Pre-Bid_Meeting_Minutes_8-31-17.pdf

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MEETING AGENDA

PRE-BID MEETING

NAME OF PROJECT: Fort Randall – REHAB TAILRACE PARKING AND DRIVEWAY MEETING LOCATION: Project Site DATE & TIME: August 31, 2017 @ 10:00 am

SOLICITATION #: W9128F-17-B-0013

A. Introductions

B. Contract Items

1. Period of Performance: Assuming the Notice To Proceed (NTP) is granted before

November 1st, 2017, the project completion date is August 31st, 2018. The contractor will only be allowed to work on-site from March 1st, 2018 until July 31, 2018. Non-site work may be completed from NTP until August 31st, 2018. (00 73 00 part 1.1). Time extensions due to weather will not be granted unless weather days are in excess of what is included per 01 30 00.24 part 1.14.

2. Order of Work: The driveway to the Bay Doors is a critical use item. Once the contractor starts the driveway work, the work shall be completed within 25 days, ready for use.

Failure to complete this work in the 25 day time period will cause a negative Contractor evaluation. (01 12 00 part 1.9 – amendment #1)

3. Bonding & Insurance Requirements:

Insurance - Requirements listed in 01 30 00.24 part 1.15

Bid Guarantee – Requirements listed in 00 21 00 part 1.26 & 00 72 00 part 1.61

Performance Bond – Requirements listed in 00 72 00 part 1.67

Payment Bond– Requirements listed in 00 72 00 part 1.67

4. Liquidated Damages: If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the

Government in the amount of $580 for each calendar day of delay until the work is completed or accepted. (00 73 00 part 1.2)

5. Contractor Allowed Working Hours: The Contractor can work Monday through Friday

0700 to 1700. Working outside these work hours will need written permission from the

COR. The Contractor will not be allowed to work on Federal holidays. (01 12 00 part

1.14)

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6. Construction Staking: Contractor will be responsible for all Construction staking. Survey

Control listed on plan sheet VF101

7. Utility Locates: The government will provide locates for utilities. Utilities will be flagged or painted within 24” of the horizontal location. Depth of utilities is unknown.

Contractor to provide at least 1 week notice of the need to have utilities located.

8. Security Requirements: See 01 30 00.24

Security Personnel List – List of all proposed workers to be on site

AT Level 1 – On-Line training certificate required by all proposed workers iWatch Training – Certificate Required for Superintendent.

Superintendent to brief all other workers on the iWatch program.

OPSEC Training - On-Line training certificate required by all proposed workers

E-Verify – Online verification for all proposed workers to be on site

Government Security Paperwork (for unescorted access) – required for supervisors and oversight personnel

a. Criminal Background Check

b. ID Verification upon entering site to escort other non-authorized individuals

9. Submittals: Submittals to be performed in accordance with 01 33 00. Submittal Register listing submittal requirements is located at the end of section 01 33 00.

10. As-builts: See as-built requirements 01 78 39.00 24

11. Testing to include but not be limited to:

Cast-In-Place Concrete 03 30 53 parts 2.1.2 and 3.6.2.2

Exterior Lighting 26 56 00 part 3.2

Earthwork 31 00 00 part 3.9

Pavements For Small Projects 32 10 00.01 parts 1.8, 2.8, 3.4.7.1, 3.4.7.2, 3.4.7.3, 3.4.7.4, 3.4.8.5, 3.6.2.1, 3.6.2.2, 3.6.2.3

Pavement Markings 32 17 23.00 20 part 3.3.1

Irrigation Sprinkler Systems 32 84 23 parts 3.3.1, 3.3.2, 3.3.3

Sodding 32 92 23 part 2.2.2

Underground Electrical Distribution 33 71 02 parts 3.8.1.1, 3.8.1.2

12. RMS: The government will use the RMS system described in 01 45 00.15 10 to process submittals, RFI’s, Reports, Payments, etc. Computer requirements, program download information, and training information can be found at the website listed in the specification.

13. Davis Bacon: Davis Bacon rules will apply to this project. See 01 30 00.24 part 1.21 for more information. Applicable Wage Decision sheet can be found at the end of 01 30

00.24.

14. Buy American: Buy American rules will apply per 01 30 00.24 parts 1.7 and 1.17.

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15. CQC / SSHO / Superintendent Requirements – CQC manager, Project Superintendent, and Site Safety and Health Officer (SSHO) may be one individual (01 45 00.00 10 part

3.4.4). See below for a list of some of the duties of each position.

a) Contractor Quality Control (CQC) manager – see 01 45 00.00 10 part 3.4.2

Enforce the Contractor Quality Control Plan submittal

On site at all times contract work is being performed

Must lead weekly coordination meetings per 01 30 00.24 part 1.18

Must fill out Daily Report (templates located at the end of 01 45 00.00

10, but reports are to be entered using the RMS system described above)

Keep updated red-line drawings per 01 78 39.00 24

b) Site Safety & Health Officer (SSHO) – 01 35 26 part 1.6.2.1

Enforce the Accident Prevention Plan Submittal

Manage AHA’s (see 01 35 26 part 1.8)

c) Superintendent Requirements – 00 72 00 part 1.82

16. Contractors encouraged to review section 01 22 00 as they put their bid prices together.

Refer to Amendment #1 for updates.

17. Bids are due on September 14, 2017 at 2:00pm Central Time. Bids shall be submitted to

U.S.ARMY CORPS OF ENGINEERS, OMAHA

CONTRACTING DIVISION (CENWO-CT)

1616 Capitol Ave

Omaha, Nebraska 68102-4901

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C. Bid Schedule

1. This job consist of a base bid section with 1 option bid section. There is currently one amendment to the original solicitation documents. All amendments are to be acknowledged on your bid sheet (standard form 1442)

D. Construction Items – Basic Items

1. Addition of Asphalt Parking Area / Concrete Dumpster Area

a) Removals

Curb & Gutter

Light Poles

Irrigation System

b) Construction

Storm Sewer/manhole/area inlet

Lights/ Grounding Connections /Handholes/Buried Conduit & Cable

Entrance Gutter

2’ Concrete Curb & Gutter

4” Asphalt Parking Area

4” Median Concrete

8” Concrete Dumpster Area

Pavement Striping

Irrigation System

Sod

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2. Rehabilitation of Driveway to the Untanking House

a) Removals

Concrete Curb & Gutter

Asphalt Pavement

Sidewalk

Irrigation System

b) Construction

Adjust two manholes to grade (Brick Construction) – Confined Space

Entrance Required

2’ Curb and Gutter

6” Asphalt Driveway

Remodel Existing Curb Inlet

3. Rehabilitation of Driveway to Powerhouse Bay Doors

a) Removals

Island Curb & Gutter and Driveway Curb & Gutter

Island Sidewalk and Powerhouse Sidewalk

Asphalt along Island

Tree

Irrigation System

Expose Utility – note 8 on sheet CD101 (per amendment #1)

b) Construction

Remodel Existing Curb Inlet

Adjust manholes to grade (see sheet CD-101)

Island Curb & Gutter

8” Concrete Pavement

6” Asphalt in front of island

Island Sidewalk and Powerhouse Sidewalk (ADA curb ramps)

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E. Construction Items – Option Items

1. Rehabilitation of North Drive

a) Removals

Curb & Gutter

Concrete Pavement

b) Construction

Concrete Pavement with Integral Curb

F. Miscellaneous Items

1. Government Assistance

a) The Contractor is to be aware that no government tools, equipment, or personnel will be made available for Contractor use or assistance at any time during the project.

2. Power / Water

a) The Government will make available, from existing outlets and supplies, all reasonably required amounts of water and electricity required in the performance of the work without charge to the Contractor. Locations of available water and power sources as listed in 01 30 00.24 part 1.12.

3. Portable Toilets

a) Toilet facilities will not be available for Contractor's use. The Contractor shall provide and maintain portable toilets for use by the Contractor's staff per 01

12 00 part 1.13.

4. Parking / Staging

a) Potential Staging as shown on attached sheets

5. QCS System

a) The Government will use the RMS system to assist in its monitoring and administration of this contract. This system is described in detail in specification section 01 45 00.15 10

G. Questions

Contacts:

Evan Schmitz

Civil Engineer, P.E.

U.S. Army Corps of Engineers

Fort Randall Project

605.487.7845 X 3269

Jake Russell

Civil Engineering Tech

U.S. Army Corps of Engineers

Fort Randall Project

605.487.7845 X 3261

g6odxes9 Typewritten Text

BRICK MANHOLE CONSTRUCTION TYPICAL

OF MANHOLES 14C & MHB AS SHOWN ON SHEET CG101

BRICK MANHOLE CONSTRUCTION TYPICAL

OF MANHOLES 14C & MHB AS SHOWN ON SHEET CG101