Solicitation_Conformed_SF_30_Mod_1.pdf

COE FT RANDALL PRJT OFC NTR RSC SC

MIKE HUBERT

USAED OMAHACENWO-OD-FR-N

113 RANDALL CREEK ROAD

PICKSTOWN SD 57367

TEL: 605-487-7845 X 3222 FAX: 605-487-9934

W59XQG71041413

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W9128F17Q0088 02-Jun-2017 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. % NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and

ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

27-Jun-2017(Date) PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

605-487-7845 X3218JEANNETTE K PATTON

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W9128F17Q0088

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Job OPTION Split Rail Fence

FFP

Removal of 1 double tubular steel gate and associated stress panels (2) and the installation of approximately 650 LF of split rail fence (2-rail) and appurtenances in the Randall Creek WMA.

FOB: Destination

NET AMT

0004 1 Job OPTION Split Rail Fence

FFP

Installation of approximately 750 feet of split rail fence (2-rail) and appurtenances in the Randall Creek WMA.

0002 1 Job OPTION Split Rail Fence

FFP

Installation of approximately 710 LF of split rail fence (2-rail) and appurtenances in the Ft. Randall WMA.

BID SCHEDULE WORKSHEET

ITEM NO 0001 (BASE OFFER): Installation of approximately 3,135 LF of split rail fence (2-rail) and appurtenances in the Randall Creek WMA. JA = $_______________

ITEM NO 0002 (OPTION 1): Installation of approximately 710 LF of split rail fence (2-rail) and appurtenances in the Ft. Randall WMA. JA = $_______________

ITEM NO 0003 (OPTION 2): Removal of 1 double tubular steel gate and associated stress panels (2) and the installation of approximately 650 LF of split rail fence (2-rail) and appurtenances in the Randall Creek WMA. JA = $_______________

ITEM NO 0004 (OPTION 3): Installation of approximately 750 feet of split rail fence (2-rail) and appurtenances in the Randall Creek WMA. JA = $_______________

GRAND TOTAL (BASE + 3 OPTIONS) = $_______________

0001 1 Job Split Rail Fencing

FFP

FOB: Destination

MILSTRIP: W59XQG71041413

PURCHASE REQUEST NUMBER: W59XQG71041413

Section C - Descriptions and Specifications

PWS

FENCING PERFORMANCE WORK STATEMENT (SOW)

SPLIT RAIL FENCING (2-RAIL)

USACE FORT RANDALL PROJECT

399 POWERHOUSE ROAD

PICKSTOWN, SD 57367

1. OVERVIEW.

1.1. Background. Approximately 18,066 acres of federal land is administered by the USACE Fort Randall Project.

Said land starts approximately 2 miles downstream of the Fort Randall Dam and continues upstream along both riverbanks of Lake Francis Case to the southern boundaries of the Lower Brule and Crow Creek Indian Reservations. Boundary maintenance and encroachment resolution are a component of our stewardship responsibilities.

1.2. Description of Services. The contractor shall provide all personnel, equipment, supplies, facilities, utilities, transportation, tools, materials, supervision, and other items necessary to complete fencing as defined in this SOW except for those items specified as government furnished services, facilities, utilities, equipment, and materials (Section 3). The contractor shall complete fencing on government land administered by the USACE Fort Randall Project that complies with the standards in this SOW. Services include: 1) fencing tasks for each parcel awarded as identified in Section 7 (Specific Tasks), 2) proper disposal of removed/waste materials at an authorized disposal site(s), and 3) preparation and submittal of invoice(s) for payment of services.

1.3. Place of Performance. The work to be completed under this contract shall be performed on designated parcels of federal land administered by the USACE Fort Randall Project, Pickstown, South Dakota 57367. The parcels are described as follows:

1.3.1. Base Award (Randall Creek WMA): Section 16, Township 95 North, Range 65 West of the 5th Prime Meridian, Gregory County.

1.3.2. Option 1 (Ft. Randall WMA): Section 17, Township 95 North, Range 65 West of the 5th Prime Meridian, Gregory County.

1.3.3. Option 2 (Randall Creek WMA): Sections 16 and 17, Township 95 North, Range 65 West of the 5th Prime Meridian, Gregory County.

1.3.4. Option 3 (Randall Creek WMA): Section 17, Township 95 North, Range 65 West of the 5th Prime Meridian, Gregory County.

1.4. Period of Performance. The period of performance for the base award shall be 60 days after notice of contract award, unless terminated sooner. Each additional option will extend the period of performance for 15 days, unless terminated sooner. The time stated for completion shall include final cleanup of the premises.

1.5. Type of Contract. Any contract resulting from this Request For Quotations (RFQ) will be a best value contract.

All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. Bids will be evaluated based upon the following 3 factors:

1.5.1. Past Performance Factor: Contractor shall provide three (3) completed Form PPQ-0 Past Performance Questionnaires (see Attachment O) from customers with whom the contractor has completed fencing activities of similar size and scope to this contract within the past five (5) years.

1.5.2. Technical Factor: Contractor shall provide: 1) a list of current equipment and staffing proposed to be used on this contract, and 2) written summaries of three (3) previous job experiences completed within the last five (5) years that are similar in size and scope to this contract.

1.5.3. Cost Factor: Contractor shall provide legible bid prices for all line items on the enclosed bid sheet.

1.6. Inspection of Work Area(s). It is the prospective contractor’s responsibility to inspect the areas where services are to be performed to satisfy themselves of all general and local conditions that may affect the cost of performance of the contract. Enlarged maps and aerial photographs are available for review at the USACE Fort Randall Project Office in Pickstown, South Dakota. The prospective bidder shall base his bid on his personal site visit/field assessments, rather than from any maps, aerial photos, or estimates that may be furnished by the government as background/orientation information. In no event will a failure to inspect the sites constitute grounds for withdrawal of a bid after opening, or a claim after award of the contract. Site visits should be coordinated with the GPOC.

1.7. Bids. The prospective contractor’s bid prices for each parcel shall be inclusive of all costs, excluding government furnished services, facilities, utilities, equipment, and materials (Section 3) that might be incurred during this contract such as, but not limited to, mobilization fee, labor, lodging, fuel, mileage, equipment, rental fees, access fees, licenses, permits, insurance, etc. The information identified under provision 1.5. (Type of Contract) is required to accompany the bid submittal in order to be consider-ed a complete bid. The government may award a contract resulting from this solicitation consisting of a single line item only or any combination of line items.

1.8. Payment. For a contract resulting in the award of a single parcel, the contractor shall submit one itemized invoice for payment containing the contract number and date along with the contractor's name, billing address, and signature. For a contract resulting in the award of multiple parcels, partial payments may be authorized by the KO.

Upon authorization and at the contractor’s discretion, the contractor shall submit one itemized invoice for payment for each parcel that contains the contract number and date along with the contractor's name, billing address, and signature. All government furnished materials, both consumable (wood posts, wood rails, etc.) and non-consumable (ORV permit(s), access gate key(s), etc.), shall be returned to the POC before the final invoice will be accepted for payment. Payment will be made after satisfactory completion, inspection, and acceptance by the GPOC of all contract work performed, upon presentation to the Disbursing Officer of an invoice(s) covering the services rendered.

2. DEFINITIONS AND ACRONYMS.

2.1. DEFINITIONS.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the scope of work.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. GOVERNMENT POINT OF CONTACT (GPOC). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE (QA). The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY CONTROL (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. The number of days per week the Contractor provides services in accordance with the contract.

2.2. ACRONYMS.

A-B-C Class A-Class B-Class C Fire Extinguisher A.G. Above-Ground ATV All-Terrain Vehicle B.G. Below-Ground CFR Code of Federal Regulations COR Contracting Officer Representative CST Central Standard Time EFT Electronic Funds Transfer EM Engineer Manual EPA Environmental Protection Agency FAR Federal Acquisition Regulation FFP Firm-Fixed Price GPOC Government Point of Contact HDG Hot-Dipped Galvanized I.D. Inside Diameter KO Contracting Officer LF Linear Feet ORV Off-Road Vehicle O.D. Outside Diameter PENTA Pentachlorophenol in oil PPD Personal Protective Device PPE Personal Protective Equipment PRECON Preconstruction QA Quality Assurance

QC Quality Control RFQ Request For Quotations PVC Polyvinyl Chloride SOW Performance Work Statement SS Stainless Steel TE Technical Exhibit T&E Threatened and Endangered Species USACE United States Army Corps of Engineers UTV Utility Terrain Vehicle WMA Wildlife Management Area

3. GOVERNMENT FURNISHED SERVICES, FACILITIES, UTILITIES, EQUIPMENT, AND

MATERIALS.

3.1. Services: The government will perform QA through inspections.

3.2. Facilities: The government will not furnish any facilities to the contractor.

3.3. Utilities: The government will not furnish any utilities to the contractor.

3.4. Equipment: The government will not furnish any equipment to the contractor.

3.5. Materials: The government will furnish: 1) CFR, Title 36 Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects pamphlet; 2) USACE Manual EM 385-1-1 entitled “Safety and Health Requirements Manual”, dated July 2014 (electronic version); 3) ORV permit(s); 4) additional copies of the attachments (upon request); 5) area of avoidance lists (due to human activity or T&E species); 6) local emergency telephone numbers; 7) enlarged vicinity maps/aerial photographs (upon request); 8) access gate key(s);

(9) 144 wood rails; (10) 80 wood line posts; and (11) 2, 16’ tubular steel gates.

4. CONTRACTOR FURNISHED SERVICES, FACILITIES, UTILITIES, EQUIPMENT, AND

MATERIALS.

4.1. Services: The contractor shall furnish QC and all labor.

4.2. Facilities: The contractor shall furnish his own facilities.

4.3. Utilities: The contractor shall furnish his own utilities.

4.4. Equipment: The contractor shall furnish his own equipment.

4.5. Materials: The contractor shall furnish all materials, such as but not limited to, fencing materials, insurance, permits, licenses, work plan, accident prevention plan, quality control plan, etc. to complete the requirements of this SOW. The contractor will provide necessary protection against weather to keep all materials free from damage during shipment, storage, or in place. All of the fencing materials shall be of brand new quality and will be approved for use by the GPOC prior to installation. All fencing materials shall meet the following specifications:

A. Line Posts (Standard-Size): industry standard dia. x 64” long, split red cedar (untreated) B. Corner Posts (Standard-Size): industry standard dia. x 64” long, split red cedar (untreated)

C. End Posts (Standard-Size): industry standard dia. x 64” long, split red cedar (untreated) D. Rails (Standard-Size): 10’ long, split red cedar (untreated) E. Pull-Out Gate posts: 3” dia. x 64” long, round, penta-treated wood F. Fasteners (Screws): 3/8” dia. x 4” long lag screws, coated and 3/8” flat washers, coated G. Pull-Out Gate Post Sleeves: 4” I.D., heavy-wall PVC, custom cut to length on-site H. Pull-Out Gate Post Sleeve Stops: min. 1 ½” thick x min. dia. of 4” greater (all sides) than the O.D. of the post sleeves, non-structural grade plastic composite (solid core)

I. Tubular Steel Gate Posts: 8” dia. x 8’ long, round, creosote-treated J. Cross Brace Posts: 6” dia. x 8’ long, round, creosote-treated K. Barbless Wire: 12 ½ gauge, double-stranded, galvanized L. Rebar Dowels: 5/8” x 6”, uncoated

M. Rebar Tensioner: 5/8” x 24”, uncoated N. Fence Staples: 1 ¾”, 8 gauge, double-barbed, galvanized

5. GENERAL SPECIFICATIONS. The contractor shall be responsible for complying with the following requirements when completing this SOW:

5.1. Quality Control. The contractor shall develop and maintain an effective quality control program to ensure fencing is completed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective products. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of this contract.

5.2. Quality Assurance. The GPOC will be allowed to observe and photograph all work activities conducted in completion of this SOW. The GPOC will inspect the work as the contract progresses. The contractor will not be paid for any work performed that is deemed defective to the GPOC. Any defective product(s) noted by the GPOC shall be corrected at no additional cost to the government. The contractor shall be responsible to perform only that work specified within the SOW, and shall receive no compensation for any work performed that is not specified within the SOW. No government personnel will be allowed to assist the contractor with actual work activities or supervision of the contractor's personnel.

5.3. Recognized Holidays. The contractor is not allowed to work on federal holidays (Memorial Day, Independence Day, and Labor Day, Columbus Day, etc.) without prior authorization from the GPOC.

5.4. Hours of Operation. The contractor is responsible for conducting business during normal business hours, Monday thru Sunday, except federal holidays or when the Project office is closed due to local or national emergencies, administrative closings, or similar government directed office closings.

5.5. Personnel.

5.5.1. Key Personnel. The following personnel are considered key personnel by the government: contractor, contract manager (if applicable), and alternate contract manager (if applicable). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager and alternate contract manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor, contract manager, and alternate contract manager shall be available between 7:30 a.m. to 4:00 p.m. CST, Monday thru Friday, except federal holidays or when the Project office is closed due to local or national emergencies, administrative closings, or similar government directed office closings.

5.5.2. Key Personnel Qualifications. Qualifications for all key personnel are: 1) full knowledge of the SOW, 2) working knowledge of all fencing equipment, and 3) working knowledge of split-rail fencing and appurtenance construction.

5.5.3. Government Point of Contact (GPOC). The GPOC monitors all technical aspects of the contract and assists in contract administration. The GPOC is authorized to perform the following functions: 1) assure that the contractor performs the technical requirements of the contract; 2) perform inspections necessary in connection with contract performance; 3) maintain written and oral communications with the contractor concerning technical aspects of the contract; 4) issue written interpretations of technical requirements, including government drawings, designs, and specifications; 5) monitor contractor's performance and notifies both the KO and contractor of any deficiencies; 6) coordinate availability of government furnished property; and 7) provide site entry of contractor personnel. A letter of designation issued to the GPOC, a copy of which is sent to the contractor, states the responsibilities and limitations of the GPOC, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The GPOC is not authorized to change any of the terms and conditions of the resulting order. The GPOC for this contract is Mike Hubert at 605-487-7845, extension 3222.

5.5.4. Contractor Personnel. The contractor is responsible for ensuring: 1) all personnel are a minimum of eighteen

(18) years of age; 2) all personnel involved with the operation of vehicles on public roadways possess and maintain a valid United States issued operator license during the period of performance of this contract; 3) all vehicles and equipment operated on public roadways are legally registered, licensed, and insured to do so and meet all State and local laws; and 4) all personnel are trained and have working knowledge of the specific vehicles and equipment they will operate and tasks they are directed to perform.

5.6. Contractor Travel. The contractor will be required to travel to and from their place of business, residence, or lodging to the two (2) parcels of government land administered by the USACE Fort Randall Project and within the work areas to complete the requirements of this SOW.

5.7. Sub-Contracting. No contract shall be made by the contractor with any other party for furnishing any of the work or services herein contracted. This provision does not apply to contracts of employment between the contractor and his employee(s).

5.8. Private Property.

5.8.1. Private Property Access and Damages. The contractor shall be responsible for coordinating and obtaining landowner permission to 1) cross private property to access work sites and 2) utilize private property for completion of required fencing activities. The contractor shall be responsible for all damages to person and property (both private and government) that occurs as a result of contractor fault or negligence.

5.8.2. Trespass Avoidance. The contractor shall be responsible for preventing livestock trespass from private property onto government property and from private property onto private property during the completion of this contract, including both working and non-working hours. The contractor shall also be responsible for minimizing the potential for human trespass from government property onto private property during the completion of this contract, including both working and non-working hours. The contractor shall be responsible for all damages to person and property (both private and government) that occurs as a result of contractor fault or negligence.

5.9. Protection of Existing Facilities and Utilities. The contractor shall be responsible for protecting all above-ground and underground appurtenances (equipment, facilities, infrastructure, or utilities) from damage. It is the contractor’s responsibility to contact the South Dakota One-Call Notification System (8-1-1) to locate any existing underground appurtenances prior to any fencing operations. Any damages resulting from the contractor’s operations shall be repaired or replaced in-kind by the contractor at no expense to the government. In the event that the contractor damages any existing underground appurtenances that have not been made known to the contractor, report thereof shall be made immediately to the KO. If the KO determines that the contractor shall make repairs, such repairs shall be completed as required by the "Changes and Changed Conditions” clause (FAR 52.243- 5, subpart 43.205 (e)). Roads and surfaces shall be protected from damage by the work or if damaged shall be repaired with equal materials.

5.10. Rules and Regulations. The contractor shall abide by all USACE regulations as listed in the CFR, Title 36.

Exceptions to these regulations may be made at the discretion of the GPOC. Off-road travel is restricted to the actual work area. An ORV permit shall be carried by the contractor and his personnel when completing the requirements of this SOW. At the discretion of the GPOC, additional ORV permits are available upon request. All ORV permits issued to the contractor shall be turned in to the GPOC upon completion of the contract.

5.11. Licenses, Permits, Insurance and Laws. The contractor shall, without additional expense to the government, be responsible for obtaining all necessary licenses, permits, insurance, and for complying with all current federal, state, and local laws, codes, ordinances, statutes, and regulations applicable with the completion this contract. The contractor shall hold general liability insurance in the amounts specified in the clauses section of this solicitation/contract, and show proof of such, before work activities can start. The insurance policy shall be valid for the duration of the period of performance.

5.12. Contractor Property. It is the contractor’s responsibility to secure his personal property during working and non-working hours. The government will not be held liable for damaged, lost, stolen, or vandalized contractor property.

5.13. Staging Area(s). Government property will be provided for use as a staging area. The storage of equipment and materials shall be kept within the limits of the assigned area.

5.14. Discrepancies. In the event that there is a discrepancy between the technical exhibits and the written specifications, the written specifications take precedence.

5.15. Security.

5.15.1. Special Qualifications. The contractor must pre-screen candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the GPOC no later than 3 business days after the initial contract award.

5.15.2. Security Requirements. All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

5.15.3. Identification of Contractor Personnel. All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contract personnel are not required to obtain and wear name badges. All contract personnel performing contract work requiring them to drive off-road will be issued an ORV permit by the GPOC at the PRECON meeting.

5.15.3. Physical Security. The contractor shall be responsible for safeguarding all government furnished equipment, material, property, and information provided for contractor use. All missing government furnished equipment, material, and property shall be replaced in-kind by the contractor at no additional cost to the government and to the satisfaction of the KO. At the close of each work day, government facilities (access/security gates) shall be secured (when applicable).

5.15.4. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the quality control plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys to the KO.

5.15.4.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the total payment due the http://www.dhs.gov/E-Verify contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the total payment due the contractor.

5.15.4.2. The contractor shall prohibit the use of government issued keys by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

5.16. Meetings and Coordination.

5.16.1. PRECON Meeting. The contractor, upon receiving an "Order for Supplies or Services" from the USACE Fort Randall Project, shall contact the GPOC within five (5) business days after notice of award to set a date and time to conduct the PRECON meeting. At this meeting the GPOC and contractor shall discuss and mutually agree on the performance, requirements, and administration of the SOW. At this meeting the contractor shall submit a certificate of insurance, accident prevention plan, contact information (phone number(s), fax number(s), email address), a work plan, to include equipment and personnel requirements, and a written designation of a contract manager (if applicable) and alternate contract manager (if applicable). The contractor, contract manager, and alternate contract manger shall be required to attend this meeting. The work plan shall be revised as needed to produce mutually acceptable plans for performance of the work required. Once approved, the work plan shall not be changed without the approval of the GPOC. The non-consumable government furnished materials will be delivered to the contractor at this meeting.

5.16.2. Progress Meetings. The contractor or the contract manager shall be available to meet with the GPOC and other government personnel, as appropriate, at the job site periodically (minimum of twice per week) during the period of performance to review and discuss the contractor’s performance. At these meetings, the contractor or contract manager shall give oral progress reports, discuss the work schedule, and present all conflicts, discrepancies, or other difficulties for resolution. Appropriate action shall be taken to resolve and correct outstanding issues. These meetings shall be at no additional cost to the government.

5.16.3. Coordination. Work shall be coordinated with the GPOC throughout the period of performance. Work shall be coordinated so that project operations will not be restricted or disrupted during critical periods in project operations.

5.17. Work Activities. The contractor shall not start fencing activities until completion of the PRECON meeting.

Afterward, it shall be the contractor's responsibility to start and provide a continuous fencing operation from day to day, weather permitting and excluding federal holidays (unless previously approved by the GPOC), until completion of the contracted work within the period of performance. If adverse weather conditions or unforeseen circumstances prevent the completion of the work within the period of performance, the contractor will be required to submit, in writing to the GPOC, a request for a contract time extension, which must document the cause(s) for the contracted work not being completed on time. Lack of personnel, equipment, or other work priorities will not be acceptable reasons for allowing a contract time extension. Approval of any contract extension shall be at the determination of the KO.

5.18. Housekeeping. The contractor shall keep the staging and work areas in a condition conducive to the safety of his employees and the public and in an organized appearance. Waste or surplus materials shall not be allowed to accumulate in the work areas.

5.19. Employee Safety.

5.19.1. The contractor shall be responsible for the safety of his employee(s) and for any injury or damage done by said personnel, and shall protect the government from any claims. The contractor's equipment shall meet or exceed all current federal, state, and local safety requirements. The contractor and his employees shall wear the manufacturer’s recommended personal protective equipment (PPE) during all work activities conducted in completion of this contract. The contractor and his employee(s) shall use the personal protective devices (PPD) recommended by the manufacturer during all work activities conducted in completion of this contract and shall not circumvent any PPD at any time. The contractor shall comply with all applicable safety requirements and practices set forth in the USACE Manual EM 385-1-1 entitled “Safety and Health Requirements Manual”, dated July 2014 and available electronically from the GPOC. At a minimum, all personnel shall wear safety boots, safety glasses, safety vest, gloves, and hard hat. The contractor shall provide the minimum on-site safety equipment/requirements as follows:

A. The contractor shall provide at least one nonfreezing-type A-B-C fire extinguisher in each vehicle, vessel, and piece of motorized equipment (ATV, UTV, etc). Place in a location readily accessible to personnel.

B. The contractor shall provide and maintain a first aid kit commensurate with the size of the project and with items necessary for first-aid treatment of all injuries.

C. The contractor shall advise personnel of the location of first-aid kits and fire extinguishers.

D. The contractor shall post telephone numbers of nearest hospital or ambulance service and fire station in a conspicuous location and advise all personnel of locations and telephone numbers.

5.19.2. In accordance with EM 385-1-1, the contractor shall submit at the PRECON meeting an accident prevention plan to be followed by all contractor personnel during performance of the work. The plan shall be developed only after a careful analysis of the work involved and shall be tailored specifically to the conditions of this contract and at a minimum shall address the following items:

A. Responsible Individuals B. Indoctrination of New Employees C. "Tool Box" Safety Meetings D. Fire Prevention and Protection E. Housekeeping F. Mechanical Equipment Inspection G. First Aid and Medical Facilities H. Sanitation I. Personal Protective Equipment/Devices J. Accident Reporting

K. Spill Prevention, Cleanup, and Restoration

5.19.3. Notification of Injury. The contractor shall notify the GPOC immediately (on the day of occurrence) of any injury to any person resulting from the contractor's operations.

5.20. Environmental Protection.

5.20.1. Notification of Vandalism or Damage. The contractor shall notify the GPOC immediately (on the day of observance) of any vandalism to government property or any damage to government property resulting from the contractor's operations.

5.20.2. Environmental Protection. The contractor shall perform all work in such a manner as to minimize the polluting of air, water, or land, and shall, within reasonable limits, control noise and the disposal of solid waste materials, as well as other pollutants.

5.20.3. Protection of Land Resources. The land resources within the project boundaries and outside the limits of permanent work performed under this contract shall be preserved in their present condition or be restored to a condition after completion of construction that will appear to be natural and not detract from the appearance of the project. The contractor shall confine his work activities to areas defined by the plans or specifications.

5.20.4. Access and Parking. There are no access roads within the work areas. To minimize the impacts to land resources, the contractor shall limit the number of vehicles utilized to access the work site on a daily basis. The number of vehicles and a parking spot near the work site shall be discussed and mutually agreed upon by the GPOC and contractor at the PRECON meeting. Contractor vehicles shall be parked in a manner so as to avoid interference with normal work activities, the recreating public, or municipal/government operations.

5.20.5. Protection of Water Resources. The contractor shall not pollute streams, lakes, rivers or reservoirs with fuels, oils, bitumens, calcium chloride, acids, insecticides, herbicides or other harmful materials. The contractor shall investigate and comply with all applicable Federal, State, County and Municipal laws concerning pollution of rivers and streams.

5.20.6. Spillage. Special measures shall be taken to prevent chemicals, fuels, oils, grease, bituminous materials, waste washings, herbicides and insecticides, and concrete drainage from entering public waters.

The contractor shall notify the GPOC immediately (on the day of occurrence) of any spills resulting from the contractor's operations. In the event of a spill, the contractor shall be responsible for the cleanup of any spillage on or off government property and shall comply with the State of South Dakota Department of Environment and Natural Resources reporting requirements (http://denr.sd.gov/des/gw/Spills/Spills.aspx). In the event of a spill, the contaminated ground shall be excavated and disposed of as coordinated with and directed by the GPOC, and replaced with suitable fill material from an approved non-government property source, compacted and finished with topsoil and planted with native grasses as required to reestablish vegetation all at the expense of the contractor.

5.20.7. Disposal. Waste materials shall be removed from government property and disposed of at an authorized disposal site(s). Disposal of any materials, wastes, effluent, trash, garbage, oil, grease, chemicals, etc., in areas adjacent to streams shall not be permitted. If any waste material is dumped in unauthorized areas, the contractor shall remove the material and restore the area to the original condition before being disturbed. If necessary, contaminated ground shall be excavated and disposed of as directed by the GPOC, and replaced with suitable fill material, compacted and finished with topsoil and planted as required to reestablish vegetation all at the expense of the contractor.

5.20.8. Protection of Trees and Shrubs. The contractor shall not deface, injure, remove, cut, or destroy trees and shrubs, except where necessary to allow for proper fence installation in accordance with provision 6.4 (Clearing).

No ropes, cables, or guys shall be fastened to or attached to any trees or shrubs for anchorages.

5.20.9. Protection of Fish and Wildlife. The contractor shall at all times perform work and take such steps required to minimize interference with or disturbance to fish and wildlife. The contractor will not be permitted to alter water flows or otherwise disturb native habitat adjacent to the project area that, in the opinion of the GPOC, are critical to fish or wildlife.

5.20.10. Threatened and Endangered Species. The potential exists for T&E species to utilize government lands administered by the USACE Fort Randall Project during the period of performance. The GPOC will notify the contractor of areas to avoid, if any, during the contract period. It shall be the contractor’s responsibility to completely avoid these areas during the completion of the contract. Additional detailed instructions will be discussed with the contractor at the PRECON meeting

5.20.11. Erosion Control. Surface drainage from cuts and fills within the construction limits, whether or not completed, and from borrow and waste disposal areas, shall be graded to control erosion within acceptable limits.

Temporary control measures shall be provided and maintained until permanent drainage facilities are completed and operative. The area of bare soil exposed at any one time by construction operations should be held to minimum.

5.20.12. Corrective Action. The contractor shall, upon receipt of a notice in writing of any noncompliance with the foregoing provisions, take immediate corrective action. If the contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of a claim for extension of time or for excess costs of damages by the contractor unless it was later determined that the contractor was in compliance.

5.20.13. Post-Construction Cleanup or Obliteration. The contractor shall, unless otherwise instructed in writing by the KO, obliterate all signs of the temporary construction, facilities such as parking areas, staging areas, work areas, cleared corridors, haul roads, structures, foundations of temporary structures, stockpiles of excess or waste materials, and vestiges of construction prior to final acceptance of the work. The disturbed areas shall be graded and filled and the entire areas seeded with native grass and forbe species pre-approved by the GPOC.

http://denr.sd.gov/des/gw/Spills/Spills.aspx

5.20.14. Fire Precautions. Site conditions during the period of performance are such that the potential for a grass fire exists. The contractor shall be responsible to minimize the potential for a grass fire by: 1) not smoking outside of a vehicle while working on-site and ensuring smoking products are completely extinguished prior to being disposed of in a proper receptacle; 2) insuring that all motorized vehicles and equipment are not parked in heavily vegetated areas (ie. tall grassy areas); 3) insuring that all power saws are equipped with spark arrestor muffler systems; 4) insuring that all gasoline and diesel powered equipment (excluding passenger vehicles) are equipped with spark arrestor muffler systems; 5) insuring that power saws and all gasoline and diesel powered equipment are not refueled with warm or hot spark arrestors (running or not); and 6) insuring that a nonfreezing-type A-B-C fire extinguisher commensurate with the size of the fire danger is present on all mechanized and motorized equipment and in very close proximity to power saw users. The contractor and his personnel shall have cell phones on-site with them at all times during work activities. The local emergency phone number(s) will be furnished to the contractor by the GPOC at the PRECON meeting.

6. TECHNICAL SPECIFICATIONS. The contractor shall be responsible for complying with the following requirements when completing this SOW:

6.1. Means and Methods. Means and methods of construction shall be such as the contractor may choose unless stated otherwise in the SOW. The KO retains the right to reject means and methods proposed which:

A. Constitute a hazard to the work, persons, or property.

B. Will not produce finished work in accordance with terms of the contract.

C. Are contrary to specified means or methods included in the contract.

6.1.1. The right to reject the means and methods of the Contractor shall not be construed or interpreted as acceptance of control of means and methods by the KO.

6.1.2. The KO’s approval of means and methods or failure to exercise right to reject means and methods shall not relieve the contractor of the obligation to complete the work required by the contract.

6.1.3. Total responsibility for control of all means and methods lies with the contractor for all work.

6.2. Engineering Services.

6.2.1. The location of the fence to be installed is delineated with wooden stakes at random intervals. The contractor shall set any temporary intermediate staking between these points.

6.3. Deviations.

A. Line posts may not deviate more than 2” on line spacing.

B. All posts may not deviate more than 1” from plumb or specified height above ground.

C. The center of no post shall be more than 3” out of alignment between ¼ mile runs.

D. Fasteners may not protrude through the exterior of posts E. Wire wraps/splices shall be compact with all revolutions within 3” of their starting point F. Wood components may not be cut to finished length without prior approval from the GPOC and when authorized, all untreated surfaces shall be treated with the original preservative from the manufacturer.

G. All other measurements mentioned in this SOW and not specifically addressed in A thru F will not be allowed to deviate from that specified without prior approval from the GPOC.

6.4. Clearing.

6.4.1. The contractor is required to clear fence lines of trees, brush, shrubs, and other obstructions large enough to hinder proper fence installation operations to a minimum distance of 6’ and maximum distance of 8’. The contractor is authorized to cut, shred, or shear the woody vegetation to the surrounding grade. Pushing over or pulling out the woody vegetation is not authorized. All woody vegetation shall be cleared to a maximum stump height of 2” above the natural ground surface and shall have no limbs or branches remaining. All woody vegetation shall be scattered within the immediate vicinity of the work area, but outside the cleared corridor and not within any coulee, draw, drainage, gully, ravine or water body without prior authorization from the GPOC. Scattered woody vegetation shall be: 1) such that the main trunk is horizontal to the ground and not left in any varying degree of upright or vertical position; 2) such that it is perpendicular to the cleared corridor; 3) such that it is not left in a stack, pile, or linear windrow in any way, shape, or form; and 4) such that it cannot roll back into the cleared corridor or be blown back into the cleared corridor by the wind. For any non-woody obstruction(s), the contractor will consult with the GPOC prior to removal of the obstruction(s). On interior fence lines where the government owns the property on both sides, the contractor shall consult with the GPOC to determine if clearing is required to be completed on one side or both sides of the fence. Existing grass, sod, and other vegetation shall be disturbed as little as possible.

6.4.2. Construction of access roads, dozing, or grading along the boundary line, property line, or existing fence line will not be permitted unless authorized in writing by the KO. Any grading or sloping of drainages will not be permitted unless authorized in writing by the KO.

6.4.3. Cost of clearing operations and any other necessary work required to install new fence(s) or remove old fence(s) shall be included in the bid price.

6.5. Appurtenance and Line Fence Installation.

6.5.1. Appurtenances. Appurtenances shall be located initially, with the line fence initiating thereafter. The pedestrian walk-thru opening between gates and line fence shall be 32”.

6.5.1.1. Wood Pull-Out Gates.

A. Wood Pull-Out Gates. The gap between double pull-out gates when installed shall be 18” O.C. Double gates shall be installed with the gap centered in the midline of the existing access road/trail with each gate blocking an opposing half of said road/trail with the rails spanning the actual tire track, resulting in a post on either side of the track. Posts will not be allowed to be installed within the tire tracks them-selves. Each gate shall be 10’ wide and consist of 2 horizontal rails and 2 appurtenance posts. Rails shall be attached to the backside of posts with the tenon ends flush with the outside post edges and in horizontal alignment with the line fence rail locations and the tenon faces flush against the posts. Minor modifications shall be made as necessary. Rails shall have 2, 3/8” holes pre-drilled perpendicularly through each tenon in a colon (:) configuration and be affixed to the posts via 2 screw fasteners that are tightened snug without deforming wood surface.

B. Excavation of Post Holes. Carry all excavations down to the required depth below ground level to allow for an above-ground post height of 42”, regardless of the soil conditions encountered. Post holes, cylindrical in shape and plumb with the centers in true vertical alignment and with bottom compacted flat to level grade. Holes shall be of adequate diameter to accommodate the sleeve stops and depth to accommodate the sleeves while allowing for proper backfilling.

C. Installation of Sleeve Stops. A stop shall be placed in the bottom of each post hole and centered.

D. Installation of Sleeves. A sleeve shall be placed in each post hole and centered on top of the sleeve stop. Sleeves shall be custom cut on-site to the surrounding grade height.

E. Backfilling of Post Holes. Carefully deposit backfill around the exterior of the sleeve to prevent depositing backfill within the sleeve and structural damage to the sleeve while maintaining center alignment of the…