19Q0006_for_FBO.pdf

W9124V19Q0006

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 05-AUG-2019 1 MTARNG - J-4

G4

3330 SKYWAY DR

HELENA MT 59602

FOB: Destination

W90KKN

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Catered Meals

FFP

See SOW

FOB: Destination

PN/CN: Food

PSC CD: 8970

NET AMT

SUBMISSION OF QUOTES

The Government intends to award a Purchase Order for catered meals to be provided to the 1-

189th GSAB.

The basis of award will be based on FAR 13 using price and other factors as prescribed in FAR subpart 13.106-2. Evaluation factors and the required information/documentation are listed in the FAR 52.212-2 provision. Quoters shall provide a quote for catered meals by providing individual meal pricing (breakfast and dinner) and supporting documentation/information demonstrating their ability to perform the requirements of the statement of work to the highest degree of quality and economics.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2019-03, effective 12 JUNE 2019.

Quotes, questions and comments will be submitted to adam.d.sackman.civ@mail.mil with the solicitation number (W9124V19Q0006) in the subject line followed by the topic (“submission of question concerning RFQ”, “submission of quote”). Questions may be asked via phone for minor clarifications but any pertinent information will only be made available through email or amendment with a memorandum providing the question(s) and response(s). No additional questions should occur after July 15th, 2019 to allow proper time to acquire the correct information to the questions and amend the solicitation.

STATEMENT OF WORK

SOLICITATION – Request for Quote

Catered meals for the Montana Army National Guard located in

3330 Skyway Dr.

Helena, MT 59636

3. SPECIFICATIONS

3.1 Training period for catered meals: Breakfast on 3 August 2019 ending with Breakfast 20 August

3.2 Contractor shall submit a proposed example menu for the training period with caloric values and portion size of all planned meals.

3.3 Contractor must provide adequate personnel to staff serving lines to server, at a minimum, two soldiers a minute and replenish condiments, all food items, salad bar components and beverages when needed.

3.4 Contractor will not repeat meals for the duration of this contract. Contractor shall diversify meat for main course, as in not repeating the same main protein twice in one day. For example, cooking beef for lunch and dinner.

3.5 Contractor will provide Breakfast meals that contain: eggs, meat, meatless entrée (waffles, French toast, pancake, etc.) potatoes and yogurt. Lunch and Dinner must consist of: Main Entrée, vegetable, starch, salad, dessert and sliced bread. Salads will consist of a variety of fresh leafy greens (not just iceberg), at a minimum, 3 raw vegetables such as cucumbers, carrots, tomatoes etc.

Shredded cheese, croutons/crackers, and no fewer than three choices of salad dressings shall be offered. A minimum of one fat-free dressing along with oil and vinegar will be among the salad dressing choices offered. Fresh fruits shall be available as an option at every meal.

a. Soldiers requiring alternatives to the main course because of food allergies or religious observance shall be provided an alternative main course that will accommodate their needs. Special dietary needs will be accommodated with the same quality, quantity, and variety of normal meals. One Soldier has already been identified that will require gluten free meals during the training period.

3.6 Contractor will provide servings of fresh milk for 30% - 35% of estimated patrons in addition to water, coffee each day with two types of juice, orange juice as one breakfast juice option. Fresh two-percent white milk is the primary beverage milk.

mailto:adam.d.sackman.civ@mail.mil

3.7 Contractor will provide all condiments (i.e. mayonnaise, mustard, ketchup, steak sauce, hot sauce, pickles, salad dressings, syrup, salt and pepper, etc.) to compliment the meals being served.

3.8 Contractor shall serve buffet style and provide cups, plates, eating utensils, serving pans, and anything else that is needed to eat a meal. Ala Carte ordering is strictly prohibited.

3.9 The quality and serving sizes of the food served will be equivalent to commercially available prepared meals. The Contractor is also responsible for serving and portion control, allowing second plates if all individuals have received their first plate of food.

3.10 All potentially hazardous food shall be maintained at: 135F ( 57C) or above for hot food items and served in shallow pans (4 inch) or 41 F (5C) or less for cold food items to prevent the spread of bacteria.

3.11 Contractor will comply with all FDA Food Code guidelines. Most current version is 2017 but it is the responsibility of the quoter to keep current with FDA Food Codes. The following website can be used to check for the latest version:

https://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/default.htm

3.12 Contractor shall purchase food in the performance of this contract from only approved vendors

IAW the FDA Food Code guidelines. A list of food sources must be provided upon request. No food will be purchased from a non-USA company.

3.13 The government point of contact will provide a more accurate count of meals no later than 48 hours prior to meal. The Government will not be responsible to pay for meals above the scheduled units head count that are not served. If less than 48 hours’ notice cancellation of meals causes the vendor to incur otherwise non-billable costs for perishable food, the vendor shall be reimbursed for those food costs provided the food has no alternative business use and is itemized and approved by the contracting officer for reimbursement.

3.14 Contractors shall be in compliance with all Federal, State and Local laws, regulations, policies, and have the necessary permits and insurance pertaining to the appropriate food industry.

3.15 Contractor Personnel

a. Contractor shall furnish supervisory and direct labor personnel to accomplish all work required.

b. All employees employed for the period of performance of work under this contract by the

Contractor are not considered employees of the government nor will they represent themselves as such.

c. Personal Hygiene - the Contractor shall ensure the contract employees meet the following sanitation requirements while serving meals:

1. They wash their hands upon reporting for work, immediately after visiting a lavatory, after smoking, taking a break and after handling raw meat, poultry, garbage, or soiled items.

2. Their fingernails are cut short so that they do not extend beyond the end of the fingers and are kept clean.

3. They do not smoke, or use tobacco in any form, except during break periods in designated areas.

4. They do not consume food items in any form while on the serving line or in any https://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/default.htm food prep areas and beverages must have a lid.

5. They wear acceptable head covers (hats, caps, and hairnets) to prevent loose hair from falling into food or onto food contact surfaces in accordance with prevailing health codes.

6. They shall wear appropriate clothing that is laundered.

7. Shoes shall cover the feet to meet sanitation and safety requirements. Open-toe shoes are not allowed.

8. Use of Alcoholic Beverages/Drugs: The use of alcoholic beverages or illegal drugs by contractor personnel while on duty is strictly forbidden. Any violation shall be cause for immediate removal of the offender(s) by the Contractor from further work. Removal of employee(s) for such cause does not relieve the

Contractor of the requirement to provide sufficient personnel to adequately perform services.

9. Use of Tobacco: The use of tobacco products by the Contractor personnel while on break will be confined to those areas designated by the government as smoking areas.

4. FACILITIES

4.1 The Government will provide serving line, serving tables, seating, waste receptacles and trash bags for use by the contractor in performance of this contract. The government shall not alter the existing facility that will be used during this contract. Any equipment needed for the proper sanitary service must be supplied by the contractor. All serving utensils, cups, plates, etc shall be the responsibility of the contractor.

a. Contactor shall be responsible for the cleaning and sanitizing of all Governments equipment at the end of each meal to include trash disposal. Dumpster located on site can be utilized for disposal during period of performance.

4.2 The Contractor shall be responsible for safeguarding all government property provided for

Contractor use. The Contractor is responsible for the cleanliness of the area during and after use.

Contractor will also be responsible for all disposal and transportation of waste.

4.3 Contractor will ONLY contact the government point of contact listed, Food Service Manager, or the Contract Specialist to address any concerns or clarify questions after contract award.

Customer point of contact (POC) will be provided at contract award. Only the Contracting Officer can approve any changes outside the scope of the specifications or any request which could change the contract terms and conditions to include funding.

5. SECURITY

5.1 Work performed under this statement of work is UNCLASSIFIED. The Contractor during the performance under this contract shall comply with all applicable Department of Defense (DoD) security regulations and procedures. The Contractor shall coordinate with the customer point of contact all issues dealing with access to Government buildings, facilities, or property.

5.2 Contractor will ensure the physical security of food and beverages from the point of purchase to the point of receipt at Helena Aviation Armory.

6. MEAL TIMES AND MEAL COUNTS

6.1 Meal Times

a. Changes in meal times will be discussed with Contractor at least 24hours before the first meal is served. Contractor needs to be flexible because the meal hours may shift back or forward an hour, due to training requirements.

b. Standard feeding times are:

Breakfast: 0700-0800

Lunch: 1200-1300

Dinner: 1700-1900

6.2 Meal Counts

a. Break down of meals by day:

Montana Soldiers

3 August

Sat

August

Sun

Total/

Meal

Time

Breakfast 0 0 0

Lunch 83 83 166

Dinner 0 0 0

Total/Da y

83 83 166

5 August

Mon

August

Tue

August

Wed

8 August

Thu

August

Fri

August

Sat

August

Sun

Total/

Meal

Time

Breakfast 297 297 297 297 297 297 297 2079

Lunch 0 0 0 0 0 0 0 0

Dinner 297 297 297 297 297 297 297 2079

Total/Da y

594 594 594 594 594 594 594 4158

August

Mon

August

Tue

August

Wed

August

Thu

August

Fri

August

Sat

August

Sun

Total/

Meal

Time

Breakfast 297 297 297 297 297 297 297 2079

Lunch 0 0 0 0 0 0 0 0

Dinner 297 297 297 297 297 297 297 2079

Total/Da y

594 594 594 594 594 594 594 4158

August

Mon

August

Tue

Total/

Meal

Time

Breakfast 297 297 594

Lunch 0 0 0

Dinner 297 0 297

Total/Da y

594 297 891

CLAUSES INCORPORATED BY REFERENCE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2018

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities.

JUL 2018

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 (Dev) Instructions to Offerors - Commercial Items. (DEVIATION

2018-O0018)

OCT 2018

52.212-3 Offeror Representations and Certifications--Commercial

Items

OCT 2018

52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (OCT 2018) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation

2018-O0021)

MAY 2019

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2018

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-37 Employment Reports on Veterans FEB 2016

52.222-50 Combating Trafficking in Persons JAN 2019

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.226-6 Promoting Excess Food Donation to Nonprofit Organizations MAY 2014

52.232-29 Terms for Financing of Purchases of Commercial Items FEB 2002

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.211-7003 Item Unique Identification and Valuation MAR 2016

252.213-7000 Notice to Prospective Suppliers on Use of Supplier

Performance Risk System in Past Performance Evaluations

MAR 2018

252.215-7007 Notice of Intent to Resolicit JUN 2012

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Price

Menu

Past Performance

1. Price: Price will be evaluated as a total amount based on the meal numbers provided in the statement of work. Contractor shall provide a per meal price and a total price for all meals provided.

2. Menu: A Menu must be provided with each quote. Menu must include at a minimum, caloric counts of all items being served and portion sizes, unless buffet style such as salad bars. The Menu should show variety, selection and meal courses that would give Soldiers a positive experience concerning the meal(s).

3. Past Performance: Evaluation will be based on a minimum of; two references (max three) provided that include scope of work accomplished (or in progress), dollar amount, location, current contact information

(email and phone) of Contracting Officer/COR/ POC, and Period of Performance/delivery dates. Evaluation will also include information pulled from CPARS and/or other databases and sources. Per DFARS 213.106-

2(b)(i) this will include data pulled from Supplier Performance Risk System (SPRS) located in the Procurement

Integrated Enterprise Environmnet (PIEE) platform.

(End of provision)

252.232-7006 Wide Area Work Flow Payment Instructions -- Addendum

WIDE AREA WORK FLOW DODAAC AND EMAIL DISTRIBUTION TABLE

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES AND ADDITIONAL

EMAILS CORRECTLY THROUGH WAWF.

Select Document to Create (Select One):

Invoice as COMBO (Supplies) Use this info when adding a CLIN

Product/Service ID* 8970

Product/Service ID Qualifier FT – Fed Sup Class

Contract Number* Delivery Order Issue Date Cage Code*

W9124V19PXXXX XXXXX

Issue DODAAC Admin DODAAC* Inspected By DODAAC

W9124V W9124V

Service Acceptor*

(Ship to Code) Ship from Code LPO DODAAC/Ext.

Pay

DODAAC*

W90KKN HQ0670

SSG Sonja Reishus or

SFC Eric Dues

Inspection: Destination / Source Acceptance: Destination / Source

Additional E-Mail Notifications:

Contract Number - Found in Block 2 of SF1449 Form

Delivery Order - Found in Block 4 (Order Number) of SF1449 Form

Issue Date - Found in Block 6 Solicitation Issue Date) of SF1449 Form

Issue DODAAC - Found in Block 9 (Issued by) of SF1449 Form. Contracting office that issued your contract -

WAWF uses the Code to route the document to the base

Admin DODAAC - Found in Block 16 (Administered by) of SF1449 Form. Contract office that issued your contract.

Inspected by DODAAC/Ext. - Found in Block 15 (Delivered to unless otherwise stated in the contract) of

SF1449 Form. Combination of the Administered by code from block 16 and delivered to code block 15. It is used to route documents to receiving (service inspector in WAWF).

Service Acceptor/Ext. - Found in Block 15 (Deliver to) of SF1449 Form. Administered by code from block 16 and delivered to code block 15. It is used to route documents to receiving (service acceptor in WAWF).

Ship from Code - Found within the contract if needed (not mandatory).

LPO DODAAC/Ext. - Not a required field for Air Force Contracts.

Pay DODAAC - Found in block 16a (Payment will be made by) of SF1449 Form. Pay office code is used to route documents to the Defense Finance Accounting office responsible for payment to offered

The accounts payable mailing address can be located in Block 18a of your order. You can easily access payment information using the DFAS web site at http://www.dfas.mil. Your purchase order/contract number or invoice will be required to inquire status of your payment. Go to DFAS on the web at http://www.dfas.mil/money/vendor.

Payments may be expedited electronically via internet through the Wide Area Work Flow (WAWF) system. For information on WAWF, go to https://wawf.eb.mil/ http://www.dfas.mil/ http://www.dfas.mil/money/vendor https://wawf.eb.mil/