Amd_0001_Maxwell_PWS_Combined.pdf

Contract Line Item Pricing Schedule (00 10 00) - 3

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

The combined synopsis/solicitation number is W9128F-15-T-0096 and is a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-84.

This is a full and open competition under NAICS code 334514 with a size standard of 500 employees.

Title: Temperature Compensation Meter Replacement and Installation

Location: Maxwell AFB, AL

CONTRACT LINE ITEM PRICING SCHEDULE

Item No. Description of Item Estimated

Quantity

Unit Unit Price Amount

0001 (MR) – Maxwell AFB. Includes all work required to install primary fuel meters (QTY 2) at Maxwell AFB. 1 JOB XXX $____________

0002 (MR)—Maxwell AFB. Includes all work required to install primary meter proving stations (QTY 2) at Maxwell AFB . 1 JOB XXX $____________

0003 (MR) – Maxwell AFB. Includes all work required to install secondary fuel meters (QTY 2) at Maxwell AFB. 1 JOB XXX $____________

0004 (MR)—Maxwell AFB. Includes all work required to install secondary meter proving stations (QTY 2) at

Maxwell AFB . 1 JOB XXX $____________

Notes:

1. Offerors must insert a price on all numbered items of the CLIN pricing schedule. Prices include both design and construction. Failure to do so may result in the offer being unacceptable. Additions will be subject to verification by the Government. In case of variation between the Job (lump-sum) prices and the total amount, the lump-sum prices will be considered the price. Abbreviations: Minor Construction (MC); Maintenance and Repair (MR).

2. The offeror agrees to perform the work required at the prices specified above in strict accordance with the terms of this scope of work, if this offer is accepted by the Government in writing within 60 calendar days after the date offers are due.

3. FAR 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting

Officer.

Total period of performance for all deliverables at all Project Locations shall not exceed 150 days. POP at each Project Location shall be 120 (one hundred and twenty) days from kickoff meeting for that location. Acceptance is FOB destination.

A Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable for this acquisition.

Quotes will be received until 1400 (CST) on 9 October 2015. It is acceptable to provide quotes by Email to

Nadine.L.Catania@usace.army.mil. Any email message must be followed by a telephone call advising of the email transmission.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P295_49271 mailto:Nadine.L.Catania@usace.army.mil

52.212-2 Evaluation—Commercial Items.

Evaluation—Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation as follows:

Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The following factors shall be used to evaluate offers:

1-Technical Acceptability will be comprised of three subfactors: 1); Key Personnel & Project Experience; 2) Project Approach; 3) Completion of solicitation package and all attachments

2- Past Performance

3- Price

Technical Subfactor #1: Key Personnel & Project Experience Offeror shall present the names and resumes of the key personnel listed below that will be used in performance of work on this contract.

- Project Engineer/Designer of Record

- Installer of Jet Fuel Metering

The Project Engineer is to the have the following minimum requirements:

Must be a Registered Professional Engineer 3 years fuels design experience on projects within the last 5 years that are in compliance with current industry standards and regulation that included Jet Fuel Metering Equipment.

The installer of the Jet Fuel Metering is to have the following minimum requirements:

3 years experience within the last 5 years that includes the installation of Jet Fuel Metering Equipment in compliance with current industry standards and regulations..

The resume shall include a summary of the proposed duties and responsibilities of these individuals, which clearly indicates separate duties and responsibilities for each individual. Resumes should be listed in reverse chronological order, with the latest experience listed first.

The proposal should clearly present the credentials of each person, and shall demonstrate that each possesses the credentials and experience listed above. As a minimum, the following information showing experience of its Key Personnel for each project should be provided:

a. Name, Assigned Position, and Company this Key Person Worked for;

b. Project title and location;

c. Dollar value of contract (broken to show work the offeror performed and dollar value. This should thoroughly and clearly show self-performed and subcontracted work);

d. Performance/Design period (month/year start to month/year end) referenced by key person;

e. Brief description of the projects worked on and explanation of how they meet the minimum requirements listed above; and

f. Current primary POC for the customer (name, relationship to project, agency/firm affiliation, city and state, e-mail, and phone number).

If, after award, the key personnel identified in the proposal are not able to be utilized on this acquisition, replacement individuals for this solicitation shall be required to have qualifications and experience meeting or exceeding those identified in the proposal. The Contractor shall obtain the Contracting Officer’s written consent before making any substitutions for these designated personnel.

An acceptable offer would be one that meets the requirements above and is determined by the evaluator to have demonstrated the knowledge, expertise, and project experience to design, fabricate, and install the temperature compensation meter, and all other technical requirements of the Performance Work Statement.

Subfactor #2: Project Approach

a) Submission Requirements Submit each of the following minimum project approach requirements listed below:

• Quality control plan that ensures that services are performed in accordance with the Performance Work Statement.

• Project execution plan that shows project phasing and how the disruption and down time of existing fuels services at each installation will not exceed 3 days.

• Cut sheets on meters and valves that meet the requirements of the performance work statement.

• Schematic of proposed solution showing meter, meter proving station, and valves that meet the requirements of the performance work statement.

b) Evaluation Acceptable – Offerors Quote clearly submits and complies with the minimum requirements listed above

Subfactor #3: Completion of solicitation package and all attachments To be considered technically acceptable contractor will need to complete 100% of the clauses, provisions, amendments (if applicable), and fill-in’s in the solicitation that affect price, quality, or quantity.

If contractor does not complete 100% of the clauses, provisions, amendments (if applicable), and fill-in’s in the solicitation that affect price, quality, or quantity then the contractor will be rating not technically acceptable for this subfactor.

The fill-in’s must appropriate for the particular clause or provision. A “N/A” could be considered appropriate if it does not apply for the particular contractor. If the clause, provision or fill-in does apply and the contractor indicates N/A, then this will not be considered a filled in clause or provision.

Overall final evaluation for technically acceptability:

Offeror needs to be technically acceptable for all subfactors in order to receive a technically acceptable proposal rating.

Past Performance:

Contractor shall provide 3 references that demonstrate customer satisfaction with overall job performance and quality of completed product for the projects listed for the offeror’s designer of record and installer of jet fuel metering provided in response to Factor 1, above. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc. The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the Government to assess past performance.

Price:

Award will be made to the lowest priced offer that meets the technical requirements above; however, this offer may be evaluated for price reasonableness. If an offer is found to be unreasonably low in relation to the government estimate, and proposed prices received in response to the solicitation, the offer may be rejected.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Temperature Compensation Meter Replacement or Installation:

Maxwell AFB

Part 1

General Information

1. GENERAL

This is a non‐personnel services contract to provide Temperature Compensated Fuel Meter

Replacement or Installation. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Bidwalk

The Contractor has the option to participate in a bid walk on 18 September at 1000. Parking will be at the lot in front of the Maxwell AFB Base Exchange near the corner of Kelly St and Chanute St.

Base access info:

Access to the installation is determined upon positive identification of person via a valid, unexpired, state or federal picture identification card and a valid sponsor. All visitors entering Maxwell/Gunter AFB will be vetted through NCIC.

Individuals requesting driving access to the installation will need to provide valid, unexpired, state or federal picture identification card, proof of current vehicle insurance and current registration.

All visitors must receive a DBIDS visitor pass, unless they are escorted by an authorized sponsor. In this case, the sponsor may decline to obtain the visitor a pass and physically escort them onto the installation. The sponsor will be required to remain with the visitor throughout the duration of their stay and must escort their guest off the installation upon termination of the visit.

If a visitor requires unescorted access they must be vetted via NCIC/ALACOP for fitness of access. If a visitor's criminal history presents outstanding warrants, violent, criminal offenses in their history or any felonies, the determination for initial denial of entry will be made by Visitor Control Center (VCC) personnel/Flight Chief.

For additional questions or concerns, contact the Maxwell Visitor Center at (334) 953‐4283.

Please keep the number of participants in the bid walk to a minimum, as base access can take quite a bit of time. We recommend arriving 1 – 2 hours prior to the scheduled bid walk to ensure you are able to get on the installation in time to participate in the site walk. A list of persons that includes, company name, person's name, and contact info must be provided to Adam.L.Beaver@usace.army.mil No Later Than 48 hours prior to the bid walk to ensure base access for participation in the meeting. Coordination for bid walk and site access shall go through Adam Beaver.

Those contractors that already have a CAC should not need the base pass, but we still request that you send us the list of persons your company plans on having participate in the bid walk.

1.2 Description of Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non‐personal services necessary to execute the Fuel Meter

Replacement or Installation as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.3 Background

Defense Logistics Agency – Energy (DLA‐E), Fort Belvoir, Virginia has established the primary method for obtaining net quantities to be calibrated Temperature Compensating Meters (TCMs). TCMs primary purpose is to provide accurate inventory functions with the capability to output the information to a future automated information system. Additional features include an increase in the accuracy and accountability of product inventories during aviation fuel receipts. The accurate monitoring and accounting back to DLA’s enterprise business system is essential to provide DLA the capability to deliver effective warfighter support at optimal cost. The TCM program will include the automation of fuel receipt flow meters.

1.4 Scope

See Part 5 Specific Tasks.

1.5 Project Locations

Maxwell AFB, Birmingham, AL

1.6 Period of Performance (PoP)

Total period of performance for all deliverables at all Project Locations shall not exceed 150 days. POP at each Project Location shall be 120 (one hundred and twenty) days from kickoff meeting for that location.

1.7 Quality Control

The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS and design and installation is free from deficiency. The contractor shall develop and implement procedures to identify, prevent, and ensure non‐recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered within 21 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and

COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.8 Quality Assurance

The government shall evaluate the contractor’s performance under this contract in accordance with the

Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9 Recognized Holidays

To minimize disruption of fuel supply and operations, the contractor shall anticipate performing services on weekends and federal holidays unless directed otherwise. Below is a list of recognized holidays.

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.10 Hours of Operation

The contractor is responsible for coordinating actual work hours with the designated COR and POC for each Project Location at least 48 hours prior to performing any construction. Disruptions of fuel supply and operations shall be a maximum of 48 hours per Project Site. Contractor shall anticipate working weekends. Coordination of work shall be done between the hours of 8:00 a.m. to 4:00 p.m EST Monday thru Friday except Federal holidays and weekends or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall coordinate weekend work hours with the base.

1.11 Maintain an Adequate Workforce

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.12 Type of Contract

The government will award a Firm Fixed Price (FFP) contract.

1.13 Security Requirements

A valid state issued driver’s license is required for anyone driving a vehicle on to each Installation; a valid state ID will suffice for anyone not driving.

Temporary passes may be provided to the Contractor for a limited period once the contract is awarded when the contractor presents the contract documents and letter from government representative authorizing each individual driver with a letter.

Access to Fuel Facilities at each Installation shall be coordinated by the Contractor at least 7 (seven) days prior to arrival on site. Provide a Roster with names and vehicle information to each POC at each Project

Site.

1.13.1 Access and General Protection/Security Policy and Procedures

All Contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures

(provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost

Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.13.2 Escorted in Sensitive and/or Classified Areas

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or restricted areas.

1.13.3 Pre‐Screen Candidates using E‐Verify Program

The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.uscis.gov/e‐verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the

Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.13.4 Physical Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.14 Post‐Award Conference/Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.15 Requests for Information

Requests for information, technical inquires, and proposal procedures are to be submitted via Bidder

Inquiry in ProjNet at https://www.projnet.org/projnet. The Bidder Inquiry system is to be used to ask and receive answers to all non‐proprietary questions.

To submit and review inquiry items, prospective offerors and vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below. A prospective vendor who submits a comment/question will receive an acknowledgement of their comment/question via email, followed by an answer to the comment/question after it has been processed by our technical team.

All timely questions and approved answers will be made available through ProjNet.

The Bidder Inquiry Key is: [39U53X‐C2KKAR]

1.15.1 Registration for ProjNet Bidder Inquiry Access

If you are already registered, go to Entering Bidder Inquiries in ProjNet Bidder Inquiry System below.

a. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

b. Identify the Agency. This should be marked as USACE.

c. Key. Enter the Bidder Inquiry Key listed above.

d. Email. Enter the email address you would like to use for communication.

e. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

f. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

g. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

1.15.2 Entering Bidder Inquiries in ProjNet Bidder Inquiry System

a. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret

Question and Secret Answer to log in.

b. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

c. Identify the Agency. This should be marked as USACE.

d. Key. Enter the Bidder Inquiry Key listed above.

e. Email. Enter the email address you used to register previously in ProjNet.

f. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

g. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

h. Follow online screen instructions to enter specific bidder inquiries for the project.

1.16 Contracting Officer Representative (COR)

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the

Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.17 Personnel

1.17.1 Key Government Personnel

USACE Project Manager (PM) and Contracting Officer’s Representative (COR): Adam Beaver, contact information in Attachment 1.

USACE Project Engineer (PE): Dustin Scheuffele, contact information in Attachment 1.

Maxwell AFB Fuels POC: Jackie.sumbry.ctr@us.af.mil

1.17.2 Key Contractor Personnel/Qualifications

Contractor personnel performing the work in this PWS shall have 3+ years experience in the design and installation of jet fuel metering. The contractor shall provide resumes of the personnel performing the work in the proposal. The contractor shall ensure that the individuals identified by the resumes are the persons performing the work in this contract.

1.18 Contractor Travel

Contractor will be required to travel CONUS to complete the requirements presented in this PWS during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off‐site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract.

1.19 Data Rights

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.20 Organizational Conflicts of Interest

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Part 2

Definitions and Acronyms

2. Definitions

2.1 CONTRACTOR

A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2 CONTRACTING OFFICER

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.3 DEFECTIVE SERVICE

A service output that does not meet the standard of performance associated with the Performance

Work Statement.

2.4 DELIVERABLE

Anything that can be physically delivered, but may include non‐manufactured item such as meeting minutes or reports.

2.5 KEY PERSONNEL

Contractor personnel that are used in this PWS to design and install the jet fuel metering equipment.

See paragraph 1.15.b Key Contractor Personnel for additional information.

2.6 PHYSICAL SECURITY

Actions that prevent the loss or damage of Government property.

2.7 QUALITY ASSURANCE

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.9 QUALITY CONTROL PLAN

A plan showing all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. Refer to Attachment 1.

2.10 SUBCONTRACTOR

One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.11 WORK DAY

The number of hours per day the Contractor provides services in accordance with the contract.

2.12 WORK WEEK

Monday through Friday, unless specified otherwise.

2.13 ACRONYMS

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial‐Off‐the‐Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

DRMO Defense Reutilization and Marketing Office

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TCM Temperature Compensated Meter

TE Technical Exhibit

Part 3

Government Furnished Property, Equipment, and Services

3. Government Furnished Items and Services

3.1 Services

None.

3.2 Facilities

None.

3.3 Utilities

Coordinate with Key Government Personnel at the installations.

Part 4

Contractor Furnished Items and Services

4. Contractor Furnished Items and Services

4.1 General

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance

Not applicable.

4.3 Materials

The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS and its attachments. Only procure off‐the‐shelf industrial grade materials with proven performance. Only use fittings and devices suitable for the environment and area as mandated by the manufacturer, references, and specifications listed in this PWS.

4.4 Equipment

The Contractor shall provide all equipment necessary to meet the requirements under this PWS. The

Contractor shall coordinate with Key Personnel at each installation to create a disposition plan (DRMO) for used equipment.

Part 5

Specific Tasks

5. Basic Services

5.1 Plan of Action and Milestone (POA&M)

The contractor shall develop an initial Plan of Action and Milestone (POA&M) schedule outlining all major tasks and sub‐tasks required in accomplishing efforts, services, and deliverable products within this SOW. Include in the POA&M all items that have to be temporarily taken out of service in support of this PWS. Include at a minimum in the POA&M:

5.2 Project Management

5.2.1 Initial POA&M

5.2.1.1 Task A – Project Management

5.2.1.1.1 POA&M

5.2.1.1.2 Equipment and Material Procurement

5.2.1.2 Task B – Site Survey

5.2.1.2.1 Site Survey (Maxwell AFB)

5.2.1.2.2 Requirements Document (Maxwell AFB)

5.2.1.3 Task C – Design

5.2.1.4 Task D – Metering Systems Installation

5.2.1.5 Task E – System Training

5.2.1.6 Task F – System Turnover

5.2.2 Monthly POA&M

The Contractor shall

5.2.2.1 Update the POA&M monthly after the initial POA&M has been accepted and base‐lined.

5.2.2.2 Ensure the POA&M reflect changes to the SOW tasks as they progress.

5.2.2.3 Ensure that the monthly POA&M updates reflect a detailed accounting of all tasks/efforts, modifications and revisions.

5.2.2.4 Record changes within the note section of the “Task Information”, inclusive of dates.

5.2.2.5 Submit a written letter of explanation for each failure to meet a contractual deliverable date.

5.2.2.5.1 The letter shall state the reason for not achieving the date and the effect on remaining schedule.

5.2.2.5.2 The contractual deliverable dates are defined as the completion dates of the major tasks, not the sub tasks.

5.2.3 Equipment and Material Procurement

The Contractor shall submit a detailed list of all equipment and material, including selected manufacturer, model number, concrete batch test reports, pipe material certifications to the COR for approval.

5.3 Task B – Site Survey

5.3.1 Site Survey

The Contractor shall

5.3.1.1 Perform a design site survey for the sites listed in this PWS.

5.3.1.2 Ensure the personnel performing the design survey are knowledgeable with all applicable reference and specifications documents of this task order, the Requirements Document, and the basic contract.

5.3.1.3 Review all available site and technical data prior to accomplishing the design survey.

5.3.1.4 Interview site personnel to obtain current levels of operational and maintenance requirements/procedures.

5.3.2 Project Requirements Document (PRD)

The Contractor will be provided a baseline Project Requirements Document (PRD). The PRD shall address all conditions or capabilities that must be met or possessed by the system components to satisfy the contract, this SOW, standard, specification, or other formally imposed document/reference.

5.4 Task C – Design

Maxwell AFB design shall be performed and signed by a registered professional engineer. This professional engineer will assume the role of Designer of Record (DoR). The design analysis shall include the basis of design, detailed calculations and any additional information required, and the information listed below, when applicable. See Attachment 2 for photos. See Attachment 3 for required submittals;

please note what is required during the proposal phase.

5.4.1 Civil Site Development

5.4.1.1 Spill Containment Pad and Curbing

Spill containment shall be provided for the fuel meter proving station. This shall be accomplished by providing a reinforced concrete pad with curb around the perimeter. The concrete pad shall have a minimum thickness of 6‐inches and be reinforced with No. 4 rebar at 12” o.c. each way. The concrete curb shall be not less than 6‐inches above the top of the concrete pad surface, shall be reinforced with a

#4 longitudinal rebar, and the top edges shall have a ¾” chamfer. The pad shall be sized so the perimeter curb is minimum one foot outside the proving station equipment.

Reinforcement shall have minimum yield strength of 60,000 psi. All new concrete shall have a minimum compressive strength of 4000 psi. Expansion joints shall be provided between the concrete pad and any adjacent existing concrete.

All concrete joints shall be sealed in accordance with UFGS SECTION 32 01 19 FIELD MOLDED SEALANTS

FOR SEALING JOINTS IN RIGID PAVEMENTS using silicone sealant meeting ASTM D 5893 COLD APPLIED, SINGLE COMPONENT, CHEMICALLY CURING SILICONE JOINT SEALANT FOR PORTLAND CEMENT

CONCRETE PAVEMENTS.

Slope the floor of the pad at 2% to a low point at the perimeter of the pad where clean storm water can be released. Install a two‐inch fuel resistant pipe and lockable ball valve (normally closed) through the curbing to completely drain the containment pad. PVC pipe/fittings are not allowed for this use.

5.4.2 Structural

5.4.2.1 Concrete

Structural concrete shall meet the durability requirements of Chapter 4 of ACI 318‐11.

The potential for alkali‐silica reaction (ASR) shall be investigated for concrete pavement and all exterior structural concrete. ASR is a deleterious reaction between the alkali in cement and siliceous material present in some aggregates, resulting in damage due to internal expansion of the concrete. The accepted standard for measuring the ASR potential of aggregates is ASTM C1260. This test method shall be performed on all proposed fine and coarse aggregates individually. Appendix XI of ASTM C1260 gives guidance for interpreting test results. Expansions less than 0.10% shall be considered innocuous for structural concrete. When aggregates fail to meet requirements in Appendix XI of ASTM C1260, reject aggregates and select a new source of aggregates for additional testing. Alternatively, a supplemental cementitious material (SCM) such as flyash or ground‐granulated blast furnace slag may be used as a partial substitute for cement to reduce the measured expansion to 0.10% or less. Testing to determine the appropriate percentage of SCM shall be determined by ASTM C1567. Mixture proportions shall be based on the highest percentage of SCM required to mitigate ASR reactivity. Specific requirements for

ASR testing shall be addressed in the concrete specification. ASR testing requirements for airfield or other heavy‐duty pavements are more stringent, and shall comply with UFGS 32 13 11.

5.4.2.2 Reinforcing Steel

Reinforcing steel shall be deformed bars conforming to American Society for Testing and Materials

(ASTM) publication ASTM A615, grade 60, Deformed and Plain Carbon‐Steel Bars for Concrete

Reinforcement. Concrete members at or below grade shall have a minimum concrete cover over reinforcement of 3 inches.

5.4.2.3 Structural Steel

Structural steel shall be designed and constructed in accordance with the provisions of American

Institute of Steel Construction (AISC), Specifications for Structural Steel Buildings, 14th Edition. Exterior carbon steel members shall be coated in accordance with UFGS 09 97 13.27 Exterior Coating of Steel

Structures.

5.4.3 Mechanical

5.4.3.1 Fuel Meter

i. All fuel shall be drained from the existing line in which the meter is to be installed.

ii. Modify existing pipe as required to accept new meter.

iii. Provide new coated Schedule 40 carbon steel piping for existing carbon steel pipe and Schedule 40 stainless steel piping for existing stainless steel pipe meeting all requirements within UFGS 33 52 43.13 and UFC 3‐460‐01. All new piping shall be labeled in accordance with MIL‐STD‐161. All new piping shall be hydrostatically tested (which can be done off site).

iv. Provide pipe supports as required by UFC 3‐460‐01 and the Type III Hydrant Fuel Standards (https://apps.hnc.usace.army.mil/stddgn/StdIndex.aspx?id=20).

v. Provide four (4) new meters meeting UFGS 33 52 43.11 and the following;

i. Liquid Controls Construction Class 2(or approved equal)

ii. Housing material: steel

iii. Positive displacement type with drain

iv. Accuracy: +/‐ 0.5% over range

v. Minimum and maximum flow rate: 30 gpm, 300 gpm

vi. Maximum Operating temperatures: ‐7 to 129 deg Fahrenheit

vii. Fuel custody rating

viii. Temperature volume compensated

ix. Integral air eliminator

x. Adjustable calibration

xi. Fuel type: JP8

xii. Standard Buna seal material

xiii. Register type: mechanical with 6 digits on delivery display, and 8 digits on totalizer

xiv. Readout units: US gallons

xv. Flange type: ANSI 150 lb

xvi. Bolt material: stainless steel

vi. For sites without a strainer directly upstream of the meter, provide a new strainer upstream of the meter meeting UFGS 33 52 43.11 and UFC 3‐460‐01.

vii. Calibrate and certify the meter after installation. A calibration certificate shall be provided to the COR.

5.4.3.2 Meter Proving Station

i. Provide and install new meter proving connections and appurtenances as shown on sheet MS515 of the Type III Hydrant Fueling Standards and that meet the following.

ii. All piping work shall be fabricated off site so as to limit disruption to fueling operations.

iii. For new piping that may transition from above to below ground, refer to UFGS 33 52 43.13.

iv. New piping shall be coated Schedule 40 carbon steel piping meeting all requirements within UFGS 33 52 43.13, UFGS 33 52 80 and UFC 3‐460‐01. All new piping shall be labeled in accordance with MIL‐STD‐161. All new piping shall be hydrostatically tested (which can be done off site).

v. Valves in “T” connections and between “T”connections shall be of the double block and bleed (DBB) type and meet UFGS 33 52 43.13.

i. The DBB valve between the connections shall be locked open.

vi. Provide camlock fittings with dust caps at the end of each meter proving connection.

vii. If the meter cannot be easily isolated with existing valves, provide and install one isolation ball valve meeting UFGS 33 52 43.13 on the meter side opposite of the meter proving station.

viii. Provide pipe supports as required by UFC 3‐460‐01 and the Type III Hydrant Fuel Standards.

5.5 Task D – Meter Installation

The Contractor shall install the meters in accordance with the approved design. Installation shall not begin until the Contractor obtains approval from the COR. The Contractor shall follow the approved design when installing and/or modifying meters, meter skids, new permanent meters, and meter provers.

The Contractor shall coordinate with base personnel to determine the best time to install the new equipment. The Contractor is not to provide temporary fueling systems during installation.

5.6 Task E – System Training

The Contractor shall develop a training manual based upon the requirements listed in this PWS. Training manual shall provide, at a minimum, Setup of Equipment, Configuration of Equipment, Operation of

Equipment, Calibration of Equipment, Troubleshooting of Equipment, Maintenance of Equipment, and

Meter Proving. The Contractor shall use this manual to train base fuels personnel.

5.7 Task F – System Turnover

The Contractor shall provide, at a minimum, the following on CD‐ROM or DVD‐ROM:

5.7.1 System Turnover Meeting Minutes

5.7.2 Turnover Document (inclusive of design documents, submittals, QC documents, DD1354, O&M

Manuals, on‐site calibration documentation, warranty manuals, as‐builts, training, system acceptance test, inspection reports with punch‐list and sign‐in sheet, SF‐30 signed modifications, RFIs, photos KO Acceptance Letter, and other items as directed by the Contracting Officer.) See

Attachment 2 for example.

5.7.3 Copies of all Punch Lists

5.7.4 Listing of all Outstanding Items

5.7.5 Up‐To‐Date Copy of the PRD

5.7.6 Copies of Completed and Signed Test Procedures to Include Copies of all Test Results

5.7.7 Lists of any/all Spares left On Site

5.7.8 Acceptance signatures from each location’s Fuels Superintendent

5.7.9 Binder contacting all Soft Copies of all Site‐Related Deliverables

5.8 Contractor Management Reporting (CMR) (Only applies to Army customers)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower

(including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting

Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the

Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e‐mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub‐Contractors); (6) Estimated direct labor dollars paid this reporting period

(including sub‐Contractors); (7) Total payments (including sub‐Contractors); (8) Predominant Federal

Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub‐Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11)

Locations where Contractor and sub‐Contractors perform the work (specified by zip code in the United

States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub‐Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

Part 6

Applicable Publications

6. Applicable Publications (Current Editions)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures:

AMERICAN CONCRETE INSTITUE (ACI)

ACI 201.1R (2008) Guide for Conducting a Visual Inspection of Concrete in Service ACI 201.2R (2008) Guide to Durable Concrete ACI 211.1 (1991; R2009) Standard Practice for Selecting Proportions for Normal, Heavyweight, and Mass Concrete ACI 221.1R (1998; R2008) Report on Alkali‐Aggregate Reactivity ACI 305R (2010) Guide to Hot Weather Concreting ACI 306R (2010) Guide to Cold Weather Concreting ACI 318 (2011) Building Code Requirements for Structural Concrete

AMERICAN INSTITUTE OF STEEL CONSTRUCTION (AISC)

AISC 325 (2011) Steel Construction Manual 14th Edition

AMERICAN SOCIETY OF CIVIL ENGINEERS (ASCE)

ASCE 7 (2010) Minimum Design Loads for Buildings and Other Structures, ASTM INTERNATIONAL (ASTM)

ASTM A6/A6M (2013) Standard Specification for General Requirements for Rolled Structural Steel Bars, Plates, Shapes, and Sheet Piling ASTM A29/A29M (2012) Standard Specification for Steel Bars, Carbon and Alloy, Hot‐Wrought General Requirements ASTM A36/A36M (2012) Standard Specification for Carbon Structural Steel ASTM A53/A53M (2012) Standard Specification for Pipe, Steel, Black and Hot‐Dipped, Zinc‐Coated, Welded and Seamless ASTM A123/A123M (2013) Standard Specification for Zinc (Hot‐Dip Galvanized) Coatings on Iron and Steel Products ASTM A153/A153M (2009) Standard Specification for Zinc Coating (Hot‐Dip) on Iron and Steel Hardware ASTM A500/A500M (2013) Standard Specification for Cold‐Formed Welded and Seamless Carbon Steel Structural Tubing in Rounds and Shapes ASTM A615/A615M (2013) Standard Specification for Deformed and Plain Carbon Steel Bars for Concrete Reinforcement

ASTM A992/A992M (2011) Standard Specification for Structural Steel Shapes ASTM C31/C31M (2012) Standard Practice for Making and Curing Concrete Test Specimens in the Field ASTM C33/C33M (2013) Standard Specification for Concrete Aggregates

ASTM C39/C39M (2014) Standard Test Method for Compressive Strength of Cylindrical Concrete Specimens ASTM C295 (2012) Petrographic Examination of Aggregates for Concrete ASTM C452/C452M (2010) Standard Test Method for Potential Expansion of Portland‐Cement Mortars Exposed to Sulfate ASTM C989 (2013) Standard Specifications for Ground Granulated Blast‐Furnace Slag for Use in Concrete and Mortars ASTM C1012/C1012M (2013) Standard Test Method for Length Change of Hydraulic‐Cement Mortars Exposed to a Sulfate Solution ASTM C1260 (2007) Potential Alkali Reactivity of Aggregates (Mortar‐Bar Method) ASTM C1567 (2013) Standard Test Method for Potential Alkali‐Silica Reactivity of Combinations of Cementitious Materials and Aggregate (Accelerated Mortar‐Bar Method)

AMERICAN WELDING SOCIETY (AWS)

AWS D1.1 (2010) Structural Welding Code — Steel‐22nd Edition; Incorporates Errata: 10/2011;

Second Printing

INTERNATIONAL CODE COUNCIL (ICC)

IBC (2012) International Building Code

UNIFIED FACILITIES CRITERIA (UFC)

SERIES 3‐300 STRUCTURAL AND SEISMIC DESIGN

UFC 3‐301‐01 (2013) Structural Engineering, with Change 3

SERIES 3‐400 MECHANICAL

UFC 3‐460‐01 (2010) Design: Petroleum Fuel Facilities, with Change 1, 1 Nov 2013

UNITED FACILITIES GUIDE SPECIFICATIONS (UFGS)

09 97 13.27 Exterior Coating of Steel Structures 05 50 13 Miscellaneous Metal Fabrications 33 52 43.11 Aviation Fuel Mechanical Equipment 33 52 43.13 Aviation Fuel Piping 33 52 80 Liquid Fuels Pipeline Coating Systems 33 52 90.00 20 Welding for POL Service Piping 33 57 00 Bulk Fuel Receiving/Dispensing Equipment 32 01 19 Field Molded Sealants for Sealing Joints in Rigid Pavements

AMERICAN SOCIETY OF MECHANICAL ENGINEERS (ASME)

ASME B31 Power Piping

AMERICAN PETROLEUM INSTITUTE (API)

Manual of Petroleum Measurement Standards

NATIONAL FIRE PROTECTION ASSOCIATION

NFPA 30 Flammable and Combustible Liquids Code (2015) NFPA 30A Code for Motor Fuel Dispensing Facilities and Repair Garages (2015)

TYPE III HYDRANT FUEL STANDARDS

https://apps.hnc.usace.army.mil/stddgn/StdIndex.aspx?id=20

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385‐1‐1 (2014) Safety and Health Requirements Manual

Part 7

Attachment / Technical Exhibit Listing

7. Attachment List

Attachment 1– Deliverables…