A.02.01_Combined_Synopsis-Solicitation___W9127S19Q0008.pdf

Solicitation Number W9127S19Q0008 is issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Proposals are being requested and no other solicitation will be issued.

Title: Janitorial Services, Greers Ferry, Heber, Arkansas

Due Date for Quotes: 18 December 2018 at 12:00 PM, CDT

This solicitation is set-aside for Small Business. NAICS Code 561720 applies and the Small Business size standard is $18 million.

This is a requirement to provide janitorial services for facilities of the Greers Ferry Project Office. The Base Period of Performance is to begin date of contract award through 3 November 2019 with two 12-month options.

PROPOSAL COVER PAGE

US Army Corps of Engineer, Little Rock District Contracting Division

700 W Capitol Avenue, Room 7315 Little Rock, AR 72201

W9127S19Q0008, Janitorial Services, Greers Ferry, Heber, Arkansas

Submitted by

Offeror Name:

Offeror Address:

Offeror Address Cont’d:

Cage Code:

DUNS Number:

TIN:

Phone Number:

Email Address:

Signature:

A Site visit will be conducted at 1:00pm (CST), Tuesday 11 Dec 2018 at the Greers Ferry Project Office, 700 Heber Springs Road North, Heber Springs, AR 72543. All attendees are requested to provide a notification of attendees by email or fax to the contract specialist no later than 10 Dec, 2018 at 1:00pm (CST).

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES

PROJECT OFFICE, VISITOR CENTER AND POWERHOUSE

GREERS FERRY LAKE

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide janitorial services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Greers Ferry Lake Project is a multi-purpose power generation, flood control and municipal water supply project. Greers Ferry Dam is located at river mile 79 on the Little Red River, a tributary of the White River, in Cleburne County, Arkansas, and is about two miles northeast of Heber Springs, Arkansas. The lake area extends in a westerly direction from the dam approximately 50 miles into Cleburne and Van Buren Counties, Arkansas. The Greers Ferry Project Office is responsible for operation and maintenance duties at the Greers Ferry Powerhouse, the Project Office, William Carl Garner Visitor Center, and 13 parks.

1.3 Objectives: Perform janitorial services in a satisfactory and timely manner according to the performance work statement.

1.4 Scope: The intent of this contract is to provide janitorial services at Greers Ferry Powerhouse, Greers Ferry Project Office and William Carl Garner Visitor Center near Greers Ferry Lake. Services include but are not limited to restroom cleaning, facilities cleaning, grounds policing, and solid waste removal. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, equipment, transportation, and vehicles, except as otherwise provided for herein, necessary to assure that all services are performed in accordance with the contract specifications, drawings, attachments, exhibits, and all applicable laws, regulations, codes, or directives. The Contractor shall accomplish work in a timely and satisfactory manner.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period not to exceed twelve (12) months and two (2) twelve (12) - month option periods. The Period of Performance reads as follows:

Base Year – December 01, 2018 or date of award whichever is later through November 30, 2019 Option Year I – December 01, 2019 through November 30, 2020 Option Year II – December 01, 2020 through November 30, 2021

1.6 General Information

1.6.1 Quality Control (QC): In order to assure that the desired level of performance of a service is achieved, the contractor shall establish and implement a quality control plan to ensure contract compliance, establish procedures for inspection and monitor and control the quality of the service. The

QC Plan shall include the identification of all contractor personnel, organizational structure, lines of authority and services to be performed. Contractor shall provide a Daily Quality Control Inspection schedule to the Government Representative to determine if services meet the contract requirements and specifications. It is the contractor’s responsibility to correct deficiencies and check the consistency of quality throughout each service, and the plan shall outline whatever actions the contractor deems necessary to provide contract standards for quality control throughout all areas of responsibility. The

Quality Control Plan shall be submitted to the COR at the Greers Ferry Project Office. An electronic copy of the plan must be submitted and accepted within 2 weeks of award of the contract. Revisions of the QCP shall be submitted to the COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the COR’s acceptance in writing of any proposed change to his QC system.

1.6.1.1 Contractor Quality Control Plan (CQCP): The contractor shall assume full responsibility for the quality of all services performed under this contract. The contractors’ quality control plan shall provide an effective level of quality control to ensure that all services are performed in accordance with the specifications and requirements, instructions, provisions, drawings and maps herein, of this contract.

The contractor shall establish and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.6.1.1.1 CQCP Contents: Contractors Quality Control Plan shall include, as a minimum, the following items:

1. Contractor organizational structure

2. Contractor personnel and qualifications

3. Work schedule

4. Submittals schedule

5. Inspection requirements and schedule

6. Contractors Quality Control Procedures

7. Documentation of quality control activities

8. Requirements for corrective action when quality control and/or acceptance criteria are not met.

9. Key Control

1.6.1.1.2 QC Inspection system: An inspection system covering all the services listed on the Performance Requirements Summary, must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, and the name and title of the individual(s) who will perform the inspection. It must specify the methods and procedures for identifying and preventing a janitorial service deficiency before the level of performance has become unacceptable.

1.6.1.1.3 Daily Quality Control Inspections/Reports: Daily QC inspections shall be conducted by the contractor and corrective action(s) shall be taken to address noted deficiencies observed by QC. A record of all daily inspections conducted by the contractor and necessary corrective action taken shall be prepared. Daily reports shall detail the inspection methods and procedures that were utilized to assure that all required services produced an end product that complies with the Specifications and requirements of the contract. The contractor shall establish a Daily Quality Control Inspection schedule, listing facilties/services to be inspected, routes, times, and the person’s name performing the service. The contractor shall provide to the COR a written daily quality control inspection report for each daily service performed. All reports shall be completed daily and submitted on a weekly basis, preferably by email, no later than 02:00PM on Monday, to the Greers Ferry Project Office (email address: ceswl-gf-contract@usace.army.mil).

The written quality control reports shall contain the following items as a minimum:

a. Contractor's name.

mailto:ceswl-gf-contract@usace.army.mil mailto:ceswl-gf-contract@usace.army.mil

b. Contract number.

c. Contract name.

d. Service date, starting time and ending time.

e. Location of services performed.

f. Statement and description of services performed.

h. Description of services not performed and reasons for non-performance.

i. Accidents/damages to Government property.

j. Maintenance items to be reported.

k. Man-hours worked on Government property.

l. Certification Statement that all services performed were in accordance with the specifications.

m. Signature of the contractor's quality control representative.

i. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3.1 The contractor’s work will be inspected within 24 hours of the time for completing the work as identified in the contractor’s schedule. If the work has not been performed, or has not been performed satisfactorily, the inspector will notify the contractor of that fact within one working day of the inspection.

Work may be performed or re-performed within one working days of notice of nonperformance or unsatisfactory performance. If the contractor fails to perform or to re-perform work within one working day of notice of nonperformance or unsatisfactory performance, the contractor has failed to promptly perform the services again, and the defects cannot be corrected by reperformance. Deductions will be made for nonperformance or failure to reperform.

1.6.4 Recognized Holidays: The Contractor is required to perform services on some holidays according to scheduled services.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.5 Hours of Operation: The Contractor is responsible for conducting business, at various times according to location and services required, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all services defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Schedule of Work: The Contractor shall commence work upon submittal and approval of ALL required documentation as identified in Technical Exhibit 2 and upon written notification from the COR.

The Government’s normal working hours are from 8:00 a.m. to 4:30 p.m. central standard time, Monday through Friday, except Federal Holidays. Contractor work shall be completed before 4:30 p.m. at the Project Office, Visitor Center, and Powerhouse, unless otherwise specified or approved by the COR. All services to be performed in kitchen and break areas, including but not limited to floor care and waste container emptying, shall not be performed before 1:00pm central standard time. This shall include the Project Office, Project Office Annex Assembly Room, Powerhouse and Visitor Center Break/Storage room. Services shall be required at the Project Office on Monday, Wednesday and Friday of each week, except observed federal holidays. Services shall be required at the Greers Ferry Powerhouse on Tuesday and Thursday of each week, except observed federal holidays. Janitorial Services at the Visitor Center shall be performed during hours the Visitor Center is open to the public; hours may change from weekday to weekends and may vary based on special events and meetings scheduled at the facility. The number of days of work per week will change from summer months to winter months. (See Technical Exhibit 3 – Number of Service Days Per Month.) The Contracting Officer reserves the right to increase or decrease days services are required. Any reduction in the number of days worked will require a reduction in the total contract amount based on the Contractor's unit price bid. The Contractor shall be required to submit a schedule at least five working days prior to the start of each month showing the day of each service delivery for services other than daily services to be performed. These are services performed twice a week, weekly, monthly, semi-annually and annually. Submit the initial work schedule two working days prior to the start of work. Submit changes to the work schedule to the Contracting Officer’s Representative for approval at least two working days prior to performance.

1.6.6.1 The Contractor shall develop a work schedule identifying all contract work, locations, and approximate times (to the nearest hour) of performance for all work days. The Contractor shall submit the work schedules to the COR for review and approval prior to beginning work. The Contractor’s schedule shall include all items of work required by the contract. It shall set forth the item of work, locations, and the time/date of beginning and completion. The work schedule shall not be changed without the written approval of the COR.

1.6.6.2 When the Contractor cannot complete janitorial services due to construction debris or Government interference, the Contractor shall perform services within reasonable distance of obstruction and report in writing to the COR the reason for failure to complete the service within 24 hours (verbal notification should be made within 4 hours). The report shall identify type of interference, location date and time of interference.

1.6.6.3 Work delays due to inclement weather, and/or other causes beyond the Contractor’s control will not constitute any requirement not being completed as specified herein. When the Contractor experiences delays due to circumstances beyond his control, the Government may allow the Contractor to work additional hours beyond normal duty hours and/or on non-service days with prior approval from the COR on a case by case basis. In the event that weather or other conditions, over which the Contractor has no control, prevent the Contractor from completing an item of work as required by these specifications, the Contractor shall notify the COR of such conditions as soon as they arise. The Contractor may request a weather time extension.

1.6.7 Place of Performance: The work to be performed under this contract will be performed at the Greers Ferry Lake Project Office, William Carl Garner Visitor Center and the Greers Ferry Powerhouse.

1.6.8 Type of Contract: The Government will award a Firm Fixed Price Contract. The contract shall be awarded for all bid items to one offerer based on the lowest total bid. The Contractor will be required to perform services concurrently, within specified time periods.

1.6.9 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property.

1.6.9.1 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards and access codes. Keys issued to the Contractor by the Government shall not be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.9.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due the Contractor. All contractor assigned keys or key cards shall be accounted for and returned to the Government before the Contractor’s final invoice will be accepted and processed for payment and the Contractor shall be responsible for any additional costs for re-keying.

1.6.9.3 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees who have met all security requirements. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.4 The Contractor shall take special care to protect Government Property including buildings, grounds, roads, and any other surfaces from materials not intended. Return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, as necessary. The Contractor shall report all damages of Government property on the Contractor’s Quality Control Daily Report. The contractor shall be liable for any and all damages or losses, public or private, caused through fault or negligence of his agents, subcontractors and/or employees.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The pre-work meeting shall take place within 2 weeks of award of the contract. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer, COR or Government Representative will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.11 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Special Qualifications: A copy of all licenses required by state and federal regulations shall be submitted to the COR within 2 weeks of award of the contract, and within 5 working days when changes are made thereafter. Only properly trained and qualified personnel shall be used in the performance of this contract, they shall have the education, experience or knowledge as evidenced by license, certificate, diploma, etc., to provide a comprehensive understanding of the systems, components, equipment, and facilities to be serviced, operated, maintained, repaired, renovated and constructed under this contract. All employees shall be subject to such Government regulations as are applicable during the time spent performing work under this contract. The Contractor shall maintain a file containing the qualifications, certification, diplomas and/or licenses of all personnel (including subcontractor personnel). These files shall be submitted to the COR and will be used as part of the basis for determining the qualifications of personnel. In the event the Contractor does not have a qualified employee to perform the specific work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist familiar with the type of work to be accomplished.

1.6.13 Key Personnel: The following personnel are considered key personnel by the Government:

Contract Manager and Quality Control Inspector. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer Representative prior to commencing work. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available at any time during business hours to be able to respond to performance deficiencies. This individual may also serve as a Quality Control Inspector and can be a working member of a crew. For the purpose of this contract, it is intended that these shall be administrative responsibilities to ensure compliance with contract specifications. The Contract Manager and Quality Control Inspector shall be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility. In addition, the Contractor shall designate a responsible employee to act as work leader, and to complete a daily activity report. All key personnel must be able to speak fluent English so inspectors can discuss the contract specifications. A minimum of one person working with each crew must be able to speak and understand English so inspectors or Park Rangers may communicate with someone on the working crew in case of an emergency.

1.6.14 Communication: When communication with the Government is needed pertaining to the contract, the Contractor must communicate with the designated Government representative assigned to this contract between the hours of 8:00 a.m. and 4:30 p.m. Monday through Friday, excluding Federal Holidays while work is being performed. Communications can cover work accomplished and on-going work. Communication is extremely important and may be either by telephone or E-mail, although in person visits may be required in order to exchange or discuss paperwork associated with the performance of this contract.

1.6.15 Identification of Contractor Employees: All contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor shall provide shirts with the company name or logo to be worn by all Contractor or Subcontractor employees at all times while working on Government property. Shirts shall not have stains or holes.

1.6.16 Conduct: All individuals involved in providing services under this contract shall not be under the influence of drugs or alcoholic beverages. The Contractor shall, at all times, be responsible for the conduct and discipline of his employees and all subcontractors and their employees. Contractor personnel shall present a neat, professional appearance and shall conduct themselves in a proper manner at all times while in the performance of this contract. All individuals involved in providing services shall be dressed neatly and fully to include shoes, pants, and shirts with sleeves that shall be closed or buttoned. Personal Protective Equipment shall fully comply with the current edition of EM-385-1-1 at the time of award. Since a significant portion of the work will be performed in the presence of the public, the conduct and appearance of all employees and/or subcontractors is critical and will be closely monitored.

Contractors and/or their employees and/or subcontractors and their employees will be required to undergo a criminal background check prior to performing any work on Government Property and/or during the contract performance (at no additional expense to the Government). The current cost is approximately $20.00 per person and is subject to change. The background check must be coordinated with and approved by the Little Rock District Security Office. The results of the inquiries shall be used to determine approval for access to Government facilities under this contract. See paragraph 1.7 for additional information on Security Requirements.

1.6.17 Removal of Contractor's Employees: The Contracting Officer may require the Contractor to immediately remove from the work site any employee who endangers persons or property, whose physical or mental condition would impair the employee's ability to satisfactorily perform the required work, or who is perceived to pose a threat to National Security or if security access is revoked for any reason. Notification to the Contractor will be verbal and in writing if time and circumstances permit.

Otherwise, notification shall be made in person or by telephone, and shall be in writing as soon as possible. No such removal, however, shall reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement shall be made as required. Immediate replacements are required to meet the security requirements. These requirements shall not be the basis of any claim for compensation or damages against the Government.

1.6.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 Environment and OSHA: Comply with the current edition, at time of award, of the US Army Corps of Engineers, EM 385-1-1, Safety and Health Requirements manual, as well as all Federal, state and local environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State and local laws, rules, and regulations and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer or the COR for final resolution. The Contractor shall notify the Contracting Officer or COR in writing, in addition to any verbal notification, of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State and local laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or COR to halt any and all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. Take due caution not to endanger personnel during performance of this contract.

1.6.19.1 The Contractor will be responsible for providing a list of chemicals, product labels, Safety Data Sheets (SDS) (formerly known as Material Safety Data Sheets or MSDS’s), and proposed application rates of all products proposed for use to the COR for review within two weeks of award of the contract.

Changing conditions or other factors may result in the Contractor’s desire to use chemicals other than those previously submitted and approved by the COR. The use of other chemicals in combination with, or instead of those previously approved must be approved by the COR or Government Representative at least ten (10) working days prior to their use. SDS sheets shall be submitted to the Government and maintained by the Contractor according to OSHA standards 29CFR1910.

1.6.19.2 Any waste water generated from the cleaning of structures and buildings shall be disposed of in the utility sink located in the Project Office Janitorial Closet, Visitor Center Janitorial Closet or the Powerhouse Janitorial Closet; waste water shall NOT be dumped onto the ground, into floor drains, the river or the lake. Waste water shall include, but not be limited to, dirty mop bucket water.

1.6.20 Safety Requirements: The Contractor shall develop an Accident Prevention Plan in accordance with the US Army Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1, Appendix A. The plan must be submitted and approved by the date of the pre-work conference meeting. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with Occupational Safety and Health Act

(OSHA) regulations and all pertinent provisions of the current edition of Safety and Health Requirements Manual, EM 385-1-1.

1.6.20.1 If the Contractor fails or refuses to promptly comply with the safety requirements as specified herein, the COR or their representative may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of work stoppage due to failure to comply with safety requirements.

1.6.20.2 The Contractor shall perform work requirements in a manner to protect buildings, vehicles and Government and public personal property from damage, and employees and project visitors from any harm or injury. Work shall be scheduled and completed to afford this protection.

1.6.20.3 The Contractor shall maintain an accurate record of, and shall report to the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported to the COR immediately.

1.6.20.4 The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance Representative, and shall notify the COR of the corrective action to be taken. Such notice when delivered to the Contractor or his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The Contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

1.6.20.5 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA, EM 385-1-1 and other Federal and State requirements.

1.6.20.6 All work crews, office personnel, and the COR shall be provided with information pertaining to the Contractor’s arrangements for emergency medical treatment. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.6.20.7 The Contractor shall survey the work areas for hazardous conditions. The Contractor shall flag, mark, or identify and report to the COR any hazardous areas that he/she discovers. The Contractor shall determine and use alternate methods and equipment to perform work in these areas in a safe manner.

1.6.20.8 The Contractor shall conduct safety meetings with all personnel before a new service is performed and at a minimum of weekly intervals to discuss potential safety hazards, etc. The COR shall be notified 24 hours in advance and allowed to attend each safety meeting. A report of the agenda and attendees for each safety meeting shall be submitted to the COR weekly. When a new employee is hired, the Contractor shall furnish a statement, signed by the new employee and the Contractor’s Safety and Occupational Health Officer, which states that the new employee was briefed on all safety procedures.

1.6.20.9 The Contract will be performed in areas that are open to the public and accessible by Government personnel and vehicular traffic. Barricades, warning signs or any other means necessary are to be used in accordance with OSHA and EM 385-1-1 policies, regulations and procedures to prevent accidents and make members of the public and Government personnel aware of hazards and prevent pedestrians from entering work areas.

1.6.21 Payment: The Contractor shall submit an invoice for completed and approved work. Deductions shall be made for work not completed or performed. The total number of hours worked for the month shall be listed on the invoice. No payment shall be processed without this information reported. The Contractor shall be paid for completed and approved work accomplished after submittal and verification of a proper invoice (See Technical Exhibit 8) and QC Reports for all services included on the invoice. The Contractor shall be paid on a monthly basis for services satisfactorily performed according to the standards stated herein. Invoices for payment shall be submitted to the Greers Ferry Project Office for verification by the 25th of each month for services rendered under this contract since the previous month’s invoice and shall not contain charges for services not yet performed or completed. Any services performed after the 24th of the month should be included on the next month’s invoice. As a minimum, the invoices shall contain:

1. Contractor’s name

2. Contract number

3. Contract Name

4. Invoice date

5. Bid item number(s) and description

6. Unit price

7. Quantity of services performed per bid item

8. Total price for each bid item

9. Total amount invoiced

Upon receipt of the invoice, the Project Office shall verify the quantities and make any deductions from the total amount invoiced for work not performed or not in compliance with the contract specifications.

Deductions shall be computed in accordance with the payment computation attachment to these specifications. A copy of the payment deduction computation shall be provided to the Contractor.

1.6.22 Lost and Found: All articles found by Contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the COR.

1.6.23 Contractor Recommendations: It is the intent of these specifications to provide a contract in accordance with the best industry standards. The Contractor may recommend alternative work methods that will improve the quality. If accepted, the Contractor, upon written approval, shall use those methods in executing the work of the contract. The Government has the prerogative to accept or reject the Contractor’s recommendation.

1.6.24 Changes to Frequencies or Quantities: The Government reserves the right, should it become necessary, to decrease or increase service frequencies or quantities in any or all facilities or portions of facilities. The Government may also, at any time during the duration of this contract, close any facility or portion of a facility and/or delete any subsequent services.

1.6.24.1 If facilities or portions of facilities are closed due to maintenance, winter closing, administrative decisions, or any other reason including observed federal holidays or a government shutdown, work will not be requested and payment will not be made to the contractor for services not completed.

1.6.25 Required Insurance:

1.6.25.1 Minimum Insurance: Any successful bidder under this solicitation shall procure and maintain the minimum insurance requirements during the entire period of the Contractor’s performance under this contract.

1.6.25.2 Comprehensive General Liability Insurance: Comprehensive General Liability Insurance for bodily injury is the minimum limit of $500,000 per occurrence. No property damage liability insurance is required.

1.6.25.3 Comprehensive Vehicle Liability Insurance: Comprehensive Vehicle Liability Insurance covering the operation of all vehicles used in connection with the performance of this contract is the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

1.6.26 Contractor Management Reporting (CMR): Not required.

1.6.27 Permits and Licenses: The Contractor shall, at their own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current federal, state, and local laws and regulations and shall comply with any subsequent changes.

1.6.28 Other Contracts: The Government may undertake or award other contracts or have lessees, Government employees, or volunteers performing certain work, and the Contractor shall fully cooperate with such other Contractors, lessees, volunteers and Government employees. The Contractor shall not commit or permit any act that will interfere with the performance of work by another Contractor, by a lessee, by volunteers or by Government employees. The COR can alter the work schedules of the Contractor to avoid possible conflicts. Any such change or failure to make such a change by the COR shall not be the basis for a claim by the Contractor.

1.6.29. Title 36- Rules and Regulations: While performing work under this contract, the Contractor and his/her employee’s vehicle operation and conduct shall conform to Title 36, Code of Federal Regulations, and other applicable state regulations. Specifically, no vehicles shall be operated off developed roadways (unless directed to do so), or in excess of posted speed limits and directional signs, or in a careless, reckless, or negligent manner.

1.6.30. Contractor Travel: Not Applicable

1.6.31. Other Direct Costs: Not Applicable

1.6.32. Data Rights: Not Applicable

1.6.33. PHASE IN /PHASE OUT PERIOD: Not Applicable

1.6.34. Required Performance Capability: Multiple services may be required on the same day in multiple areas for which the contract work order specifies. The Contractor must have sufficient labor, equipment, and supplies, to perform all specified services in a satisfactory manner on the specified dates within the service time requirements.

1.6.35 Announcement of Presence: Before entering restrooms, the Contractor shall knock and announce him or herself in a loud voice to alert users of his/her presence. Men cleaning women’s restrooms and women cleaning men’s restrooms shall wait until the restroom is vacant before entering. While inside and cleanup is in progress, contractor shall provide and place an approved sign or barricade.

1.6.36 Obstructions: Contractor shall maintain toilets, urinals, wash basins, and shower drains clean and free of any obstructions. If obstructions cannot be corrected, the contractor shall notify the COR or designated representative within one hour. An "Out of Order" or other COR approved sign furnished by the contractor shall be attached to the partition door of the affected stall. The signs shall be approximately 8" X 10" with a minimum of 1" letters. Hand lettered signs are prohibited.

1.6.37 Door Props: If the contractor props doors open during cleaning operations, an approved/proper door stop (provided by contractor) shall be placed under the doors edge. Rocks shall not be used as door props and no blocks or other objects shall be placed in or around the door hinges. Contractor may be held financially responsible for repairing damages to doors, hinges, or facilities resulting from improper placement of door props.

1.6.38 Restriction on Chlorine Bleach: Chlorine bleach, pure or diluted, shall not be allowed as the primary cleaning agent for any aspect of this contract, due to its corrosive action on metal surfaces and potential for damaging sewage treatment facilities. Chlorine bleach may be used along with a primary cleaning agent in a diluted form following manufactures instruction for diluting and standard recommended practices for each type of cleaning being performed, but should not be used on a regular basis.

1.7 Security Requirements Level IV.

1.7.1. General Overview.

a. All Contractor and Subcontractor Employees (CSEs), regardless of citizenship status, working under this contract and/or applicable task orders shall obtain favorable adjudication of their individual security screening/background investigation by the SWL-District Security Officer (DSO) and must present documentation (see paragraph 3.) to prove citizenship and identity.

b. Background check/investigation disqualifying factors include: Any felony conviction, or misdemeanor conviction within the previous five years for a crime of violence, drug use/possession, theft or fraud.

c. If an individual’s record check and/or background investigation reflects a history of conduct that involved questionable judgment, lack of candor, dishonesty, or unwillingness to comply with rules and regulations, the determination shall be made that the individual’s presence onsite, supports an unacceptable risk-judgment, being issued by the SWL-DSO.

d. Security protocols dictate CSEs, that have not completed the requirements of paragraph 2.

and 3., shall not be allowed on the site unescorted. Advanced approval and coordination with the Contracting Officer’s Representative (COR) and DSO is required for escort of uncleared CSE’s.

1.7.2. Personnel Security Investigation Package.

a. Prime Contractors will have each long term CSE complete the SWL 487, Contractor Required Information Form. Each CSE will be granted permission to the online program e-QIP. Once notified by the Army Center of Excellence of the permission, the CSE will have no more than seventy-two (72) hours to complete the data input. See Standard Form (SF) 85 for required data input information at http://www.opm.gov/forms/pdf_fill/sf85.pdf. This is to be used as a guide (only) when completing the online equivalent and submitting direct to OPM.

b. An SWL Form 487 Contractor Required Information Form.

c. An original Optional Form (OF) 306 with CSE signature as Appointee.

d. A copy of the USACE-Little Rock District National Background Screening Consent/Release Form (credit card information blackened out) that was submitted to SSCI by the contractor at the contractor’s expense.

e. The investigation package shall be transmitted in a sealed envelope together with a transmittal letter attached to the outside of the envelope for each applicant with the following information:

(1) Contract Number and Title.

(2) Contracting Officer’s Representative Name, Office Phone Number and Cellular Number.

(3) CSE’s Full Name and Contact Information.

(4) Prime Contractor Name, Address, and Telephone Number (IF APPLICABLE).

(5) Security Investigation packages shall be forwarded by the COR to the SWL-DSO for processing and adjudication. Incomplete forms, illegible forms, etc., shall be returned for correction and shall delay the CSE from beginning work.

http://www.opm.gov/forms/pdf_fill/sf85.pdf

(6) If there is any change in personnel (whether an addition or replacement) at any given time, throughout the duration of the contract, those new personnel must be vetted and approved by the SWL-DSO, IAW the requirements contained herein, prior to being granted any access to any USACE property.

1.7.3. Access Approval.

a. The DSO will notify the COR that the CSE has fulfilled the initial requirements for a Temporary or Permanent Approval for a CSE to begin work. The CSE will coordinate with the COR and the DSO for a start date. A DSO representative will be present the first workday to take fingerprints of each CSE for subsequent submission to the Federal Bureau of Investigation. Upon validation of all required paperwork IAW paragraph 2. and completion of fingerprint collection by the DSO representative the CSE will receive temporary approval to begin work.

b. Each CSE will be subject to fingerprinting at the worksite by DSO security personnel. Refusal to be fingerprinted shall be grounds for immediate removal from the site. The DSO will provide on-site fingerprinting once per contract, or when a contractor has a minimum of five CSEs requiring fingerprinting. Alternate sites may be used providing the fingerprints are taken electronically, printed on a Standard Fingerprint Form FD-258 and forwarded to the DSO for processing. This will increase processing times by up to ten (10) working days.

c. Approval for site entry: Each CSE shall have in their possession the written approval by the Government to begin work, and one (1) of the following forms of identification:

(1) Driver’s License/ID Card issued by a state, or outlying territory, of the U.S.

Government.

(2) ID Card issued by federal, state, or local government agency/entity with photograph.

(3) U.S. Passport (current).

(4) In addition to one of the forms listed above, each short term CSE shall have their original social security card, and one of the following original citizenship validating documents in their possession on the CSE’s first day on site:

(a) U.S. Birth Certificate.

(b) U.S. Certificate of Citizenship-INS.

(c) U.S. Certification of Naturalization.

(d) FS-545, Certificate of Birth Abroad.

(e) U.S. Certificate of Report of Birth.

(f) U.S. Consular Report of Birth Abroad.

(5) Final Government approval/disapproval may occur IAW paragraph 3. (above) WITHOUT fingerprinting, however in the event that fingerprinting is required the following applies: Final Government approval/disapproval shall normally be provided within five (5) working days after electronic fingerprints have been submitted by the DSO. Note: This is an estimate based upon many factors involved in the process of transmitting, receiving, and adjudicating electronic fingerprints. All approvals, approvals with restrictions, or disapprovals provided by the Government shall be considered final, with no appeal rights for the contractor or the individual under review.

Note: The DSO shall be given five (5) days advance notice to be On-Site to collect fingerprints.

CSEs shall not be permitted to access the site until approved by the DSO.

1.7.4. Forms and Attachments.

a. The USACE-Little Rock District National Background Screening Consent/Release Form shall be provided by the COR upon award of contract. The contractor shall fax a completed copy of the USACE-Little Rock District National Background Screening Consent/Release Form to SSCI at 1-866-996- 1292 and include a copy in the security investigation package (credit card info blackened out).

Information pertaining to SSCI can be located at the following web address: http://www.ssci2000.com.

Payment for the preliminary background investigation is the responsibility of the contractor.

b. A typed OF-306 shall be included in the security package, affixed with original date and signature as an appointee. The OF-306 shall be provided by the COR or may be found at the following web site: http://www.opm.gov/forms/pdf_fill/of0306.pdf.

c. The SWL Form 487, Contractor Required Information Form, shall be provided by the COR upon award of contract. The contractor shall provide a separate typed District Contractor Required Information Form for each CSE to the DSO the first day the CSE is on-site while CSEs are being fingerprinted (if fingerprints are…