall require, as determined by the agency, vessel collision liability and protection and indemnity insurance. The contractor is responsible for contacting the state for compliance with its workman’s compensation laws.

AWARD

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their appointed limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor’s own risk.

BID SHEET

BID SHEET

OAHE PROJECT POWERHOUSE JANITORIAL CLEANING

Task Duties per specifications for

Base Period 4/1/2018 – 3/31/2019 Quantity Unit Unit Price Total Amount

Aa0001 Perform the daily, weekly & monthly janitorial service 12 MO $

0001a Daily janitorial Service 1 MO 0001b Weekly Janitorial Service 1 MO 0001c Monthly Janitorial Service 1 MO

Total Amount for BASE PERIOD (Sum of Items 00001) $

Task Duties per specification for

Option 1 Period – 4/1/2019 – 3/31/2020

Bb0002 Perform the daily, weekly & monthly janitorial service 12 MO $

0002a Daily janitorial Service 1 MO 0002b Weekly Janitorial Service 1 MO 0002c Monthly Janitorial Service 1 MO

Total Amount for OPTION PERIOD 1 (Sum of Items 0002 ) $

STATEMENT OF WORK

PERFORMANCE WORK STATEMENT (PWS)

Oahe Powerhouse Janitorial Service

1.0 General Information.

1.1 Background. This is a service contract to provide all labor and supervision to perform janitorial services at the Oahe Project Powerhouse near Pierre, South Dakota.

1.2 Scope of Work. This is a non-personal services contract to provide Services to include daily, weekly and monthly cleaning services The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a fixed priced, performance based service contract where the government defines and measures desired outcomes, while contractor methods are generally not constrained or directed.

1.3 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and Two (2) 12-month option years. The Period of Performance reads as follows:

Base Year: Base Period – 01 April 2018 to 31 March 2019 Option 1 - 01 April 2019 to 31 March 2020 Option 2 - 01 April 2020 to 31 March 2021

1.4 Contractor Personnel

Task

Duties in accordance with Technical Exhibit 4 Option 2 Period – 4/1/20120 – 3/31/2021

Cc0003 Perform the daily, weekly & monthly janitorial service 12 MO $

0003a Daily janitorial Service 1 MO 0003b Weekly Janitorial Service 1 MO 0003c Monthly Janitorial Service 1 MO

Total Amount for OPTION PERIOD 2 (Sum of Items 00003) $

1.4.1 The contractor shall perform all work under this contract using his or her own forces except as provided in Paragraph 1.4.2 Subcontracting. Employees who perform this work shall be qualified persons on the contractor’s own payroll.

1.4.2 Subcontracting. The contractor shall not subcontract any work without written approval of the Contracting Officer. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor.

1.5 Quality Control

1.5.1 The contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to insure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the Contracting Officer’s Representative (COR) no later than the first day of work. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.5.2 The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The Contracting Officer will provide a written notice of any disapproval to the contractor.

1.6 Quality Assurance. The government will Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.6.1 The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.6.2 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services in conformity with contract requirements and at no increase in cost. If the contract requirements are not met after a second attempt the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

1.6.2.1 Upon verification of a validated customer complaint or corrective action report, the Contracting Officers Representative COR will notify the contractor that they are required to re-perform specific servicesThe contractor will perform daily within the day reported or within 24 hours of the weekly or monthly cleaning.

1.6.3 The government may take action, if the contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the contract requirements. The government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that related to the performance of such service or (2) terminate the contract in whole or in part

1.6.4 The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take action, if the contractor fails to replace/repair any damage to government property. The government may (1) by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.7 Hours of Operation. The Contractor shall be required to complete services during duty hours of work, 7:30 a.m.

to 5:00 p.m., Monday through Friday for cleaning, except when the Government facility is closed due to holidays, local or national emergencies, administrative closings, inclement weather, or similar Government directed facility closings. The Contractor, on special occasions, may be required to do work after hours or on weekends to prevent interruption of other work. Approval for each instance of working outside the regular work hours must be requested and obtained prior to working them. The Contractor shall avoid cleaning in the lunchrooms during scheduled breaks. These breaks are daily from 0930-0945, 1200-1230, and 1500-1515.

1.8 Pre-Work Meeting. Prior to commencing any activities, the contractor shall arrange a Pre-work Meeting with the COR. The Meeting shall discuss the work requirements, scheduling, submittal process, review of the Activity Hazard Analysis (AHA), and Abbreviated Accident Prevention Plan (AAP). At least one (1) week prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR

1.9. Submittals. Prior to commencement of services, the Contractor shall submit the following documents to the COR for review and approval:

a. Activity Hazard Analysis (AHA);

b. List of items and cleaning supplies to be used by contractor )

c. List of who will perform work on this contract;

d. Proof of Insurance for Contractors liability and workman’s comp

e. Abbreviated Accident Prevention Plan(APP)

1.10 Standards and Regulations. The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2- 316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.10.1 Activity Hazard Analysis (AHA). The contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP). EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention Plan (APP). The contractor shall only need to submit items in Appendix A that are pertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1-1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical Security

1.11.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall secure at all times all government facilities, property, and materials. Specific security conditions may change based on threats to national defense, and based on the risk of specific facilities to these threats. The contractor shall abide by these changing conditions at all times, as applicable.

1.11.2 Key Control. The contractor shall ensure all keys issued by the government are not lost, stolen, duplicated, or used by unauthorized persons.

1.11.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.11.2.2 In the event keys, other than master keys are lost or stolen, the contractor may be required, upon written direction of the COR to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or stolen, the government may need to replace all locks and keys for that system. The government will deduct the total cost to replace the locks and keys from the contractor’s monthly invoice.

1.11.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall not facilitate access of secured areas to persons other than contractor personnel or subcontractors engaged in performance of contract work requirements.

1.12 Antiterrorism/Operation Security Requirements

1.12.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.12.1.1 For contractors who do not require Common Access Card (CAC), but require access to a DoD facility or installation. Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.12.2 Suspicious Activity reporting training: The contactor and all associated sub-contractors shall receive a brief/training on the local suspicious activity program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manger, security representative or law enforcement entity. The training shall be completed within 30 days calendar days of contract award and within eo calendars of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion f the training.

1.12.3 Require OPSEC training. All new contractor employees will complete level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR. Within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html or it can be provided by the RA OPSEC officer in presentation form which will be documented via memorandum.

1.12.4 Pre-screen candidates using E-Verify Program. The Contractor must pre‐screen candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements.

The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

1.13 Payment

1.13.1 The government will make payment monthly after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

1.13.2 The contractor must provide the contractor’s name, address, contract number, period of services completed (i.e., for the month of January or for the period of performance of January 1 through February 23), CLIN number and specific quantities of work performed (i.e., 1 Month, 40 days, 100 acres, etc.), and total requested, for an invoice to be considered proper. The contractor shall submit the invoice by the fifth (5th) of the month for services completed the previous month or submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services

GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1.Services: N/A

3.2 Facilities: Janitor rooms on A floor, first floor, and second floor for supplies, materials and equipment.

3.3 Utilities: Water and electricity for utilizing equipment will be provided by Government. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment

3.4 Equipment: The Government shall provide equipment to accomplish the required cleaning. The government will furnish required safety equipment such as hard hats, goggles, gloves, breathing protection, etc. Contractor will use rubber gloves when cleaning sanitary facilities such as urinals, toilet stools, etc. Additional equipment not available by government can be used at contractor expense. Buffers, riding floor scrubber, mops, dust mops, carts, vacuums (backpack and/or floor), and access to lifts with operator for high bay windows inside and outside,

3.5 Materials: The Government shall provide supplies and materials to accomplish the required cleaning. Toilet paper, paper towels, garbage can bags, trash cans, dusting cloths, cleaning chemicals, stripping chemicals, buffing pads. Contractor can provide additional chemical but must be approved prior to use. Material safety data sheets will be provided and must be furnish prior to bringing in any additional chemicals for use.

4.0 Contractor Furnished Items and Responsibilities

4.1 General: The Contractor shall supply all labor, supervision, and transportation to and from the Oahe Project Powerhouse to perform work on this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The Contractor and employees will be familiar with the Material Safety Data Sheets of government and or contractor furnished supplies. The Contractor and employees will be provided and expected to comply with U.S. Army Corps of Engineers “Safety and Health Requirements Manual”, as well as OSHA Regulations.

4.4 Equipment: Janitor’s closets for the Contractors' employees will be maintained and kept in a neat and orderly manner, subject to the discretion of the COR.

5.0 Specific Tasks

5.1 Basic Services: Janitorial service shall be performed in accordance with current standards of performance for such work and shall include all necessary sweeping, vacuuming, dusting, mopping, waxing, polishing, cleaning, washing, disinfecting, removal of waste; and replacement of hand soaps, paper towels, toilet tissue, and deodorizers. All items labeled waste adjacent to normal collection points will be removed or taken to recycle location. Government personnel will mark them for disposal or recycle. The Contractor will dispose of waste in the dumpster located outside on the north side of the Powerhouse. There will be liquid spills of various types, tracking of mud, debris, plant residue, waste, dust, bugs, broken glass, construction residue, and other conditions that require janitorial attention. These conditions will be the responsibility of the Contractor to correct. Wastepaper, trash, and debris will be placed in government-furnished plastic bags; these bags will be deposited in the dumpster located on the outside and north side of the Powerhouse daily.

The Government will furnish dumpsters. Powerhouse equipment, furniture and displays will not be damaged by cleaning activities.

5.1.1 The Contractor and/or his employees on duty will report daily either in person or via telephone to a designated Corps employee whenever he/she reports for duty.

5.1.2 In the event of construction/maintenance being performed within the designated structures, the Contractor will be required to perform all specified duties, unless otherwise directed by the COR. Other contractors may create additional dust and construction residue that may drift and create additional work. This increase in additional cleaning is included in the janitorial contract.

5.2 Cleaning: The Contractor shall follow the attached schedule for cleanup (Technical Exhibit 4).

5.2.1 Floor Sweeping/Dust Mopping – An acceptable swept or dust mopped floor will be free of dust, dirt, and debris.

Furniture or other equipment moved during sweeping will be replaced to original location.

5.2.2 Damp Mopping – An acceptable damp mopped floor must be clean, disinfected, and free of streaks, smudges, excess water, and removable marks of any kind.

5.2.3 Floor Scrubbing – An acceptable scrubbed floor is a floor that displays a clean appearance without embedded dirt, cleaning solution, film, stains, marks, water or streaks.

5.2.4 Dusting – An acceptable dusted surface is free from all dust, lint, cobwebs, dirt, oily streaks and stains. The dust must be removed, not relocated. Areas that cannot be dusted with the use of a ladder will be completed with lift equipment. These cleanings will be coordinated with COR and powerhouse personal.

5.2.5 Cleaning of Restrooms and Plumbing Fixtures- An acceptable restroom and plumbing fixture cleaning will exhibit the following. All areas including the floors, partitions, fixtures, and surfaces will be clean, bright, mark free, and free of excess water. Toilets, urinals, and sinks will be disinfected. Soap, paper towel, and toilet paper dispensers will be cleaned and filled. Deodorizing products will be replaced.

5.2.6 Mirror and Glass Cleaning – Acceptably cleaned glass is without streaks, film, deposits, or stains, and has a uniformly bright and clear appearance with all adjacent surfaces wiped clean and dry. Glass that cannot be reached by ladder will be cleaned with lift equipment. These cleanings will be coordinated with COR and powerhouse personal.

5.2.7 Metal Cleaning – Acceptably cleaned metal is without streaks, film, deposits, or stains, and has a uniformly bright appearance with all adjacent surfaces wiped clean and dry.

5.2.8 Wall Tile Washing – An acceptable washed tile wall is free of film, streaks, deposits, dirt residue, excess water and spots. Special care is to be given to assure joints between tiles are clean.

5.2.9 Cobweb Removal - Cobwebs within 10 feet of the floor or stairway landing shall be removed.

5.2.10 Drinking Fountain Cleaning – An acceptably clean drinking fountain is disinfected and free of all film, streaks, deposits, and spots.

5.2.11 Floor Scrubbing- Floor scrubbing shall be performed with a government-furnished power scrubber. Cove/wall bases shall be scrubbed. Finished surfaces, to include areas under equipment and furniture, shall be clean, uniform in appearance, and free of streaks and spots. Contractor will be responsible for moving and replacing furniture and equipment as required.

5.2.12 Floor Stripping – An acceptably stripped floor is clean and wax free. Contractor will be responsible for moving and replacing furniture and equipment as required.

5.2.13 Floor Waxing/Buffing. Waxed tile floors shall be buffed and waxed. The floor will exhibit a clean, shiny, surface, and free from all dirt residue, film, streaks, spots and excess moisture.

5.2.13 Damp Wiping – An acceptably damp wiped surface is clean, disinfected, and free of dirt residue, film, streaks, spots and excess moisture.

5.2.14 Vacuuming Rugs and Carpets – An acceptably vacuumed surface is free of dust, dirt, spots, and other deposits.

When vacuuming, the responsibility for moving and returning objects such as chairs, stools, boxes, etc., will be the responsibility of the Contractor.

5.2.15 Sweeping- An acceptably swept floor is free of dust, dirt, spots, and other deposits.

5.3 Monthly Submittals: The Contractor shall, on a monthly basis, submit to the COR a bill for janitorial services provided the preceding month. Invoices (Exhibit 4) shall be submitted the first of each month for actual costs accrued during the billing month. The Contractor will be responsible for duplicating this exhibit at his/her own expense.

Invoices shall be submitted to:

Oahe Project Office Attn: COR PH Janitorial

28563 Powerhouse Road Pierre, South Dakota 57501 Email addresses will be provided at start up meeting

6.0 Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

Janitorial services for Oahe Project Power House shall follow PWS paragraph 5.1

The Contractor shall complete all services to maintain a clean and neat appearance.

Part 5.2

No more than 3 valid discrepancies and/or three or more legitimate complaints from Corps employees or the public within a 30 day period.

Periodic surveillance by the Government and Validated Customer Complaint received by COR.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Deliverables Schedule

7.2. Technical Exhibit 2- Cleaning Schedule

7.3. Technical Exhibit 3- Invoice

TECHNICAL EXHIBIT 1

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency # of Copies Medium/Format Submit To Monthly Submittals.

Per Paragraph 5.3

In accordance with Part 5.3

1 copy Paper (hard copy) COR PH Janitorial 28563 Powerhouse Road, Pierre, SD 57501, Phone: 605-224- Fax: 605-224-5945

Deliverable Frequency # of Copies Medium/Format Submit To

Insurance documents Workman comp and liability

Upon renewal -annually

1 copy Paper(hard Copy) COR PH Janitorial 28563 Powerhouse Road, Pierre, SD 57501, Phone: 605-224-

E-verify documents Three days of award or prior to start of new employee

1 copy Paper (hard copy) COR PH Janitorial 28563 Powerhouse Road, Pierre, SD 57501, Phone: 605-224-

Security training documentation

Annually or upon new employee starting

1 copy Paper (hard copy) COR PH Janitorial 28563 Powerhouse Road, Pierre, SD 57501, Phone: 605-224-

TECHNICAL EXHIBIT 2

CLEANING SCHEDULE

Daily Cleaning

Powerhouse Administrative offices, Conference Room, Kitchens, Hallways, Waiting Room, and Control Room.

- Empty all wastebaskets and replace plastic liners

- Dust mop floors

- Wet mop tile floor

- Vacuum carpeted areas

All Restrooms on all floors to include Restroom by Unit #4 on A floor (8 total

- Clean restrooms

- Wet mop floors

- Empty and damp wipe waste container and replace government-furnished liner

Lobby & Lobby Entrances, Lobby stairs to second floor, Upstream and Downstream stair cases, Corridors (1st and 2nd level & mezzanine floor).

- Sweep/Dust Mop

- Wet mop floors

- Damp wipe walls, handrails, door handles and doors

- Pick up litter such as candy wrappers, pop cans, and other materials.

Elevator

- Vacuum floor, with special emphasis on door grooves and rugs

- Clean entranceway to the elevator on each floor

1st floor: First Aid room and Corridor from Downstream Entrance to Assembly Bay.

- Dust mop

- Wet mop floors

- Dust all surfaces

- Damp wipe all fixtures

All Drinking Fountains (Quantity - 4)

- Clean

A floor, 2nd floor and control room kitchens

- Sweep floor

- Wet mop floors

- Damp wipe counter tops, sink, fixtures, refrigerators, stoves, pop machines, storage cabinets, freezers, microwaves tabletops, and all other surfaces

- Empty and damp wipe waste receptacles and replace government-furnished liner

Mechanic’s, Electrician’s, and Electronics’ Shops and Offices and A and B Floor

- Empty all wastebaskets and replace liner

A floor: Locker Room

- Empty and damp wipe waste container and replace government-furnished liner

Weekly Cleaning

Powerhouse Mechanics, Electrician’s, and Electronics’ Shops and Offices, including two (2) small offices. Including all trash cans on 1st and A Floor.

- Vacuum all carpets and rugs

- Damp wipe tables, desks, and cabinets

- Sweep floors

- Damp mop floors

- Clean door glass

1st floor: Erection Bay Floor and Generator Bay 1 (to include Bay 1 &3 stairs and handrails from 1st floor to A floor), Upstream and Downstream Staircases all levels

- Sweep stairs

- Vacuum rugs

- Damp wipe handrails

Unit 1 Stairs leading down to shaft

- Sweep stairs (both sets)

- Wet mop stairs

- Damp wipe handrail

A Floor: Closets, Elevator Entrance, Storage and Service Area, 1st Floor from Generator Bay 1 through Generator Bay 7, Switchgear Gallery

- Dust mop/sweep floors

- Damp mop or power scrub

Lobby Floors, Lobby Entrances, Stairs in Lobby from 1st Floor to 2nd Floor, Corridors and Hallways on 1st and 2nd Floors, Lobby Mezzanine floor, Restroom Floors in Lobby and on 2nd Floor (Includes all asphalt, ceramic, and quarry tile floors). Administrative offices & conference room area on 2nd floor and the control room and kitchen on the 1st floor.

- Dust mop tile floors as needed

- Wet mop as needed

- Vacuum all rugs, empty and clean all cigarette receptacles, spot clean all glass, dust all surfaces and polish metal surfaces.

Lobby, Lobby Mezzanine, Lobby 2nd floor, and A Floor Photo Gallery

- Dust all displays and surfaces Elevator

- Clean and wipe interior and exterior surfaces of doors

- Spot clean interior walls

- Empty and clean cigarette receptacle

Monthly Cleaning Powerhouse Tile Floors on 2nd Floor

- Power scrub and buff floors

All offices on 2nd floor, Control Room, and 3 kitchens

- Dust

- Damp wipe

- 1st and 2nd floor lobby glass is to be cleaned

- Vacuum chair cushions

- Damp wipe all carpet protectors under desks

- Spot Clean glass

Locker Room (A Floor):

- Wet mop shower stalls

- Damp wipe walls of shower stalls

Surge Tank No. 1 and Garage Area Floors, 1st Floor

- Sweep floors

A-B Floor to include Bays 1 through 7, Spreader Room and Cable Gallery. Spreader Room and Cable Gallery will not require cleaning every month, check with powerhouse staff on a monthly basis to determine if cleaning is required.

- Dust mop floors

- Damp mop or power scrub floors

B Floor: Mechanical Equipment Gallery Bay 1 through 7

- Dust mop floors

- Damp mop or power scrub floors

TECHNICAL EXHIBIT 3

INVOICE

OAHE PROJECT POWERHOUSE JANITORIAL CLEANING

Contractor):

Address:

Contact number:

W9128F-18-P-______

FOR PERIOD OF __________ THRU ___________

Aa0001 Perform the daily, weekly, and monthly janitorial service

MO

Aa001a Perform the daily janitorial service

Aa001b Perform the weekly janitorial service

Aa001c Perform the monthly janitorial service

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Oahe Powerhouse Janitorial Services

FFP

Base Period of Performance 1 April 2018 to 31 March 2019 This is a service contract to provide all labor and supervision to perform janitorial services at the Oahe Project Powerhouse near Pierre, South Dakota.

NET AMT

0001AA Months Daily Janitorial Services

FFP

FOB: Destination

0001AB Months Weekly Janitorial Services

0001AC Months Monthly Janitorial Services

Oahe Powerhouse Janitorial Svcs

FFP

Option 1 - Period of Performance 1 April 2019 to 31 March 2020 This is a service

0002AA Months Daily Janitorial Services

0002AB Months Weekly Janitorial Services

0002AC Months Monthly Janitorial Services

Oahe Powerhouse Janitorial Services

FFP

Option 2 - Period of Performance 1 April 2020 to 31 March 2021 This is a service

0003AA Months Daily Janitorial Services

0003AB Months Weekly Janitorial Services

0003AC Months Monthly Janitorial Services

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 0002 N/A N/A N/A N/A 0002AA Destination Government Destination Government 0002AB Destination Government Destination Government 0002AC Destination Government Destination Government 0003 N/A N/A N/A N/A 0003AA Destination Government Destination Government 0003AB Destination Government Destination Government 0003AC Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA POP 01-APR-2018 TO

31-MAR-2019

N/A COE OAHE PRJT OFC MNTN SEC

RICK SPIGER

USAED, OMAHACENWO-OD-OA-M

28563 POWERHOUSE RD

PIERRE SD 57501

605-945-3431

968818

0001AB POP 01-APR-2018 TO

31-MAR-2019

N/A COE OAHE PRJT OFC NTR RSC SEC

PHIL SHEFFIELD

USAED, OMAHACENWO-OD-OA-N

28563 POWERHOUSE RD

PIERRE SD 57501

605-945-3420

968816

0001AC POP 01-APR-2018 TO

31-MAR-2019

N/A (SAME AS PREVIOUS LOCATION)

0002 N/A N/A N/A N/A

0002AA POP 01-APR-2019 TO

31-MAR-2020

N/A COE OAHE PRJT OFC NTR RSC SEC

PHIL SHEFFIELD

USAED, OMAHACENWO-OD-OA-N

28563 POWERHOUSE RD

PIERRE SD 57501

605-945-3420

0002AB POP 01-APR-2019 TO

31-MAR-2020

N/A (SAME AS PREVIOUS LOCATION)

0002AC POP 01-APR-2019 TO

31-MAR-2020

N/A (SAME AS PREVIOUS LOCATION)

0003 N/A N/A N/A N/A

0003AA POP 01-APR-2020 TO

31-MAR-2021

N/A COE OAHE PRJT OFC NTR RSC SEC

PHIL SHEFFIELD

USAED, OMAHACENWO-OD-OA-N

28563 POWERHOUSE RD

PIERRE SD 57501

605-945-3420

0003AB POP 01-APR-2020 TO

31-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

0003AC POP 01-APR-2020 TO

31-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.217-5 Evaluation Of Options JUL 1990 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.245-1 Government Property JAN 2017 52.245-9 Use And Charges APR 2012 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7000 Disclosure Of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7000 Notice Of Special Standards Of Responsibility DEC 1991 252.237-7001 Compliance With Audit Standards MAY 2000 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017 252.245-7003 Contractor…