TAB_C_ASIP_Recompete_PWS.docx

Performance Work Statement (PWS) Army Stationing and Installation Plan (ASIP) Technical Support Services Office of the Assistant Chief of Staff Installation Management (OACSIM), Washington, DC

PART I. GENERAL INFORMATION.

1.0 GENERAL: This is a non-personal services contract to provide technical support of the Army Stationing and Installation Plan (ASIP) in the operation, maintenance, and enhancement of the ASIP database and web based application. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. DESCRIPTION OF SERVICES/ INTRODUCTION: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other non-personal services necessary to perform operation and maintenance of the ASIP database and web based application as defined in this PWS except for those items specified as Government furnished property and services in Part 3 of this PWS. The Contractor shall perform to the standards in this contract.

1.2. BACKGROUND: The ASIP provides the Army with a database of current and projected installation planning population for the Active component, US Army Reserves and the Army National Guard. The ASIP consists of population data derived from official Department of the Army (DA) sources, in addition to input from Army installations on supported tenants, Contractors, and transient population. ASIP provides population for each official Army base with details on each assigned unit for seven years; two budget years and five programming years. The ASIP provides consistent information for Army planners to determine facility requirements, Base Operations Support (BOS) requirements, validation and justification of Military Construction Army (MCA) projects, and other installation resource planning and requirements. Quarterly updating of ASIP source data ensures data is current, consistent and allows for tracking of Army force structure changes. The ASIP update process is outlined in Appendix C.

1.3. OBJECTIVES: To provide an automated tool for tracking historical, current and projected assigned Army installation population for use in conducting installation master planning to support facility requirements development, BOS service requirements, stationing/re-stationing analysis, as well as Congressional inquiries and reports.

1.4. SCOPE: The Contractor shall provide all personnel and supervision necessary to perform the services defined in the PWS. All tasks must be performed to the standards set forth in this document and in accordance with Army Regulation (AR) 5-18.

1.5. PERIOD OF PERFORMANCE (POP): The POP shall be for a 12 month base period and two (2) 12 month option periods. The POP reads as follows:

1.6. GENERAL INFORMATION:

1.6.1. QUALITY CONTROL (QC): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's quality control program is the means by which it is assured that work complies with the requirement of the contract. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Technical Exhibit I, "Performance Requirements Summary." The quality control plan shall be submitted with the proposal. The quality control shall be submitted to the KO and COR within 5 working days when changes are made thereafter. The Contractor will receive the contracting officer's acceptance in writing of any proposed change to his QC system.

1.6.2. QUALITY ASSURANCE (QA): The Government will evaluate the Contractor's performance under this contract in accordance with the QA Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It determines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. RECOGNIZED HOLIDAYS:

1.6. 5. HOURS OF OPERATION: The Contractor shall provide support eight hours daily Monday through Friday with the core hours being 0900-1600, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the Government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6.5.1 Travel Requirements: The Contractor personnel may be required to attend meetings, conferences, seminars within the National Capital Region (NCR) at no additional cost to the Government and locations outside of the NCR. All travel outside of the NCR shall be pre-approved by the COR. All off-site travel necessary to complete the tasks shall be conducted in accordance with the Federal Travel Regulation (FTR) and Department of Defense Joint Travel Regulations (JTR). The contract employee shall document all travel plans to include departure and arrival location, duration, arrangements, purpose and estimated costs. This documentation shall be presented to the Government COR for approval prior to commencement of the travel. This documentation shall be included as an attachment to the Monthly Progress Report. Any travel taken without the appropriate documentation and prior authorization by the COR, may be subject to non-reimbursement.

1. 6. 6. PLACE OF PERFORMANCE: The work to be performed under this contract pertaining to the ASIP will be performed at the Contractor's site. The work to be performed under this contract pertaining to the ASIP-S will be performed at the Government site only after approval from the DACSIM.

1.6.6.1. TYPE OF CONTRACT: This is a firm-fixed price contract.

1.6.7. SECURITY REQUIREMENTS:

1.6.7.1. This is an unclassified contract; however, support personnel will be required to access or coordinate with Secret Government information systems (i.e. SAMAS, EMDS, APPL, INSCOM data) in the performance of this contract. Therefore, all contract personnel in support of this contract shall have a valid interim or final Secret clearance.

1.6.7.2. When required by the Government representative, Contractor key personnel and alternates who are required to provide support on a full-time basis on-site or attend meetings or briefings at secure Government facilities, a valid interim or final SECRET Clearance and access must be granted and posted in the Joint Personnel Adjudication System (JPAS) to gain access.

1.6.8. PERSONAL IDENTITY VERFICATION (PIV).

1.6.8.1. The Contractor and its employees shall comply with PIV procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1. Office of Management and Budget (OMB) Guidance M-05-24 and OACSlM.

1.6.8.2. The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have physical access to a Federally-controlled facility or access to a Federally-controlled information system.

1.6.8.3. In accordance with HSPD-12, OMB M-05-24 and FIPS 201-1, unless a previous favorable background investigation has been completed in the last ten (10) years, all Contractor employees will be the subject of the appropriate background investigation conducted by the Government.

1.6.8.4. No Contractor employee will commence work until an appropriate personnel security investigation (PSI) has been submitted to the Office of Personnel Management (OPM) and an interim eligibility/suitability determination has been completed.

1.6.8.4.1 When access to classified information is required, or if the Contractor employee will be providing full-time, on-site support at a secure Government facility, the Contractor shall process the investigation request through the Defense Industrial Security Clearance Office (DISCO).

1.6.8.5. In addition to the submission of the required PSI, Contractor employees not meeting the minimum Requirements of HSPD-12 and FIPS Pub 201-1 will be the subject of a National Crime Information Center (NCIC) check by OACSIM Security prior to beginning work regardless of the sensitivity of the work being performed.

1.6.8.6. Non-US citizens will not be used in the performance of this contract unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-US citizen to perform the required support.

1.6.9. VISIT NOTIFICATIONS:

1.6.9.1. If the Contractor has previously been granted a facility clearance (FCL) through the Defense Industrial Security Clearance Office (DISCO), the Contractor Facility Security Officer (FSO) shall submit visit notifications via JPAS in the format prescribed and provided by OACSIM Security through the Government COR.

1.6.10. All Contractor employees full-filling the requirements of this contract, are required to read and sign a Nondisclosure Statement, prior to beginning work. Performance of this contract may require the Contractor to access data and information proprietary to the Government agency or of such a nature that its dissemination or use, other than in performance of this contract, would be adverse to the interest of the Government or others.

1.6.11. All Contractor employees shall read all applicable security regulations, to be provided by the Government.

Contractor personnel shall familiarize themselves with the Government's regulations and policies and site-specific regulations regarding access to sensitive materials, computer facility/IT network access, issue of access credentials, etc., which shall be provided as required by the Government.

1.6.12. Physical Security: The majority of work will be performed off the Government worksite. In the event that the Contractor is required to work on the Government site, the Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.13. Access Credentials. The Contractor shall establish and implement methods of making sure all access credentials (Common Access Card (CAC); DD Form 1466, DoD Building Pass; Kastle Key Systems) issued to the Contractor employee by the Government are not lost or misplaced and are not used by unauthorized persons. No access credentials issued to the Contractor by the Government will be duplicated.

1.6.13.1 The Contractor shall develop procedures covering access credentials that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued access credentials by Contractor personnel who no longer require access to Government information systems or Government facilities. The Contractor shall immediately report any occurrences of lost access credentials to the COR.

1.6.13.2. Multiple occurrences of loss or damaged access credentials will be reported to the Contracting Officer.

When the replacement of access credentials is performed by the Government, the total cost of re-issuing the credential(s) shall be deducted from the monthly payment due the Contractor.

1.6.13.3. The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued. The Contractor shall prohibit the opening of secure or locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the OACSIM Security Office.

1.6.14. Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel must also ensure that all documents or reports produced are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor employees with assigned duties requiring on-site performance must meet the requirements to obtain a Department of Defense building pass. Contractor employees requiring use of Government information systems or facilities must meet the criteria required to obtain a Common Access Card and building specific identification badge requirements/specifications.

1.6.15 ANTI-TERRORISM AND OPERATIONS SECURITY REQUIREMENTS:

1.6.15.1. AT Level I Training. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. https://atlevel1.dtic.mil/at.

1.6.15.2. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.15.3. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language text required US based Contractor employees and associated sub-contractor employees to make available and to receive Government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13.

Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

1.6.15.4. iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.6.15.5. Contractor Employees Who Require Access to Government Information Systems. All Contractor employees with access to a Government info system must be registered in the A TCTS (Anny Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.15.6. For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training adhere to organization's security program.

http://cdsetrain.dtic.mil/opsec/

1.6.15.7. For Information Assurance (IA) Information Technology (IT) training. All Contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IAIT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.6.15.8. For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M, DFARS

252.239.7001 and AR 25-2, the Contractor employees supporting IAIT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.15.9. For Contracts That Require Handling or Access to Classified Information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.17. CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following function s: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry for Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.18. KEY PERSONNEL: The following personnel are considered key personnel by the Government: Contract Project Manager, System Analyst-Senior and the Senior Database Programmer/Analyst. The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of the Project Manager and an alternate Project Manager shall be designated in writing to the Contracting Officer. The Project Manager and alternate Project Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. All Key Personnel shall have five (5) years of experience with installation management systems and Army force structure. Project Manager and alternate Project Manager shall have experience at the Army strategic or operational planning level. The Project Manager or alternate Project Manager shall be available between 0800-1630, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. The Contractor shall notify the Contracting Officer and COR of any changes in the key personnel.

1.6.19. SPECIAL QUALIFICATIONS: Contractor personnel shall have at least three (3) years of experience with data analysis and integration using Fox Pro and Oracle Key, with the exception of the System Analyst-Senior, who shall have five (5) years of experience with these technologies. The Subject Matter Expert shall have five years of experience with Army Systems listed in Appendix A of the PWS as evidenced in their resume.

1.6.20. ORGANIZATIONAL CONFLICT OF INTEREST SPECIFICS:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term "Contractor" herein used means: (a) the organization (hereinafter referred to as "it” or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor's obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor's work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components. (FAR 9.505-1).

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant. (FAR 9.505-2).

(3) The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor shall objectively evaluate or advise the Government concerning products or activities of any prospective competitors. (FAR 9.505-3).

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions imposed by FAR 9.505-4 so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractors employees who have a need to know, and the US Government.

g. Subcontracts. The Contractor agrees that it will include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word t1consultanttl or t1Subcontractortl for the word "contractor whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

i. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government taskings, or acquiescence in the Contractor's performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5 have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(I) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons in support thereof. (FAR 9.503).

1.6.21. IAW FAR 52-222-50. Contractor Requirements. The Contractor shall –

(1) Notify its employees of

(i) The US Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Section I - Contract Clauses; 52-222-50, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.6.22 TRANSITION OPTION PERIOD:

1.6.22.1. Phase-In/Out-Contactor's designated key personnel, as required, shall be prepared to transition the work load to the newly selected Contractor for a 30-day period at the period of performance for the contractual period.

1.6.22.2. Transition Period shall be applicable only if the incumbent is not awarded the contract.

1.6.22.3. This transition will include digital and hard copies of all in-progress working files, historical fi1es, briefings for incoming personnel, timelines, and standards for completion.

1.6.22.4. Transfer of knowledge and lessons learned to the new Contractor.

1.6.22.5. Assistance in start-up to ensure no service disruption and a smooth transition.

1.6.22.6. Appropriate transfer of property, documentation or personnel, as agreed to between the parties.

1.6.22.7. Transfer of all system administrative passwords.

PART 2. ACRONYMS & DEFINITIONS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the US Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a final commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contact with a prime Contractor. The Government does not have privities of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2 ACRONYMS

PART 3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. General. The Government will provide the production web hosting equipment and services necessary to support the system requirements under this contract.

3.1.1 The Government will provide AKO accounts.

3.1.2 The Government will provide CAC cards.

3.1.3 The Government will provide VPN or Citrix access to Contractors who require access to the ASIP servers.

3.1.4 The Government will provide HQDA network accounts and one HQDA Classified Enterprise Network Account (HCEN)

3.2 Facilities: The Government will provide workspace with a computer, and telephone for one onsite Contractor only after approval from the DACSIM. The Government will not provide facilities for offsite Contractors. Majority of the Contractors are required to work offsite.

3.2.1 The Government will provide a government phone number and email address for ASIP technical assistance.

The phone number and email address will be forwarded to the vendor by the Government personnel.

3.3 Utilities: The Government will provide utilities for the onsite Contractor only.

3.4 Equipment:

3.4.1 The Government will provide no more than two laptops to access the systems server. Laptops shall be shared between Contractors who require access to the system servers. The Contractor shall be responsible for the safekeeping of all Government furnished equipment. The Contractor shall reimburse the Government for any loss or damage of Government furnished equipment.

3.4.2 The Contractor shall be responsible for ensuring monthly updates to the Government furnished equipment to keep the laptops current on the HQDA enterprise network. Updates can only be obtained at a Government facility that has HQDA enterprise network capabilities at no additional cost to Government.

3.4.3 The Contractor shall return Government furnished equipment upon termination/expiration of the contract.

3.5 Materials: The Government will provide access to Government systems listed in the Appendix in order to perform the requirements associated with this contract.

3.6 Government Property.

3.6.1 Government Property: Any database and software developed as part of this contract becomes the property of the U.S. Government, and the U.S. Government retains the rights to all intellectual property (e.g. Patentable items and copyrighted materials) purchased or developed through this effort. The Contractor shall make available to the U.S. Government draft and final copies of all publications based on the work performed under this contract in hard and electronic format as defined by the Government. All products, source code and scripts produced and their associated work papers are to be considered the property of the U.S. Government. The Contractor shall provide all products, source code, software and documentation developed in accordance with this contract and integral to the continued operation and full-functionality of any program or system to the OACSIM upon request. All hardware and software purchased under this contract is the property of the Government and shall be turned over to the Government no later than the end date of this contract. All licenses shall be in the Government’s name and the licenses’ terms cannot violate federal law or regulation.

3.6.2 Database and Software Development: Any database and software developed as part of this contract becomes the property of the U.S. Government, and the U.S. Government retains the rights to all intellectual property (e.g. Patentable items and copyrighted materials) purchased or developed through this effort. The Contractor shall make available to the U.S. Government draft and final copies of all publications based on the work performed under this contract in hard and electronic format as defined by the Government.

3.6.3 Hardware or Software Purchase: All hardware and software purchases if applicable for this requirement shall be approved by the Government COR prior to expenditure of funds. Priorities for data development and acquisition shall be defined by the Government. If part of this requirement the Contractor shall be allowed to purchase all hardware and software under the CHESS or ITES ACC IDIQ schedules with prior review and approval by the Government. All hardware, software, furniture, books or equipment that is purchased to support specific tasks under this contract becomes the property of the US Government upon delivery. The Contractor shall deliver all equipment FOB destinations as directed by the Government.

3.6.4 Government Furnished Equipment. A Government POC must be appointed to track equipment. See UID requirements for equipment tracking and appoint a property administrator. In the event there is not a property administrator the COR will be responsible for tracking the Government Furnished Equipment and ensuring a UID is documented for identification on a hand receipt.

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General. The Contractor shall furnish everything needed to perform the tasks noted in this PWS except what is noted in Part 3 above. The Contractor shall provide all products, source code, software and documentation developed in accordance with this contract and integral to the continued operation and full-functionality of the ASIP to the ASIP proponent upon request.

4.2 SECRET Facility Clearance. The Contractor shall possess or be eligible to receive and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office.

PART 5. Specific Tasks

5.1. ASIP Data Integration and Lock

5.1.1. Obtain and review source data. The Contractor shall obtain the official source data listed in Appendix A and format each in order to prepare the quarterly ASIP updates. The Contractor shall upload all data into the ASIP data integration environment and evaluate the source information for quality assurance and quality control prior to each quarterly update. The Contractor shall obtain official source data as often as available to create the most accurate ASIP data possible - monthly, quarterly, semi-annually, or annually.

5.1.2. Integrate Monthly and Quarterly Source Data. The Contractor shall continuously integrate the latest available data sources to create interim data sets throughout the quarter to support quality assurance activities and identify trends and issues with incoming data and the integration process. The Contractor shall report data and integration issues to the PM and develop plans to adapt the ASIP data integration processes to changes in the environment. This may also involve coordination with data source proponents.

5.1.3. Maintain ASIP Station Codes and Associate Station Codes to Geographic Coordinates. Quarterly, the Contractor shall maintain and update ASIP stationing data to align with the Army real property inventory and to ensure that all active and reserve component bases, readiness centers, and reserve centers are identified. The Contractor shall ensure that all Army locations are aligned with registered geographic location codes (GELOC) and Army Location Codes (ARLOC) in the Defense Readiness Reporting System – Army (DRRS-A). Station code updates shall be maintained and associated with official Army real property site codes. All base codes shall be associated with official Army real property installation codes in the Headquarters Installation Information System (HQIIS). This site, to base, to installation relationship shall be coordinated and synchronized with the Real Property Planning and Analysis System (RPLANS).

5.1.4. Report STACO discrepancies. Quarterly, the Contractor shall maintain and update the official crosswalk between station codes, sites, bases, and installations quarterly. The Contractor shall report all STACO discrepancies to the PM and maintained on the website.

5.1.5. Integrate Quarterly field input and Lock. Quarterly, the Contractor shall integrate edits provided by IMCOM, AMC, ARNG, and USAR. All edits to location codes, field derivatives, effective dates, Tenants Other than Army (TOTA), and transient/rotational training population provided from field input shall be incorporated into ASIP quarterly after approval by all required levels. The contractor shall use the data from official data sources and installation edit feedback to produce quarterly updates. The contractor shall maintain and retain electronic copies of each quarterly locked ASIP database and provide to the ASIP proponent, quarterly.

5.1.6. Real time access. The Contractor shall provide all ASIP editors and approvers real time access to the status of edits submitted and feedback on all disapprovals.

5.1.7. Prepare data for reconciliation with G3. Quarterly, the Contractor shall prepare a combined discrepancy report between Headquarters Department of the Army G3 data sources (see Appendix C) and ASIP. The Contractor shall work with the proponents of G-3/5/7 data systems to identify and reconcile these discrepancies. The Contractor shall synchronize the reconciliation with the release timeline of each of these data sources as they relate to their integration to the ASIP data integration enterprise.

5.1.8. Maintain the ASIP…