B3_Solicitation.pdf

Action Code: Combined Synopsis/Solicitation

Date: 7 June 2017

Contracting Office Zip Code: 76102

Classification Code: S208

Contracting Office Address: USACE Fort Worth District, P. O. Box 17300/819 Taylor Street, Fort Worth, TX 76102-0300

Subject: Herbicide Services Title: Trinity Region, Benbrook and Joe Pool Lake Herbicide Services

Place of Performance: USACE Fort Worth District, Trinity Regional Lakes, Benbrook and Joe Pool Lakes

Proposed Solicitation Number: W9126G-17-T-0101

Closing Response Date: 5 July 2017 at 11:00 a.m. Central Standard Time (CST)

Contact Point: Gloria Gonzales Phone: 817-886-1082 Email: gloria.gonzales@usace.army.mil Proposal email address:CIV-OPS.Proposals@usace.army.mil

CONTRACT INFORMATION:

This is a combined synopsis/solicitation for commercial items IAW Subpart 12.6, as supplemented with additional information included in this notice.The solicitation is being procured in accordance with commercial services, which includes but not limited to FAR part 12 and 13. A total small business set-aside solicitation is being issued by the U.S. Army Corps of Engineers, Southwestern Division, Fort Worth District. The North American Industry Classification System (NAICS) code for this project is 561730. Size standard: $7.5 Million. The resulting long-term contract will be a firm contract.

PROJECT INFORMATION:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide services as defined in the Performance Work Statement (PWS) at Benbrook and Joe Pool Lake. The Period of Performance will be one twelve (12) month base period, and two twelve (12) month option periods. The magnitude is between $100,000 and $250,000.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P297_49561

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Funded Amt:

Benbrook and Joe Pool Herbicide Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, permits, supervision, and other items and non-personal services necessary to perform herbicide services as defined in this Performance Work Statement (PWS).

Period of Performance: 1 Aug - 2017 - 31 Jul 2018

Invoicing Instructions:

Benbrook Project Office Lake Manager-Jason Owen 7001 Lakeside Dr.

Fort Worth, TX 76132

POC: Gloria Gonzales, 817-886-1082 or via email:

gloria.gonzales@usace.army.mil

1001 1 Job

OPTION Funded Amt:

Benbrook and Joe Pool Herbicide Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, permits, supervision, and other items and non-personal services necessary to perform herbicide services as defined in this Performance Work Statement (PWS).

Period of Performance: 1 Aug - 2018 - 31 Jul 2019

Invoicing Instructions:

Benbrook Project Office Lake Manager-Jason Owen 7001 Lakeside Dr.

Fort Worth, TX 76132

1002 1 Job

OPTION Funded Amt:

Benbrook and Joe Pool Herbicide Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, permits, supervision, and other items and non-personal services necessary to perform herbicide services as defined in this Performance Work Statement (PWS).

Period of Performance: 1 Aug - 2019 - 31 Jul 2020

Invoicing Instructions:

Benbrook Project Office Lake Manager-Jason Owen 7001 Lakeside Dr.

Fort Worth, TX 76132

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer

INSTRUCTION TO OFFEROR

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: _ SEE SF1449 BLOCK 8

POINT OF CONTACT: Gloria Gonzales Phone: (817)-886-1082 Email address: CIV‐OPS.Proposals@usace.army.mil Furnish Copy To: gloria.gonzales@usac.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil & gloria.gonzales@usace.army.mil. Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC).

Centers were created by Congress to assist businesses seeking to compete on federal contracts.

Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA)

allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

SITE VISIT:

Address: Benbrook Project Office 7001 Lakeside Dr.

Fort Worth, TX 76132

POC: Jason Owen Contact Info: (817)-292-2400 Email: jason.w.owen@usace.army.mil

Date/Time: 14 June 2017 at 10:00 am CST

PREVIOUS CONTRACT INFORMATION:

Contract #: W9126G-15-C-0066 Contract Total: $382,271.18 – 7 lakes

Contractor:

Integrated Environmental Solutions, LLC 610 Elm St., Ste 300 McKinney, TX 75069

Below is a checklist to assist you to ensure all the proper documents are returned for consideration on this solicitation. Only those items checked below as “required” must be returned

Required Contractor Item

Complete page 1 of Solicitation. Block 17a Company Name & Address, Cage Code, Telephone No., Complete Blocks 30a – 30c, Annotate unit and total costs on pages 3 thru 5.

Complete All Bid Schedule(s) in PDF AND WORD or EXCEL

Include an active email address. You will be notified of your selection by this method!!!

Complete Clauses 52.212-3 ALT I, or confirm vendor’s ORCA is updated in SAM Complete Clauses 52.219-28, and return with proposal

You must have an active SAM registration prior to award

Send the Past Performance Questionnaire to a former employer or person who can vouch for your work capability or volunteer work.

Ensure former employer returns the form and references the solicitation number and Company Name in the email subject line. CIV‐OPS.Proposals@usace.army.mil &

Scan all documents into a single.pdf file

EMAIL your proposal to: CIV‐OPS.Proposals@usace.army.mil & gloria.gonzales@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil & gloria.gonzales@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U

N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES

NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES

NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M

U N

AFTER COMPLETION, PLEASE EMAIL TO: CIV‐OPS.Proposals@usace.army.mil and

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary

INSURANCE REQUIREMENTS

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Trinity Region US Army Corp of Engineers Benbrook Lake ATTN: Jason Owen 7001 Lakeside Dr.

Fort Worth, TX 76132

Or email to: gloria.gonzales@usace.army.mil Phone: (817) 886-1082 Fax: (817)886-6403

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

BID SHEET

BID SHEET – Herbicide Services, Benbrook and Joe Pool Lakes

Contractor to furnish all labor, materials, and supplies necessary to provide herbicide services at public and prime facilities at Benbrook and Joe Pool Lakes, Tarrant County, Texas in accordance with specifications.

Item Description U/M Est Qty Unit Price Total Price

Base Year: 01 August 2017 through 31 July

0001A Herbicide Treatment Benbrook Park Roads and Shoulders

0001AA Longhorn Park EA 2

0001AB North Holiday Park EA 2

0001AC South Holiday Park EA 2

0001AD Westcreek Circle EA 2

0001AE Bear Creek Park EA 2

0001AF Mustang Park EA 2

0001AG Rocky Creek Park EA 2

0001B Herbicide Treatment Prime Facilities

0001BA Benbrook Stilling Basin EA 2

0001BB Benbrook Dam EA 2

0001BC Benbrook Project Office EA 2

0001BD Joe Pool Stilling Basin EA 2

0001BE Joe Pool Dam EA 2

0001BF Joe Pool Project Office EA 2

Total for Base Year ‐ Herbicide Services

Contractor to furnish all labor, materials, and supplies necessary to provide herbicide services at public and prime facilities at Benbrook and Joe Pool Lakes, Tarrant County, Texas in accordance with specifications.

0002 Option Year 1: 01 August 2018 through 31 July 2019

0002A Herbicide Treatment Benbrook Park Roads and Shoulders

0002AA Longhorn Park EA 2

0002AB North Holiday Park EA 2

0002AC South Holiday Park EA 2

0002AD Westcreek Circle EA 2

0002AE Bear Creek Park EA 2

0002AF Mustang Park EA 2

0002AG Rocky Creek Park EA 2

0002B Herbicide Treatment Prime Facilities

0002BA Benbrook Stilling Basin EA 2

0002BB Benbrook Dam EA 2

0002BC Benbrook Project Office EA 2

0002BD Joe Pool Stilling Basin EA 2

0002BE Joe Pool Dam EA 2

0002BF Joe Pool Project Office EA 2

Total for Option Year 1 ‐ Herbicide

Services

Contractor to furnish all labor, materials, and supplies necessary to provide herbicide services at public and prime facilities at Benbrook and Joe Pool Lakes, Tarrant County, Texas in accordance with specifications.

0003 Option Year 2: 01 August 2019 through 31 July 2020

0003A Herbicide Treatment Benbrook Park Roads and Shoulders

0003AA Longhorn Park EA 2

0003AB North Holiday Park EA 2

0003AC South Holiday Park EA 2

0003AD Westcreek Circle EA 2

0003AE Bear Creek Park EA 2

0003AF Mustang Park EA 2

0003AG Rocky Creek Park EA 2

0003B Herbicide Treatment Prime Facilities

0003BA Benbrook Stilling Basin EA 2

0003BB Benbrook Dam EA 2

0003BC Benbrook Project Office EA 2

0003BD Joe Pool Stilling Basin EA 2

0003BE Joe Pool Dam EA 2

0003BF Joe Pool Project Office EA 2

Total for Option Year 2 ‐ Herbicide

Services

Total for all 3 years ‐ Herbicide Services

PWS

PERFORMANCE WORK STATEMENT (PWS)

Herbicide Services Benbrook and Joe Pool Lakes, Tarrant County, Texas

1. GENERAL: This is a non-personal services contract to provide herbicide services at Benbrook and Joe Pool Lakes. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222- 38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/ Department of Veterans Affairs–VOW to Hire Hero’s Act http://benefits.va.gov/vow/ Army Wounded Warrior Program – http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation–Hiring Our Hero’s http://www.hiringourheroes.org/ Guide to Hiring Veterans – Reference Material http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, permits, supervision, and other items and non-personal services necessary to perform herbicide services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Contract should result in killing target vegetation in all treated areas.

1.2. Scope: Contractor shall provide all labor, permits, tools, equipment, materials, and chemicals required to mix, transport, and apply herbicides as specified in this contract. Services include spraying/applying herbicides and shall be performed as specified, to the limits shown as described below and on project maps (See Section

1.9.3 Technical Exhibit 3), as directed. In general, herbicide services shall be applied at various locations throughout the government property boundaries surrounding the locations identified below (including, but not limited to flood control prime facilities/dam embankments and recreation/park facilities). The Contractor shall possess a valid State of Texas Commercial Applicator’s License, and insurance, and shall comply with the conditions specified in the sub-paragraph 3-3e and 3-4 in ER 1130-2-540. A copy of the Contractor’s Applicator License must be provided to the Contracting Officer (KO) before an award will be made. The Contractor shall ensure that a certified applicator is on the job at all times to supervise all contract operations. The Contractor shall give, in writing, any such supervisor, authority to act in his/her behalf. The Contractor or the designated supervisor, while supervising the work will at all times be in possession of a copy of this contract and a copy of their individual Commercial Applicator’s License.

1.2.1 Payment: All work must be inspected and accepted by the Lake Manager, or Contracting Officer’s Representative (COR), as applicable, or designated Quality Assurance (QA) Inspector before any payment can be made. Inspections will be made by the Lake Manager, COR, as applicable, or QA Inspector after each application is completed. No payment will be made until the areas treated have been inspected and accepted by the inspector. Inspections may take up to two weeks after the completion of any service, so results can be seen. Any work that is rejected as unsatisfactory by the inspector (less than 90% kill) will be redone by the Contractor at the Contractor’s expense.

1.2.2 Application Treatment Specifications: Applications will be done at a time when, according to the label, satisfactory results can be expected. The type of herbicide will be determined by the Contractor; colored dye will be added to the herbicide to show coverage of application. The herbicide applications will be for herbaceous (annual and perennial grasses, broadleaf weeds), and woody vegetation. Woody vegetation may be girdled to achieve a successful kill. Two applications will be performed annually: spring and fall applications (dependent on lake elevations and park closures). Fall application must be completed before the contract term expires. Contract will begin with the spring application. The exact date of when an application will be performed will be determined by weather conditions. When conditions such as excessive moisture, potential rainfall, wind speed, or other factors prevail to such an extent that satisfactory results cannot be obtained, no applications should be made. Work should resume only when desired results can be obtained. If work cannot be commenced or completed by the agreed upon dates, the Contractor shall provide written notification to the Lake Manager, or COR, as applicable. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the written authorization of the Lake Manager, or COR, as applicable. The specifications are split into 2 major categories and relate directly to the legend on the maps.

1.2.2.1 Herbicide Park Roads and Road Shoulders – Benbrook only. This application treatment will be for an area a minimum of three-foot (3’) wide along each edge of the roadway, boat ramp, parking lot, pullout, or pull-through. Any vegetation that is growing up in between the edges shall also be treated. Maps are included to show these areas in further detail.

Treatable surface is approximately 27 miles total within 7 recreation areas.

1.2.2.2 Herbicide Prime Facilities (Benbrook and Joe Pool):

1.2.2.2.1 Stilling Basin Steps and Walkways - This application shall cover a minimum of three-foot (3’) wide strip along the steps and concrete walkways, and around guardrails. Treatable surface area is approximately 650 feet at Benbrook, and 1100 feet at Joe Pool.

1.2.2.2.2 Dam - This application treatment of herbicide will occur on all rip-rap associated with the dam (entire face upstream of both dams, and Joe Pool’s spillway and stilling basin); shoulders of the paved and gravel portions of the crest service road; and on the uncontrolled spillway to include u-channels, weep-holes, and at other areas related to dam operation. Maps are included to show these areas in further detail. This would include both broad application and spot treatment. Treatable surface is approximately 31 acres at Benbrook, and 65 acres at Joe Pool.

1.2.2.2.3 Project Office - This application treatment will be for an area a minimum of three-foot (3’) wide along the perimeter of the pavement around the main office parking lots and compound, and spot treatments for any vegetation growing through cracks in the pavement.

Treatable surface is approximately 2 acres at Benbrook and 0.5 acres at Joe Pool.

1.2.3 Safety: The Contractor shall submit “SAFETY DATA SHEETS (SDS)” to the Lake Manager, or COR as applicable, for all herbicides that will be used on this contract. The Contractor shall also have a copy of the SDS sheets on the job at all times when work is in progress.

1.2.3.1 Safety Meetings - The contractor shall hold a safety meeting with all his employees prior to each application, and will notify the Lake Manager or COR as applicable, of location and time of each meeting.

When a new employee is hired, the contractor will thoroughly brief that person in all safety procedures and requirements. Any contractor employee who persists in unsafe performance will be removed from the job at the request of the Lake Manager, COR as applicable, or designated representative. A copy of the safety meeting report shall be submitted to the Lake Manager, or COR as applicable, with the weekly QC report.

1.2.3.2 Accidents – The contractor shall immediately notify the Lake Manager, or COR as applicable, of any accident occurring during the operation of the contract on government property.

1.3 Period of Performance: This contract is set up with a base year and two option years.

Base Year (01 August 2017 – 31 July 2018) or award date Option Year 1 (01 August 2018 – July 31 2019) Option Year 2 (01 August 2019 – July 31 2020)

Two applications will be performed per year in the late Spring and early Fall, generally in April and September. Applications will be done at a time when according to the label, satisfactory results can be expected. The exact date of when an application will be performed will be determined by weather conditions. When conditions such as excessive moisture, potential rainfall, wind speed, or other factors prevail to such an extent that satisfactory results cannot be obtained, no applications should be made. Work should resume only when desired results can be obtained. If work cannot be commenced or completed by the agreed upon dates, the Contractor shall provide written notification to the Lake Manager or COR as applicable. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the written authorization of the Lake Manager, or COR, if applicable. The first application of the contract will occur in the spring, with the final application completed before the end of September.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After contract award, but before work commences, the Contractor shall develop a SAFETY AND ENVIRONMENTAL PLAN, and Activity Hazard Analysis, which addresses spills, environmental hazards, storage and disposal of herbicide containers, and protection of park users and submit a comprehensive written Quality Control Plan (QCP), with names and contacts of QC inspector and foreman, to the Lake Manager, or COR as applicable, within 10 working days and when changes are made thereafter. After acceptance of the QCP, the contractor shall receive the Lake Manager’s or COR’s acceptance in writing of any proposed change to the QCP. Contract or will submit weekly, a report of application (chemical list and quantity), and daily QC report for the week.

Contractor will submit an invoice monthly.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: The contractor shall not perform services on the following holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: All contract work shall be performed between the normal operating hours of the project, Monday through Friday 0730-1600 hours unless a request to work is received 72 hours prior and approved, in advance, by the Lake Manager, or COR, as applicable.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Benbrook and Joe Lakes, Tarrant County, Texas.

Benbrook Lake is located on the Clear Fork of the Trinity River in Tarrant County in Benbrook, Texas. The Project Headquarters is located at 7001 Lakeside Drive, Fort Worth, TX 76132, phone 817-292-2400. The lake is generally bounded by State Highway 377 on the west, FM 1187 on the south, Chisholm Trail Pkwy on the east, and Lakeside Drive on the north.

Joe Pool Lake is located on the Mountain Creek tributary of the Trinity River in southwest Dallas, Texas. The Project Headquarters is located at 6399 FM 1382, Dallas, TX 75249, phone 972-299-2227. The lake is generally bound by State Highway 360 on the west, State Highway 287 on the south, FM 1382 and State Highway 67 on the east, and Camp Wisdom Rd on the north.

1.4.6 Type of Contract: The government will award a purchase order contract.

1.4.7 Security Requirements: Contractor personnel performing work under this contract must be aware of their surroundings and take precautions to safeguard personnel and property from security risks.

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.2 AT/OPSEC

1.4.7.2.1 All contractor and all associated sub-contractors

employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.4.7.2.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.7.2.3 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.7.2.4 All contract employees, including subcontractor

employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.7.2.5 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.7.3 Key Control: The Contractor shall establish and implement methods of ensuring all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated keys to the KO. The Contractor will be required to return all Government keys issued to perform the work on the last day of the contract.

1.4.7.3.1 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.4.7.3.2 Lock Combinations: (If applicable) The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.7.4 “Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The KO or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility.

Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.”

(e) All vehicles and equipment utilized under this contract must be identified with the company name or logo conspicuously displayed on each side of the vehicle.

1.4.8 Special Qualifications: The Contractor shall possess a valid State of Texas Commercial Applicator’s License and shall comply with the conditions specified in the sub-paragraph 3-3e and 3-4 in ER 1130-2-540. A copy of the Contractor’s Applicator License must be provided to the KO before an award will be made. The Contractor shall ensure that a certified applicator is on the job at all times to supervise all contract operations.

1.4.9 Sustainability

1.4.9.1 The contractor must meet the recycled content requirements set forth by the EPA for specified products. The following web site contains a list of EPA designated products:

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf. Contractor will ensure compliance of the EPA guidelines under the categories of: non-paper office products, paper and paper products.

1.4.9.2 The contractor must meet the Bio Preferred Program

requirements set forth by USDA. The following is a link to USDA-designated product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml.

Contractor will ensure compliance under the categories of: Groundskeeping, and Industrial Lubricants and Fluids.

1.4.9.3 The contractor shall ensure all deliverables be printed double sided on paper that contains post-consumer fiber (recycled content).

1.4.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.11 Contracting Officer Representative (COR): The COR, if applicable, will be identified by separate letter, a copy of which is sent to the contractor, and will state the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract (or task order).

1.4.12 Lake Manager(s): The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

1.4.13 Quality Assurance Inspector: The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs.

1.4.14 Contractor Key Personnel: The following personnel are considered key personnel by the Government: The Contractor or the designated supervisor shall closely supervise all contractor employees. All employees shall be thoroughly trained and instructed in the application of each herbicide to ensure proper and safe application. The Contractor shall report, in writing, all injuries and accidents to the COR by the end of the day on which the accident or injury occurs. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.15 Contractor Travel : Not Applicable.

1.4.16 Data Rights : Not Applicable.

1.4.17 Organizational Conflict of Interest: Not Applicable.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will provide no facilities.

1.5.2 Equipment: The Government will provide no equipment.

1.5.3 Materials: The Government will provide water if needed, for mixing chemicals on site. The Lake Manager or QA Inspector will notify the contractor where water can be accessed.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5 of this PWS.

1.6.2 Equipment. The Contractor shall provide all equipment necessary to mix, transport, and apply herbicides as specified in this contract. Services include spraying or spreading of herbicides and shall be performed as specified, to the limits described above and on project maps (See Section 1.9.3 Technical Exhibit 3). An equipment list including all application equipment, personal protection equipment, and vehicles to be used in contract work shall be submitted during the pre-award period for approval by the Lake Manager, or COR, as applicable.

Some areas may require treatment on steep slopes or without access available at all. Any self-propelled equipment used on embankment and levee slopes or other steep areas must be certified by the manufacturer as being able to perform safely on such slopes. All equipment to be used in the performance of this contract shall be of the type that will allow proper and safe application. No aerial applications will be allowed. Prior to the commencement of work, the Lake Manager, COR as applicable, or a designated representative shall perform a review of the contractor’s equipment safety inspection. A copy of the completed inspection form will be made available for inclusion in the government contract folder. When new or different equipment is brought onto the job-site, it shall be the Contractor's responsibility to notify the Lake Manager, or COR as applicable, in order that the equipment inspected for the safety features specified in this contract can be verified and a copy of the inspection form placed within the government’s contract folder. No equipment shall be used on the project prior to this inspection.

1.6.3. Materials. The Contractor shall provide all materials, and chemicals required for mixing, transporting, and the application of herbicides as specified in this contract. Services include spraying or spreading of herbicides and shall be performed as specified, to the limits described above and on project maps.

1.7 CONTRACTOR MANAGEMENT…