W9127P21R0002 RFP Prof Svcs FINAL.pdf

Best Value Trade-Off

Using FAR 13.5 and FAR Part 12 Procedures

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

1.1. The combined synopsis is issued as a Request for Proposal (RFP) under solicitation number:

W9127P-21-R-0002

1.2. This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2021-06 (12 Jul 2021). It is the contractor’s responsibility to become familiar with applicable clauses and provisions.

1.3. Small Business Set-Aside: 100%; Applicable Size Standard is $8,000,000.

1.4. NAICS Code: 621399 Office of all other Misc Health Practitioners

1.5. Posting Date: 16 August 2021

1.6. Response Date: 7 September 2021 @ 2:00PM local time

1.7. Contracting Office: Purchasing & Contracting for US VI ARNG PFO, RR2, Box 9700, Kingshill, VI, 00851

1.8. Government Points of Contact: Contracting Officer: Donna Prock, donna.r.prock.mil@mail.mil

1.9. A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable

1.10. Description of requirements for the items to be acquired: The Government anticipates awarding a firm-fixed price base year plus four option years for the part-time professional services for a dentist and a nurse practitioner.

1.11. Date(s) and place(s) of delivery and acceptance and FOB point: Period of Performance is anticipated from 29 September 2021 – 28 September 2026 including option years. Place of

Performance is in Estate Bethlehem, St. Croix, USVI

1.12. Provision 52.212-1, Instructions to Offerors-Commercial, and addendum applies to this acquisition

1.13. Provision 52.212-2, Evaluation-Commercial Items and addendum applies to this acquisition

1.14. Offerors shall include a completed copy of 52.212-3, Offeror Representations and

Certifications-Commercial Items with its offer

1.15. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition.

1.16. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Items, applies to this acquisition. See clause below in full text to see which additional clauses checked are also applicable.

1.17. Additional contract provisions and clauses are applicable and included below as necessary.

1.18. Defense Priorities and Allocations Systems (DPAS) Rating:

mailto:donna.r.prock.mil@mail.mil https://www.acquisition.gov/far/part-52#FAR_52_212_5

ITEM REQUIRED:

ITEM NO

SERVICES QUANTITY

UNIT

Job

UNIT PRICE

Nurse Practitioner -part time BASE YEAR

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

FOB: Destination

PSC CD: R699

NET AMT

SERVICES QUANTITY

UNIT

Dentist - part time BASE YEAR

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

FOB: Destination

SERVICES

QUANTITY

UNIT

TRAVEL BASE YEAR

Travel shall be in a reimbursable basis IAW the Joint Travel Regulations.

SERVICES QUANTITY

UNIT

Nurse Practitioner -part time OPT YR 1

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

SERVICES QUANTITY

UNIT

Dentist - part time OPT YR 1

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

FOB: Destination

NET AMT

SERVICES QUANTITY

UNIT

TRAVEL OPT YR 1

SERVICES QUANTITY

UNIT

Nurse Practitioner -part time OPT YR 2

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

SERVICES QUANTITY

UNIT

Dentist - part time OPT YR 2

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

SERVICES QUANTITY

UNIT

TRAVEL OPT YR 2

SERVICES QUANTITY

UNIT

Nurse Practitioner -part time OPT YR 3

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

SERVICES QUANTITY

UNIT

Dentist - part time OPT YR 3

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

SERVICES QUANTITY

UNIT

PRICE

TRAVEL OPT YR 3

SERVICES QUANTITY

UNIT

Nurse Practitioner -part time OPT YR 4

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

SERVICES QUANTITY

UNIT

Dentist - part time OPT YR 4

The contractor shall provide all labor and supervision necessary to provide the required services of this CLIN as outlined in the Performance Work Statement dated 9 Aug 2021.

SERVICES QUANTITY

UNIT

TRAVEL OPT YR 4

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

/ CAGE

0001 POP 26-SEP-2021 TO

25-SEP-2022

N/A W7P4 VIARNG ELEMENT, JF HQ

W7P4 VIARNG ELEMENT, JF HQ

USPFO VIRGIN ISLANDS

RURAL ROUTE 2 BOX 9200

KINGSHILL VI 00850-0000

340-712-7833

W585FV

0002 POP 26-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 26-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 26-SEP-2022 TO

25-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 26-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 26-SEP-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 26-SEP-2023 TO

25-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 26-SEP-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 26-SEP-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 26-SEP-2024 TO

25-SEP-2025

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 26-SEP-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 26-SEP-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 26-SEP-2025 TO

25-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 26-SEP-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 26-SEP-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Restrictions On Subcontractor Sales To The

Government

JUN 2020

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.203-19 Prohibition on Requiring Certain Internal

Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

OCT 2020

52.204-25 Prohibition on Contracting for Certain

Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.209-6 Protecting the Government's Interest When

Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2020

52.209-7 Information Regarding Responsibility Matters OCT 2018

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.219-8 Utilization of Small Business Concerns OCT 2018

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-22 Previous Contracts And Compliance Reports FEB 1999

52.222-25 Affirmative Action Compliance APR 1984

52.224-1 Privacy Act Notification APR 1984

52.224-2 Privacy Act APR 1984

52.224-3 Privacy Training JAN 2017

52.232-33 Payment by Electronic Funds Transfer--System for

Award Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower

Rights

SEP 2013

252.203-7003 Agency Office of the Inspector General AUG 2019

252.203-7005 Representation Relating to Compensation of Former

DoD Officials

NOV 2011

252.204-7000 Disclosure Of Information OCT 2016

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019

252.204-7008 Compliance With Safeguarding Covered Defense

Information Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for

Litigation Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or

Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services --

Representation

DEC 2019

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2021

252.215-7008 Only One Offer JUL 2019

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005

252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.232-7015 Performance-Based Payments--Representation APR 2020

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of Contracting Officer and shall not be binding until so approved.

(End of clause)

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense

Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the

NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph

(c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated

Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal

Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East

L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph

(i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock

Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the

System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds

Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

FAR 52.212-1 Addendum

INSTRUCTIONS TO OFFERORS

GENERAL INFORMATION

Submittal of Solicitation Questions http://www.sam.gov/ http://www.sam.gov/

Questions concerning this RFP or requests for clarification shall be made in writing via email to the

Contract Officer, Donna R Prock at donna.r.prock.mil@mail.mil. The due date for questions will be 3:00

PM AST on 9 September 2021. As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFP, the

Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each Offeror instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFP in the following format:

Subject: Professional Services for the Deputy State Surgeon Office, RFP No. W9127P21R0002.

Reference: RFP Section ___, Paragraph(s) ____, Page(s) ____.

The Government is not obligated to provide responses to all questions submitted by Offerors, but will consider the responses, consolidate them, and submit responses onto the GPE Solicitation Posting location (https://sam.gov [formerly FBO.gov]).

1. PROPOSAL SUBMISSION INSTRUCTIONS

1.1. Submission Due Date. The offeror must ensure its proposal, in its entirety, reaches the required destination before the date and time set for closing of the solicitation. The submission due date for this solicitation is 17 September at 2:00 PM (local time).

1.1.1.1. The lateness rules for submitted proposals are outlined in FAR 52.212-1

"Instructions to Offerors-Commercial Items," and are incorporated into this solicitation.

1.2. Submission. The proposal submitted in response to this solicitation shall be formatted as stated below and furnished electronically to donna.r.prock.mil@mail.mil, Contracting Officer. The proposal shall only be submitted as described.

1.3. Proposal Compliance. The Government must have received from the offeror a fully compliant proposal. The proposal is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including the Performance Work Statement (PWS).

1.4. Proposal Acceptance. FAR 52.212-1(c) is hereby tailored for this solicitation: The contractor shall specify a proposal acceptance period in the proposal Summary of not less than 60 days from the date of the solicitation closing. This date may be extended by mutual agreement. The contractor shall make a clear statement in the proposal as to the expiration date of the proposal and the stated expiration date shall be valid for all proposed subcontractors as well.

1.5. Proposal Retention. In accordance with FAR Subpart 4.8, Government Contract Files, the

Government will retain one copy of all unsuccessful proposals.

1.6. Single Proposal Submission. FAR 52.212-1 is hereby tailored to remove subparagraph (e) which does not apply to this solicitation. Offerors are limited to submitting one proposal with one approach to meeting all the requirements of this solicitation. Proposals that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation.

1.7. All or None. FAR 52.212-1(h) is hereby tailored for this solicitation: Offers in response to this solicitation must be submitted for all the requirements identified in the solicitation. Offers submitted for less than all the requirements called for by this solicitation may be rejected or ineligible for award.

1.8. Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -- or in connection with -

- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the

Government’s right to use information contained in this data if it is obtained from another source mailto:donna.r.prock.mil@mail.mil https://sam.gov/ without restriction. The data subject to this restriction are contained in sheets [offeror shall insert numbers or other identification of sheets]; and

1.9. Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

2. PROPOSAL FORMAT

2.1. This section provides guidance to the offeror for preparing a proposal in response to the solicitation. The Offeror’s proposal shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

2.2. The proposal submitted in response to the solicitation shall be formatted as stated below and furnished as stated herein. The acceptable electronic formats for proposals shall be compatible with MS Office 2016, specifically MS Word and MS Excel; PDF format is preferable for the

Technical proposal and price narrative. The price proposal must be in MS Excel format. All proposal volumes shall be labeled with the solicitation number W9127P21R0002, as well as the name, address, and telephone number of the Offeror. All volumes shall be electronic files and not be password protected.

2.3. Minimum type size shall be 12 point Time New Roman standard font with single spacing (not to exceed 46 lines per page). Typesetting, font compression, or other techniques to reduce character size or spacing are not permitted and are considered a deliberate attempt to circumvent the page limitations. Prohibited techniques include setting the paragraph line spacing, a feature of MS

Word, “exactly at 12 point.”

2.4. Offerors shall scan all files for computer viruses prior to submission to the Government.

2.5. Proposals may not include classified information. All proposals shall be at the UNCLASSIFIED level. Every submission must be properly identified and marked with the proper security classification.

3. PROPOSAL CONTENT AND ORGANIZATION

3.1. The offeror shall prepare the proposal as set forth in Table 1, Proposal Organization Table and

Table 2, Proposal file Name Matrix. The completion and submission to the Government of documents identified in Table 1, Proposal Organization Table, shall constitute an offer and shall indicate the Offeror’s unconditional consent to the terms and conditions of the solicitation.

3.2. The proposal shall not contain citations for, or active links to live Internet sites or pages. All linked information shall be contained within the electronic proposal. Any linked information that is not contained in the proposal will not be accepted.

3.3. Each volume shall be written or presented on a standalone basis. Information required for proposal evaluation that is not found in its designated volume or presentation will be assumed to have been omitted from the proposal and will not be considered.

3.4. Pages that exceed the required page limitations set forth in Table 1, Proposal Organization table, will not be evaluated by the Government. A cover page, table of contents, and acronym list shall be included in each volume and will not be included in any applicable page limits.

TABLE 1 PROPOSAL ORGANIZATION TABLE

VOL SECTION TITLE COPIES PAGE LIMIT

Cover Letter – Not Evaluated

Proposal Summary – Not Evaluated

Organizational Conflict of Interest

(OCI) – Not Evaluated

1 – electronic Unlimited

2 Factor 1: Technical Capability 1 – electronic 40 pages

Factor 2: Past Performance 1 – electronic

Up to 3 pages per reference; not to exceed 20 pages

(Past performance, PWS, and

SOWs do not count towards the page limit)

4 Factor 3: Price Proposal 1 – electronic Unlimited

3.5. All electronic files must be submitted using the file names in Table 2, Proposal File Name matrix, below.

TABLE 2 PROPOSAL FILE NAME MATRIX

Volume Volume Name File Name Contents

1 Proposal Summary (Offeror Name) – Proposal Summary.docx Offeror’s Proposal Summary

2 Technical

Capability

(Offeror Name) – Technical

Capability.docx

Offeror’s Technical Capability

3 Past Performance (Offeror Name) – Past Performance).docx Offeror’s Past Performance

4 Price Proposal (Offeror Name) – Price Narrative.docx Offeror’s Price Narrative

(Offeror Name) – Price Proposal.xlsx Offeror’s Price Proposal

Spreadsheet

4. PROPOSAL DOCUMENTS

4.1. Proposals shall be clear and concise and include sufficient detail for effective evaluation. The offeror shall not simply rephrase or restate the Government’s requirements but shall provide convincing rational to address how the offeror intends to meet those requirements. The offeror should assume the Government has no prior knowledge of its capabilities and experience. The

Government will base its evaluation on the information presented in the Offeror’s proposal in response to this solicitation, except as stated in the past performance evaluation section.

4.2. Proposals are to be structured in accordance with the Contract Line Item Number (CLIN) structure set forth in the solicitation.

4.3. PROPOSAL SUMMARY, Volume 1, shall include:

Solicitation No. W9127P21R0002

Date submitted

Offeror’s name

Offeror’s address, CAGE code, and DUNs

Offeror contact information for proposal POC(s)

All proposed subcontractor(s) (as applicable)

Address, CAGE code, and DUNs for each proposed subcontractor

Proposal Acceptance Period

OCI Plan or negative affirmation

4.4. Signature Actions/offeror Fill-Ins. Offerors shall submit a copy of all completed fill-ins for provisions and clauses requiring contractor provided information, and (if applicable) a signed copy of all amendments to the solicitation. System for Award Management (SAM) certifications need not be separately submitted; however, all Offerors must be successfully registered and valid in SAM prior to award.

4.5. Where certifications and approved systems are required for an offeror, if the proposal is being submitted by a Joint Venture, certifications and approved systems for the principals (partners) of the joint venture will be considered as valid for that offeror providing the necessary documentation from all principals (partners) is provided with the proposal.

4.5.1. Joint Venture (JV): To be recognized as a JV and eligible for award, the membership arrangements of the JV must be identified and the company relationships fully disclosed in the Offeror’s proposal IAW FAR 9.603. A copy of the agreement establishing the JV must contain the signatures of all of the members comprising the JV.

4.6. Statement of Acknowledgement. A statement specifying the extent of agreement with all terms, conditions, and provisions of the RFP, and a statement of agreement to furnish and deliver the items or perform services set forth in the RFP in consideration for Offeror’s proposed price(s) set opposite each item. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the proposal from further consideration in the source selection process.

4.7. Assumptions. The offeror shall consolidate and identify all Offeror’s generated "assumptions" contained anywhere in the proposal. Also, the offeror shall include a statement that none of the

"assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the KO to reject the proposal from further consideration in the source selection process.

5. TECHNICAL CAPABILITY, Volume 2, shall include:

5.1. The Technical Capability section of the proposal shall present relevant information articulating the Offeror’s proposed approach to meeting the PWS requirements. This section shall clearly demonstrate the Offeror’s understanding by providing a clear description of the proposed approach to performing the work. The Offeror’s description should include a clear description of all processes and procedures employed. Offerors shall provide relevant experience (for this purpose, experience refers to what an offeror has done, not how well it was accomplished) in performing proposed processes and procedures. This section shall not include any pricing data.

The Offeror’s proposal information will be evaluated to assess the risk that the offeror will timely meet contract requirements.

5.2. Sub-factor 1: Technical Narrative. Offerors shall describe how they will successfully fulfill the requirements of this PWS in accordance with PWS paragraph(s) 5.0.

5.3. Sub-factor 2: Retention Policy. Offerors shall describe how they will employ licensure policy and other aspects of a retention plan in order to retain qualified individuals, in accordance with

PWS paragraph(s) 5.0.

5.4. Sub-factor 3: Telework Policy. Offerors shall describe, in detail, how they will employ telework when telework is implemented, in accordance with PWS paragraph(s) 1.4.1.1 Telework.

6. PAST PERFORMANCE, Volume 3, shall include:

6.1. The offeror shall submit information for a total of up to three years (no more than five references) of recent contract past performance references that were performed by the offeror as the prime or sub-contractor, which the offeror considers to have relevance. These may include foreign, federal, state, local and private industry contracts.

6.1.1. While the Government may elect to consider data obtained from internal and external sources other than the proposal, the burden of providing thorough and complete past performance information remains with the offeror. It is the Offeror’s responsibility to submit detailed and complete information so the Government may evaluate its Past

Performance.

6.1.2. The Government does not assume the duty to search for data to cure problems it finds in proposals.

6.2. The below instructions are provided to advise Offerors as to the information required by the

Government to assess the contractor's Recent and Relevant past performance. Since this information constitutes a basis of the Government's review, it is imperative that the offeror present its past performance in a clear and complete manner.

6.2.1. Failure to provide the information requested below may result in an assessment that the offeror does not possess a record of Recent and Relevant past performance.

6.2.2. Recent contracts are those performed within three years of the date of issuance of this solicitation.

6.2.3. Relevant contracts are those comparable in scope and magnitude of effort and complexity to the PWS requirement(s).

6.2.3.1. At least one of the past performance references that the offeror submits shall include recent and relevant performance of the same or similar requirements as those described in PWS section(s) 5.0.

6.2.4. Contract Information: The Offeror’s proposal shall substantiate what distinct effort was required and actually performed under each of the contract(s) included in the proposal.

6.2.4.1. For each Contract(s) submitted, provide the following information:

Prime Contractor name and address;

Contract Number (and delivery/contract number if applicable);

Contract Type;

Total Value of the Contract (beginning & ending value);

Delivery or Performance Schedule;

Contract period of performance;

Government or private industry contracting activity address, telephone number and e-mail;

Procuring Contracting Officers (PCO) and/or Contract Specialist's name, or point of contact for private industry entity responsible for signing or administering the

Contract, telephone number and e-mail;

Government (DCMA) or private industry administrative contracting officer (ACO), contracting officers representative (COR), performance certifier, and/or quality assurance representative (QAR), name, telephone number and email;

Specify the Government or Contractor Point(s) of Contact for which the

Questionnaire was sent, and provide the date(s) it was sent;

6.2.5. Provide a description of the work performed by the offeror, which shall include a narrative describing the similarities between (1) the relevant work performed under the PWS requirements of the Offeror’s cited contract(s) and (2) the PWS requirements identified in paragraph 5.0. In its narrative, the offeror shall specify the location in the cited contract

PWS (to include paragraph and page number) that substantiates the relevant work performed (see 6.2.7 below);

6.2.6. Provide a brief self-assessment of contract performance.

6.2.7. Provide a copy of the complete performance work statement (PWS) or statement of work

(SOW) for each of the submitted contracts.

6.2.7.1. If the proposed Contract was issued under or in connection with a related written instrument (e.g. IDIQ, BOA, BPA, FSS) and the details of the distinct effort actually performed needed to establish relevancy on the proposed contract are further defined within the terms and conditions (e.g. statement of work) of that related written instrument, provide that information and any other information necessary to establish this instrument's relationship to the proposed contract. (These documents can be submitted as stand-alone attachments with the proposal).

6.3. The offeror may also be evaluated based on other internal Government or private source information. The Government may utilize the Contract Performance and Rating System

(CPARS) to search for recent and relevant offeror performance and ratings.

6.4. The Government will conduct an in-depth evaluation of all recent performance information to determine how closely the products provided/services performed under those contracts relate to the management and technical requirement(s). Consideration will be given to similar service, similar complexity of the effort, breadth and depth of skills, similar contract scope and type, and schedule. In addition, consideration will be given to any quality awards or certifications that indicate the offeror has a high-quality process for developing and producing the products or services required by this acquisition.

6.5. The offeror may provide a copy of its most recent CPARS evaluation, if applicable, showing the overall rating(s) for each of the past performance references provided in the proposal.

6.6. Past Performance Questionnaire. A past performance questionnaire is provided in Attachment 1.

For each contract submitted by the offeror, the offeror shall send a copy of the past performance questionnaire directly to the appropriate [Government] contracting activity and technical representative responsible for the past/current contract. The offeror shall request that these individuals complete the questionnaire and forward it electronically directly to the Government at donna.r.prock.mil@mail.mil as soon as possible and prior to the solicitation closing date with the subject heading “PAST PERFORMANCE INFORMATION FOR W9127P21R0002 [Offeror name].

6.7. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past Performance

Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the

Contracting Office no later than the proposal due date, to donna.r.prock.mil@mail.mil. The offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The

POC List shall be submitted in Word for Windows Table Format to include the following fields:

Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC

(month/day).

7. PRICE, Volume 4, shall include:

7.1. Price Proposal Format.

7.1.1. Electronic spreadsheet files (Workbooks) shall be sent in MS Excel 2013 compatible format, and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. There can be no cell references to data or files which are not included in the Price Volume. For each Workbook, all Rows, Columns, Cells and

Worksheets must be Visible (object.Visible=True). Zero height/Zero width rows/columns in Worksheets are not acceptable. Worksheet cells formatted with the Font color equal to the Fill color are unacceptable. Workbooks or Worksheets shall not be password protected. Print image files or pictures (for example a picture of an Excel spreadsheet embedded in a word document) or files containing only values are not acceptable.

7.1.2. Supporting narrative, including Basis of Estimate (BOE) sheets, shall be provided in files that are MS Excel 2013 or MS Word 2013 compatible. BOEs may not be submitted as pictures. Text or spreadsheets used as supporting rationale within a BOE may not be included as a picture.

7.1.3. Under no circumstances is price information and documentation to be included elsewhere in the proposal.

7.2. The price proposal shall contain:

7.2.1. The offeror shall submit data substantiating the price proposed to complete the requirements identified in the solicitation. The Offeror’s price proposal shall contain sufficient factual information to establish that the proposed price is reasonable and complete. The offeror shall submit a narrative BOE to substantiate the price proposal.

7.2.2. The offeror shall provide pricing with the provided Attachment 3 Price Model.

7.2.3. Subcontractor Price Submission. Subcontractor price proposal information should be submitted and included as part of the prime Offeror’s proposal submission. In the event that a subcontractor declines to provide complete price proposal to the offeror, that subcontractor’s proposal information may be submitted by the subcontractor directly to the Government using the same submission instructions noted above. Such submissions shall arrive at or prior to the due date for proposal noted on the front page of this solicitation.

7.2.4. RESERVED

7.3. In accordance with FAR 13.106-3(a), in addition to the information requested above, the

Government reserves the right to request additional or more detailed information to support its evaluation of price reasonableness.

7.4. Other Direct Cost (ODC) – ODCs shall be cost-reimbursable for travel with only G&A applied

(or M&H/S if the contractor disclosure statement and/ or accounting policy calls for such a rate) and shall not include fee. The Price Model is pre-filled at $1,500 per year travel estimates for proposal purposes.

8. ORGANIZATIONAL CONFLICT OF INTEREST

8.1. The provisions of FAR 9.5, OCI, apply to any award under this solicitation. Potential Offerors should review their current and planned participation in any other Government contracts, subcontracts, consulting, or teaming arrangements where they may be in a position of actual or perceived bias or unfair competitive advantage. A common example with the potential for OCI is where an entity performs work both as a system contractor/subcontractor and as a Government support contractor for Government offices involved in supporting program efforts or related programs.

8.2. All Offerors shall make a preliminary disclosure to the PCO, at the time of its proposal, of any

Organizational Conflict of Interest (OCI) issues it has identified or provide an affirmative statement that the offeror does not have an Organizational Conflict of Interest (OCI) as it applies to this solicitation.

8.2.1. An offeror failing to submit an OCI plan that it is later determined should have been submitted, could cause the proposal to be rejected and no longer be considered for award.

Offerors shall include in its plan where its employees are located and the total of employees in the location(s).

8.3. Offerors should disclose any potential OCI situations to the PCO as soon as identified including prior to proposal submission. The disclosure should include the facts and an analysis of the actual or perceived conflict and a recommended approach(s) to neutralize or mitigate the potential conflict. The preferred approach to potential conflicts is to negate/obviate the conflict.

Mitigation is considered only if it is not practical to negate/obviate the conflict. The PCO will promptly respond to resolve any potential conflicts.

(end of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical capability, past performance and price IAW FAR part 13.

Technical and past performance, when combined, are approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic…