Joe_Pool_Cleaning_&_Landscaping_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G19Q0038 05-Mar-2019

b. TELEPHONE NUMBER

817-886-1474

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 05 Apr 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KHADIJAH Y FREEMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

817-886-6403FAX:

TEL: 817-886-1043 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF97

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1

Funded Amt:

JoePool Cleaning & Landscaping

Base Year - Contractor is to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform cleaning and landscaping services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Base Period: 01 June 2019 - 31 May 2020 POC is Khadijah Y. Freeman (817)886-1474 Khadijah.Y.Freeman2@usace.army.mil

NAICS CD: 561720

, FSC CD: G003

1001 1

OPTION Funded Amt:

JoePool Cleaning & Landscaping

Option Year 1 - Contractor is to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform cleaning and landscaping services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Option Year 1: 01 June 2020 - 31 May 2021 POC is Khadijah Y. Freeman (817)886-1474 Khadijah.Y.Freeman2@usace.army.mil

1002 1

OPTION Funded Amt:

JoePool Cleaning & Landscaping

Option Year 2 - Contractor is to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform cleaning and landscaping services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Option Year 2: 01 June 2021 - 31 May 2022 POC is Khadijah Y. Freeman (817)886-1474 Khadijah.Y.Freeman2@usace.army.mil

KO STATEMENT

“Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.”

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

1001 N/A N/A N/A N/A

1002 N/A N/A N/A N/A

INSTRUCTIONS TO OFFERORS

QUOTE DUE DATE/LOCAL TIME: SEE COVER PAGE

POINT OF CONTACT: Khadijah Y.

Freeman PHONE: (817)-886-1474

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil and khadijah.y.freeman2@usace.army.mil. Subject line of email MUST include the solicitation number and your Company Name

For additional help contact your local Association of Procurement Technical Assistance Centers (APTAC). Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: http://www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com or phone 866-705- 5711.

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): http://www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates).

CONTRACTOR CHECKLIST

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required by Contractor Item

Complete Bid Schedule(s), Sign SF 1449, Sign Amendments (if applicable) and return

CHECK YOUR QUOTES FOR MATHEMATICAL ERRORS

DO NOT ROUND UP OR DOWN

ANNOTATE UNIT AND TOTAL COSTS TO THE HUNDRETH POSITION

Complete vendor information sheet or provide a document with similar information, sign and date.

The provisions at 52.212-1, 52.212-2, 52.212-3 Alt I, 52.212-5 and apply to this acquisition. Confirm vendor’s 52.212-3 Alt I ORCA is updated in SAM on the vendor information sheet.

You must have an active SAM registration prior to award

Submit past performance and technical approach and understanding documentation IAW 52.212-2 Commercial Evaluation Factors and Instructions to Offerors.

Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line.

Scan all documents into a single.pdf file. PDF only authorized format

HAND WRITTEN BID SCHEDULES WILL NOT BE ACCEPTED

EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil & khadijah.y.freeman2@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements.

VENDOR INFORMATION SHEET

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS

DUNS NUMBER CAGE CODE NUMBER

SSN/TIN NUMBER or firm’s Tax ID Number (TIN)

Vendor’s Online Representation and Certification Application (ORCA) is updated in SAM Yes No

INSURANCE

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

US Army Corp of Engineers Joe Pool Lake Office

6399 FM 1382

Dallas, TX 75249 Or email to: crystal.e.lynch@usace.army.mil – Phone: (972)-875-5711 ext. 1013

Or email to: Khadijah.y.freeman2@usace.army.mil - Phone: (817)-886-1474

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

PAST PERFORMANCE

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR.

HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM. AFTER COMPLETION, PLEASE EMAIL TO: CIV‐ OPS.Proposals@usace.army.mil and khadijah.y.freeman2@usace.army.mil. Ensure the former employer references the solicitation number in the email subject line.

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATIONOF

THE CONTRACTOR’S PERFORMANCE

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR

EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E

VG

S

M

U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U N

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil and khadijah.y.freeman2@usace.army.mil

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages if necessary.

BID SHEET

BIDSHEET

JOE POOL CLEANING AND

LANDSCAPING CONTRACT

ITEM DESCRIPTION ESTIMATED UNIT OF SINGLE UNIT AMOUNT

QUANTITY MEASURE PRICE (EA)

Provide cleaning and landscaping services for Joe Pool Lake Office and Dam, Dallas/Grand Prairie, TX in accordance with the attached specifications.

0001 BASE YEAR

(1 JUNE 2019 – 31 MAY 2020)

0001A CLEAN PROJECT BUILDING

(once per week)

52 EA

0001B SEMI ANNUAL CLEAN

PROJECT BUILDING (twice per year)

2 EA

0001C MOWING (twice per month April- Sep)

12 EA

0001D FERTILIZATION (twice per year) 2 EA

0001E DETAIL CLEAN AND LITTER

PICKUP AT DAM & OUTLET

WORKS

TOTAL BASE YEAR - ITEMS 0001A THROUGH 0001E

Provide cleaning and landscaping services for Joe Pool Lake Office and Dam, Dallas/Grand Prairie, TX in accordance with the attached specifications.

0002 1ST OPTION-YEAR PERIOD

(1 JUNE 2020 – 31 MAY 2021)

0002A CLEAN PROJECT BUILDING

0002B SEMI ANNUAL CLEAN

0002C MOWING (twice per month April-

0002D FERTILIZATION (twice per year) 2 EA

0002E DETAIL CLEAN AND LITTER

TOTAL 1ST OPTION YEAR - ITEMS 0002A THROUGH 0002E

Provide cleaning and landscaping services for Joe Pool Lake Office and Dam, Dallas/Grand Prairie, TX in accordance with the attached specifications.

0003 2ND OPTION-YEAR PERIOD

(1 JUNE 2021 – 31 MAY 2022)

0003A CLEAN PROJECT BUILDING

0003B SEMI ANNUAL CLEAN

0003C MOWING (twice per month April-

0003D FERTILIZATION (twice per year) 2 EA

0003E DETAIL CLEAN AND LITTER

TOTAL 2ND OPTION YEAR - ITEMS 0003A THROUGH 0003E

TOTAL ALL YEARS - ITEMS 0001A THROUGH 0003E

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Cleaning and Landscaping Services at Joe Pool Lake

1. GENERAL: This is a non-personal services contract to provide Cleaning and Landscaping Services at Joe Pool Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: Contractor is to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform cleaning and landscaping services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope of Work: The contractor shall accomplish Cleaning and Landscaping Services at Joe Pool Lake. The Contractor’s cleaning services for all of the areas and facilities listed in Part 1.2 must result in all areas and facilities being left in proper working condition, adequately supplied and free of insects, insect nests, webs, dust, dirt, debris, grime, scum, grease, gum, fecal and organic matter, stains, markings, graffiti, garbage, litter, standing water and any other material, so that the facilities are in a clean, sanitary and odor free condition.

The following items will be used in performance of the contract requirements listed below, in order to meet the standard listed above:

WATER- Water required for cleaning the office may be obtained from existing Government water supply systems at no cost to the Contractor. If water is obtained from sources other than the Government supply systems at no cost to the Contractor. If water is obtained from sources other than the Government water supply system, all arrangements and payments, if any, will be made by the Contractor. The Contractor will be required to furnish all equipment necessary to load, contain and transport for cleaning and must provide a sufficient amount of water to clean the facilities to the satisfaction of the Lake manager.

CLEANING AGENTS- Soap, soap compounds and/or biodegradable detergents will be used. Deodorizer and disinfectant will be applied in all flush toilets, urinals, showers and sinks after cleaning. If the Contractor uses a cleaning compound containing disinfectants and deodorants in lieu of applying these materials separately, the label must state that the compound is biodegradable and contains disinfectant and deodorizer. The manufacturer’s instructions will be followed in missing the proper strength solution for applications.

DISINFECTANT- Only standard commercial disinfectants will be used. The manufacturer’s instruction swill be followed in mixing the proper strength solutions for application. The disinfectant may be mixed with the cleaning solution if the manufacturer’s instruction so on the disinfectant’s label do not prohibit it.

DEODORIZER- Deodorizer must not leave a strong residual lemon or pine odor. The manufacturer’s instructions will be followed in mixing the proper strength for application. The deodorant may be mixed with the cleaning solution if the manufacturer’s instructions on the deodorant’s label do not prohibit it.

DEODORANT CAKES- A minimum of one (1) deodorant cake will be maintained in all urinals. Cakes shall be of standard size and shape, containing no Paradichlorobenzene and shall be changed out when original size has been reduced by two-thirds (2/3). Wrapping paper must be removed from the cakes prior to placing in urinals.

TOILET TISSUE- Toilet tissue must be a white, two-ply unglazed, soft and clean paper.

TRASH CAN LINERS- Trash can liners must be a plastic type with a wall thickness of two (2) mils or more with a minimum twenty-six (26) gallon capacity.

1.2.1 CLEAN PROJECT OFFICE: The interior of the Project Building shall be thoroughly cleaned once per week, preferably on Mondays. The project building consists of 540 sq. ft. of floor space with vinyl, 360 sq. ft. with carpet, 240 sq. ft. of finished concrete (break room), shower room and utility rooms.

1.2.1.1 CLEANING- Duties to be completed per frequency schedule. Carpeted areas shall be vacuumed and floors in the office, restrooms, break room, shower and drying area shall be mopped. All waste baskets in the Project Building shall be emptied and liners replaced as they become soiled. The toilets shall be cleaned by using toilet bowl cleaner; toilet seats top and bottom, wash basin, drinking fountain and mirror shall be cleaned. Paper towel holders, toilet tissue holders, and liquid soap dispensers shall be filled. Front and rear entries including the door mats shall be cleaned. Office cabinets, map cases, chairs, tables and all other furniture shall be dusted. Desks shall be dusted only if doing so will not disturb items on the desks.

Windows on the outside of the project building shall be kept clean of cob-webs and insect nests. (consists of 5 windows). Litter inside of storage yard fence and around front of office and parking lot shall be picked up and disposed of into the on-site refuse dumpster.

Duties to be completed semi-annually, the first week of April and September: Both sides of windows shall be washed. Vinyl floor shall be stripped and waxed. All Venetian blinds shall be cleaned.

1.2.1.1 EXCEPTION- No work will be required to be performed by the Contractor on Government Holidays for the project office building. If a holiday falls on a cleaning day the work shall be performed the day after. The Government may require/allow the cleaning schedule to be changed to one day early or one day later with 24 hours’ notice in writing to the Contractor at no expense to the Government.

1.2.2 LANDSCAPING SERVICES- All maps are included – see attachments for detail areas.

1.2.2.1 MOWING- Approximately one (1) acre of grass shall be cut every two weeks from 1 April through 30 September, on the first and third Mondays of these months. Grass shall be cut to a height of two (2) inches, and grass clippings will be bagged and disposed of, not permitted to be spread.

1.2.2.2 TRIMMING- Hand trimming around trees, posts, ditches, fences, buildings, transformers, weather station equipment, gates, etc. shall be performed each time the grass is cut. Post and cable fencing shall be trimmed each time the grass is cut.

1.2.2.3 EDGING- Edging along concrete curbs, drainage chutes, intakes and sidewalks shall be performed each time grass is cut.

1.2.2.4 EQUIPMENT- Only small lawn tractors (not to exceed 18 HP) will be permitted on the area to be mowed. All equipment will be inspected by the Lake Manager before the first mowing to ensure safety requirements.

1.2.2.5 FERTILIZATION- Fertilizer shall be applied twice, once in May and again in September on the second Monday of the months. Fertilizer with a ratio of 15:5:10 will be applied at a rate of 10lbs. per 1,000 sq. ft.

per application. All area cut under 1.2.2.1 above will be fertilized. Contractor will notify the Lake Manager 24 hours in advance of the fertilization and receipts of the type and quantity of fertilizer shall be furnished to the Lake Manager for recordkeeping purposes. An MSDS will be provided IAW paragraph 1.7.

1.2.2.6 DETAIL CLEANING AND LITTER PICKUP- (See Attached Maps in Section J). Once a week on Mondays the areas designated on the attached maps will be cleaned and all litter will be removed from Government property and disposed of into the on-site refuse dumpster.

a. The embankment roadway, 50 feet from center line of the road, will have litter removed from the gate on the west end of the embankment to the gate on the east end and dispose of into the on-site refuse dumpster.

(Approximately 4.0 miles).

b. The service road from Camp Wisdom Road to stilling basin, parking area, walk ways at stilling basin and locations on attached maps will have litter picked up. Wingwall walkways will be swept and cleaned of all litter.

The area will include portion of Government property that extends 100ft. from pavement, parking area, stilling basin, walkways and contains approximately 4 acres.

c. Litter will include paper, broken glass and bottles, cans cartons, cardboard, items not burned in campfires, fishing line and tackle and all other refuse. Large items such as abandoned appliances, barrels, tires, etc.

will be picked up and removed from the project. Litter may be disposed of in on-site refuse dumpsters. Large, non-compactible items will be disposed of legally in a landfill or similar manner.

1.3 Project Descriptions and Information:

1.3.1 Location: Joe Pool Lake is located on the Tarrant County/Dallas County line. The Headquarters is located at 6399 FM 1382, Dallas, TX 75249. The phone number is 972-299-2227. The Lake is generally bound by Camp Wisdom Rd on the north, HWY 360 to the west, HWY 67 to the south, and FM 1382 to the east. Office hours are from 7:30 a.m. to 4:00 p.m. Monday thru Friday.

1.3.2 Climate: The climate in Tarrant County, Texas is generally mild with hot summers and cool winters.

Extreme temperatures, snowfall, rainfall, and drought conditions are experienced regularly. Recorded temperatures range from a maximum of 115 degrees Fahrenheit to a minimum of minus 4 degrees Fahrenheit, with a mean annual temperature of 65 degrees Fahrenheit. The average length of an annual growing season is 230 days. Annual mean precipitation is 31.3 inches.

1.4 Frequency of Service: The required frequency of service is provided in the list of attachments, Frequency Schedules, for each service required. It may become necessary for the Contracting Officer's Representative (COR), or Lake Manager when applicable, to increase or decrease service frequencies in any or all parks or portions of parks. Payment for increased/decreased services shall be adjusted according to the unit price shown on the bid schedule. It may become necessary at any time during the duration of this contract for the COR or Lake Manager to close any park or portion of a park and delete any subsequent service for the closed park or area.

1.5 Flood or Construction Activities, and Park Closures: The Government may, at any time during the duration of this contract, close any park or portion of a park, for reasons such as flooding or construction activities, and delete any subsequent service in the closed park or area. The Contractor shall be given notification as soon as possible to prepare for either contingency. This decrease shall be deducted from the monthly invoice and paid for in accordance with the bid schedule.

1.6 Preferred Sequence for Work Schedules: The COR or Lake Manager shall provide the Contractor with a preferred sequence, or order, of parks and/or areas in which work is to be accomplished. The Contractor shall be required to submit a work schedule for the Refuse/Garbage Service, complete with approximate times for beginning and ending of each pickup listed by parks or areas. The schedules must be submitted within ten (10) working days after the preferred sequence has been issued, but no later than five (5) working days prior to the beginning of Refuse/Garbage Services. This schedule is extremely important as it controls the time at which the quality assurance inspections are performed, ensuring that said inspections are done only after the required service has been completed. Any variation or unforeseen change, such as being ahead or behind the approved schedule, must be reported immediately by phone or in person. Any proposed change to an approved schedule must be submitted in writing and approved by the Contracting Officer or COR or Lake Manager in advance of actual schedule changes. A new schedule must be submitted and approved prior to changing from winter to summer season as service frequencies change.

1.7 Workday: Services scheduled to be performed may not commence before 7:00am, and must be completed by 4:30p.m. on all scheduled workdays. Any variation from this schedule must be approved in advance by the COR or Lake Manager. If for any reason the day's required service cannot be completed by the designated time, the

Contractor must notify the COR or Lake Manager by 3:00p.m. of that day, either by phone or in person, (followed in writing), advising him/her of the facilities not serviced and the reason work was not completed. Should the COR or Lake Manager allow, and non-completion is very infrequent, services not completed may be rescheduled for the following day if it is an unscheduled workday. Otherwise, deductions in payment for services not performed shall be made in accordance with the bid schedule and the Payment Analysis.

1.8 Typical Drawings: The specification requirements shall override all typical drawings. Typical drawings are not to scale, nor are they intended to depict all facilities at the lake. Therefore, typical drawings are in the list of attachments and are included for general information purposes only.

1.9 Permits - The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract. All requirements of Municipal Solid Waste Management Regulations, Texas Department of Health Resources, as amended shall be met.

1.10 Disposal - All current requirements of Municipal Solid Waste Management Regulations, Texas Water Commission, shall be met and maintained. No disposal area shall be provided on Government land. All refuse/garbage collected by the Contractor must be removed from Government land and disposed of in private or public disposal areas at the Contractor's expense. The Contractor must make all the necessary arrangements, obtain permits required, and make all payments for use of the disposal area. The Contractor must furnish the Contracting Officer a letter from the owner of the disposal area/landfill that is proposed to use stating that the Contractor is authorized to use the disposal area. If the proposed disposal area is not presently being utilized as a State authorized City or County garbage disposal area, the Contractor must furnish the COR or Lake Manager a letter from the Texas Water Commission approving the area for refuse/garbage disposal. This approval shall be required even if the Contractor owns the land.

1.11 Award of Other Contracts: The services provided under this contract shall be independent of all services provided under other contracts, at this project or any other project, at which the Contractor may receive award.

1.12 Safety Requirements: Contractor shall develop and submit a written detailed Accident Prevention Plan within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall include an “Activity Hazard Analysis” as defined in Section 01.A.09 of Safety Manual stated below. The Safety Plan and Hazard Analysis shall show how the Contractor intends to perform services in full compliance with the safety requirements set forth in the most current EM 385-1-1, entitled Safety and Health Requirements Manual, copies of which are available on the Corps of Engineers web page at http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx.

2. DEFINITIONS: For this contract the following terms shall relate as follows:

2.1 Project: Means Joe Pool Lake and related features.

2.2 Government: Means the Government of the United States of America.

2.3 Contracting Officer: Means the person executing this contract on behalf of the Government and does not include the Contracting Officer's Representative (COR).

2.4 COR: Means the person authorized in writing as the Authorized Representative of the Contracting Officer, acting within the limits of his authority.

2.5 Contractor: Means the company structure, including all partners, officers, and employees with interest in this contract.

2.6 Lake Manager. The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

2.7 Quality Control: The term "Quality Control" refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

2.8 Quality Assurance: The term "Quality Assurance" refers to action taken by the Government to insure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

2.9 Quality Assurance Surveillance (QASP): A Quality Assurance Surveillance Plan is a plan developed by the Government depicting how Quality Assurance shall be controlled.

2.10 Contract Deficiency Report (CDR): The Contract Deficiency Report is a written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Inspector, issued to the Contractor when the number of rejects exceeds the acceptable quality level.

3. FACILITIES AND EQUIPMENT

3.1 Equipment Storage: Other than dumpsters, no Government space or facilities shall be provided under this contract for either equipment or supplies.

3.2 Point of Contact Requirements: The Contractor shall provide to the COR or Lake Manager a local telephone number with electronic mailbox and a point of contact on a twenty four (24) hour basis for discussion of any contractual matters.

3.3 Communication: The Contractor shall provide mobile cellular telephones in all Contractor supervisory and quality control vehicles for communication purposes with Government personnel. All other Contractor vehicles shall be equipped with either a 2-way mobile radio or cellular mobile phone.

3.4 Safeguarding Public Property: The Contractor shall cooperate with Government personnel in safeguarding public property. The Contractor shall be responsible for reporting acts of vandalism, larceny, or pilferage to the COR or Lake Manager as part of the Contractor's quality control reports.

3.5 Damage to Government and Private Property: The Contractor shall be responsible for restoring any Government property damaged as a result of his or her operation. Contractor shall also be responsible for any damage to private property and injury to any person as a result of his or her operation. The Contractor shall notify the COR or Lake Manager immediately of damage to Government or private property, or injury to any person resulting from his or her operation. Contractor shall be charged for damage to Government property at replacement or repair cost.

3.6 Equipment: The Contractor shall furnish equipment necessary to accomplish all of the work required by this contract within the time frames specified. All equipment shall be presented to the COR or Lake Manager for his or hers approval prior to commencement of services to ensure compliance with specifications.

3.6.1 Quantity and Quality of Equipment: The Contractor shall utilize equipment that equals or exceeds the quantity and quality set forth in this solicitation and evaluated by the Government for award of the contract. If the Contractor demonstrates that the requirements of this contract can be met with less equipment or a different kind of equipment after work is started, the amount and/or type of equipment may be modified upon written approval of the Contracting Officer. If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, contractor shall immediately obtain additional equipment necessary to fulfill the requirements of this contract.

3.6.2 Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment.

3.6.3 Safety Inspections: The Contractor shall present all equipment to the COR or Lake Manager for inspection whenever equipment is initially brought to the project. The Contractor shall notify the COR or Lake Manager at least two (2) days prior to bringing equipment on site so that the time and place of these inspections may be scheduled. No equipment shall be used on the project prior to passing inspection. The COR or Lake Manager may inspect equipment at any time it is operated on Government property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and approved by the COR or Lake Manager.

3.6.4 Vehicles: All vehicles utilized under this contract shall be presentable, serviceable, and shall comply with safety standards as required by the State of Texas. All Contractor vehicles shall be identified with company name or logo conspicuously displayed on door panels.

4. PERSONNEL

4.1 Minimum Manpower Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified

4.2 Employee Conduct: The Contractor shall be responsible for seeing that his or her employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity may result in the removal of Contractor employee/employees and/or termination of the contract. No alcohol shall be consumed by Contractor or Contractor employees while on the job site.

4.3 Removal of Contractor’s Employees: The Contracting Officer, COR, or Lake Manager may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, in the opinion of the COR or Lake Manager, who is incompetent or who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the required work.

Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or telephonic, and shall be confirmed in writing as soon as possible. No such removal, however, shall reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement shall be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

4.4 Supervision: The Contractor shall give his or her personal superintendence to this contract. Contractor shall appoint in writing, subject to the approval of the COR or Lake Manager, a minimum of one (1) foreman/superintendent. The superintendent shall be present whenever work specified herein is being performed, and have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision. This individual may also serve as the one Quality Control inspector, provided that his or hers job performance in each category is maintained at an acceptable level to the COR or Lake Manager. However, neither the foreman/ superintendent nor the Quality Control inspector may be working members of a crew performing any of the scheduled services. For the purpose of this contract, it is intended that these shall be administrative positions whose responsibility is to ensure compliance with contract specifications. The superintendent and/or quality control personnel shall be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility. In addition, the Contractor shall designate a responsible employee to act as work leader, and to complete a daily activity report.

4.5 Quality Control: The Contractor is responsible for insuring that all work performed under this contract, including that performed by subcontractors, is in accordance with the specifications. To accomplish this, the Prime Contractor shall appoint in writing, subject to the approval of the COR or Lake Manager, one (1) Quality Control Inspector.

Requirements for Quality Control shall be set forth in Part 5, "Inspections - Quality Control".

4.6 Contractor Clothing Requirements: See EM 385-1-1, Section 5, for additional restrictions on clothing.

4.7 Security Requirements:

4.7.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

4.7.2 General: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).