A.02.01_Combined_Synopsis_Solicitation.pdf

REQUEST FOR QUOTATION COVER PAGE

US Army Corps of Engineer, Little Rock

District Contracting Division

700 W. Capitol Avenue Room

7315 Little Rock, AR 72201

W9127S19Q0021

Janitorial Services

BEAVER LAKE PROJECT OFFICE AND POWERHOUSE AT

BEAVER DAM

Submitted by

Offeror Name:

Offeror Address:

Offeror Email Address:

Cage Code:

DUNS Number:

TIN:

Telephone Number:

Signature:

Date:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued.

Solicitation No. W9127S19Q0021 is issued as a request for quotation (RFQ)

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2005-101.

Set Aside, NAICS Code & Size Standard: This solicitation is set-aside for Small Business.

The NAICS Code 561720 and the applicable size standard is $18,000,000.00.

A list of contract line item number(s) and items, quantities and units of measure:

Please see bid schedule on page 4.

Description of requirements for the items to be acquired: This requirement is to provide

Janitorial Services at the Beaver Lake Project Office in accordance with the PWS (Attach 1)

Date(s) and place(s) of delivery/acceptance and FOB point:

Base Year will be date of award through December 31, 2019

Option Year 1 – January 1, 2020 through December 31, 2020

Option Year 2 – January 1, 2021 through December 31, 2021

The place of performance will be the Beaver Lake Project Office Area of Responsibility, Rogers, Arkansas.

The provision at 52.212-2, Evaluation -- Commercial Items, is not applicable to this solicitation. Award will be made solely on price.

Offerors that are not registered at System for Award Management (SAM.gov) are required to include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications -- Commercial Items with the quote.

A site visit is scheduled for: Thursday, January 10, 2019 at 10:00 A.M. CST at

Beaver Lake Project Office

2260 N. 2nd Street

Rogers, AR 72756

For more information about the site visit, contact Justin Kraker at

Justin.Kraker@usace.army.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1547_215689 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1845_256368 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1845_256368

Quotes are due on 17 January 2019 at 10:00 am CST. Email submission of quotations are preferred in pdf form, however FAX or Mail submissions are allowed.

Required Documents to Submit

1. Request for Quotation cover page (signed)

2. Completed Provision 52.212-3, if applicable

3. Quote Schedule with unit prices and total prices.

EMAIL: bettye.l.mahoney@usace.army.mil

If sending by mail. Please submit your quotes to the following address: US Army Corps of

Engineers, Attn: Bettye Lou Mahoney, 700 W. Capitol Avenue Room 7315, Little Rock, AR

72201

If you have any questions regarding this solicitation, please contact Bettye Lou Mahoney at

(501) 340-1056 or submit an email to:

bettye.l.mahoney@usace.army.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1547_215689 mailto:bettye.l.mahoney@usace.army.mil mailto:vincent.j.tomasi@usace.army.mil mailto:bettye.l.mahoney@usace.army.mil

Janitorial Contract Bid Schedule Base Period (2019)

Furnish all necessary labor, supplies, materials, equipment, and transportation required to provide janitorial services at the Beaver Lake Project Office and Power House as described in Section C Description/Specifications/Work Statement, for the period of 1 January 2019 or date of contract award whichever is later through 31 December 2019.

Item Description Estimated Quantity

Of Cleanings

Unit Per

Cleaning

Price

Total

Amount

0001 Project Office Cleaning 104 Per

Cleaning

0002 Power House Cleaning 52 Per

Cleaning

0003 Project Office Semi Annual and

Annual

2 Per

Cleaning

Total Base Year $

Janitorial Contract Bid Schedule Option 1 Period (2019)

Furnish all necessary labor, supplies, materials, equipment, and transportation required to provide janitorial services at the Beaver Lake Project Office and Power House as described in Section C Description/Specifications/Work Statement, for the period of 1 January 2020 through 31 December 2020.

Item Description Estimated Quantity

Of Cleanings

Unit Per

Cleaning

Price

Total

Amount

1001 Project Office Cleaning 104 Per

Cleaning

1002 Power House Cleaning 52 Per

Cleaning

1003 Project Office Semi Annual and

Annual

2 Per

Cleaning

Total Option 1 $

Janitorial Contract Bid Schedule Option 2 Period (2020)

Furnish all necessary labor, supplies, materials, equipment, and transportation required to provide janitorial services at the Beaver Lake Project Office and Power House as described in Section C Description/Specifications/Work Statement, for the period of 1 January 2021 through 31 December 2021.

Item Description Estimated Quantity

Of Cleanings

Unit Per

Cleaning

Price

Total

Amount

2001 Project Office Cleaning 104 Per

Cleaning

2002 Power House Cleaning 52 Per

Cleaning

2003 Project Office Semi Annual and

Annual

2 Per

Cleaning

Total Option 2 $

Contract Total (Base year plus options) $

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.217-5 Evaluation Of Options JUL 1990

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-26 Equal Opportunity SEP 2016

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-41 Service Contract Labor Standards AUG 2018

52.222-50 Combating Trafficking in Persons MAR 2015

52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-10 Waste Reduction Program MAY 2011

52.223-15 Energy Efficiency in Energy-Consuming Products DEC 2007

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-11 Extras APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-1 Site Visit APR 1984

52.246-25 Limitation Of Liability--Services FEB 1997

52.249-4 Termination For Convenience Of The Government (Services)

(Short Form)

APR 1984

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-O0021) (OCT 2018)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-

Requirements (May 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section

862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx.

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulations (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

http://farsite.hill.af.mil/

PERFORMANCE WORK STATEMENT

FOR

JANITORIAL SERVICES FOR

THE BEAVER LAKE PROJECT OFFICE AND POWERHOUSE AT BEAVER

DAM

GENERAL: This is a service contract to provide Janitorial services for the Beaver Lake

Project office and Powerhouse at Beaver Dam. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in tum is responsible to the Government.

1. Scope: The Contractor shall furnish all necessary management, personnel, labor, materials, supplies, equipment, transportation costs, fuel and vehicles, except as otherwise provided for herein, required to perform Janitorial service within the area of responsibility of the Beaver Lake Project Office and Power House at Beaver Darn as specified and in strict accordance with all terms, conditions, general and special contract requirements, clauses, specifications, drawings, attachments, exhibits, contained herein or incorporated by reference. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel, however the Government reserves the right to perform any or all of the services described herein with its own personnel, volunteers or other resources. It is the intent of the Government to implement this contract to the Prime when CLIN pricing is deemed fair and reasonable and workmanship is considered satisfactory.

1.1 Background Information: Beaver Project Office is located at 2260 North Second Street, Rogers, Arkansas. The project office is an approximately 4500 square foot commercial office type building comprised of nineteen employee offices, conference room, kitchen, lobby, three bathrooms, three storage closets, five furnace rooms and shop area. Beaver Powerhouse is located at 774 Dam-site River Rd. Eureka Springs, AR 72631. Beaver Power House is a large commercial/industrial type facility. Maps or drawings will not be provided of the Beaver

Powerhouse, although a description of work areas, including a total approximate square footages of areas to be cleaned are included within these specifications. The Government will host a Pre-Bid Site Visit. Contractors are strongly encouraged to attend the pre-work site visit in order to look at the Project Office and Power House in person prior to submitting a bid.

1.2 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two

(2) 12-month option years. The Period of Performance reads as follows:

Base Year- 1 January 2019 or the date of contract award whichever is later through 31

December 2019 Option Year 1- 1 January 2020 through 31 December 2020

Attachment 1

Option Year 2- 1 January 2021 through 31 December 2021

1.2.1 Scheduled Work Days/Hours: The Project Office and Power House will have janitorial services performed in accordance with the schedule shown in Exhibit F. Project office cleaning will occur twice (2) days per week on Mondays and Thursdays. The Power House will have janitorial services performed one (1) day per week on Wednesdays. Janitorial services shall be performed between the hours of 8:00 a.m. and 4:00 p.m., unless otherwise approved by the Contracting Officer. This work schedule shall not be changed without written approval of the Cont rac t ing Of f ice r ’s Represen ta t ive here inaf te r re fer red as

“COR”. If the Contractor experiences delays due to circumstances beyond their control, inclement weather or other delays, the Contractor shall notify the COR, and the COR may allow the contractor to perform the services in a time frame that is not within the normal routine service schedule, such as the day after the normal schedule. When the Contractor cannot complete a janitorial service due to construction debris or Government interference, the Contractor shall perform services within reasonable distance of obstruction and report in writing to the COR on their Quality Control Report as to the reason for failure to complete the janitorial service. The report shall identify type of interference, location and date of janitorial interference.

1.2.2 Federal Holidays: The Government observes the following ten (10) Federal Holidays. Work will not be performed on these days.

News Years Day (January 1st)

Martin Luther King's Birthday (3rd Monday in

January) Washington's Birthday (3rd Monday in

February) Memorial Day (Last Monday in May) Independence Day (July 4th)

Labor Day (1st Monday in September)

Columbus Day (2nd Monday in October)

Veterans Day (November 11th)

Thanksgiving Day (4th Thursday in

November)

Christmas Day (December 2 5 t h)

1.3 Safety Requirements: In order to provide safety control for protection of the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the

Contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication U S AC E EM 385-1-1. Particular emphasis shall be placed on the contractor's safety plan and the reporting provisions. If the contractor fails or refuses to promptly comply with the safety requirements as specified herein, any government employee may stop all or part of the work until satisfactory corrective action has been taken. The contractor must provide to all contract employees, a current MSDS/Material Safety Data Sheet folder with all items that are applicable to this contract which shall be located at the contractor's storage area.

1.3.1 Personnel Safety and Property Protection: The Contractor shall perform work requirements in a manner to protect buildings and building contents from damage. Work shall be scheduled and completed to afford this protection. The Contractor shall maintain an accurate record of, and shall report to the COR, all accidents per EM 385-1-1, most recent edition and

OSHA. The contractor shall report any damages of Government property on the quality control report. Contractor shall be liable for any and all damages or losses, public or private, caused through fault or negligence of his agents and/or employees. The contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance

Representative.

1.3.2 Accident Prevention and Emergency Medical Treatment: The Contractor shall have competent personnel trained and capable of dealing with minor injuries to personnel. All contract personnel and the COR shall be provided with information pertaining to the contractor's arrangements for emergency medical treatment. This information shall include the following:

Local Hospital: Name Phone No.

The Contractor shall conduct safety meetings with personnel assigned to the performance of this contract at regular intervals, (minimum requirement is weekly) to discuss potential safety hazards, etc. These safety meetings must be documented within the Contractor's Quality Control and

Safety Plans. When a new employee is hired, the Contractor shall furnish a statement to that effect, and that the new employee has been briefed on the contractor’s safety procedures.

1.4 Contractor Employees: The Contractor will complete the required security requirements of those employees/subcontractors who will be performing work under this contract to the COR no later than ten days after contract award and updated Security requirements, prior to allowing new employees to perform work on this contract. All Contractor employees shall be eighteen (18) years of age or older. The Government has the right to restrict the employment under the contract of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, or general well-being of the project and its population. Background checks will be conducted on any person working under this contract.

1.4.1 Security Requirements: "Security Requirement Level II". The Contractor/subcontractor and contractor Employees will be required to complete Required Security Requirements. (See

Technical Exhibit Security) for details.

1.4.2 Employees: All contract employees and subcontractors shall conduct themselves professionally at all times. Alcohol or other intoxicating beverages, illegal drugs, controlled substances or drugs not prescribed by his/her physician shall not be possessed or consumed while performing any part of this contract. The Contractor shall remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U.S. Army Corps of Engineers.

1.4.3 The Contractor shall, at the mandatory pre work meeting, provide a list of names, and telephone numbers of those employees who shall be performing work under this contract.

1.4.4 The Contractor shall provide an adequate number of qualified personnel to perform the work specified herein and in the time frame specified. Actual work load may vary from month to month if there are unscheduled cleanings or annual cleanings scheduled. The contractor is responsible to meet the suspense dates and time line requirements.

1.5 Key Control: The contractor shall establish and implement key control methods to ensure that all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized personnel. Do not duplicate keys issued by the Government. Upon completion of the contract, the Contractor shall relinquish all Government furnished keys to the

COR.

1.5.1 Re-keying: In the event keys are lost or duplicated the Government will re-key or replace the effected lock or locks and perform re-keying. The cost of re-keying and replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

1.6 Quality Control: The Contractor shall establish and maintain a written Quality Control Plan

(QCP) to ensure the requirements of the contract are provided as specified. The contractor will provide one copy of the Quality Control Plan to the COR no later than the pre-work conference.

The contractor will provide an updated copy as changes may occur. As part of this QCP, the

Contractor shall provide to the COR a written inspection report for each day's service. This report will include the following:

1. Contractor's name.

2. Service date, starting time and ending time.

3. Contract number.

4. Statement and description of services performed.

5. Description of services not performed and reasons for non-performance.

6. Statement that all services performed was in accordance with the specifications.

7. Accidents/damages to property.

8. Man-hours worked on Government property.

9. Signature of the contractor's quality control representative.

1.6.1 Contract Representative. The contractor shall provide a contract representative to be responsible for quality control and the performance of all work and with the authority to make on-site decisions on behalf of the contractor on contract matters. Contractor shall provide in writing within 7 days after contract award the name of the contract manager and an alternate authorized to act on behalf of the contractor when the designated contract manager is either absent or unobtainable. The contract representative or alternate must be readily available by phone at all times, and additionally, must be available during normal working hours within two (2) hours of initial contact, to meet with Government personnel designated by the Contracting Officer to discuss problem areas. Contractor personnel shall present a neat appearance and shall conduct themselves in a proper manner at all times while in the performance of this contract. Personnel shall be identified by wearing a name tag that has the company and employees name clearly visible. The contract manager and alternate must be able to read, write, speak and understand English.

1.7 Quality Assurance: The Government will monitor the Contractor's services using the unscheduled sampling inspection method. The Government reserves the right to alter or change the type of inspection plan at its discretion at any time, and to make deductions accordingly. If the Contractor fails to perform according to the performance standards, a Notification of Contract Deficiency or Contract

Deficiency Report (CDR) will be issued by the COR. The Contractor shall explain, in writing, why performance was not satisfactory and how recurrence of the problem will be prevented in the future.

1.8 Inspections: The Contractor's work will normally be inspected the day the work is performed as identified in the Contractor's schedule. If the work has not been performed, or has not been performed satisfactorily, the inspector will make every attempt to notify the Contractor the day of the inspection. Deductions may be made for nonperformance or failure to re perform as described in the Payment Computation Section. The Contractor may be given the option to re-perform the work by the Government, depending on the situation. Work must be re performed by no later than

12:00 P.M. on the day following contact by the government informing the contractor of the deficiency. Re performance of defective work cannot be performed outside of normal working hours of 8:00 A.M. to 4:00 P.M. Work re-performed satisfactorily will normally result in no deductions in payments to the Contractor. The Government may charge the Contractor for re-inspection costs equal to the actual Government cost. These charges will be deducted from the

Contractor's invoice. Re-inspection costs will be computed using the effective labor rate of the

Government inspector multiplied times the inspection time required. The Government's primary concern is the overall appearance of the Project Office and the Beaver Powerhouse. To this end, the Government prefers timely re-performance of defective work as a remedy for defective performance over the option of taking deductions from the Contractor invoiced amount. The

Government requires the Contractor to comply strictly with the schedule in order to minimize the burden of inspection and to maximize the Contractor's opportunity for timely re-performance of defective work.

1.9 Contractor Recommendations: It is the intent of these specifications to provide a contract in accordance with the best industry standards. The Contractor may recommend alternative work methods that will improve the quality. If accepted by the Government, the Contractor, upon written approval, shall use those methods in executing the work of the contract. There will be no additional payments made to the contractor in regards to changes in the method of performing the services within this contract.

1.10 Monthly Exposure Report: The total number of man-hours worked each month by the contractor, under this contract, shall be noted on Government furnished form SWD 743-J and shall be submitted with monthly invoice. Payment will not be processed without this completed

SWD 743-J form.

1.11 Performance Evaluation Meetings: The Contractor may be required to attend formal meetings at least weekly with the COR during the first month of the contract. Formal meetings thereafter will be as often as necessary as determined by the COR, but not more frequently than weekly. If the Contractor requests, a meeting will be held whenever a Contract

Deficiency Report is issued.

1.12 Pre-work Conference: The Contractor shall submit the following for approval at this meeting: a safety plan; certificates of insurance; a quality control plan; a written designation of both the designated and alternate Quality Control person's. It will be the Contractor's responsibility throughout the life of the contract to provide the Government updated copies of the certificate of insurance, changes in Quality Control, changes employee status or new employees.

1.13 Non-Compliance Work. Should the Contractor repeatedly fail to satisfactorily perform any routine or non-routine service that is required at a specific time, a Contract Deficiency Report

(CDR) will be issued. If the nature and the schedule of the types of work do not afford an opportunity to re-perform the service, a deduction for the non-compliance work will be made. A

CDR shall require a formal written response and meeting with the Contracting Officer

Representative to discuss contractors ability to rectify deficiencies.

1.14 Trash Disposal: The Contractor may dispose of trash in the eight cubic yard dumpster located within the project office compound and in the power house compound. Card board boxes and other paper product shipping containers shall be broken down and placed, laid flat, in dumpster to avoid taking up extra space. Some may be placed within the designated recycling area.

1.15 Storage Area: The Contractor will be furnished a small area to store limited amounts cleaning supplies and cleaning equipment used to perform required services. Storage must be kept organized and clean. Any chemicals, solvents or any other cleaning supplies used in the performance of this contract must be stored with MSDS sheets available.

2 DEFINITIONS. As used throughout this specification, the following terms shall have the meaning set forth below:

2.1 Clean- Free of dirt, dust, debris, streaks, stains, smudges, spots, film residue; the act of removing all dirt, impurities, or extraneous matter without damage, injury, or impairment to that which is being cleaned.

2.2 Spot Clean- Clean only a portion or section of an area that requires special attention.

2.3 Vacuum- Clean by using a commercial type vacuum cleaner machine, with vacuum bags changed often enough to sufficiently clean the carpet and not leave dust residue on furniture from vacuuming operations.

2.4 Sweep- Clean by using a broom.

2.5 Damp Mopping- Clean by using a mop that is slightly moistened with water and disinfectant.

2.6 Low Dusting- To remove dust from surfaces in all spaces to normal height that does not require extended reach. Exclude furnace rooms, storage rooms, shop.

2.7 High Dusting- To remove dust, cobwebs, from surfaces in all spaces requiring elevating equipment above normal reach. Exclude furnace rooms, storage rooms and main shop building.

2.8 Policing- Picking up litter, trash, and debris and depositing it in an approved container or area.

2.9 Disinfect- Application of a mild disinfectant solution to cleanse and destroy microorganisms.

2.10 Monthly Cleaning- Not used.

2.11 Defect- An instance of noncompliance with a service requirement. A defect may be caused by either non- performance or unsatisfactory performance.

2.12 Major Defect- A major defect is a defect that is likely to reduce materially the usability of the unit of service for its intended purpose and requires corrective action to achieve substantial compliance with an established standard. A major defect is also classified as a collection of 2 or more minor defects in the same general area, both close to each other.

2.13 Minor Defect- A minor defect is a defect that is not likely to reduce materially the usability of the unit of service for its intended purpose, or is a departure from the established standards having little bearing on the effectiveness of the unit of service. A minor defect is a defect that judgment and experience indicates is not a substantial deviation from requirements and generally does not require re-performance for overall performance to be considered as satisfactory.

2.14 Standard- A standard is a desired condition, value, or measure by which a service or product is judged to meet a specification or requirement.

2.15 Solid Waste Removal- Removal of all garbage, papers, trash, etc. contained in or near each trash receptacle throughout the Beaver Project Office/Compound Buildings and Beaver

Power House. Garbage is to be placed in dumpsters provided at the Beaver Lake Project Office and Beaver Power House at Beaver Dam.

2.16 Critical Element- A critical element is a task, procedure, or operation which has been determined to be mandatory to fulfill the condition, value or measure comprising a standard.

2.17 Non-Critical Element- A non-critical element is a task, procedure, or operation which has been determined to be essential to the overall condition, value, or measure comprising a standard, but will not a constitute a substantial deviation (major defect) from the standard unless viewed in the context of repeated unsatisfactory performance or non-performance.

2.18 Inspection- The examination and testing of supplies or services to determine whether the supplies or services conform to contract requirements. Inspection is the process of measuring, examining, testing, or otherwise comparing the unit of service with the requirements.

2.19 Quality Assurance- Action by the Government to verify that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of this contract. Those actions taken by the Government to evaluate service delivery to determine conformance to the requirements of the contract.

2.20 Quality Control- Action by the Contractor to ensure that products and services offered for delivery conforms to the requirements of the contract. Contractor methods and actions including inspecting work performed.

2.21 Contracting Officer- The Contracting Officer is a person with the authority to enter into, administer, and terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

2.21.1 Contracting Officers Representative- A Contracting Officer Representative is a designated individual that assists the Contracting Officer in contract surveillance, along with other limited duties.

2.22 Contract Line Item Number (CLIN) - An item of work described in Section B of the contract identifying service deliveries and any related materials for which the Contractor will receive compensation. The unit price of the CLIN represents the value of service delivery, which is the basis for payment for satisfactory service delivery and the basis for deduction for unsatisfactory service delivery.

2.23 Contract Deficiency Report (CDR) - A formal, written description of a Contractor non-compliance or lack of performance for contracted work. A CDR, when issued by the Government, requires formal response by the contractor.

2.24 Conservation of Utilities- Instruct employees in utilities conservation practices and operate under conditions that preclude the waste of utilities. Conservation practices include turning off water faucets and light switches after the required usage has been completed.

2.25 PAYMENT - The Contractor shall be paid on a monthly basis for services satisfactorily performed according to the standards stated herein. Invoices for payment shall be submitted on or about the 4th of each month for the previous months work to the Project Office for verification. As a minimum, invoices shall contain the Contractor's name, contract number, bid item number, description, unit price, quantity of services performed per bid item, and total price. Upon receipt of the invoice, the Field Office shall verify the quantities and make any deductions from the total amount invoiced. Deductions shall be computed in accordance with the Payment Computation attachment to these specifications. A copy of the payment deduction computation shall be provided to the Contractor.

3. GOVERNMENT FURNISHED PROPERTY. None.

4. CONTRACTOR FURNISHED PROPERTY. The Contractor shall furnish all labor, tools, supplies, and equipment to perform this contract except the following items: The Government assumes no responsibility for loss, damage or theft of the above. The Contractor is responsible for ensuring that all equipment furnished for this contract is in a safe operating condition. The Government requires a submittal list, for all proposed cleaning products, along with other necessary furnished items required for this contract. Examples of some of these products that must be approved by the Government, paper towels, anti-bacterial hand soap, toilet paper, multi purpose cleaner, glass cleaner etc. The Government will either accept the items or request that the contractor submit a different product submittal, in order to more closely duplicate the product's that historically provides better service to the Government or fits within permanently installed dispensers. Contractor shall supply Georgia Pacific 2 ply white embossed careless bath tissue product # 19371 or equivalent and Georgia Pacific white roll paper tower product #26610 or equivalent in order to fit the existing dispensers in the project office.

5. SPECIFIC TASKS/STANDARDS: Janitorial services at Beaver Project Office

5.1 Janitorial services for the Beaver Lake Project Office will be accomplished according to the schedule in 1.2.1 and Exhibit F and shall include the following services each time a cleaning is performed:

5.1.2 Vacuum and spot clean all carpets in the project office. Failure to complete cleaning of two or more carpeted areas of the project office will be unsatisfactory. Critical

Element.

5.1.2.1 Vacuum and spot clean all doormats in the project office. Failure to complete cleaning of two or more doormats will be considered unsatisfactory. Non Critical Element.

5.1.3 Clean all tile floors in the project office by sweeping and then damp mopping with a cleaning solution and water. Failure to complete cleaning of one or more tiled areas in the project office will be unsatisfactory. Critical Element.

5.1.4 Clean and disinfect all sinks, toilets, urinals, countertops, hand dryers, paper towel dispensers, toilet paper dispensers, and soap dispensers in restrooms. Failure to perform one or more of these items will be considered unsatisfactory. Critical Element.

5.1.5 Re-supply in all restrooms, kitchen area, and shop deep sink area, toilet paper, paper towels, anti-bacterial hand soap, urinal cakes and aerosol deodorants as needed. These items must remain stocked and available for use in order to meet this requirement. Failure to keep any combination of two or more of these items stocked in restrooms will be considered unsatisfactory. Non Critical Element.

5.1.6 Clean mirrors, tile walls and partitions in restrooms. Failure to perform any combination of two or more of these items in restrooms will be considered unsatisfactory. Non Critical Element.

5.1.7 Clean and disinfect two drinking fountains one in the main office and one in the shop and all exterior door handles. Failure to complete one or more of these items will be considered unsatisfactory. Non Critical Element.

5.1.8 All trash cans in the project office will be emptied, equipped with a new clean liner of the appropriate size and the inside and outside of trash cans will be cleaned. Failure to perform any combination of two or more of the items listed above will be considered unsatisfactory. Critical

5.1.9 Clean all door glass inside and out on three entry doors, the public entrance vestibule, entrance to the duty room, window located next to the employee entrance inside and out, and clean the display case glass located in the office lobby. Ammonia based cleaners cannot be used on tinted glass. Failure to satisfactorily clean two or more of the above mentioned items in the project office will be considered unsatisfactory. Non Critical Element.

5.1.10 Clean all kitchen surfaces including conference room tables, sink, counter tops, exteriors of kitchen appliances, cabinets and stainless steel trash can, and interior of microwave. NOTE:

it will not be the responsibility of the contractor to clean dirty dishes left in the kitchen.

Failure to satisfactorily complete one or more of these items in the kitchen area will be considered unsatisfactory. Critical Element.

5.1.11 Perform policing of trash on exterior front of building, areas include the outside office parking lot, sidewalks, and grassy areas, from front of Beaver Project Office building to edge of 2nd Street and from property line to property line. Evidence of two or more pieces of trash not being picked up in these areas will be considered unsatisfactory. Critical Element.

5.1.12 Sweep all porch areas and other entrance areas and entrance sidewalks on main office building and shop building and pick up any trash, clean exterior areas within 10’ of door entrances. Clean all cobwebs from windows, doors and underneath canopies at building entrance points and remove cigarette butts, trash and other debris from sand ashtray cans by entrance doors and replace sand when necessary. Failure to perform two or more of the items listed above in these areas will be considered unsatisfactory. Critical Element.

5.1.13 Sweep entire shop floor area that is free of tools equipment or other obstructions, sweep all furnace rooms in the project office and shop, and clean and disinfect shop deep sink, and area directly around and under sink. Failure to satisfactorily complete three or more of the above items will be considered unsatisfactory. Non Critical Element.

5.1.14 Spot clean and perform low dusting of all areas in the project office that can be reached without the aid of a ladder. This includes all base moldings and chair rails, all switch and receptacle cover plates, all desks, office chairs, conference room chairs, conference room tables and wall woodwork, pictures, picture frames and any other items hanging on walls, either in hallways, offices, kitchen and conference room, bathrooms, along with all other areas, to be free from smudges, fingerprints, shoe marks, etc. Spot dust employee desk areas that are free of paper or other items. Perform thorough cleaning of visitor entrance airlock. This shall include dusting and cleaning of all interior and exterior surfaces. Contractor shall clean exterior of map/brochure receptacle. Failure to satisfactorily perform dusting in two or more of the above areas in the project office will be considered unsatisfactory. Critical Element.

5.2 Project Office Semi-Annual and Annual Cleaning:

The following items will be performed once per year during the contract period. Annual cleaning will be performed in accordance with the Schedule shown in Exhibit F.

5.2.1 Window Cleaning. The contractor shall clean all windows, interior and exterior, window frames, window screens, and window sills, interior and exterior. Failure to completely clean two or more windows in the project office will be considered unsatisfactory. Critical Element.

5.2.2 Perform complete high and low dusting of all areas of the main office building at the Beaver

Lake Project Office. Failure to perform dusting in two or more areas will be considered unsatisfactory. Critical Element.

5.2.3 Exterior Door Cleaning. Perform cleaning on the outside of exterior doors of Project Office to remove film, dirt and debris.

5.3 Beaver Power House at Beaver Dam

5.3.1 Since there are no drawings of the Beaver Power House provided the following section is a descriptive section on the attributes of the areas to be cleaned at the power house to give the contractor a better idea of what they will be cleaning. Attending the site visit at the Beaver Power

House prior to bid is strongly recommended. The description of designated cleaning areas are as follows: The first floor of the power house (designated as elevation 962 at the site) when you walk through the door of the first floor there is a corridor with glass window wall, lobby with conference table and chairs, office areas with desks and other office furniture, kitchen with sink, table, countertops and appliances, lounge area two bathrooms with a total of three sinks, three toilets and one urinal, drinking fountain, elevator, janitors closet with sink and stairway with landing down to the next level the next level. Approximate floor square footage of the first floor is 2560 square feet. The 2nd level down (designated as elevation 945 at the site) consists of one flight of stairs from the first level landing down to the second level, hallway, bathroom with three sinks, two toilets and two urinals, locker room area with two showers, water fountain, first aid room with one sink and one toilet, janitors closet, and stairway with landing down to the third floor from this area you enter the maintenance shop area which consists of an office area with desk and other office furniture, tool storage room, and maintenance shop with machining equipment and other tools.

Approximate square footage for this floor is 2505. The 3rd floor down (Elevation 931 at the site) cleaning area consists of one small room with a sink. Floor area of the 3rd floor is approximately

80 square feet. Janitorial services for the Power House at Beaver Dam will be accomplished in all of the areas described above according to the schedule in 1.4 and Exhibit F and will include the following specific tasks:

5.3.2 All trash cans will be emptied that are located in the areas specified above, equipped with a clean liner of the appropriate size and the inside and outside of trash cans will be kept clean.

Failure to perform any combination of two or more of the items listed above on trash cans will be considered unsatisfactory. Critical Element.

5.3.3 Clean and disinfect all sinks, showers, toilets, urinals, countertops, hand dryers, paper towel dispensers, toilet paper dispensers and soap dispensers in all restrooms on the levels of the power house specified in 5.4.1. Failure to perform one or more of these items will be considered

5.3.4 Re-supply toilet paper, paper towels, anti-bacterial hand soap, urinal cakes and aerosol deodorants in all restrooms specified in 5.4.1 as needed. Failure to complete any combination of two or more of the above items will be considered unsatisfactory. Non Critical Element.

5.3.5 Clean all concrete and tile floors in rooms located on the levels listed in all specified areas of the Power House specified in 5.4.1 by sweeping and then damp mopping with a cleaning solution and water. Contractor will have to sweep and mop around all equipment, tanks, storage shelves etc.

located on the specified levels. Failure to satisfactorily complete cleaning of one or more tiled areas in the power house will be considered unsatisfactory. Critical Element.

5.3.6…