08T0132_Minutes.pdf

Solicitation No. W9127S‐08‐T‐0132 Site Visit Meeting Minutes

Name Company Phone Jerrod Whittington US Army Corps of Engineers 501‐324‐5720 Ben Haney US Army Corps of Engineers 870‐425‐2700 Tony Belk Twin Lakes Quarries, Inc. 870‐425‐4510 David King Twin Lakes Quarries, Inc. 870‐425‐4510

Quotes for Solicitation Number W9127S‐08‐T‐0132 are due at 2:00 PM on 17 September 2008. Offers should be delivered to the Little Rock Office Address as shown in Block 9 of the Standard Form 1449. This project is 100% small business set‐aside. FAR Clause 52.219‐14 Limitations on Subcontracting applies and requires at least 50% of the work to be performed by the offeror. The Service Contract Act and Wage Rates apply. The government has established a 30% minimum guaranteed amount for the base year and a 15% minimum guaranteed amount for option years. This percentage is the minimum amount of orders we guarantee to be issued against the contract. This solicitation has a base year and four option years. All options must be quoted in order to be considered a responsive offeror. Offerors are cautioned that no price adjustment will be made for increased cost of fuel in the base or option years. Additionally, options will be exercised at the discretion of the government and the awarded contractor will be notified 60 days prior to the contract expiration of the government’s intent to exercise. The total contract period can not exceed 5 years. Insurance Requirements can be found in FAR Clause 52.228‐5. Liability limits can be found at FAR 28.307‐2 and are as follows as applicable:

FAR 28.307‐2 Liability.

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

http://www.arnet.gov/far/current/html/Subpart 28_3.html#wp1078775

(c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft public and passenger liability. When aircraft are used in connection with performing the contract, the contracting officer shall require aircraft public and passenger liability insurance.

Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel liability. When contract performance involves use of vessels, the contracting officer shall require, as determined by the agency, vessel collision liability and protection and indemnity liability insurance.

Questions & Answers:

1) Availability of masonry and concrete sand as well as top soil is scarce and would be expensive to haul in. It is essential that the government include these line items?

a. The government will post an amendment deleting the requirements for sand and top soil.

2) Will 5/16” Limestone be sufficient in lieu of 1/4” Limestone?

a. The government will post an amendment revising the line item to allow a maximum of 5/16” rather than 1/4”.

3) Will some parks be singled out as having more materials delivered than others?

a. The government has no intent to delivery a majority of materials to any particular park; however, we are not currently aware of what parks will need materials delivered and what quantities to anticipate for those areas.

FAR 28.307-2 Liability.