PWS_8_NOV_2016.pdf

PERFORMANCE WORK STATEMENT

Contract Acquisition Support Services for CENTCOM Area of Responsibility

8 November 2016

PART 1 - GENERAL

1.0 GENERAL.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION. This is a personal services contract to provide trained personnel and personal services necessary to perform Acquisition Services, Information Technology Services, Property Administration Support, Quality Assurance as defined in this Performance Work Statement (PWS) throughout the Central Command (CENTCOM) Area of Responsibility (AOR). The scope of coverage is the CENTCOM AOR; however, the primary locations to be covered are Afghanistan, Iraq, Jordan, Kuwait, and Qatar. The Contractor shall perform to the standards in this Performance Work Statement (PWS).

1.2 BACKGROUND. This follow-on contract for services falls under the new requirement and continuation of private sector performance.

1.2.1 New Requirement: The follow-on contract includes, Industrial Property Management Specialists and Quality Assurance Specialists. These additional services meet the definition of a new requirement in Iraq, Jordan, and Afghanistan because the services are not currently performed by USG employees; a fee-for-service agreement with a public reimbursable source; or a contract with the private sector.

Although there are currently USG employees serving as Industrial Property Management Specialists and Quality Assurance Specialists in Kuwait and Qatar, their positions support the historic mission of the 408th. As previously noted, the 408th’s mission expanded to include new requirements to support OIR including the garrison-type acquisition requirements at Camp Arifjan that have grown over the past year due to additional Base Operations Support-Integrator requirements in support of OIR activities. The proposed contractor Industrial Property Management Specialists, and Quality Assurance Specialists would support this new requirement.

1.2.2 Continuation of Private Sector Performance: The award of the follow-on contract includes contract specialist, procurement analyst, procurement technician, and Information Technology Specialists support services. Although not part of the current contract discussed above, contractors provide Information Technology Specialists support in the CENTCOM AOR via contracts with DLA and ACC-RI (i.e. K-BOSS). The follow-on contract for contract specialist, procurement analyst, procurement technician, and Information Technology Specialist support services would be a continuation of private sector performance of these functions. Consequently, OMB Circular A-76 does not bar this action.

1.3 OBJECTIVE. The objective of this PWS is to obtain a wide range of personal, acquisition support augmentation services anywhere within CENTCOM AOR using a Labor-Hour, Single Award, Task Order Contract. The requirement is for the contractor to provide six (6) different labor categories: Contract Specialist, Procurement Technician, Procurement Analyst, Information Technology Specialist, Industrial Property Management Specialist, and Quality Assurance Specialist. It’s the Government’s intent for the Contractor to proactively manage its staffing with appropriate flexibility to provide outstanding technical support in accordance with this Performance Work Statement (PWS) to fully accomplish the Government’s mission objectives. As proximity to the customer is critical in the CENTCOM AOR, this acquisition support will primarily be required on-site in the ECC-A contracting offices primarily (but not limited to) located in Afghanistan, Iraq, Jordan, Kuwait, and Qatar. Contractor support may require travel to Combat Outposts throughout the CENTCOM AOR. Specific work locations are not guaranteed and may change, even on a short-term basis, at any time during performance, due to workload and other operational conditions.

1.4 SCOPE OF WORK.

1.4.1 The Contractor shall provide Acquisition Support Services, including, but not limited to Acquisition Services, Information Technology Services, Property Administration Support, and Quality Assurance for any or all stages of the procurement cycle from acquisition planning through contract closeout. Task Orders (TOs) will be awarded for a variety of services. Contracting Officers will assign projects to the Contractor and will require the Contractor to provide all necessary support, by working with Department of Defense (DoD) and other Government customers, in a team environment, to review draft documents and assist customers to the extent necessary to produce executable acquisition strategies, contractible requirements, contract administration, information technology-related tasks, and property administration. The Government requires assistance with thorough pre-award processes to include:

well documented market research, development and posting of solicitation documents, receipt and analysis of proposals, development of negotiation positions, documentation of the results of negotiations conducted by Contracting Officers, and preparation of award documentation for Contracting Officers’ execution. Post-award support is also necessary to include: reviewing contractor compliance with contract requirements and reporting results to the Contracting Officer, collecting and analyzing Contract Data Requirement List (CDRL) submittals, inspecting contractor property management system execution, processing loss cases, processing property disposition requests, reconciling property listings, preparation of post-award contract administration documents for Contracting Officer approval, maintaining the contract file, and preparation of contract closeout documentation for Contracting Officer approval. Requirements are typically processed utilizing all existing available procurement vehicles such as General Services Administration (GSA) schedule contracts, Blanket Purchase Agreements (BPA), and Indefinite Delivery/Indefinite Quantity (IDIQ) and Requirement contracts. The Government may also require support in development of briefing materials, data summaries, and procurement analyses and support as procurement subject matter experts. The Contractor shall develop and use a system to track and maintain current all important information on Taskers and Requests for Information, keep track of and remind Action Officers of suspenses, coordinate with Action Officers for current information to update status. The work called for under the PWS involves exposure to highly sensitive information of the Department of Defense (DoD) and associated contractors, and therefore includes a stringent Non-Disclosure and Conflict of Interest clauses.

1.4.1.1 Information Technology Support: The Contractor will be responsible for performing work necessary to implement, integrate, maintain or modify NIPRNET (Unclassified), SIPR, and /or Coalition (CENTRIXS) end-user equipment, servers, and Voice Over Internet Protocol (VOIP) hardware; to perform system administration, network administration, database administration, and Information Assurance technical functions; for accomplishing work processes involving Information Technology (IT) systems, such as desktops, notebooks, printers, servers, switches and routers, in both a fixed and mobile operating environment. Additional responsibilities include, performing work necessary to document, test, implement, integrate, maintain, or modify IT systems, and install, operate, and maintain information assurance tools and systems to include use of scans and software automated tools. This work primarily involves contract task areas of Information Technology Services, Systems, Operations/Maintenance, and Network Support. Secondary emphasis (tertiary task area) is Information Assurance and Education/Training. The contractor is responsible for providing sufficient manning at all times for Contingency locations.

1.4.2 All Contractor work products will be reviewed for accuracy, quality, and approval by one or more of the following, as applicable: Contracting Officer, senior government contract specialist, Contracting Officer’s Representative, Quality Assurance Specialist, and/or Government Property Administrator.

Contractor efforts will be purely to support the Contracting Officer, who shall retain all authority to direct all procurement strategies and decisions. The Contractor will not be granted any contractual authority and shall not act as an agent of the Government in any capacity.

1.4.3 Inherently Governmental Functions: In Accordance With (IAW) FAR Subpart 7.503, the Contractor shall not perform inherently governmental functions. Contracting Officers will retain all decision making authority for all Government contracts during all phases of the acquisition cycle.

1.4.4 Administrative support services include management of both hard copy and electronic contract and personnel files and related information, arrangement of travel, arrangement of meetings, preparation of correspondence, administration of recognition programs, and development of responses to taskers and requests for information.

1.4.5 The Government requires all work products and activities to be based on thorough research, all applicable laws and regulations, official Government policy guidance, Command procedures, irreproachable ethical behavior, and sound business judgment. The contractor is responsible for submitting grammatically correct, professional, and error-free work products. Contractor shall use its professional judgment and experience to suggest improved strategies, question non-conforming practices, make recommendations for correction of deficiencies, and provide suggestions for revised contracting practices to the Contracting Officer in order to contribute to an enterprise-wide practice of continuous process improvement.

1.4.6 Some work locations may be very remote and the working and living conditions may be very austere with Government provided housing consisting of containerized housing units with separately located shower and toilet facilities or dormitory type hard-walled buildings. Additionally, work may be required to be performed in potentially hostile, combat environments with threats of attacks via rocket, mortar, or Improvised Explosive Device (IED). Each individual Task Order will specifically address the housing for that particular Task Order.

1.5 PERIOD OF PERFORMANCE. All reference to the term “days” within this PWS shall be defined as calendar days unless otherwise specified. The base period of performance for this contract will be for 12 months and will include a 60-day mobilization period if awarded to a non-incumbent Contractor. The contract also includes four 12-month option periods. The total term of the contract shall not exceed a total of 5 years and 6 months. The last 12 month option period shall include a 30-day demobilization period.

Period of Performance Months Base Period (including a 60 day mobilization period) Twelve (12) Months Option Period 1 Twelve (12) Months

Option Period 2 Twelve (12) Months

Option Period 3 Twelve (12) Months

Option Period 4 (including a 30 day demobilization period) Twelve (12) Months

52.217-8 Option to Extend Services 6 Month Maximum

1.6 GENERAL INFORMATION.

1.6.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement detailed procedures to identify, prevent, and ensure non-recurrence of defective services in accordance with Federal Acquisition Regulation (FAR) 52.246-6. The Contractor’s Quality Control Plan (QCP) shall provide at a minimum, the procedures for all performance requirements outlined in the PWS and the following: customer and employee complaints, employee monitoring, leave/rest and recuperation policy, maintaining an adequate workforce, work product monitoring, corrective actions, safeguarding all Government equipment, information and property provided for Contractor use, methods of ensuring all lock combinations are not revealed to unauthorized persons and continuous improvement. The Contractor’s QCP is the “guidebook” that the Contractor’s work complies with the requirement of the contract. The Contractor shall submit the QCP in accordance with the Contractor Deliverable Requirements List.

1.6.2 Hours of Operation and Recognized Holidays: Due to the unique mission requirements and nature of the location of performance of work under this contract, work hours will vary from one region of the AOR to another. Section B of each Task Order will specify hours of operation for that specific contract.

1.6.2.1 Contractor shall provide the number of full-time employees to perform the work required as specified in Section B of each Task Order that results from this contract. Since workload requirements vary from location to location, Task Orders will specifically identify the number of hours required to be worked per week, the number of days per week, work week (i.e. Sunday thru Friday or Saturday thru Thursday) and number of weeks per year required. The TO will identify if the work week is subject to Federal or local holidays. Work is exempted for Federal Holidays and when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Evaluation of Contractor performance will be based on conformance with the desired staffing level as specified in each Task Order. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Performance begins when contractor personnel are at the required performance location and begin performance of assigned responsibilities and ends when they depart the performance location.

1.6.2.2 Contractor personnel shall be working during normal Government working hours for the purpose of necessary coordination with Contracting Officers, Contractors, and other Government and Contractor colleagues, in order to effectively accomplish mission objectives.

1.6.2.3 Due to the unique mission requirements and nature of the location of performance of work under this contract, work can range from a typical 40 hour work week to over 75 hour work weeks. The normal duty hours and duty week will be identified in each TO. The Contractor shall coordinate with the requiring activity to meet location and government-specific requirements. The normal duty hours include a 1 hour meal period that shall not to be included as paid work time. Contractor is expected to exercise appropriate management controls to meet the overall staffing objective and organizational mission goals. Contractors are required to seek written Army Contracting Command-MICC (Fort Sam Houston) Administering Contracting Officer (ACO) approval of any overtime prior to that overtime being worked. Failure to obtain this permission may result in non-payment of the overtime.

1.6.2.4 The Contractor shall structure its holiday and personal time-off policies in accordance with the associated Task Order, the contract level-of-effort requirements, and the leave policies implemented for this contract. The pace of Government contracting operations in August and September is (generally) greatly accelerated due to it being the end of the Government’s fiscal year. The Contractor shall structure leave policies during this timeframe to ensure there is not a negative impact on mission objectives.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at deployed office environments at Operating Bases (OBs) throughout the CENTCOM AOR. Labor hours shall only be billed for work accomplished at the specified place of performance in the TO. Travel for Government directed AOR mission/relocations shall be invoiced at the agreed-upon rate and shall be in accordance with the latest version of the Joint Travel Regulations (JTR). The contractor will be responsible for providing documentation of exact travel times and other information as requested for verification purposes. Relocations not directed by the Government shall not be billed to the Government.

1.6.4 Type of Contract: In accordance with (IAW) FAR 37.104, this is considered to be a personal services contract. Contractor personnel may be subject to the relatively continuous supervision and control of a Government Officer or employee. Contractor personnel will support and augment, not replace Government military and civilian personnel. The Government anticipates awarding a Labor Hour Contract for this effort.

1.6.5 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of business each work period, Government facilities, equipment, and materials shall be secured.

1.6.5.1 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.5.2 Maintain Files and Correspondence: The Contractor shall maintain current and accurate contract files, correspondence files, and action item files IAW local policy and procedures. This shall include use of a logical system of storage and retrieval that allows for access of documents quickly in response to time sensitive inquiries such as Freedom of Information Act (FOIA) requests or award protests.

1.6.6 Special Qualifications: To be highly effective, Contractor personnel shall be highly motivated, energetic self-starters, and possess nothing less than the utmost in professional demeanor, responsiveness, appearance and deportment. Contractor personnel may be required to interface with senior international officials in the course of their work. The Contractor’s employees shall be adept at communicating in a clear, concise and accurate manner.

1.6.6.1 The following are the minimum qualifications requirements for Contractor employees:

1.6.6.1.1 Expert ability to read, write, speak, and understand the English language.

1.6.6.1.2 Ability to physically wear when directed by Government authorities, body armor (with 30 pound protective armor plates), Kevlar helmet and other warfare-type equipment, principally a “gas mask.”

1.6.6.1.3 Willingness and ability to travel throughout the World, specifically the Middle East and Central Asian States.

1.6.6.1.4 Willingness and ability to live and work in austere and potentially hostile environments.

1.6.6.1.5 Proficiency in the use of the following IT applications:

(1) Standard Procurement System (SPS) [Procurement Desktop Defense (PD2)]

(2) Microsoft Office Suite of applications including Word, Excel, PowerPoint, Outlook, and

Project

(3) Adobe Acrobat

(4) Wide Area Workflow (WAWF e-Business Suite), which includes: iRAPT (Invoicing, Receipt, Acceptance and Property Transfer (formerly WAWF), My Invoice, EDA (Electronic Document Access), and CORT (Contracting Officer’s Representative Tracking) - Tool

(5) Federal Business Opportunities (FedBizOps)

(6) Contractor Performance Assessment Reporting System (CPARS)

(7) General Services Administration (GSA) e-buy

(8) Federal Procurement Data System – Next Generation (FPDS-NG)

(9) Virtual Contracting Enterprise (Paperless Contracting File (PCF))

(10) Contracting Manpower Reporting Application (CMRA)

(11) Joint Contingency Contracting System, including Theater Business Clearance

(12) Other typically used web-based acquisition applications and websites

1.6.6.2 In addition to the requirements at PWS 1.6.6.1, Procurement Analysts shall have the following minimum qualifications:

1.6.6.2.1 Ten years of applicable Government contracting experience.

1.6.6.2.2 Level III DAWIA (Defense Acquisition Workforce Improvement Act) or equivalent Federal Acquisition Certification-Contracting (FAC-C) certification in the functional specialty of Contracting DAWIA/FAC-C Level/Certification requirements will be identified in the TO.

1.6.6.2.3 Experience in all procurement life cycle phases of above-average complexity.

1.6.6.2.4 Experience in producing sound, timely, high quality, contract-related documents for procurements of above-average complexity, requiring little oversight or rework.

1.6.6.2.5 Experience with performance-based contracting.

1.6.6.2.6 Experience administering fixed-price, time and material, and cost reimbursement contracts.

1.6.6.2.7 Experience administering construction, supply, and service contracts.

1.6.6.2.8 Familiarity with best value source selection procedures.

1.6.6.3 In addition to the requirements at PWS 1.6.6.1, Contract Specialists shall have the following minimum qualifications:

1.6.6.3.1 Five years of applicable Government contracting experience.

1.6.6.3.2 Level II DAWIA or FAC-C certification in the functional specialty of contracting.

1.6.6.3.3 Experience in all procurement life cycle phases of average to above-average complexity.

1.6.6.3.4 Experience in producing sound, timely, high quality contract-related documents for procurements of average to above-average complexity requiring little oversight or rework.

1.6.6.3.5 Experience with performance-based contracting.

1.6.6.3.6 Experience administering fixed-price, time and material, and cost reimbursement contracts.

1.6.6.3.7 Experience administering construction, supply, and service contracts.

1.6.6.3.8 Familiarity with best value source selection procedures.

1.6.6.4 In addition to the requirements at PWS 1.6.6.1, Procurement Technicians shall have the following minimum qualifications:

1.6.6.4.1 Level I DAWIA or FAC-C certification in the functional specialty of Contracting.

1.6.6.4.2 Experience in all procurement life cycle phases of average complexity.

1.6.6.4.3 Experience in producing sound, timely, high quality contract-related documents for procurements of average complexity requiring little oversight or rework.

1.6.6.5 In addition to the requirements at PWS 1.6.6.1, Industrial Property Management Specialists shall have the following minimum qualifications:

1.6.6.5.1 Level II Defense Acquisition Workforce Improvement Act (DAWIA) Certification in Industrial and Contract Property Management or equivalent professional certification.

1.6.6.5.2 Five years of applicable Government Property Administration (FAR Part 45) experience.

1.6.6.5.3 Knowledge of FAR Part 45 / DFARS 245 and other applicable regulations, policies, and instructions.

1.6.6.5.4 Experience verifying transfer of (Government Property) GP to a contractor.

1.6.6.5.5 Knowledge of the different classification of GP.

1.6.6.5.6 Experience performing and documenting Property Management System Analysis (PMSA).

1.6.6.5.7 Experience investigating loss cases (i.e. loss, theft, damage, and destruction).

1.6.6.5.8 Experience in plant clearance and disposition of GP.

1.6.6.5.9 Experience in the four contract close-out actions involving GP:

1.6.6.5.9.1 Verifying the adequacy of a Contractor’s final inventory

1.6.6.5.9.2 Reporting Loss of GFP after final inventory

1.6.6.5.9.3 Dispositioning GFP once it’s identified as excess

1.6.6.5.9.4 Documenting all close-out actions pertaining to GFP have been completed.

1.6.6.6 Information Technology personnel shall have the minimum qualifications:

1.6.6.6.1 CompTIA A+ or CompTIA Network+ and CompTIA Security+.

1.6.6.6.2 Five years of U.S. Government network experience.

1.6.6.6.3 Standard Procurement System (SPS) [Procurement Desktop Defense (PD2)]

1.6.6.6.4 Paperless Contract Files

1.6.6.6.5 Virtual Contracting Enterprise Business Suites

1.6.6.7 In addition to the requirements at PWS 1.6.6.1, Quality Assurance Specialist shall have the following minimum qualifications:

1.6.6.7.1 Level II Defense Acquisition Workforce Improvement Act (DAWIA) Certification in Production, Quality and Manufacturing or equivalent professional certification.

1.6.6.7.2 Three years of applicable Government Contract Quality Assurance (FAR Parts 37, 46, 52) experience.

1.6.6.7.3 Knowledge of FAR Part 46 / DFARS 246 and other applicable regulations, policies, and instructions.

1.6.6.7.4 Experience analyzing quality management plans for adequacy and inspecting contractor quality control.

1.6.6.7.5 Experience inspecting contractor compliance with contract requirements.

1.6.6.7.6 Experience developing and revising Quality Assurance Surveillance plans.

1.6.6.7.7 Experience performing data collection, analysis, identifying trends in contractor performance, and risk rating contracts and/or services.

1.6.6.7.8 Experience in verifying quality, schedule, and/or technical aspects of contractor claims.

1.6.7 Contracting Officer Representatives (CORs): For performance of this PWS and contract, the Government will identify each COR by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications;

monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and ensure Contractor personnel receive site entry. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall participate with the Government in a post-award orientation meeting at a time and location TBD. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically (minimum quarterly) with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance, and the Contractor will apprise the Government of any problems being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contractor Personnel and Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:30 A.M. to 6:30 P.M Central Time (CT), Monday thru Friday, (or as identified in the TO as regular work hours) except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.9.1 The Contractor shall notify the Contracting Officer and COR prior to making any change in Contractor personnel. Prior to substituting personnel, the Contractor shall submit reason and justification to substitute key personnel to the Contracting Officer at least 30 calendar days prior to the substitution. Justification shall be made in sufficient detail. A replacement’s resume shall be submitted within 10 days after the contractor becomes aware of impending vacancy to permit resume evaluation.

Substitution shall not be made by the Contractor without notification and approval of the Contracting Officer. The Contractor shall demonstrate to the satisfaction of the Contracting Officer that the qualifications of the prospective personnel are in accordance with the PWS.

1.6.9.2 In the event the Contractor's personnel performance is unsatisfactory, the Government reserves the right to request and receive a satisfactory replacement. In the event of a vacancy due to an employee leaving the contract, the contractor shall be responsible for replacing the employee as quickly as possible; however, the replacement employee shall be in theatre, performing services at the specified place of performance, no later than 60 days after the position becomes vacant.

1.6.10 Identification of Contractor Employees: The Contractor shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and title, company telephone number, and a clear color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. The Contractor employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification badges shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.11 Mission Essential Personnel: In the event of heightened security alert or inclement weather, all contractor personnel assigned to accomplish work under this PWS are considered "Mission Essential."

The contractor shall support the Medical Treatment Facility (MTF) immediate mission requirements during these events. The point of contact or alternate (Contract Manager, or alternate), will be contacted with the specific mission requirements by the Information Management (IM) leadership to allow the contractor to designate which of their personnel are required at the Government site.

1.6.12 Personal Appearance: Contractor personnel working under this contract shall practice high standards of personal hygiene and maintain a clean, neat and professional appearance while on duty.

Contract personnel will not wear flip flops, clothing made of see through material, cutoffs, tank tops, or clothing that displays offensive slogans or pictures. Contractor personnel will not wear athletic or athletic styled clothing (e.g. jogging suits, sweat suits). Hospital scrubs are not authorized for wear. In all cases, the clothing will be neat and clean i.e. free from visible dirt and stains and it will fit so as to provide a professional appearance in keeping with acceptable standards of dress for the work being performed. The Contractor's personnel shall not portray an unfavorable appearance, reflect discredit upon or embarrass the U.S. Government. The removal from the job site or dismissal of contract personnel from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.6.13 Contractor Travel: Contractor shall be responsible for services necessary to plan and schedule travel and all travel costs, other than approved business travel. Travel costs shall be included in the Other Direct Costs (ODC) contract line items (CLIN). In some locations, primary modes of transportation are armored vehicles, helicopters, or fixed-wing aircraft. The Government may require Contractor personnel to travel to and from CONUS and theater reception centers on either Military Aircraft (MILAIR) or commercial airlines. Costs for MILAIR flights shall be reimbursed to the Government by the Contractor upon request. Contractor will authorize travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval by the Contracting Officer and notification to the COR. Contractor personnel will be required to comply with all U.S. and host nation country entry and exit procedures, including obtaining country visas.

1.6.13.1 Rest & Recuperation (R&R): 21 calendar days shall be allowed per position per twelve-month period. This allowance cannot be broken up into multiple trips of lesser duration and cannot be used during the first or last 60 days of the period of performance. If utilizing a commercial air carrier, R&R leave begins the first day the contractor is out of the office and ends when they return to the performance location and begin performance of duties within normal duty hours as defined in the PWS.

If utilizing MILAIR, R&R leave shall begin the day after the contractor employee arrives at the first destination (not to include connecting flight destinations). The contractor shall not invoice for Labor Hours during any leave/R&R.

1.6.14 Other Direct Costs: Due to the unique mission requirements and location of performance under this contract, other direct costs (ODCs) will vary from TO to TO. All ODCs other than those evaluated shall be preapproved by the Contracting Officer.

1.6.15 Organizational Conflict of Interest:

1.6.15.1 Award of this contract for acquisition support services may preclude the Contractor from submitting proposals in response to solicitations or working on other Government contracts, as either a prime Contractor or sub-Contractor, for procurements and/or contracts on which Contractor personnel are providing acquisition support services. This restraint also applies to future contracts when employees have privileged government acquisition or source selection sensitive information that may subject the Contractor to a conflict of interest. The Contractor’s attention is directed to FAR Subpart 9.5 Organizational and Consultant Conflicts of Interest. With the Contractor’s proposal, the Government will require, either:

(1) A signed statement of “Non-Compete” for any new work on which Contractor personnel may provide acquisition support services. The “Non-Compete” agreement shall include a statement that the Contractor, any subsidiary, joint venture or team member, or other affiliate does not currently, and shall not in the future, hold any Government contracts that create an Organizational Conflict of Interest (OCI) issue from providing acquisition support services under this effort or

(2) An OCI mitigation plan outlining the Contractor’s plan to avoid and/or mitigate any potential or current OCI issues.

1.6.15.1.1 The OCI mitigation plan shall include the Contractor’s organizational structure, separation or “firewalls” of Contractor employees performing this effort from the company’s other operating groups, including access to databases and email. The OCI mitigation plan shall include the Contractor’s plan to meet the requirements of Paragraphs 1.6.15 and 1.6.16 in this PWS. The Contractor shall conduct annual reviews of the effectiveness of, and Contractor employees’ adherence to, the OCI risk mitigation plan.

1.6.15.2 Contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Confidentiality and Non-Disclosure of Information: Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officers. The Contractor shall protect the confidentiality of non-public Government information.

Pursuant to FAR 9.505-4, which governs Contractor’s obtaining access to proprietary information, the Contractor’s employees under this effort shall identify their access to proprietary information to other companies, and the Contractor shall execute nondisclosure statements with the other companies in accordance with (IAW) FAR 9.505-4(b). The Contracting Officer may require disclosure of Contractor access to proprietary information in any solicitations resulting from services performed under this contract for acquisition support services and execution of a nondisclosure agreement prior to the solicitation closing date. The Contractor shall furnish copies of properly executed non-disclosure agreements to the Procuring Contracting Officer for the acquisition involved.

1.6.17 Ethics Training: Prior to commencing contract performance, the Contractor’s employees are required to complete ethics training. Ethics training shall cover FAR 3.104, Procurement Integrity, personal and organizational conflicts-of-interest IAW FAR Subpart 9.5 and instruct Contractor employees on identifying actual and potential OCI’s and the reporting requirement in PWS Paragraph 1.6.15 above;

the requirements of FAR 9.505-4(b) and the requirements of PWS Paragraph 1.6.16 above; and proper use of Government resources and non-disclosure of Government information. Prior to commencing contract performance, the Contractor shall furnish to the Contracting Officer and Contracting Officer’s Representative, evidence that each Contractor employee has received training IAW this PWS, which shall include a signed statement by each Contractor employee whereby the employee agrees that he or she will not discuss, divulge or disclose any such information or data to any person or entity except those persons within the Contractor’s organization directly concerned with the performance of the contract.

1.6.17.1 The Contractor shall provide annual ethics training for all Contractor employees performing the contract and furnish evidence of that each Contractor employee has completed the annual training in the same form as evidence of training required by PWS Paragraph 1.6.17. The Contractor may elect to meet this requirement by Contractor employee participation in Annual Ethics Training provided to Military and civilian employees.

1.6.18 Financial Disclosure Agreement: Prior to commencing contract performance, the Contractor shall obtain a financial disclosure agreement, similar in form/content of the Office Government Ethics (OGE) Form 450, for each employee assigned to the contract. If after award, the Contractor discovers an employee’s financial conflict of interest, with respect to this contract, the Contractor shall make an immediate and full disclosure in writing to the Contracting Officer. The disclosure shall include identification of the conflict, the manner in which it arose, and a description of the action the Contractor has taken or proposes to take to avoid, eliminate or neutralize the conflict.

1.6.19 Mobilization/Demobilization Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have 100% of requested personnel on board, within the first 60 calendar days after contract award. The 60 calendar day transition period will be tightly monitored by the Government. A 30-day Demobilization period shall be the last month of the last option period exercised.

1.6.19.1 IAW DoD and DA policy, Contractor personnel will be required to complete deployment training at designated Continental U.S. (CONUS deployment centers, such as the CONUS Replacement Center (CRC) currently at Fort Bliss, TX (or other alternate/designated site), and redeploy through such centers upon completion of their assignments.

1.6.19.2 The Synchronized Predeployment and Operational Tracker (SPOT) has been designated as the Joint Enterprise Contractor management and accountability system to provide a central source of contingency Contractor information IAW DoD Instruction 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces, dated 3 Oct 05, updated 20 February 2015. Contractor is required to maintain by name, accountability within SPOT while Government representatives utilize SPOT for oversight of the deployed Contractors. The link for SPOT is https://spot.DMDC.mil for Contractor SPOT registration. SPOT will issue a system generated Letter of Authorization (LOA) that will be signed electronically by the Contracting Officer.

1.6.19.3 A Letter of Authorization (LOA), generated electronically by the Synchronized Predeployment and Operational Tracker (SPOT,) will be issued by the Contracting Officer and will be available electronically to Contractor personnel. The LOA will thus validate their contractual employment and authority to process for deployment at the CONUS Replacement Center (CRC), as well as their authorized Geneva Convention Code. The Contractor shall coordinate directly with the CRC location to schedule deployment processing. Contractors are encouraged to review the CRC website for current deployment processing requirements, https://www.bliss.army.mil/CRC/. Failing to timely coordinate with the CRC or other appropriate individuals/organizations, will not be a legitimate excuse for failing to meet the required on-board dates specified in the contract.

1.6.19.4 The Contractor shall ensure that the following requirements are met before the employee reports to CRC:

1.6.19.4.1 The Contractor shall comply with the CONUS Replacement Center (CRC) requirements found at: https://www.bliss.army.mil/crc/.

1.6.19.4.2 Organizational Clothing and Individual Equipment (OCIE). Upon re-deployment, to clear CRC the Contractor shall return any OCIE issued to them when they deployed to the CENTCOM AOR. The Contractor is liable for any equipment not turned in at re-deployment or that is damaged beyond reasonable wear and tear. Upon completion of re-deployment activities, the Contractor is required to provide evidence to the Contracting Officer and the COR that OCIE has been turned in at CRC.

1.6.19.4.3 If Contractor personnel are already resident in the AOR or are for a valid reason not required to process through the CRC, the Contractor shall be responsible to provide all necessary OCIE that are required in the AOR.

1.6.20 Direction of the Theater Commander and Other Government Officials: The Contractor shall ensure that all Contractor personnel comply with all general orders, directives, and instructions applicable to DoD civilian personnel issued by the ranking military commander (i.e., the theater commander). The ranking military commander may, in emergency situations (e.g., enemy or terrorist actions or natural disaster) direct Contractor personnel to take lawful action as long as those actions do not require personnel to engage in armed conflict with an enemy force. Further, all subordinate Commanders, for example, Commander, Expeditionary Contracting Command-Afghanistan, may impose policies or restrictions on Contractor personnel in order to maintain discipline and order in the contingency environment. For ECC-A, such orders are routinely issued by the Commanding General.

https://spot.dmdc.mil/ https://www.bliss.army.mil/CRC/ https://www.bliss.army.mil/crc/

Failure to abide by any such order, directive, or instruction will require immediate repatriation of the individual(s), at the Contractor’s expense. Personnel shall adhere to all Force Protection measures and Personal Protective Equipment (PPE) requirements. Repatriation due to non-compliance will not excuse the Contractor for full performance under the contract.

1.6.20.1 Conduct of Personnel: The contractor shall be responsible for the performance and conduct of its employees and subcontractor employees at all times. Contractor personnel shall conform to standards of conduct and code of ethics which are consistent with those applicable to Government employees as provided in the Joint Ethics Regulation 5500.7.R. Contractor is responsible for ensuring its employees maintain a non-hostile working environment, which is free from sexual harassment as defined by AR 600- 20.

SHARP Training: The Contractor is responsible for ensuring all employees, to include subcontractor employees, complete the latest online Army Sexual Harassment/Assault Response & Prevention (SHARP) training within 30 calendar days of their reporting for duty. The Contractor is further responsible for ensuring all employees complete the latest online SHARP training annually. This training can be found at http://www.sexualassault.army.mil/. Once all employees, including subcontractor employees, have completed the initial online training Contractor shall provide a written statement to the Contracting Officer certifying that all their employees assigned to work on this contract have completed the training.

The Contractor shall also provide a written certifying statement after all employees including subcontractor employees have completed the annual SHARP training.

Health and Safety on Government Installations: Contractor employees or a Contractor’s subcontractor employees who are identified as a potential threat to the health, safety, security, general well-being, good order, discipline, or operational mission of the installation and its population may be removed from the job site and may be denied entry to a Federal or government- operated installation or facility. Any contractor employee or its subcontractor employee may be removed for reason of misconduct or security violation. Removal of a contractor or subcontractor employee shall not relieve the contractor from its responsibility for the services defined in the contract.

Notification of Incidents: Contractor shall comply with all requirements of FAR 52.222-26 – Equal Opportunity. All inquiries, comments or complaints, from Contractor employees and its subcontractor employees, working on this contract to the Contractor or the Contractor is made aware of, involving sexual assault or sexual harassment, as defined in AR 600-20, or Equal Opportunity, shall immediately notify the Contracting Officer (KO), and then the Contracting Officer Representative (COR).

Failure to comply with any of the paragraphs in this section can result in a less than satisfactory interim or final Contractor Performance Assessment Reporting System (CPARS) rating; a determination by the Government that the services do not conform with the contract requirements and such services cannot be corrected by re-performance, or both.

1.7 Invoicing and Payment:

1.7.1 The contractor shall submit monthly labor invoices no later than the 15th calendar day of the next month.

1.7.2 The invoice shall be listed by CLIN as in the contract award and shall not be a lump sum invoice.

http://www.sexualassault.army.mil/

1.7.3 All invoices shall be sent to the Contracting Officer and COR via email for review prior to upload in

WAWF.

1.7.4 Interim vouchers shall be submitted in Wide Area Work Flow (WAWF) under DODAAC W560MY, upon receipt of preliminary approval from the KO. Cost vouchers will be approved by DCAA. The final cost voucher shall be submitted to the KO via email for audit prior to final approval.

1.7.5 Payments made against this contract will be paid in U.S. currency (US dollars). The contractor must be capable of accepting electronic fund payment for this procurement.

1.8 Antiterrorism and Operations Security (AT/OS):

1.8.1 AT Level I Training: All contractor employees requiring access to Army installations, facilities, and controlled access areas shall complete AT/OS Level I awareness training prior to arriving at the OCONUS location. The contractor shall submit certificates of completion for each affected contractor employee to the COR and to the Contracting Officer prior to arriving at the OCONUS location. AT/OS Level I Awareness Training is available at the following website: http://jko.jten.mil.

1.8.2 Access and General Protection/Security Policy and Procedures: Contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.3 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling Overseas: Contractor employees shall be made available to receive Government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit Antiterrorism Officer (ATO) being the local point of contact.

1.8.4 iWatch Training: The Contractor shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).