B01_CSS 23Q0009 KO.pdf

W9126G23Q0009

US Army Corps of Engineers, Fort Worth District 819 Taylor St. Rm 2A17 Fort Worth, TX 76102

Sam Rayburn Park Cleaning Services

Solicitation W9126G23Q0009

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERROS

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G20Q0039

Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Janitorial and Park Cleaning Services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The U.S. Army Corp of Engineers USACE), Fort Worth District intends to issue a Purchase Order (PO), for the non-personal service listed below in the description. The contract performance will consist of One

(1) Twelve Month Base Period and Four (4) Twelve Month Option Periods.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal janitorial services in the manner, location and frequency set forth in the Performance Work Statement and schedules.

Work shall be performed in support of the USACE Piney Woods Region located at the Sam Rayburn Parks and Recreation Areas, 7696 RR 255 West, Jasper, TX 75951

The government reserves the right to limit and/or not respond to any further questions pertaining to this project received after February 10, 2023. Offerors should base their quotes on the information provided in the solicitations and all issued amendments thereto.

All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to the response date. Answers to technical inquiries may result in amendment(s) to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website www.sam.gov.

2. This is a Request for Quote (RFQ) and incorporates FAR provisions and clauses in effect through the Federal Acquisition Circular (FAC) 220-07 (3 Aug 20). Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S201 Housekeeping – Custodial Janitorial NAICS CODE: 561720, Janitorial Services SIZE STANDARD: $22 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance and technical approach and Understanding of the Work IAW 13.106-2(b)&(3).

Quote Content – All quotation documents when printed shall fit on 8 x 11inch paper to include spreadsheets (with the appropriate page breaks). Ensure the quote is submitted in PDF format. In-order to be considered responsive to the RFQ, the prospective offeror’s quote shall consist of a Vendor Information Sheet, Complete and Defective Free Bid Sheet, Technical Proposal (Understanding of Work), Screen Shot of the Offeror’s NIST/SPSRS Assessment, and completed provisions.

Quotes shall be responsive to and comply with the terms of the combined synopsis solicitation in order to be eligible to receive an award. All technical requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. The offeror/quoter shall address each technical factor separately and shall provide sufficient narrative and supporting data for each factor. Lack of sufficient detail shall be considered sufficient cause for the quote to be determined unacceptable. Statements that the quoter understands, can or will comply with all specifications and statements paraphrasing the specifications or parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The Government will reject the proposal if determined to be materially non-responsive to include submissions that fail to conform to the terms of the combined synopsis/solicitation.

Quoters that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the quote submitted in response o the combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Technical: Specifications have been defined in the Performance Work Statement (PWS). The vendor shall submit a technical quote that meets or exceeds all specifications identified in the PWS and Evaluation Factors. (See FAR Clause 52.212-2 Evaluation – Commercial Items).

Table 1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

b. Past Performance: The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirement. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performing custodial/janitorial services that meets the contract requirements. Recent or relevant work is defined as similar work in size and scope within the past four (4) years.

NAVFAC/USACE Past Performance Questionnaire (PPQ): The quoter is required to submit two (2) PPQs with an overall rating of satisfactory or higher to be considered eligible for award. Additional PPQs submitted for assessment will be discarded and not considered for evaluation. The Contracting Officer may use additional data obtained from any available sources such as the Past Performance Information Retrieval System (PPIRS) and personal knowledge to assess the contractor’s likelihood of success in performing the solicitation’s requirements as indicated by those offerors’ record of past performance.

If for any reason, the contractor does NOT have recent or relevant past performance, the quoter is still required to submit a PPQ with a brief narrative explaining “No Recent or Relevant Past Performance”. In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the quoter shall be determined to have unknown or (“neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Table 2. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

(See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

A contractor’s past performance rating may be used at the Contracting Officer’s discretion to make an overall determination of the level of confidence the government has in the contractor’s capability to perform the service. The Contracting Officer may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating as stated in the evaluation

Adjectival Rating Description Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available or the offeror' s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror' s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on. the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

c. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Priced Schedule (Bid Sheet). The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the contract if the pre-priced list of services are determined fair and reasonable.

6. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

7. In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

8. Response Date: Quotes for this solicitation are due no later than (NLT) February 15, 2023, by

10:00 AM CST.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Quotes submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Fort Worth District Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email to: m2swfpco@usace.onmicrosoft.com ONLY.

The Offeror must obtain prior approval from the Contracting Officer (Jamauh D. Winston) or the Contract Specialist (Ms. Khadijah Y. Freeman) khadijah.y.freeman@usace.army.mil to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item & 52.219-1 Small Business Program Representations (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM by checking “Yes” on the Vendor information sheet. The contract specialist will verify the quoters FAR & DFAR Reports are updated in SAM.GOV prior to determining the quoter responsive.

Submit the following PDF files in the response to the RFQ:

a. Attach the Vendor Information Sheet and Priced Schedules. Compile the vendor information sheet and schedules and submit as one conformed document. Label Submittal: Company Name, Quote, Example ABC, LLC Price Quote 22Q0039

b. Technical Submittal (Approach and Understanding of Work) (See Clause 52.212-2 Evaluation

– Commercial Items), Shall not exceed five (5) pages. Compile the technical submittal and submit as one conformed document. Label Submittal: Company Name, Technical Quote, Example: ABC, LLC Technical Quote 22Q0039

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, the offeror is still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance in block 6 of the PPQ Contractor Information Sheet. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

PPQ Submittals shall consist of the Contractor Information Sheet and the Completed Adjectival Rating Sheets. Compile the two (2) PPQs and submit them as one conformed document (2) Label Submittal:

Company Name, PPQ, Example: ABC, LLC PPQ 22Q0039

d. Screen Shot of the Offerors NIST/SPRS Assessment. Compile the assessments and submit as one conformed document. .Label Submittal: Company Name, NIST/SPRS, Example ABC, LLC

NIST/SPRS 22Q0039

e. Complete and return the provisions at 52.204-24, 52.204-26 and 52.219-1. Compile the Provisions and submit as one conformed document. Label Submittal: Company Name, Provisions, Example ABC, LLC Provisions 22Q0039

f. If applicable, acknowledge and return any amendments with your submittals. Compile the amendments and submit as one conformed document. Label Submittal: Company Name, AMD 0001 – 0004, Example ABC, LLC AMD 0001 – 0004 22Q0039

g. Contractors that failure to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award.

i. Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered qualified and eligible for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed “not responsive” and ineligible to receive the award.

Reference: 252.204-2019 - Notice of NIST SP 800-171 DoD Assessment Requirements

Reference: 252.204-2020 - NIST SP 800-171 DoD Assessment Requirements

See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance

NIST SP 800-171

NIST SP 800-171 QUICK ENTRY GUIDE

VERSION 3.3

NSLC PORTSMOUTH BLDG. 153-2 PORTSMOUTH NAVAL SHIPYARD, PORTSMOUTH, NH 03804-5000

Approved for public release, distribution is unlimited.

NIST SP 800-171 Quick Entry Guide SPRS Release V 3.3

1. NIST SP 800-171 Assessment Database: The purpose of the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 is to protect Controlled Unclassified Information (CUI) in Nonfederal Systems and Organizations.

This database contains data associated with NIST SP 800-171 Assessments.

2. PIEE Access: A “SPRS Cyber Vendor User” role is required to enter Basic Assessment information. Step-by-step PIEE Access Instructions can be found here.

https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf

3. SPRS Application Access: To Access SPRS, follow the below steps:

a. PIEE landing page: https://piee.eb.mil/piee-landing/

b. Click “log-in” and follow prompted log-in steps

Screenshot Dtd 2 NOV 2020

c. Select the SPRS Icon:

d. Select NIST 800-171 Assessment:

3.1 Creating a Header: A “Header” is required for each Highest Level Owner (HLO) CAGE. If a Basic Confidence Level header does not already exist for your HLO, it may be created by selecting “+ Create New HLO CAGE” from the Header View:

*Note: If you have SPRS access but do not see the create buttons, please confirm your “SPRS Cyber Vendor User” role has been activated in PIEE.

3.2 Header View: The header page only displays the HLO(s) for a company and will contain up to four rows per HLO, one for each Confidence Level (Basic, Medium, High Virtual, and High On-site). Basic is the only vendor self-assessed confidence level.

Version 3.3 AUG 2021 1 https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://piee.eb.mil/piee-landing/ https://piee.eb.mil/piee-landing/

NIST SP 800-171 Quick Entry Guide SPRS 3.3

*Note: CAGE Hierarchy is imported from the System for Award Management (SAM).

Contact your company’s CAGE hierarchy authority to have your data updated in SAM.

Updates typically flow to SPRS within 48 hours.

3.3 Detail View: From the header view select “View Details” at the Basic confidence level to view, enter, and edit assessment summary results associated with any CAGE within that HLO’s hierarchy (see arrow above, section 3.2):

3.4 Assessment Entry: Select “+ Add New Assessment” button within Detail View

(see arrow above, section 3.3), enter assessment summary results within the Enter Assessment Details page, and select “Save”:

*Note: The Assessment Methodology and System Security Plan should be completed prior to entering assessment summary results within SPRS.

*Note: Information related to each data field may be viewed by moving the cursor over the field title or column header.

3.5 Assessment Edit: The user may update as necessary to reflect the company’s current status. While viewing the NIST assessments in Details View (Section 3.3 above), click the pencil icon to edit assessment details.

Version 3.3 AUG 2021 2

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees are required sign the attendance sheet.

Date: 06 Feb 23 @ 10:00 am CST

Address: U.S. Army Corps of Engineers

Sam Rayburn Project Office 7696 RR 255 West Jasper, TX 75951

CT POC: Khadijah Freeman Contact Info: 817-886-1474 Email: khadijah.y.freeman@usace.army.mi

TECH POC: Justin Shelby Contact Info 409-382-2698 Email: justin.a.shelby@usace.army.mil

VENDOR INFORMATION SHEET

Sam Rayburn Medical Surveillance Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

Unique Identity NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Base Year - Sam Rayburn Park Cleaning

FFP

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control, and non-personal services required to perform specified Park Cleaning Services at the Sam Rayburn Project Office. The contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

FOB: Destination

PSC CD: S201

NET AMT

1001 12 Months OPTION OPT YR I Sam Rayburn Park Cleaning

FFP

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control, and non-personal services required to perform specified Park Cleaning Services at the Sam Rayburn Project Office. The contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

2001 12 Months OPTION OPT YR II Sam Rayburn Park Cleaning

FFP

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control, and non-personal services required to perform specified Park Cleaning Services at the Sam Rayburn Project Office. The contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

3001 12 Months OPTION OPT YR III Sam Rayburn Park Cleaning

FFP

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control, and non-personal services required to perform specified Park Cleaning Services at the Sam Rayburn Project Office. The contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

4001 12 Months OPTION OPT YR IV Sam Rayburn Park Cleaning

FFP

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control, and non-personal services required to perform specified Park Cleaning Services at the Sam Rayburn Project Office. The contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

BID SCHEDULE

Bid Schedule Sam Rayburn Reservoir Cleaning Services

0001 BASE YEAR - 1 MAR 2023 through 29 FEB 2024

ITEM DESCRIPTION ESTIMATED

QUANTITY

UNIT UNIT PRICE TOTAL AMOUNT

0001A Restroom Building Cleaning 3280 EA

(All Types)

0001B Pavilion Cleaning 380 EA

0001C Dump Station Cleaning 568 EA

0001D Unscheduled Restroom 60 EA

Building Cleaning

TOTAL BASE YEAR

1001 OPT YEAR 1 - 1 MAR 2024 through 28 FEB 2025

ITEM DESCRIPTION ESTIMATED

1001A Restroom Building Cleaning 3296 EA

1001B Pavilion Cleaning 381 EA

1001C Dump Station Cleaning 568 EA

1001D Unscheduled Restroom 60 EA

Total OPT YEAR 1

2001 OPT YEAR 2 - 1 MAR 2025 through 28 FEB 2026

2001A Restroom Building Cleaning 3280 EA

2001B Pavilion Cleaning 376 EA

2001C Dump Station Cleaning 561 EA

2001D Unscheduled Restroom 60 EA

TOTAL OPTION YEAR 2

3001 OPT YEAR 3 - 1 MAR 2026 through 28 FEB 2027

3001A Restroom Building Cleaning 3268 EA

3001B Pavilion Cleaning 377 EA

3001C Dump Station Cleaning 562 EA

3001D Unscheduled Restroom 60 EA

TOTAL OPT YEAR 3

4001 OPT YEAR 4 - 1 MAR 2027 through 29 FEB 2028

4001A Restroom Building Cleaning 3264 EA

4001B Pavilion Cleaning 380 EA

4001C Dump Station Cleaning 568 EA

4001D Unscheduled Restroom 60 EA

TOTAL OPT YEAR 4

Grand Total (Base plus Option Years)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

For

PARK CLEANING SERVICES

At

Sam Rayburn Lake, Jasper, Texas

1. GENERAL: This is a non-personal services contract to provide Park Cleaning Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform Park Cleaning Services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control, and non-personal services required to perform specified Park Cleaning Services at the Sam Rayburn Project. The contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services. Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

1.3 Park Cleaning: The types of services to be performed include cleaning of park facilities such as waterborne restrooms, showers, vault restrooms, pavilions, and dump stations. The contractor shall accomplish the following:

1.3.1 Frequency of Service: The required frequency of service for each item is provided in Appendix B.

1.3.2 Restroom Buildings (All Types): All fixtures, floors, inside walls, partitions, ceilings, benches, showers (most facilities have shower amenities), and toilet stalls shall be cleaned, deodorized, disinfected, and rinsed, using appropriate soaps, detergents, disinfectants, deodorizers, and cleaning solutions. Fixtures shall include, but not be limited to, sinks, commodes (lids and risers), urinals, hand dryers, mirrors, water fountains, etc. Prior to cleaning each facility, an appropriate, professionally made, approved sign shall be placed at the entrances warning the public of wet floors, etc.

1.3.2.1 General: These units are constructed of masonry, metal, or wood frame with finished and unfinished (exposed studs) interior walls. A "typical unit" consists of a men's side restroom/shower and women's side restroom/shower. Other unit styles may include a men’s side restroom and women’s side restroom, with showers located along the back of the facility. The majority of restroom buildings will have shower amenity components, but all restroom buildings will be bid at the same unit cost whether they have restroom amenities or not). All facilities will be thoroughly cleaned inside and outside each scheduled cleaning day to obtain the results specified in paragraph 1.3.7 below. Units will be left fully stocked with toilet tissue and other supplies as described in paragraphs a, b, c, d, and e below. Unless otherwise noted, all consumable supplies and materials, including but not limited to cleaning supplies, toilet tissue, and trash bags shall be provided by the contractor at no additional cost to the Government.

a. Refuse/waste receptacles shall be supplied by the Government and maintained by the

Contractor for each restroom area. Refuse/Garbage shall be emptied each scheduled cleaning of the facility at which they are located, and a new plastic bag shall be placed in the container each time refuse/garbage can is serviced. Bags (containing refuse/garbage) shall be tied and deposited in the nearest bulk refuse/garbage receptacle in the park. Waste receptacles shall be cleaned and disinfected as needed.

b. A minimum of one (1) deodorizer will be maintained in all urinals. A “contained style” must be used such as a screen enclosed cake or matt style must be used to prevent the cake from entering and clogging drainpipes.

c. An adequate supply of rolls of toilet tissue shall be maintained in each facility to assure that the supply will not become depleted between cleanings.

d. Light bulbs that are not working will be reported on the daily activity report.

e. Detailed grounds cleaning will be performed as described in paragraph 1.3.5 below.

A general litter pick-up will be done on all other ground areas within the delineated limits of the facility (such as fences, roads, edges of parking lots, or other physical features obviously constructed to separate the facility from the remainder of the park). If no physical separation is present, then a fifty (50) foot perimeter from the edges of the structure shall be used as a delineated limit.

1.3.2.2 Obstructions: If toilets or urinals are not functioning properly, the Contractor shall remove any obstruction by the use of plungers, blunt probes, or by grasping devices. No chemicals or sewer rods will be used. If the problem cannot be corrected, the Contractor shall close or lock the facility/stall and shall notify the Contracting Officer or designated representative as soon as possible, but no later than one hour after closing the facility. A COR approved "Out of Order" sign furnished by the Contractor shall be attached to the closed/locked door.

1.3.2.3 Vault Restrooms: Disinfectants, waste cleaning water, or any substance which may be harmful to bacterial action will not be dumped or allowed to enter the vaults through toilets, urinals, or floor drains.

1.3.2.4 Unscheduled Restroom Building Cleanings (All Types): Restroom buildings may need cleaning on an emergency or call out basis. This may be needed on unscheduled workdays or hours and may occur up to 60 times per year. The specified phone number designated in paragraph 1.9.11 that may be called 24 hours per day will be notified should an unscheduled cleaning be necessary. Cleaning shall be to the standards listed in paragraph 1.3.2 and shall commence within 4 hours of notification.

1.3.3 Group Shelters/Pavilions: All structures, amenities, and grounds surrounding each facility will be cleaned as required to achieve the results stated in paragraph 1.3.7.

1.3.3.1 General: A "typical unit" consists of the grounds, ceiling, floor, tables, cookers, recesses, eaves, supports, retaining walls, fans, trash receptables, and light fixtures. Detailed grounds cleaning will be performed as described in paragraph 1.3.5 below. A general litter pick-up will be done on all other ground areas within the delineated limits of the facility (such as fences, roads, edges of parking lots, or other physical features obviously constructed to separate the facility from the remainder of the park). If no physical separation is present, then a fifty (50) foot perimeter from the edges of the structure shall be used as a delineated limit. All facilities will be cleaned each scheduled day to obtain the specified results in paragraph 1.3.7 below.

a. Each time shelters are cleaned; the tables shall also be cleaned and positioned neatly in rows under the shelter. Tables which have been removed or re-arranged by the public shall be returned to shelters and properly positioned. All staples, nails, tacks, tape, or any other residue from methods used to secure temporary table coverings shall also be removed each scheduled cleaning.

b. Cleaning of facilities shall be accomplished at such a time as to avoid conflict with the public.

c. Light bulbs that are not working will be reported on the daily activity report.

d. Refuse/waste receptacles (if present) will be supplied by the Government and maintained by the Contractor for each area. Refuse/Garbage shall be emptied each scheduled cleaning of the facility at which they are located, and a new plastic bag shall be placed in the container each time refuse/garbage can is serviced. Bags (containing refuse/garbage) shall be tied and deposited in the nearest bulk refuse/garbage receptacle in the park. Waste receptacles shall be cleaned and disinfected as needed.

1.3.4 Trailer Dump Stations: A "typical unit" will consist of a slab, waste drain, water faucet/arm, driveway, trash receptacles, and detailed ground cleaning area surrounding each of these facilities.

If trash receptables are present the government will supply the trash receptacles. Thoroughly clean the slab, drain cover, hose, and rinse with clean water. All spilled sewage from trailer holding tanks will be washed into drain. Remove all foreign matter from the dump station, drain, and surrounding area. Cleaning must satisfactorily remove all insects, insect nests, webs, dirt, organic and inorganic material, stains, markings and sewage odors from surfaces. Cleaning must not result in obstructed drain openings or spread spilled sewage from trailer holding tanks to adjoining parking, soil, or graveled areas. Detailed grounds cleaning will also be performed as described in paragraph 1.3.5 below. A general litter pick-up will be done on all other ground areas within the delineated limits of the facility (such as fences, roads, edges of parking lots, or other physical features obviously constructed to separate the facility from the remainder of the park). If no physical separation is present, then a fifty (50) foot perimeter from the edges of the structure shall be used as a delineated limit.

1.3.4.1 Refuse/waste receptacles (if present) will be supplied by the Government and maintained by the Contractor for each area. Refuse/Garbage shall be emptied each scheduled cleaning of the facility at which they are located, and a new plastic bag shall be placed in the container each time refuse/garbage can is serviced. Bags (containing refuse/garbage) shall be tied and deposited in the nearest bulk refuse/garbage receptacle in the park.

Waste receptacles shall be cleaned and disinfected as needed.

1.3.5 Detailed Grounds Cleaning: Detailed grounds cleaning will be performed within twenty (20) feet on all sides of restroom buildings, pavilions, and dump stations. This cleaning will be performed each scheduled cleaning day using any acceptable method to remove cigarette butts, glass, broken glass, bottle caps, paper, food scraps, can tabs, and any other litter to obtain the results in paragraph 1.3.7 below. All litter shall be removed and properly disposed of in bulk refuse/garbage receptacles.

1.3.5.1 Exceptions: The Contractor will not be required to clean up fallen trees resulting from windstorms, nor is there a requirement to remove timber or other natural drift deposited ashore during high water or by high winds.

1.3.6 Exceptions to Cleaning: Every reasonable effort shall be made to clean each facility according to the required frequency and approved cleaning schedule.

1.3.6.1 Exceptions to Cleaning (Pavilions): If an individually reservable facility is occupied by the public at the time of the scheduled cleaning, the Contractor will ask permission to service the facility. If the public objects to the performance of the service, the Contractor will immediately record the facility (by park and number) on the daily activity report as a non-serviced unit. The report must be kept current and maintained by the cleaning crew so that a unit which is found dirty and rejected by the Government's Quality Assurance Representative (GQAR) can be checked against the cleaning crew's report for occupied sites. The facility shall be cleaned as required on the next scheduled cleaning day in which it is found unoccupied.

1.3.6.2 Exceptions to Cleaning (Restrooms): If a restroom, or any other facility generally open to all park visitors, is occupied at the time of the scheduled cleaning, the contractor is to restrict entrance to that facility by other members of the public by use of signs and verbal requests. When the facility becomes unoccupied, the Contractor will then clean the unit as required.

1.3.7 Results: The Contractor's cleaning services for all areas and facilities listed in Section 1.3 Park

Cleaning, must result in all areas and facilities being left in proper working condition, adequately supplied, and free of insects, insect nests, webs, dust, dirt, debris, grime, scum, grease, gum, fecal and organic matter, stains, markings, graffiti, garbage, litter, standing water, and any other material, so that the park and facilities are in a clean and sanitary condition, and free from unpleasant odors.

1.4 Damage Responsibility: The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of performance. The Contractor shall survey the park or area and submit a report of all damage or vandalism to the Government Quality Assurance Representative (GQAR) prior to commencement cleaning in each area. Any damage found thereafter by the Government's inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the GQAR at no cost to the Government. The Contractor shall also be responsible for any damage to private property and injury to any person as a result of performance. The contractor will notify the Contracting Officer immediately of damage to Government and private property and injury to any person resulting from performance of work. Vehicles and/or trailers will be driven on existing roads only and not across or through park areas to facilities.

1.5 Safety Requirements: Contractor shall develop and submit written detailed safety and hazard analysis plans within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract.