A.02.01 Amendment 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er RFIs as w ell as add the updated PWS.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9127S20Q0057

X 9B. DATED (SEE ITEM 11)

27-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0002

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

CODE

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM 7315

LITTLE ROCK AR 72201-3225

W9127S 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127S20Q0057

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

W9127S20Q0057 Mountain Home Janitorial Contract Site Visit, 6 August 2020

Questions and clarification:

Current contract: W9127S15C0015, Accounting Legal Solutions, $447,499.48

Mountain Home Project Office: Approximately 12,500 square feet -- flooring consists of tile, carpet, and gym mats Bull Shoals Powerhouse: Approximately 55,000 square feet -- flooring consists of tile, carpet, concrete, polished concrete, and clay tiles Norfork Powerhouse: Approximately 27,750 square feet -- flooring consists of tile, carpet, concrete, polished concrete and clay tiles

Part 4.1 – General -- Required Supplies

Is the contractor required to provide “dispensers?” -- No, removed from Performance Work Statement

(PWS)

Is the contractor required to provide “floor buffing machine (regular everyday use)”? -- No, removed from the PWS

Part 5.1.3 – Mountain Home Project Office Semi-Annual Cleaning

b. Clean all project office windows inside and out including screens, ledges and dusting blinds. -- Do the second floor windows tilt in? -- Added “(Second floor windows tilt in.)”

Questions regarding actual floor to be swept and mopped at powerhouses - Clarified in Amendment

Part 5.2.2 Bull Shoals Powerhouse Daily Cleaning Service

g. Added “locker, and shower” floors weekly

m. Removed “sewage room at elevation 475, and oil rooms, and storage rooms”

Part 5.2.3 Bull Shoals Monthly Services

a. Added “Sweep and mop area designated by the COR or Government Representative of approximately 6,000 square feet.”

b. Removed

c. Removed

d. Removed

e. Removed

Part 5.2.4 Bull Shoals Powerhouse Annual Cleaning

c. Removed “and head gate room”

5.3 Norfork Powerhouse General

Added “work time to be coordinated with COR or powerhouse staff to ensure a Government employee will be present in the plant.”

5.3.2 Norfork Powerhouse Daily Cleaning Services

e. Removed “buffed and”

f. Removed “buffed”

g. added “shower room, locker room”

i. Removed “buffed”

5.3.3 Norfork Powerhouse Monthly Services

a. Removed

b. Removed

c. Added “Sweep and mop area designated by the COR or Government Representative of approximately 3,000 square feet.”

US Army Corps of Engineers Little Rock District Performance Work Statement:

JANITORIAL

CLEANING SERVICES

MOUNTAIN HOME PROJECT OFFICE,

BULL SHOALS, & NORFORK POWERHOUSES

BAXTER COUNTY, ARKANSAS

FALL 2020

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

JANITORIAL CLEANING SERVICES

MOUNTAIN HOME PROJECT OFFICE

BULL SHOALS AND NORFORK POWERHOUSES

1. PART 1 - GENERAL INFORMATION

2. PART 2 - DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS

2.2 ACRONYMS

3. PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

4. PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

5. PART 5 – PERFORMANCE STANDARDS FOR PROVIDING JANITORIAL SERVICES

6. PART 6 – APPLICABLE PUBLICATIONS

7. PART 7 - TECHNICAL DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

CONTRACT GENERAL INFORMATION

FOR MOUNTAIN HOME PROJECT OFFICE BULL SHOALS AND NORFORK

POWERHOUSE JANITORIAL SERVICES

PART I

1. GENERAL: This is a non-personal services contract to provide a service. The Government shall not exercise any supervision or control over the contract service providers performing the service herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Service/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the service as defined in the Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

1.2.1 The Mountain Home Project Office is a typical office environment with a public customer service lobby and is located in several adjacent buildings surrounded by a central vehicle and equipment compound yard.

1.2.2 Bull Shoals Dam is located in Baxter County, Arkansas, about 15 miles West of Mountain Home, Arkansas. Bull Shoals Powerhouse is a large hydroelectric plant and associated shops, offices, administrative areas, and a visitors lobby.

1.2.3 Norfork Dam is located in Baxter County, Arkansas, about 13 miles east of Mountain Home, Arkansas. Norfork Powerhouse is a hydroelectric plant and associated shops, offices, administrative areas, and a visitors lobby.

1.3 Objectives: Perform services within the area of responsibility of the Mountain Home Project Office at 324 West 7th Street in Mountain Home Arkansas, in accordance with all terms and conditions of the contract. Estimated quantities and/or the work to be performed are described herein and listed in the Performance Work Statement. Variations in these estimated quantities shall not be justification for modification of the contract or request for additional payment. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel, however the Government reserves the right to perform any or all of the services described herein with its own personnel or volunteers or alternative procurement methods. Contractor shall ensure that all work meets or exceeds critical reliability rates or tolerances included in the statement of work.

1.4 Scope: The intent of this contract is to provide a service and inspection of the service, for the Mountain Home Project Office Norfork and Bull Shoals Powerhouses located in Baxter, County in Arkansas. The Contractor shall furnish all necessary supplies, management, supervision, inspection, personnel, incidentals, equipment, transportation, and vehicles necessary to assure that all services are performed in accordance with the contract specifications, drawings, attachments, exhibits, and all applicable laws, regulations, codes, or directives. Various minor repairs, renovation projects may cause the temporary closing of some parts of the service areas. The contractors work schedule shall be sufficiently flexible to meet these changing conditions.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 7 months and four (4) 12 - Month option years. The Period of Performance reads as follows:

Base Period - 01 September 2020 or date of award whichever is later, through 31 March 2021.

Option Year I - 01 April 2021, through 31 March 2022 Option Year II - 01 April 2022, through 31 March 2023 Option Year III - 01 April 2023, through 31 March 2024 Option Year IV – 01 April 2024, through 31 March 2025

1.6 Quality Control: In order to assure that the desired level of performance of a service is achieved, the contractor shall establish and implement a quality control plan to ensure services are performed in accordance with the Performance Work Statement (PWS). The Quality Control (QC) Plan shall include the identification of all contractor personnel and services to be performed. It is the contractor’s responsibility to correct deficiencies and check the consistency of quality throughout each service, and the plan shall outline whatever actions the contractor deems necessary to provide contract standards for quality control throughout all areas of responsibility. The Quality Control Plan shall be submitted to the Contracting Officer’s Representative (COR) at the Mountain Home Project Office. An electronic copy of the plan must be submitted and accepted within 2 weeks of award of the contract. Revisions of the QCP shall be submitted to the COR within 5 working days when changes are made thereafter. After acceptance of the Quality Control Plan the contractor shall receive the COR’s acceptance in writing of any proposed change to his QC system.

1.6.1.1 Contractor Quality Control Plan (CQCP): The contractor shall assume full responsibility for the quality of all services performed under this contract. The contractors’ quality control plan shall provide an effective level of quality control to ensure that all services are performed in accordance with the specifications and requirements, instructions, provisions, drawings and maps herein, of this contract. The contractor shall establish and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.6.1.1.1 CQCP Contents: Contractors Quality Control Plan shall include, as a minimum, the following items:

1. Contractor organizational structure

2. Contractor personnel and qualifications

3. Work schedule

4. Submittals schedule

5. Inspection requirements and schedule

6. Contractors Quality Control Procedures

7. Documentation of quality control activities

8. Requirements for corrective action when quality control and/or acceptance criteria are not met.

9. Key Control

1.6.1.1.2 Daily Quality Control Inspections/Reports: Daily QC inspections shall be conducted by the contractor and corrective action(s) shall be taken to address noted deficiencies observed by QC. A record of all daily inspections conducted by the contractor and necessary corrective action taken shall be prepared. Daily reports shall detail the inspection methods and procedures that were utilized to assure that all required services produced an end product that complies with the Specifications and requirements of the contract. The contractor shall establish a Daily Quality Control Inspection schedule, listing facilities/services to be inspected, routes, times, and the person’s name performing the service.

The contractor shall provide to the COR a written daily quality control inspection report for each daily service performed. All reports shall be completed daily and submitted on a weekly basis, preferably by email, no later than 02:00PM on Monday, to the Contracting Officer’s Representative. (Example Technical Exhibit 5)

The written quality control reports shall contain the following items as a minimum:

a. Contractor's name.

b. Contract number.

c. Contract name.

d. Service date, starting time and ending time.

e. Location of services performed.

f. Statement and description of services performed.

h. Description of services not performed and reasons for non-performance.

i. Accidents/damages to Government property.

j. Maintenance items to be reported.

k. Man-hours worked on Government property.

l. Certification Statement that all services performed were in accordance with the specifications.

m. Signature of the contractor's quality control representative.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Inspections of the contractor’s work will be completed by the Government Quality Inspector upon completion. If the work has not been performed, or has not been performed satisfactorily, the inspector will notify the contractor of that fact within one working day of the inspection. Work may be performed or re-performed within one working days of notice of nonperformance or unsatisfactory performance. If the contractor fails to perform or to re-perform work within one working day of notice of nonperformance or unsatisfactory performance, the contractor has failed to promptly perform the services again, and the defects cannot be corrected by reperformance. Deductions will be made for nonperformance or failure to reperform.

1.6.3 Recognized Holidays: The Contractor will not be required to perform janitorial services on holidays but will be required if requested to perform the scheduled service on alternate days as approved in advance by the COR. The Project Office will require an alternate day for Memorial, Independence and Labor days.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, at various times according to location and services required, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all services defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Schedule of Work: The Contractor shall commence work upon submittal and approval of ALL required documentation as identified in Deliverables Exhibit and upon written notification from the COR. The Government’s normal working hours are from 8:00 a.m. to 4:00 p.m. central standard time, Monday through Friday, except Federal Holidays. Contractor work shall be completed before 4:00 p.m. at the Project Office and Powerhouses, unless otherwise specified or approved by the COR.

The Contractor shall be required to submit a schedule at least five working days prior to the start of each month showing the day of each service delivery for services other than daily services to be performed.

If needed, submit changes to the work schedule to the Contracting Officer’s Representative for approval at least two working days prior to performance.

1.6.6.1 The Contractor shall develop a work schedule identifying all contract work, locations, and approximate times (to the nearest hour) of performance for all work days. The Contractor shall submit the work schedules to the COR for review and approval prior to beginning work. The Contractor’s schedule shall include all items of work required by the contract. It shall set forth the item of work, locations, and the time/date of beginning and completion. The work schedule shall not be changed without the written approval of the COR. Work schedule must identify all work line items outside of the Daily Services line items. The weekly and monthly requirements must be scheduled to occur on rotating times to afford the most coverage, i.e., same day each week for weekly, same week each month for monthly.

1.6.6.2 When the Contractor cannot complete janitorial services due to construction debris or Government interference, the Contractor shall perform services within reasonable distance of obstruction and report in writing to the COR the reason for failure to complete the service within 24 hours (verbal notification should be made within 4 hours). The report shall identify type of interference, location date and time of interference.

1.6.6.3 Work delays due to inclement weather, and/or other causes beyond the Contractor’s control will not constitute any requirement not being completed as specified herein. When the Contractor experiences delays due to circumstances beyond his control, the Government may allow the Contractor to work additional hours beyond normal duty hours and/or on non-service days with prior approval from the COR on a case by case basis. In the event that weather or other conditions, over which the Contractor has no control occur, this does not prevent the Contractor from completing an item of work as required by these specifications, the Contractor shall notify the COR of such conditions as soon as they arise. The Contractor may request a weather time extension.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at the Mountain Home Project Office and Bull Shoals and Norfork Powerhouses.

1.6.7 Type of Contract: The Government will award a Firm Fixed Price Contract. The contract shall be awarded for all bid items to one offerer based on the lowest total bid. The Contractor will be required to perform services concurrently, within specified time periods.

1.6.8 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property.

1.6.8.1 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards and access codes. Keys issued to the Contractor by the Government shall not be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer’s Representative.

1.6.8.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due the Contractor. All contractor assigned keys or key cards shall be accounted for and returned to the Government before the Contractor’s final invoice will be accepted and processed for payment and the Contractor shall be responsible for any additional costs for re-keying.

1.6.8.3 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees who have met all security requirements. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.4 The Contractor shall take special care to protect Government Property including buildings, grounds, roads, and any other surfaces from materials not intended. Return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, as necessary. The Contractor shall report all damages of Government property on the Contractor’s Quality Control Daily Report. The contractor shall be liable for any and all damages or losses, public or private, caused through fault or negligence of his agents, subcontractors and/or employees.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The pre-work meeting shall take place within 2 weeks of award of the contract. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer, COR or Government Representative will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.11 Special Qualifications: A copy of all licenses required by state and federal regulations shall be submitted to the COR within 2 weeks of award of the contract, and within 5 working days when changes are made thereafter. Only properly trained and qualified personnel shall be used in the performance of this contract, they shall have the education, experience or knowledge as evidenced by license, certificate, diploma, etc., to provide a comprehensive understanding of the systems, components, equipment, and facilities to be serviced, operated, maintained, repaired, renovated and constructed under this contract. All employees shall be subject to such Government regulations as are applicable during the time spent performing work under this contract. The Contractor shall maintain a file containing the qualifications, certification, diplomas and/or licenses of all personnel (including subcontractor personnel). These files shall be submitted to the COR and will be used as part of the basis for determining the qualifications of personnel. In the event the Contractor does not have a qualified employee to perform the specific work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist familiar with the type of work to be accomplished.

1.6.12 Key Personnel: The following personnel are considered key personnel by the Government:

Contract Manager and Quality Control Inspector. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer Representative prior to commencing work. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

The Contract Manager or alternate shall be available at any time during business hours to be able to respond to performance deficiencies. This individual may also serve as a Quality Control Inspector and can be a working member of a crew. For the purpose of this contract, it is intended that these shall be administrative responsibilities to ensure compliance with contract specifications. The Contract Manager and Quality Control Inspector shall be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility. In addition, the Contractor shall designate a responsible employee to act as work leader, and to complete a daily activity report. All key personnel must be able to speak fluent English so inspectors can discuss the contract specifications. A minimum of one person working with each crew must be able to speak and understand English so inspectors or Park Rangers may communicate with someone on the working crew in case of an emergency.

1.6.13 Communication: When communication with the Government is needed pertaining to the contract, the Contractor must communicate with the designated Government representative assigned to this contract between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday, excluding Federal Holidays while work is being performed. Communications can cover work accomplished and on-going work. Communication is extremely important and may be either by telephone or E-mail, although in person visits may be required in order to exchange or discuss paperwork associated with the performance of this contract.

1.6.14 Identification of Contractor Employees: All contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor shall provide shirts with the company name or logo to be worn by all Contractor or Subcontractor employees at all times while working on Government property. Shirts shall not have stains or holes.

1.6.15 Conduct: All individuals involved in providing services under this contract shall not be under the influence of drugs or alcoholic beverages. The Contractor shall, at all times, be responsible for the conduct and discipline of his employees and all subcontractors and their employees. Contractor personnel shall present a neat, professional appearance and shall conduct themselves in a proper manner at all times while in the performance of this contract. All individuals involved in providing services shall be dressed neatly and fully to include shoes, pants, and shirts with sleeves that shall be closed or buttoned. Personal Protective Equipment shall fully comply with the current edition of EM-385-1-1 at the time of award. Contractors and/or their employees and/or subcontractors and their employees will be required to undergo a criminal background check prior to performing any work on Government Property and/or during the contract performance (at no additional expense to the Government). The current cost is approximately $20.00 per person and is subject to change. The background check must be coordinated with and approved by the Little Rock District Security Office. The results of the inquiries shall be used to determine approval for access to Government facilities under this contract. See paragraph 1.7 for additional information on Security Requirements.

1.6.16 Removal of Contractor's Employees: The Contracting Officer may require the Contractor to immediately remove from the work site any employee who endangers persons or property, whose physical or mental condition would impair the employee's ability to satisfactorily perform the required work, or who is perceived to pose a threat to National Security or if security access is revoked for any reason. Notification to the Contractor will be verbal and in writing if time and circumstances permit.

Otherwise, notification shall be made in person or by telephone, and shall be in writing as soon as possible. No such removal, however, shall reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement shall be made as required. Immediate replacements are required to meet the security requirements. These requirements shall not be the basis of any claim for compensation or damages against the Government.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Environment and OSHA: Comply with the current edition, at time of award, of the US Army Corps of Engineers, EM 385-1-1, Safety and Health Requirements manual, as well as all Federal, state and local environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State and local laws, rules, and regulations and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer or the COR for final resolution. The Contractor shall notify the Contracting Officer or COR in writing, in addition to any verbal notification, of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State and local laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or COR to halt any and all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. Take due caution not to endanger personnel during performance of this contract.

1.6.18.1 The Contractor will be responsible for providing a list of chemicals, product labels, Safety Data Sheets (SDS) (formerly known as Material Safety Data Sheets or MSDS’s), and proposed application rates of all products proposed for use to the COR for review within two weeks of award of the contract.

Changing conditions or other factors may result in the Contractor’s desire to use chemicals other than those previously submitted and approved by the COR. The use of other chemicals in combination with, or instead of those previously approved must be approved by the COR or Government Representative at least ten (10) working days prior to their use. SDS sheets shall be submitted to the Government and maintained by the Contractor according to OSHA standards 29CFR1910.

1.6.18.2 Any waste water generated from cleaning shall NOT be dumped onto the ground, into floor drains, the river or the lake. Waste water shall include, but not be limited to, dirty mop bucket water.

1.6.19 Safety Requirements: The Contractor shall develop an Accident Prevention Plan in accordance with the US Army Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1, Appendix A. The plan must be submitted and approved by the date of the pre-work conference meeting. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with Occupational Safety and Health Act (OSHA) regulations and all pertinent provisions of the current edition of Safety and Health Requirements Manual, EM 385-1-1.

1.6.19.1 If the Contractor fails or refuses to promptly comply with the safety requirements as specified herein, the COR or their representative may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of work stoppage due to failure to comply with safety requirements.

1.6.19.2 The Contractor shall perform work requirements in a manner to protect buildings, vehicles and Government and public personal property from damage, and employees and project visitors from any harm or injury. Work shall be scheduled and completed to afford this protection.

1.6.19.3 The Contractor shall maintain an accurate record of, and shall report to the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported to the COR immediately.

1.6.19.4 The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance Representative, and shall notify the COR of the corrective action to be taken. Such notice when delivered to the Contractor or his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The Contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

1.6.19.5 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA, EM 385-1-1 and other Federal and State requirements.

1.6.19.6 All work crews, office personnel, and the COR shall be provided with information pertaining to the Contractor’s arrangements for emergency medical treatment. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.6.19.7 The Contractor shall survey the work areas for hazardous conditions. The Contractor shall flag, mark, or identify and report to the COR any hazardous areas that he/she discovers. The Contractor shall determine and use alternate methods and equipment to perform work in these areas in a safe manner.

1.6.19.8 The Contractor shall conduct safety meetings with all personnel before a new service is performed and at a minimum of weekly intervals to discuss potential safety hazards, etc. The COR shall be notified 24 hours in advance and allowed to attend each safety meeting. A report of the agenda and attendees for each safety meeting shall be submitted to the COR weekly. When a new employee is hired, the Contractor shall furnish a statement, signed by the new employee and the Contractor’s Safety and Occupational Health Officer, which states that the new employee was briefed on all safety procedures.

1.6.19.9 The Contract will be performed in areas that are open to the public and accessible by Government personnel and vehicular traffic. Barricades, warning signs or any other means necessary are to be used in accordance with OSHA and EM 385-1-1 policies, regulations and procedures to prevent accidents and make members of the public and Government personnel aware of hazards and prevent pedestrians from entering work areas.

1.6.20 Payment: The Contractor shall submit an invoice for completed and approved work. Deductions shall be made for work not completed or performed. The total number of hours worked for the month shall be listed on the invoice. No payment shall be processed without this information reported. The Contractor shall be paid for completed and approved work accomplished after submittal and verification of a proper invoice and QC Reports for all services included on the invoice. The Contractor shall be paid on a monthly basis for services satisfactorily performed according to the standards stated herein.

Invoices for payment shall be submitted to the Mountain Home Project Office for verification by the 7th day following the end of each month for services rendered under this contract. As a minimum, the invoices shall contain:

1. Contractor’s name

2. Contract number

3. Contract Name

4. Invoice date

5. Bid item number(s) and description

6. Unit price

7. Quantity of services performed per bid item

8. Total price for each bid item

9. Total amount invoiced

Upon receipt of the invoice, the Project Office shall verify the quantities and make any deductions from the total amount invoiced for work not performed or not in compliance with the contract specifications.

Deductions shall be computed in accordance with the payment computation attachment to these specifications. A copy of the payment deduction computation shall be provided to the Contractor.

1.6.21 Lost and Found: All articles found by Contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the COR.

1.6.22 Contractor Recommendations: It is the intent of these specifications to provide a contract in accordance with the best industry standards. The Contractor may recommend alternative work methods that will improve the quality. If accepted, the Contractor, upon written approval, shall use those methods in executing the work of the contract. The Government has the prerogative to accept or reject the Contractor’s recommendation.

1.6.23 Changes to Frequencies or Quantities: The Government reserves the right, should it become necessary, to decrease or increase service frequencies or quantities in any or all facilities or portions of facilities. The Government may also, at any time during the duration of this contract, close any facility or portion of a facility and/or delete any subsequent services.

1.6.23.1 If facilities or portions of facilities are closed due to maintenance, winter closing, administrative decisions, or any other reason including observed federal holidays or a government shutdown, work will not be requested and payment will not be made to the contractor for services not completed.

1.6.24 Required Insurance:

1.6.24.1 Minimum Insurance: Any successful bidder under this solicitation shall procure and maintain the minimum insurance requirements during the entire period of the Contractor’s performance under this contract.

1.6.24.2 Comprehensive General Liability Insurance: Comprehensive General Liability Insurance for bodily injury is the minimum limit of $500,000 per occurrence. No property damage liability insurance is required.

1.6.24.3 Comprehensive Vehicle Liability Insurance: Comprehensive Vehicle Liability Insurance covering the operation of all vehicles used in connection with the performance of this contract is the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

1.6.25 Contractor Management Reporting (CMR): Not required.

1.6.26 Permits and Licenses: The Contractor shall, at their own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current federal, state, and local laws and regulations and shall comply with any subsequent changes.

1.6.27 Other Contracts: The Government may undertake or award other contracts or have lessees, Government employees, or volunteers performing certain work, and the Contractor shall fully cooperate with such other Contractors, lessees, volunteers and Government employees. The Contractor shall not commit or permit any act that will interfere with the performance of work by another Contractor, by a lessee, by volunteers or by Government employees. The COR can alter the work schedules of the Contractor to avoid possible conflicts. Any such change or failure to make such a change by the COR shall not be the basis for a claim by the Contractor.

1.6.28. Title 36- Rules and Regulations: While performing work under this contract, the Contractor and his/her employee’s vehicle operation and conduct shall conform to Title 36, Code of Federal Regulations, and other applicable state regulations. Specifically, no vehicles shall be operated off developed roadways (unless directed to do so), or in excess of posted speed limits and directional signs, or in a careless, reckless, or negligent manner.

1.6.29. Required Performance Capability: Multiple services may be required on the same day in multiple areas for which the contract work order specifies. The Contractor must have sufficient labor, equipment, and supplies, to perform all specified services in a satisfactory manner on the specified dates within the service time requirements.

1.6.30 Announcement of Presence: Before entering restrooms, the Contractor shall knock and announce him or herself in a loud voice to alert users of his/her presence. Contractor shall wait until the restroom is vacant before entering.

1.6.31 Obstructions: Contractor shall maintain toilets, urinals, wash basins, and shower drains clean and free of any obstructions. If obstructions cannot be corrected, the contractor shall notify the COR or designated representative within one hour.

1.6.32 Door Props: If the contractor props doors open during cleaning operations, an approved/proper door stop (provided by contractor) shall be placed under the doors edge. Rocks shall not be used as door props and no blocks or other objects shall be placed in or around the door hinges. Contractor may be held financially responsible for repairing damages to doors, hinges, or facilities resulting from improper placement of door props.

1.6.33 Restriction on Chlorine Bleach: Chlorine bleach, pure or diluted, shall not be allowed as the primary cleaning agent for any aspect of this contract, due to its corrosive action on metal surfaces and potential for damaging sewage treatment facilities. Chlorine bleach may be used along with a primary cleaning agent in a diluted form following manufactures instruction for diluting and standard recommended practices for each type of cleaning being performed, but should not be used on a regular basis.

1.7 Security Requirements Level II

This is a Security Level Two.

1. General Overview

a. The security provisions of this contract and/or applicable task order apply to all Contractor and Subcontractor Employees (CSEs) physically working on federally controlled property or requiring access to a Department of Defense (DoD) network.

b. Prime Contractors (PCs) are responsible for subcontractor compliance with the security provisions of this contract and shall coordinate all security requirements on the behalf of the subcontractors and their employees.

c. PCs will notify the Southwestern Little Rock District Security Office (SWL-DSO) within 5 business days of the contract award of the primary and alternate security Points of Contacts (POC) for this contract. This notification will be in the form of an email sent to m4xslceswlcontracts@usace.army.mil with the following information for each individual:

Full Name:

Email Address:

Work Phone:

Work Cell:

Time Zone of their work location:

NOTE: Only primary and alternate security POCs are authorized to contact the SWL-DSO to inquire about a contract employee.

d. PCs security POCs shall submit the appropriate security investigation package for EACH CSE based on the Security Level listed above.

e. The SWL-DSO reserves the right to upgrade the security level background check/investigation requirement of any contract and/or applicable task order; this includes upgrading the investigation standards for specific CSEs. If required, badges will be issued to all clearedi personnel and are to be worn at all times while working on U.S. Army Corps of Engineers (USACE) property. Any CSE working on USACE property without the proper identification badge will be escorted off site.

mailto:m4xslceswlcontracts@usace.army.mil

NOTE: Proposed foreign contractors seeking to work on a USACE contract must be cleared through the Department of State prior to having site access. To obtain approval, each individual must complete and submit the appropriate documents for processing. The required procedure takes approximately 45 business days to process once all documentation is completed properly and submitted.

2. Security Investigation Package Requirements for each CSE.

a. Security Level One Requirements (processing time is approximately five business days)

(1) SWL form 487 dated 2016, Contractor Required Information Form.

(2) A copy of the CSE’s driver’s license or government issued identification card.

(3) A copy of the CSE’s proof of citizenship document or proof of authorization to work in the United States. Acceptable documents are:

(a) U.S. Birth Certificate

(b) U.S. Passport

(c) U.S. Certificate of Citizenship-INS

(d) U.S. Certification of Naturalization

(e) FS-545, Certificate of Birth Abroad

(f) U.S. Certificate of Report of Birth

(g) U.S. Consular Report of Birth Abroad

(h) Workers visa

(i) Permanent Resident card

(4) One (1) digital passport-styled photo to be used for the USACE badge. Photos will be transmitted to the Security Office by means of CD or Email m4xslceswlcontracts@usace.army.mil. Each digital photo shall be stored in a file labeled by the name of the CSE. If transmitted through email, the subject line of the email must be the name of individual pictured. Photo requirements are as follows:

(a) In color.

(b) Taken within the last six months to reflect your current appearance.

(c) Taken in front a plain white or off-white background.

(d) Taken in full face viewed directly facing the camera.

(e) Taken with a neutral expression (preferred) or a natural smile, and with both eyes open.

(f) No hats or sunglasses are authorized in this photo; face must be clearly displayed with no distracters

(5) PCs must ensure each CSE is prescreened using the E-Verify program to meet the established employment eligibility requirements. The PC must ensure that the applicant has two valid forms of government issued identification, in order to ensure the correct information is entered in to the E-verify system. The CSE will provide the SWL-DSO with a list of verified employees to include their registration number from E-Verify. This list will be transmitted or mailed in the package along with the other required documents for CSEs. The E-Verify system can be located at the following URL (http://www.dhs.gov/e-verify).

(6) PCs must train each CSE on the iWatch/core watch suspicious activity reporting requirements (see paragraph 5).

b. Security Level Two Requirements (processing time is approximately 6 months once all documents are submitted electronically and accepted by the Personnel Security Investigation–Center of Excellence (PSI-COE) via the Personnel Security Investigation Portal (PSIP). Work Authorization/Site Access shall be denied until this background investigation is completed and favorably adjudicated.