B3_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G18Q0043 25-Jun-2018

b. TELEPHONE NUMBER

817-886-1082

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 11 Jul 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GLORIA GONZALES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967435 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PROCTOR PROJECT OFC

TIMOTHY SCHAFFER

ROUTE 1 BOX 71A

COMANCHE TX 76442

TEL: 254-879-2424 FAX: 254-879-2341

(817) 886-6403FAX:

TEL: (817) 886-1077 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF78

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job

Funded Amt:

Base Year- Proctor Lake Janitorial

The Contractor shall provide all labor, tools, equipment, materials and management necessary to accomplish janitorial services at the Proctor Lake as defined in this Performance Work Statement.

Period of Performance: 1 August 2018 - 31 July 2019

Invoicing Instructions:

Proctor Lake Project Office ATTN: Tim Schaffer

2180 FM 2861

Comanche, TX 76442 254-879-2424

POC: Gloria Gonzales - 817-886-1082 or via email:

gloria.gonzales@usace.army.mil

NAICS CD: 561720

, FSC CD: S208

0002 Job

OPTION Funded Amt:

Option Yr 1-Proctor Janitorial Services

The Contractor shall provide all labor, tools, equipment, materials and management necessary to accomplish janitorial services at the Proctor Lake as defined in this Performance Work Statement.

Period of Performance: 1 August 2019 - 31 July 2020

Proctor Lake Project Office ATTN: Tim Schaffer

2180 FM 2861

Comanche, TX 76442 254-879-2424

0003 Job

OPTION Funded Amt:

Option Yr 2- Proctor Janitorial Services

The Contractor shall provide all labor, tools, equipment, materials and management necessary to accomplish janitorial services at the Proctor Lake as defined in this Performance Work Statement.

Period of Performance: 1 August 2020 - 31 July 2021

Proctor Lake Project Office ATTN: Tim Schaffer

2180 FM 2861

Comanche, TX 76442 254-879-2424

0004 Job

OPTION Funded Amt:

Option Yr 3- Proctor Janitorial Services

The Contractor shall provide all labor, tools, equipment, materials and management necessary to accomplish janitorial services at the Proctor Lake as defined in this Performance Work Statement.

Period of Performance: 1 August 2021 - 31 July 2022

Proctor Lake Project Office ATTN: Tim Schaffer

2180 FM 2861

Comanche, TX 76442 254-879-2424

0005 Job

OPTION Funded Amt:

Option Yr 4-Proctor Janitorial Services

The Contractor shall provide all labor, tools, equipment, materials and management necessary to accomplish janitorial services at the Proctor Lake as defined in this Performance Work Statement.

Period of Performance: 1 August 2022 - 31 July 2023

Proctor Lake Project Office ATTN: Tim Schaffer

2180 FM 2861

Comanche, TX 76442 254-879-2424

KO STATEMENT

“Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.”

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: SEE COVER PAGE

POINT OF CONTACT: Gloria Gonzales Phone: (817)-886-1082

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil and gloria.gonzales@usace.army.mil. Subject line of email MUST include the solicitation number and your Company Name.

For additional help contact your local Association Procurement Technical Assistance Centers (PTAC). Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free; however, a small fee may be charged for certain services.

Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: http://www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com or phone 866-705- 5711.

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): http://www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates).

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete Bid Schedule(s), Sign SF 1449, Sign Amendments (if applicable) and return

CHECK YOUR QUOTES FOR MATHEMATICAL ERRORS

DO NOT ROUND UP OR DOWN

ANNOTATE UNIT AND TOTAL COSTS TO THE HUNDRETH POSITION

Complete vendor information sheet or provide a document with similar information

The provisions at 52.212-1, 52.212-2 (Technical Approach) 52.212-3 Alt I, 52.212-5 and apply to this acquisition. Confirm vendor’s 52.212-3 Alt I ORCA is updated in SAM on the vendor information sheet.

You must have an active SAM registration prior to award

Submit past performance and technical approach and understanding documentation IAW Instructions to Offerors.

Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line.

Scan all documents into a single.pdf file. PDF only authorized format

EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil & gloria.gonzales@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements.

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Vendor’s Online Representation and Certification Application (ORCA) is updated in SAM Yes

No

52.237-1 SITE VIST

FAR 52.237-1- Highly recommend potential offerors attend a site visit. Vendors must confirm their intent to attend a conference with the POC listed below prior to attending the event.

Address: Proctor Lake Project Office ATTN: Tim Schaffer/Jeff Boutwell

2180 FM 2861

Comanche, TX 76442 254-879-2424 /254-622-7411

POC: Tim Schaffer Contact Info: (254)-879-2424

Email: timothy.c.schaffer@usace.army.mil

Conference: Tuesday, 26 Jun 2018 @ 10:00 am CST

PREVIOUS CONTRACT INFORMATION:

Contract #: W9126G-15-P-0165 - $24,240.00 – Base and 2 options Contractor: Unica Janitorial Solutions LLC

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Proctor Lake Project Office POC: Tim Schaffer

2180 FM 2861

Comanche, TX 76442

Or email to: timothy.c.schaffer@usace.army.mil Phone: (254)-879-2424

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil and gloria.gonzales@usace.army.mil. Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil and gloria.gonzales@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary)

W9126G18Q0043

BID SHEETS

PROCTOR LAKE OFFICE

JANITORIAL SERVICES

BASE YEAR PLUS FOUR OPTION YEARS

Furnish all labor, equipment and materials to provide janitorial services at the above locations in accordance with the Performance Work Statement and Performance Requirements Standards.

BASE YEAR - 1 August 2018 to 31 July 2019

CLIN Description Qty U/M Unit Price Price

0001AA Foyers, reception area, hallways, offices and Visitor Center (PRS # 1 , #2, #6)

104 EA $0.00

0001AB Restroom cleanings (PRS # 4) 104 EA $0.00

0001AC Kitchen cleaning (PRS # 3) 104 EA $0.00

0001AD Conference Room Cleaning (PRS # 5) 104 EA $0.00

0001AE Building Exterior and Grounds Cleaning (PRS # 7) 104 EA $0.00

0001AF Window Cleaning (PRS # 8) 12 EA $0.00

0001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) 2 EA $0.00

0001AH Wax Rejuvenator (PRS # 10) 2 EA $0.00

Base Year- Subtotal $0.00

OPTION YEAR ONE - 1 August 2019 to 31 July 2020

CLIN Description Qty U/M Unit Price Price

1001AA Foyers, reception area, hallways, offices and Visitor Center (PRS # 1 , #2, #6)

104 EA $0.00

1001AB Restroom cleanings (PRS # 4) 104 EA $0.00

1001AC Kitchen cleaning (PRS # 3) 104 EA $0.00

1001AD Conference Room Cleaning (PRS # 5) 104 EA $0.00

1001AE Building Exterior and Grounds Cleaning (PRS # 7) 104 EA $0.00

1001AF Window Cleaning (PRS # 8) 12 EA $0.00

1001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) 2 EA $0.00

1001AH Wax Rejuvenator (PRS # 10) 2 EA $0.00

Option Year One Subtotal $0.00

OPTION YEAR TWO - 1 August 2020 to 31 July 2021

CLIN Description Qty U/M Unit Price Price

2001AA Foyers, reception area, hallways, offices and Visitor Center (PRS # 1 , #2, #6)

104 EA $0.00

2001AB Restroom cleanings (PRS # 4) 104 EA $0.00

2001AC Kitchen cleaning (PRS # 3) 104 EA $0.00

2001AD Conference Room Cleaning (PRS # 5) 104 EA $0.00

2001AE Building Exterior and Grounds Cleaning (PRS # 7) 104 EA $0.00

2001AF Window Cleaning (PRS # 8) 12 EA $0.00

2001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) 2 EA $0.00

2001AH Wax Rejuvenator (PRS # 10) 2 EA $0.00

Option Year Two - Subtotal $0.00

OPTION YEAR THREE - 1 August 2021 to 31 July 2022

CLIN Description Qty U/M Unit Price Price

3001AA Foyers, reception area, hallways, offices and Visitor Center (PRS # 1 , #2, #6)

104 EA $0.00

3001AB Restroom cleanings (PRS # 4) 104 EA $0.00

3001AC Kitchen cleaning (PRS # 3) 104 EA $0.00

3001AD Conference Room Cleaning (PRS # 5) 104 EA $0.00

3001AE Building Exterior and Grounds Cleaning (PRS # 7) 104 EA $0.00

3001AF Window Cleaning (PRS # 8) 12 EA $0.00

3001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) 2 EA $0.00

3001AH Wax Rejuvenator (PRS # 10) 2 EA $0.00

Option Year Three - Subtotal $0.00

OPTION YEAR FOUR - 1 August 2022 to 31 July 2023

CLIN Description Qty U/M Unit Price Price

4001AA Foyers, reception area, hallways, offices and Visitor Center (PRS # 1 , #2, #6)

104 EA $0.00

4001AB Restroom cleanings (PRS # 4) 104 EA $0.00

4001AC Kitchen cleaning (PRS # 3) 104 EA $0.00

4001AD Conference Room Cleaning (PRS # 5) 104 EA $0.00

4001AE Building Exterior and Grounds Cleaning (PRS # 7) 104 EA $0.00

4001AF Window Cleaning (PRS # 8) 12 EA $0.00

4001AG Steam Cleaning and Scotch Guarding of Carpet (PRS # 9) 2 EA $0.00

4001AH Wax Rejuvenator (PRS # 10) 2 EA $0.00

Option Year Three - Subtotal $0.00

Base Year - Subtotal $0.00

Option Year One - Subtotal $0.00

Option Year Two - Subtotal $0.00

Option Year Three - Subtotal $0.00

Option Year four - Subtotal $0.00

Total Base and Four Option Years $0.00

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES

At

PROCTOR LAKE OFFICE

1. GENERAL: This is a non-personal services contract to provide all management, tools, equipment, materials, and labor necessary to ensure that office janitorial services are performed at Proctor Lake, Texas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all labor, tools, equipment, materials and management necessary to accomplish janitorial services at the Proctor Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform office cleaning, conference room cleaning, reception room cleaning, restroom cleaning, and kitchen/break room cleaning at Proctor Lake’s Office. Services include dusting, vacuuming, stripping and waxing floors, cleaning toilets, urinals and sinks, cleaning kitchen counters and sinks, trash removal, cleaning windows, mopping and scrubbing floors, buffing waxed floors, steam cleaning carpets, scotch guarding carpets, replacing light bulbs, cleaning light fixture lenses, washing/drying dishes, placing dishes in cabinets, providing and replenishing toilet paper, paper towels, liquid hand soap and its dispensers and liquid dish washing detergent. The Contractor shall accomplish all operations in accordance with procedures and practices described in IAW EM 385-1-1.

1.3 Period of Performance: One Year Base Period beginning 1 August 2018 and ending 31 July 2019, plus four one year Options

1.4 General Information

1.4.1 Award of Other Contracts - The services provided under this contract shall be independent of all services provided under other contracts, at this work site or any other work site, at which the Contractor may receive award. The Contractor shall be responsible for meeting any and all deadlines for services specified under this contract.

1.4.2 Cooperation with Other Contractors - The Government may undertake or award other contracts for additional work not related to the contract, and the Contractor shall fully cooperate with other Contractors and Government employees. The Contractor shall not commit, direct, lead or permit any acts that will interfere with the performance of work by another Contractor, or by Government employees.

1.4.3 Work Schedule : Work shall begin no earlier than 4:30 p.m. and be finished by no later than 7:00 a.m.

on any workday except during the summer season when Lake personnel work late shifts and then work shall begin no earlier than 8:00 p.m. and be finished by no later than 7:00 a.m. The Contractor shall be required to submit a work schedule to the Designated Individual (DI) for approval within (10) days after the beginning date of the contract. Refer to the frequency sheet in the attachments. Floor wax rejuvenation and fabric cleaning steam cleaning/Scotch Guarding shall be scheduled as per the Task Order. The schedule shall include the approximate time and the date of performance for all scheduled services. Any unforeseen change or variation from an approved schedule must be reported to the DI before work begins or as soon as possible on the affected day. If a permanent deviation from an approved work schedule is desired, the Contractor shall submit a new schedule in writing to the DI for approval a minimum of 10 business days before implementation

1.4.4 Payment: Payment for completed and accepted work will be done by task orders on a monthly basis or completion of task order. The Contractor shall only invoice upon completion of a task order or end of month.

1.4.5 Performance Evaluation Meetings: The Contractor, Contractor’s superintendent, and quality control inspectors shall meet with the Quality Assurance Representative (QAR) and Designated Individual (DI) once a quarter in order to discuss performance. However, a meeting shall not be held later than 1 working day after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared and signed by the QAR or DI, Contractor and their respective employees.

1.4.6 Performance of Work Outside of Scope of this Contract: If the Contractor performs work above and beyond the scope of a task order (e.g. cleans more than required/ordered under the task order) the Government shall not be liable for additional cost.

1.4.7 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. The QCP is to be delivered within 30 calendar days after contract award. 2 copies of a comprehensive written QCP shall be submitted for approval by the Contracting Officer (KO). Any proposed changes to an approved QCP, shall be submitted, in writing, to the KO for review and approval.

1.4.8 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.9 Government Holidays: The Contractor shall not perform services on Federal holidays. A minimum of 24 hours notification will be given to the Contractor via telephone or in writing. For information purposes only observed federal holidays are as follows:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.10 Hours of Operation: Proctor Lake Office’s normal office hours are 08:00am to 4:30 pm (CST). Both buildings shall be closed on Federal holidays. The Contractor shall be required to submit a work schedule for review and approval by the KO or DI. This schedule shall meet the requirements of this PWS, Technical Exhibit 3 “Deliverables” and Technical Exhibit 3 - Item a, “Frequency of Service”.

1.4.11 Place of Performance: The work to be performed under this contract will be performed at:

1.4.12.1 Proctor Lake Office located at 2180 FM 2861, Comanche, Texas 76442.

1.4.12 Type of Contract: The government will award a Firm Fixed Price contract. Work request under this Contract shall be made through issuance of Task Orders (TO). The Contractor shall perform all services specified herein on an as-ordered basis.

1.4.13 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards and security codes issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO or the DI.

1.4.14.1 The Contractor shall prohibit the use of Government issued keys/key cards and security codes by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO or the DI.

1.4.14 Safety: The Contractor shall develop and execute an effective safety program to ensure all required services are performed safely. The Contractor shall develop and implement procedures to identify, minimize and prevent safety risks in the form of a Safety Plan. The Contractor’s Safety Plan is the means by which he assures safety of personnel in the work place. The Safety Plan is to be delivered with the Contractor’s proposal. 2 copies of a comprehensive written Safety Plan shall be submitted for approval by the KO. Any proposed changes to an approved plan shall be submitted, in writing, to the KO for review and approval. The Contractor shall exercise all applicable safety rules in accordance with the OSHA and all pertinent provisions of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, 15 September 2008 or most recent version. OSHA standards are subject to change and such changes may affect the Contractor in their performance during the contract period and shall be at no additional cost to the Government.

1.4.15 Special Qualifications: The Contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses, permits, and letters of certification. All current federal, state and county rules and regulations shall be met and maintained throughout the performance of the work specified under this contract.

1.4.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO or DI, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO or DI will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.17 Designated Individual (DI): A Designated Individual will be identified to monitor and act as liaison with the Contractor for any Task Order under $150,000. This will be by separate letter by the Operations Project Manager. The DI monitors all technical aspects of the contract and assists in contract administration. The DI is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation shall be issued to the DI by the Project Operations Manager, a copy of which is sent to the Contractor, states the responsibilities and limitations of the DI, especially with regard to changes in cost or price, estimates or changes in delivery dates. The DI is not authorized to change any of the terms and conditions of the contract or signed task order.

1.4.18 Contractor Key Personnel: The following personnel are considered key personnel by the Government: The Contractor, Contractor’s Superintendent/Manager, or Quality Control Inspectors. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.19 Contractor’s Employees: The Contractor shall be responsible for insuring employees strictly comply with all Federal, State, and Municipal laws. Any illegal or criminal activity shall result in the removal of the employee/employees and or may result in the termination of the contract. The KO or the DI may require the Contractor to immediately remove from work site any employee of the Contractor or Subcontractor, who, in the opinion of the KO or the DI, endangers persons or property, or whose physical or mental conditions are such that it would impair the employee’s ability to satisfactorily perform work.

Notification to the Contractor shall be promptly made in writing if time and circumstances permit.

Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, shall reduce the obligation to perform all work required under the contract, and immediate replacement shall be made as required. This removal shall not be made the basis of any claim for compensation or damages against the United States or any of its employees, officers, or agents. All personnel shall maintain a clean, neat and well groomed appearance while performing work on the job site. Employee attire shall meet the requirements of the EM 385-1-1, “Safety and Health Requirements Manual” or most recent version.

1.4.20 Security Requirements: All Contractor and all associated sub- contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.21.1 The Contractor must pre‐screen Candidates using the E‐verify Program website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the DI no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file. All employees, at the time of award or hired during the life of this contract, must remain eligible with the Department of Homeland Security. Current I-9 forms and E-Verify Program can be accessed at http://www.uscis.gov at no charge.

1.4.21.2 Photo Identification Badges: Contractor shall provide photo identification cards to all contract employees working at Proctor Lake and the THREE RIVERS PROJECT OFFICE.

Contractors will wear photo badges on their person as they perform duties to execute work items under this contract.

1.4.21.3 Screening for Criminal History: Contractor and Contractor’s employees will be screened for criminal history by government personnel using Southeastern Security Consultants, Inc before any work under this contract is started.

1.4.21.4 I-WATCH, Corps Watch, or See Something, Say Something program. The Contractor and all associated sub-contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the DI NLT 5 calendar days after the completion of the training. The I-Watch/CORPS watch training video and literature can be found at the following web site. http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx.

1.4.21.5 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the DI or to the contracting officer, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx

1.4.21.6 Operations Security: All new contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all contract employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the DI, or Contracting Officer, within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

http://www.swf.usace.army.mil/BusinessWithUs/Contracting.aspx .

1.4.22 Identification of Contractor Employees: The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with a uniform shirt clearly displaying the company’s name and logo screen printed on the left breast area or on the back. The DI shall approve the uniform shirt before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the uniform shirt at all times when performing work under this contract at a Government facility. Contractor shall allow only persons directly involved with accomplishment of the Contractor's operations in facilities serviced by this contract (i.e., no friends, guests, children, or pets). Unless otherwise specified in the contract, each Contractor employee shall wear the uniform shirt except when safety or health reasons prohibit such usage.

1.4.23 Contractor Travel: Any travel requirement associated with this contract is at the Contractor’s own expense and shall be at no additional cost to the Government.

1.4.24 Data Rights: Not applicable under this contract.

1.4.25 Organizational Conflict of Interest: The only conflict of interest would be if a contractor or subcontractor would have business or family association with a USACE employee. If this is found to be true, the contract will immediately be terminated or subcontractor removed.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will provide a storage closet at each location to store equipment and cleaning supplies.

1.5.2 Equipment: The Government will provide no equipment under this contract.

1.5.3 Materials: The Government will provide potable water and electricity and replacement fluorescent light bulbs. Government will provide required forms for preparation of Activity Hazard Analysis and reporting of maintenance problems.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all management, labor, supplies, equipment, facilities and services required to perform work under this contract.

1.6.2 Materials: All equipment and materials used for cleaning shall be provided by the Contractor.

Materials include, but are not limited to, cleaning solvents, germicidal disinfectants, scouring powders, bowl cleaners, deodorizers, detergents, window cleaning supplies, floor cleaning agents clean and dry, white premium grade two-ply toilet tissue paper, paper towels (“C” Fold Dispenser), trash receptacle liners, aerosol deodorizer and disinfectant spray, liquid dish washing detergent in squeeze bottle, liquid germicide hand soap (deb Dispenser) and urinal cakes in protective holders, perfumed and 100% free of paradichlorobenzene necessary to meet the requirements under this PWS. A proposed material list must be submitted for the DI approval ten days prior to the commencement of this contract, including Safety Data Sheets for all products of a chemical nature. All products must be non-toxic and biodegradable and used as per the manufacturer’s recommendations. All equipment must be inspected and approved by the QAR prior to use, to insure safety compliance IAW EM 385-1-1.

1.6.2.1 In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired;

(1) Competitively within a timeframe providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or

(3) At a reasonable price.

Information about this requirement is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program . The list of EPA-designated items is also available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products, items may include, but are not limited to the following products used on-site in execution of this contract.

• Two ply toilet tissue

• Trash can liners

• Bio based content cleaners, solvents, detergents and disinfectants.

1.6.2.2 As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C.

6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

1.6.2.3 References

• FAR Provision 52.223-1 – Biobased Product Certification (should be included in solicitations)

• FAR Clause 52.223-2 – Affirmative Procurement of Biobased Products Under Service and

Construction Contracts

• FAR Provision 52.223-4 – Recovered Material Certification (should be included in solicitations)

• FAR Clause 52.223-9 – Estimate of Percentage of Recovered Material Content for EPA-

Designated Items

• FAR Clause 52.223-17 – Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): Not applicable under this contract

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, State, local and Texas Commission on Environmental Quality policies and procedures.