B08_24Q2148 PAN 2148.pdf

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G24Q2148 Date Issued: 09 Sept 24

Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Janitorial Services

1. This is a solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The U.S. Army Corp of Engineers USACE), Fort Worth District intends to issue a Purchase Order (PO), for the non-personal service listed below in the description. The contract performance will consist of One (1) Twelve Month Base Period and Four (4) Twelve Month Option Periods.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal janitorial services in the manner, location and frequency set forth in the Performance Work Statement and schedules.

Work shall be performed in support of the USACE Piney Woods Region located at the Sam Rayburn Parks and Recreation Areas and R.D. Willis Power Plant, 7696 RR 255 West, Jasper, TX 75951

The government reserves the right to limit and/or not respond to any further questions pertaining to this project received after 20 Sept 24. Offerors should base their quotes on the information provided in the solicitations and all issued amendments thereto.

All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to the response date.

Answers to technical inquiries may result in amendment(s) to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website www.sam.gov.

2. This is a Request for Quote (RFQ) and incorporates FAR provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2024-03 (23 Feb 24). Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S201 Housekeeping – Custodial Janitorial

NAICS CODE: 561720, Janitorial Services SIZE STANDARD: $22 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance and technical approach and Understanding of the Work IAW 13.106-2(b)&(3).

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Quote Content – All quotation documents when printed shall fit on 8 x 11inch paper to include spreadsheets (with the appropriate page breaks). Ensure the quote is submitted in PDF format. In-order to be considered responsive to the RFQ, the prospective offeror’s quote shall consist of a Vendor Information Sheet, Complete and Defective Free Bid Sheet, Technical Proposal (Understanding of Work), Screen Shot of the Offeror’s NIST/SPSRS Assessment, and completed provisions.

Quotes shall be responsive to and comply with the terms of the synopsis solicitation in order to be eligible to receive an award. All technical requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. The offeror/quoter shall address each technical factor separately and shall provide sufficient narrative and supporting data for each factor. Lack of sufficient detail shall be considered sufficient cause for the quote to be determined unacceptable. Statements that the quoter understands, can or will comply with all specifications and statements paraphrasing the specifications or parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The Government will reject the proposal if determined to be materially non-responsive to include submissions that fail to conform to the terms of the synopsis/solicitation.

Quoters that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the quote submitted in response to the synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Technical: Specifications have been defined in the Performance Work Statement (PWS). The vendor shall submit a technical quote that meets or exceeds all specifications identified in the PWS and Evaluation Factors. (See FAR Clause 52.212-2 Evaluation – Commercial Items). The Technical Factor Ratings, excerpted below focus on the strengths, deficiencies, weaknesses, risks, and uncertainties of the offeror’s technical submittal. The color rating depicts how well the offeror’s proposal meets the Technical subfactor requirements.

Table 1

Technical/Risk Ratings Adjectitval Rating

Definition

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful contract performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is un-awardable.

b. Past Performance: The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirement. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance of supplying the herbicide service that meets the contract requirements. For an offeror’s record of past performance to be an indicator of its future performance, the past performance information must be relevant to the pending contract. Recent or relevant work is defined as similar work in size and scope within the past four (4) years.

USACE Past Performance Questionnaire (PPQ): The quoter is required to submit two (2) PPQs with an overall rating of satisfactory or higher to be considered eligible for award. Additional PPQs submitted for assessment will be discarded and not considered for evaluation. The Contracting Officer may use additional data obtained from any available sources such as the Past Performance Information Retrieval System (PPIRS) and personal knowledge to assess the contractor’s likelihood of success in performing the solicitation’s requirements as indicated by those offerors’ record of past performance.

If for any reason, the contractor does NOT have recent or relevant past performance, the quoter is still required to submit a PPQ with a brief narrative explaining “No Recent or Relevant Past Performance”. In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown or (“neutral”) past performance. In the context of eligibility, a “Neutral” adjectival rating shall be considered eligible for award. Contractor’s that have proven past performance ratings with an adjectival rating below “Satisfactory” shall not be ineligible to receive consideration for award.

A contractor’s past performance rating may be used at the Contracting Officer’s discretion to make an overall determination of the level of confidence the government has in the contractor’s capability to perform the service.

The Contracting Officer may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating as stated in the evaluation

Table 2 - Confidence Adjectival Rating

Rating Description

Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available or the offeror' s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror' s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on. the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

In performing the past performance factor evaluation, evaluators will apply the following relevance levels to assess the relevance of the prior contract effort(s) of offerors.

Table 3

Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

c. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Priced Schedule (Bid Sheet). The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the contract if the pre-priced list of services is determined fair and reasonable.

6. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

7. In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

8. Response Date: Quotes for this solicitation are due on 24 Sept 24 no later than (NLT) 10:00 AM CST.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Quotes submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Fort Worth District Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email. The Offeror MUST obtain prior approval from the Contracting Officer (Jamauh D. Winston) or the Contract Specialist (Ms. Khadijah Y. Freeman) khadijah.y.freeman@usace.army.mil to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM by checking “Yes” on the Vendor information sheet. The contract specialist will verify the quoters FAR & DFAR Reports are updated in SAM.GOV prior to determining the quoter responsive.

Submit the following PDF files in the response to the RFQ:

a. Attach the Vendor Information Sheet and Priced Schedules. Compile the vendor information sheet and schedules and submit as one conformed document. Label Submittal: Company Name, Quote, Example ABC, LLC Price Quote 24Q2148

b. Technical Submittal (Approach and Understanding of Work) (See Clause 52.212-2 Evaluation – Commercial Items), Shall not exceed five (5) pages. Compile the technical submittal and submit as one conformed document.

Label Submittal: Company Name, Technical Quote, Example: ABC, LLC Technical Quote 24Q2148

c. Past Performance USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. If for any reason the contractor does NOT have recent or relevant past performance, the offeror is still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance in block 6 of the PPQ Contractor Information Sheet. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”. PPQ Submittals shall consist of the Contractor Information Sheet and the Completed Adjectival Rating Sheets. Compile the two (2) PPQs and submit them as one conformed document (2) Label Submittal:

Company Name, PPQ, Example: ABC, LLC PPQ 24Q2148

d. Screen Shot of the Offerors NIST/SPRS Assessment. Compile the assessments and submit as one conformed document. Label Submittal: Company Name, NIST/SPRS, Example ABC, LLC NIST/SPRS 24Q2148

e. Complete and return the provisions at 52.204-24, and 52.204-26, 52.212-3 Dev, 52.219-1, and 52.219-28.

Compile the Provisions and submit as one conformed document. Label Submittal: Company Name, Provisions, Example ABC, LLC Provisions 24Q2148

f. If applicable, acknowledge and return any amendments with your submittals. Compile the amendments and submit as one conformed document. Label Submittal: Company Name, AMD 0001 – 0004, Example ABC, LLC

AMD 0001 – 0004 24Q2148

g. Contractors that failure to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award.

h. Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered qualified and eligible for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed “not responsive” and ineligible to receive the award.

Reference: 252.204-7019 - Notice of NIST SP 800-171 DoD Assessment Requirements

Reference: 252.204-7020 - NIST SP 800-171 DoD Assessment Requirements

See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees are required sign the attendance sheet. Date: 12 Sept 24 @ 10:00 am CST

Address: U.S. Army Corps of Engineers Sam Rayburn Project Office 7696 RR 255 West Jasper, TX 75951

CT POC: Gary Rizzolo Contact Info: 817-228-9987 Email: Gary.S.Rizzolo@usace.army.mil

TECH POC: Tom Webb Contact Info 409-382-5292 Email: Thomas.R.Webb@usace.army.mil

��)��*�� ���$ ��%*��%��!��+�'������ ),,-./01�2.-�,34567�-050890*�169:-643:6.;�69�3;56<6:01"�

���� �������������������� !�"#$%�$&�'(() * �+,,-,,.-/0�120232,-4�567�89:8;<7�;=�>67�?@>A;B@C�DB<>A>9>7�;=�E>@BF@:F<�@BF�57G6B;C;HI�J?DE5K�E87GA@C�L9MCAG@>A;B�JELK�NOOPQRQ�A<�>;�8:;>7G>�S;B>:;CC7F�TBGC@<<A=A7F�DB=;:U@>A;B�JSTDK�AB�?;B=7F7:@C�EI<>7U<�@BF�V:H@BAW@>A;B<X�56A<�F@>@M@<7�G;B>@AB<�F@>@�@<<;GA@>7F�YA>6�?DE5�EL�NOOPQRQ�Z<<7<<U7B><X�[!�&#\\�+]]-,,4�̂�_̀ab̀ �cdefg�hfijkg�lmfgn�gkof�A<�:7p9A:7F�>;�7B>7:�q@<AG�Z<<7<<U7B>�AB=;:U@>A;BX�E>78PMIP<>78�LDrr�ZGG7<<�DB<>:9G>A;B<�G@B�M7�=;9BF�67:7X�6>>8<sttYYYX<8:<XG<FXFA<@XUACt8F=tELuEvZGG7<<v?DE5ELNOOPQRQX8F=X��� w!�$&x$�+yyz{]20{|/�+]]-,,4�5;�ZGG7<<�ELuE}�=;CC;Y�>67�M7C;Y�<>78<s�@X�LDrr�C@BFABH�8@H7s�6>>8<stt8A77X7MXUACt8A77PC@BFABHt�MX�co~���_ok�P~in�@BF�=;CC;Y�8:;U8>7F�C;HPAB�<>78<����� ���������������������������� GX�E7C7G>�>67�ELuE�DG;Bs���� FX�E7C7G>�?DE5�NOOPQRQ�Z<<7<<U7B>s��� w! ���-20{/��2��-2�-�4�̂�_�f�jfgn�~m�gf��~gfj��kg�f�����~��fm���f�fo� ¡ifg�¢�� £�SZ¤rX�D=�@�q@<AG�S;B=AF7BG7�¥7¦7C�67@F7:�F;7<�B;>�@C:7@FI�7§A<>�=;:�I;9:�̈¥V}�A>�U@I�M7�G:7@>7F�MI�mfof��~i��_©�cgf��f�ªf¡��� �ĉ «¬n��gk���f��f�jfg�h~f¡®�"̄|0-4�D=�I;9�6@¦7�ELuE�@GG7<<�M9>�F;�B;>�<77�>67�G:7@>7�M9>>;B<}�8C7@<7�G;B=A:U�dk�g�_̀ab̀ �cdefg�hfijkg�lmfgn�gkof���m�effi����~���fj�AB�LDrrX��

�w![��-2�-��°{-±4�567�67@F7:�8@H7�;BCI�FA<8C@I<�>67�̈¥VJ<K�=;:�@�G;U8@BI�@BF�YACC�G;B>@AB�98�>;�=;9:�:;Y<�87:�̈¥V}�;B7�=;:�7@G6�S;B=AF7BG7�¥7¦7C�Jq@<AG}�²7FA9U}�̈AH6�³A:>9@C}�@BF�̈AH6�VBP<A>7KX�q@<AG�A<�>67�;BCI�¦7BF;:�<7C=P@<<7<<7F�G;B=AF7BG7�C7¦7CX� ������́������ µ¶��·�·

���� ���������� ���� !�"#$%�&'()*)+,-�'.�'/01)2(3�4)1/�2,(�5-.2(/�41)�#6*)3�7*8*9(/(82�:5#7;<�"=>?@A?�B=CD�A=EF@>BGH�IJKL�MNOD@DAMB�@C?M=DN?B�?=�M@PO�B=CD�Q@?@�CFQ@?OQ�N>�RJST�U03*2(.�2-0'+*VV-�4V16�21�5WX5�6'2,'8�YZ�,1[).<�� \]\� ̂�_̀a�b̀ cd�e)1/�2,(�,(*3()�f'(6�.(V(+2�ghNOi�jO?@NkHl�*2�2,(�m*.'+�+184'3(8+(�V(f(V�21�f'(6n�(82()n�*83�(3'2�*..(../(82�.[//*)-�)(.[V2.�*..1+'*2(3�6'2,�*8-�"#$%�6'2,'8�2,*2�&opGH�,'()*)+,-�:.((�*))16�*q1f(n�.(+2'18�r<s;!� �� \]t�uvv vvw x��yx�z{d�ROkOA?�g|�JQQ�}Oi�JHHOHHEO>?l�~C??=>�6'2,'8��(2*'V��'(6�:.((�*))16�*q1f(n�.(+2'18�r<r;n�(82()�*..(../(82�.[//*)-�)(.[V2.�6'2,'8�2,(�%82()�#..(../(82��(2*'V.�0*9(n�@>Q�HOkOA?�gR@POl������ d��,(�#..(../(82�7(2,131V19-�*83�5-.2(/�5(+[)'2-�WV*8�.,1[V3�q(�+1/0V(2(3�0)'1)�21�(82()'89�*..(../(82�.[//*)-�)(.[V2.�6'2,'8�5WX5<�

����� d��841)/*2'18�)(V*2(3�21�(*+,�3*2*�4'(V3�/*-�q(�f'(6(3�q-�/1f'89�2,(�+[).1)�1f()�2,(�4'(V3�2'2V(�1)�+1V[/8�,(*3()<�� \]��uvv vvw x��y�̀�d��,(�[.()�/*-�CFQ@?O�@H�>OAOHH@DB�?=�DO�kOA?�?MO�A=EF@>BGH�+[))(82�.2*2[.<��,'V(�f'(6'89�2,(���5��*..(../(82.�'8��(2*'V.��'(6�:5(+2'18�r<r�*q1f(;n�+V'+��2,(�0(8+'V�'+18�21�(3'2�*..(../(82�3(2*'V.<�

Sam Rayburn Medical Surveillance Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

Unique Identity NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

VENDOR INFORMATION SHEET

W9126G24Q2148

ATTACHMENT 1

USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable Equivalent to Neutral Adjectival Rating

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months $_________________ $__________________

Janitorial Services

The Contractor shall provide non-personal service(s).

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in the Performance Work Statement (PWS) except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this contract

1001 12 Months $_________________ $__________________

OPTION Janitorial Services

The Contractor shall provide non-personal service(s).

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in the Performance Work Statement (PWS) except for those items specified as Government-furnished property and

2001 12 Months OPTION Janitorial Services

FFP

The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in the Performance Work Statement (PWS) except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this contract FOB: Destination

NET AMT

3001 12 Months $_________________ $__________________

OPTION Janitorial Services

The Contractor shall provide non-personal service(s).

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in the Performance Work Statement (PWS) except for those items specified as Government-furnished property and

4001 12 Months $_________________ $__________________

OPTION Janitorial Services

The Contractor shall provide non-personal service(s).

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services as defined in the Performance Work Statement (PWS) except for those items specified as Government-furnished property and

SCHEDULE

BID SCHEDULE PAN 2148

PWS SR RDW Janitorial Services in accordance with PWS

0001 BASE YEAR - 01 Oct 2024 through 30 Sep 2025

ITEM

DESCRIPTION

ESTIMATED

QUANTITY

UNIT

UNIT PRICE

TOTAL

AMOUNT

0001D Carpets- Shampoo 2 ea $ $

TOTAL BASE YEAR $

1001 OPT YEAR 1 - 01 Oct 2025 through 30 Sep 2026

DESCRIPTION

1001D Carpets- Shampoo 2 ea $ $

0001A Janitorial Services 12 Month $ (All Types)

0001B Floors- Strip and Refinish #402, #401, #502, #514, #515, #516, #520 & Elevator Cab ea

0001C

Floors- Strip and Refinish #407, #408, #418, #419,#420 & both Shower Stallss, #503, #506, #511, #512 & Conf Rm Access Balcony Hallway

1001A Janitorial Services 12 Month $

1001B

1001C

#408, #418, #419,#420 & both Shower Stallss, #503, #506, #511, TOTAL OPTION YEAR 1 $

2001 OPT YEAR 2 - 01 Oct 2026 through 30 Sep 2027

DESCRIPTION

2001D Carpets- Shampoo 2 ea $ $

TOTAL OPTION YEAR 2 $

3001 OPT YEAR 3 - 01 Oct 2027 through 30 Sep 2028

DESCRIPTION

3001D Carpets- Shampoo 2 ea $ $

TOTAL OPTION YEAR 3 $

2001A Janitorial Services 12 Month $

2001B

2001C

#408, #418, #419,#420 & both Shower Stallss, #503, #506, #511, 3001A Janitorial Services 12 Month $

3001B

3001C

#408, #418, #419,#420 & both Shower Stallss, #503, #506, #511, 4001 OPT YEAR 4 - 01 Oct 2028 through 30 Sep 2029

DESCRIPTION

4001D Carpets- Shampoo 2 ea $ $

TOTAL OPTION YEAR 4 $

GRAND TOTAL (BASE PLUS OPTION YEARS) $

4001A Janitorial Services 12 Month

4001B

4001C

#408, #418, #419,#420 & both Shower Stallss, #503, #506, #511, REV PWS

1) GENERAL: This is a non-personal services contract to provide janitorial services at Sam Rayburn

Powerhouse (SRPH) and RD Willis Power Plant (RDW). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers will be accountable solely to the Contractor who, in turn is responsible to the Government.

a) DESCRIPTION OF SERVICES/INTRODUCTION:

i) The Contractor will furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal custodial services in the manner, location and frequency set forth in the following paragraphs and schedules. Daily work will be performed at the Sam Rayburn Powerhouse (SRPH), located at the Sam Rayburn Dam, approximately 15 highway miles from the town of Jasper, Texas and one afternoon per week at RD Willis Power Plant (RDW), located approximately 14 miles to the west of the town of Jasper, Texas.

The distance between the SRPH and RDW via Road 255 / State Hwy 63 / FM1747 / FM777 is approximately 28 road miles.

(1) The work is to be performed at the Power Plants and adjacent, parking areas and access roads. Since many of the areas to be serviced are frequented by the public, very high standards of performance will be required of the Contractor.

(2) RDW is an unmanned and normally unattended facility, therefore, to gain access to perform janitorial services the contractor will be coordinated for access one afternoon per week ether on Wednesday or Thursday. Arrangements must be made to work at RDW on either day of the week. Coordination will need to be done on a case-by-case basis. All work at RDW will be performed between the hours of 1:00 p.m. and 4:30 p.m. unless otherwise approved. The Contractor will be required to provide sufficient personnel to perform all scheduled work at RDW within the 3.5-hour time frame allowed each week. Government personnel will be available at the RDW site, on the date service is to be performed, and to provide access to the power plant and perform contract inspection.

ii) Work at SRPH will be performed five days per week normally, (Monday thru Friday) except on Government Holidays and weekends.

iii) These specifications are written to identify both generic and specific work items. Where conditions are noted to be unique to a specific power plant, a site identifier is provided to that location by SRPH or RDW. Much of this specification is of a general nature and applies to all work performed by this contract, regardless of location. Unless a specific site identifier is shown as SRPH or RDW, the contractor must consider the work is to be performed at both power plant locations.

b) PERFORMANCE TIMES:

i) The Contractor will perform all work on SRPH between the hours of 8:00 a.m. and 2:00 p.m.

Monday through Friday except on Federal holidays. The Contractor will plan the Daily and weekly work schedules in such a manner as to complete all work within the SRPH conference room, its associated restrooms, and administrative (clerk’s) office and entrance foyer prior to 10:00 a.m. each day.

ii) All services to be performed at RDW will be performed each Wednesday (or Thursday upon approval by COR/QA) between 1:00 p.m. and 4:30 p.m. of each week except on Federal holidays. This time frame will be strictly limited due to unavailability of access to RDW at other days and times.

iii) The Contractor will provide and maintain an up-to-date list of all employees who are working under this contract. All employees will “sign in” their names and arrival time in the Sam Rayburn Control Room before starting work and “sign out” with their names and departure time when the work is completed each day at the SRPH. On the day when work is performed at RDW the Contractor will also “sign in” and “sign out” of the Janitorial log located on the Control Room desk at RDW. In addition to signing in and out at RDW, the Contractor will notify Government personnel who are within the facility when arriving and when departing the facility.

c) SUPERVISOR AND EMPLOYEE QUALIFICATIONS

i) The Contractor will have a representative on-site (i.e., On-site Supervisor), any time work is in progress, who has authority to act on their behalf. The Contractor will be required to designate, in writing, to the COR/QA the name of the individual who has authority to act on their behalf.

ii) The Contractor will ensure that all employees are capable and demonstrate adequate knowledge of chemicals, tools, equipment, and techniques necessary to perform the work.

The Government may require the Contractor to discontinue using any employee determined by the Government to be unsatisfactory. In the acceptance or rejection of work by the Government, no allowance will be made for lack of skill of personnel. Loitering or unnecessary interference by the contract personnel with the work of Government personnel will be sufficient cause for the Government to require the discontinuance of use of any specified persons in the performance of this contract.

iii) The work requires that Contractor personnel be physically able to climb multiple floor levels using stairs. Inability to climb stairs would disqualify the Contractor from using an individual to perform the work of this contract. Reference Part 2, “Description of Work Areas” in this specification.

d) The Power Plants are “SMOKE FREE” environments and no smoking is permitted within the power plants. A designated “SMOKING AREA” is located outdoors near the main entrances of each Power Plant.

e) PREWORK MEETING

i) A pre-work meeting will be held at the work site within ten (10) calendar days after date of contract award and prior to the beginning of work. The purpose of the meeting is to review the contract and work to be performed.

ii) The Contractor will be required to submit for Government approval the following listed items at the pre-work meeting:

(1) List of all supplies and materials (cleaning agents, waxes, etc.) to be used on the job, including the manufacturers' recommendations on the use of all materials. The Contractor will also submit, in three-ring binders, two complete sets of Safety Data Sheets (SDS), as required in EM385-1-1, for each product the Contractor will be using. https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf

(2) Name, address, and telephone number of person authorized to act on behalf of the Contractor.

(3) All Safety submittals required in EM385-1-1 such as a Written Accident Prevention

Plan, a job hazard analysis (identifying hazards inherent to each task being performed and preventive measures which will be utilized to avoid these hazards).

This plan and analysis will be prepared in accordance with the guidelines provided in EM 385-1-1. The Contractor will comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM385-1-1, in effect on the date of the solicitation.

https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf.

(4) A preliminary list of employees who will be performing the custodial tasks. This list must contain the name, address and phone numbers of all personnel who will have access to the Government facilities. All employees that will work at the sites must meet the security criteria specified in the following paragraph (shown in bold text).

The Contractor must provide suitable documentation to the COR for each person before they will be allowed in Government facilities. No separate payment will be made for security requirements.

f) SECURITY REQUIREMENTS FOR ALL CONTRACTOR PERSONNEL

i) Due to the duration of this contract performance period, it is anticipated that the Contractor will utilize personnel for periods exceeding 6 months duration and some will visit the work site on multiple occasions as required. Therefore, once the contract has been awarded, the Contractor will direct all personnel who will be performing the work of this contract or visiting the site repeatedly, to complete the following actions required to be granted access to the Government facility:

ii) The Contractor will require that any individual representing the Contractor who will need to visit the jobsite, and perform work at the Power Plant, complete an INS Form I-9 properly and provide color copies of supporting documentation to the COR/QA. The I-9 must be completed per the instructions and supporting documents verified by the Contractor and signed by the reviewer and the employee, then scanned for electronic submittal in .pdf (Adobe) format to the COR/QA. This document and supporting documentation, must be submitted to the COR/QA at least 45 days prior to start of contract performance period. Failure to receive approval of each employee’s I-9 will result in denial of access to the facility.

iii) AT General security requirements and guidance (DoD Components Only): The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). The Department of Defense (DoD) and Service-specific security requirements specified below, if applicable, are performance requirements. All contract personnel shall complete applicable initial training within 30 days of contract award, or the date new contract personnel begin performance on the contract. The Contractor shall maintain security training records in accordance with applicable RA policies. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated security in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel.

In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

iv) Physical security and access control requirements (DoD Components Only): All contract personnel requiring physical access to a DoD installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access on a DoD installation in the US to meet contract performance requirements shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to DoD-owned facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to Government-owned property shall comply with key and lock control procedures of the RA. Reference: DoDM 5200.08, Volume 3, “Physical Security Program: Access to DoD Installations.”

v) Suspicious Activity Reporting Training (e.g., iWATCH. CorpsWatch, or See Something, Say Something: All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

vi) Escorting in classified and/or sensitive areas: In accordance with RA policies and procedures, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or other restricted areas.

vii) Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.