SourcesSoughtLetterandDraftPWS.pdf

SOURCES SOUGHT

THIS IS A SOURCES SOUGHT FOR MARKET RESEARCH PURPOSES ONLY.

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. The Mission and Installation Contracting - Fort Benning, Georgia (the procuring office), is conducting market research to determine availability of firms that are capable of providing Solid Waste Disposal and related stream management at Fort Rucker, Alabama. This special notice is for planning and informational purposes only and SHALL NOT be considered as an Invitation for Bid, Request for Quotation, or Request for Proposal.

There is no obligation on the part of the Government to acquire any products or services described in this Sources Sought. The Government is not obligated to, and will not, pay for any information received from potential sources as a result of this synopsis. Your responses to this sources sought will be treated as information only. The results of the market research will be used to determine the best overall acquisition strategy.

The Government is seeking responses to this sources sought synopsis from all interested businesses capable of providing the requirement. Small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Historically Underutilized Business Zone, Service Disabled Veteran-Owned, Women-Owned Small Business, etc.) are highly encouraged to identify capabilities in meeting the requirements at fair market prices. Provide suggestions on how the requirement could be structured to facilitate competition by and among small business concerns. Describe any conditions, if any, which may limit small businesses from participation.

Description of the Requirement to Include:

1. This is a non-personal services contract to provide Solid Waste Disposal and related waste stream management. The Contractor shall plan, program and provide all personnel, equipment, supplies, facilities, transportation, tools, materials, collection systems, supervision, and other items and non-personal services necessary to perform solid waste disposal and other related waste stream management as defined in this Performance Work Statement (PWS), at Fort Rucker, Alabama.

2. The estimated period of performance:

Phase-in Period 16 September 2016 – 30 September 2016 Base Year 1 October 2016 – 30 September 2017 Option Year I 1 October 2017 – 30 September 2018 Option Year II 1 October 2018 – 30 September 2019 Option Year III 1 October 2019 – 30 September 2020 Option Year IV 1 October 2020 – 30 September 2021 Phase-out Period 16 September 2021 – 30 September 2021

3. NAICS code for this requirement: 562111 – Solid Waste Collection $38.5 Million.

PSC Code: S205 – Housekeeping – Trash/Garbage Collection.

Interested firms responding to this synopsis are to include the following information:

1. Firm’s name, profile, address, DUNS number, CAGE code, point of contact, telephone number, and email address.

2. Firm’s capability to perform the REQUIRED service. Be specific with RELEVANT contracts of same or similar in nature of work, size, and complexity. Include contract description, dollar value, and customer POC. Describe your recent and relevant contracts performed within the past three years for the same or similar service as required in the draft PWS. Contracts may include those with Federal, State and local Government as well as private companies. Each reference must include the contract dollar value; the contract period of performance; and a brief description of the contract requirements.

3. Firm’s business size (large or small) and all applicable socio-economic category information (i.e. SDB, 8(a) HUBZone, EDWOSB, WOSB, SDVOSB, etc.).

4. Responses are limited to email correspondence, and limited to twenty (20) pages.

Respondents are encouraged to review the information requested above carefully and ensure a complete response for thorough consideration. The Government will not review general capability statements, please ensure submissions are tailored to this requirement(s) of the above request. The Government will not return any information submitted in response to this synopsis. Questions shall be submitted via email to usarmy.benning.hqda-aca.mbx.doc-offer@mail.mil please title the subject of your questions with W9124G-16-B-0004. Questions regarding this Sources Sought announcement shall be submitted NLT 8:00 AM Eastern Standard Time (EST) on Monday, 11 April 2016. After this deadline, questions will not be considered regarding this announcement.

Additional Info:

See attached Performance Work Statement

Submit your response no later than 1:00PM EST on Friday, 15 April 2016

Contracting Office Address:

MICC - Fort Benning, Building 6, Meloy Hall, Room 250, Fort Benning, GA 31905-5000

Place of Performance:

United States Army Aviation Center (USAAC), Fort Rucker, Alabama 36362

US

Point of Contact(s):

Willie D. Richardson, 706-545-4943, willie.d.richardson2.civ@mail.mil

Katie C. Washington, 706-545-2219, katie.c.washington.civ@mail.mil

FORT RUCKER, ALABAMA REFUSE COLLECTION

PERFORMANCE WORK STATEMENT (PWS)

Refuse Removal Part 1

General Information

1Ge ne ral: This is a non-personal services contract to provide Solid Waste Disposal and related waste stream management. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 De scription of Se rvice s/Introductio n: The Contractor shall plan, program and provide all personnel, equipment, supplies, facilities, transportation, tools, materials, collection systems, supervision, and other items and non-personal services necessary to perform solid waste disposal and other related waste stream management as defined in this Performance Work Statement (PWS), at Fort Rucker, Alabama. The Contractor shall perform to the standards in this contract.

1.2 Background: Fort Rucker is located 94 miles southeast of Montgomery in an area known as the Wiregrass and consists of approximately 91.3 square miles. The main post is located in Dale County. The remaining government-owned and leased acreage is located in Coffee, Henry, Pike, Holmes, Barbour, Covington, Crenshaw, Geneva and Houston counties. Fort Rucker is accessible by ground (Highway 12, Highway 27, Highway 84, Highway 85, Highway 134, Highway 231, Highway 248, Highway 249, Andrews Avenue and Rucker Blvd), and by air (Dothan Regional Airport).

1.3 Obje ctive s: The objectives shall include, but not limited to increasing overall responsiveness, quality, final site condition, and acceptability to the customer. The contractor shall perform to the standards in the contract as well as comply with the latest installation, local, state, and federal regulations. Technical Exhibits identify typical waste collection locations, frequencies, any special security considerations, and any constraints as to when during the day or week services can be performed in an area. Technical Exhibits also identify type and size of refuse containers and scheduled special events where refuse containers are required.

1.4Scope: The Contractor shall perform solid waste collection and disposal, and related waste stream management services to the standards in this contract and in a manner that will maintain a satisfactory facility condition. Services include:

1.4.1 Colle ction Re quire me nts: Contractor shall collect materials from the locations identified in TE-7.A through TE-7.3D. Technical Exhibits TE-7.3E identifies locations for special Events.

1.4.1.1Te chnical Exhibit 7.3A: list food service locations that utilize 8cy WET containers and shall receive daily collection and disposal services.

1.4.1.2Te chnical Exhibit 7.3B: list locations that utilize 8cy standard refuse collection containers and shall receive weekly collection and disposal service.

1.4.1.3Te chnical Exhibit 7.3C: list bulk collection locations that utilize standard 30cy roll off containers and shall receive collection services as noted on the TE.

1.4.1.4 Technical Exhibit 7.3D: list stagefield locations that utilize 8cy standard refuse collection containers and shall receive MONTHLY collection and disposal service.

1.4.1.5 Te chnical Exhibit 7.3E: list scheduled events where refuse collection containers (8cy or 30cy as noted on the TE) are required and containers shall be emptied after event has finished.

1.4.2 Spe cial Eve nts: The Contractor shall provide refuse collection service to scheduled events at no additional cost to the government and shall provide refuse collection services to un-scheduled events as directed by the Contracting Officer. Scheduled special events are listed in TE-7.3E.

1.4.3 Point of Colle ction: The contractor shall collect refuse materials from all containers identified in TE-7.3A through TE-7.3E. The general locations of refuse containers are identified on the TE’s.

1.5 Pe riod of Pe rformance:

Phase-in Period 16 Sep 2016 to 30 Sep 2016

Base Year 01 Oct 2016 to 30 Sep 2017 Option Year I 01 Oct 2017 to 30 Sep 2018 Option Year II 01 Oct 2018 to 30 Sep 2019 Option Year III 01 Oct 2019 to 30 Sep 2020 Option Year IV 01 Oct 2020 to 30 Sep 2021 Phase-out Period 16 Sep 2021 to 30 Sep 2021

1.6Ge ne ral Informatio n

1.6.1 Federal Observed Holidays:

affected by the holiday.

The schedule shall include dates for make-up of all services

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2Hours of Ope ration: The Contractor is responsible for providing services between the hours of 0600 - 1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative

The Contractor shall submit to the COR an alternate schedule for service affected by federally observed holidays not later than ten (10) work days prior to the holiday.

closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Incle me nt We athe r Sche dule : Solid wastes shall be collected as scheduled during periods of inclement weather unless specific approval to delay collections is requested by the Contractor and received from the CONTRACTING OFFICER. Such approval will normally be granted only in cases of particularly severe weather, such as tropical storm or hurricane, etc. When approval to reschedule collections is granted the Contractor shall accomplish all missed collections within 24 hours after the severe weather has terminated, at no additional cost to the Government. If all make up collections cannot be made within 24 hours, the Contractor shall resubmit a revised schedule to the CONTRACTING OFFICER for approval.

1.6.4M isse d Pickups : The Contractor shall collect solid wastes at missed scheduled pickup stations within two (2) hours after discovery by the Contractor's quality control program or notification by the CONTRACTING OFFICER.

1.6.5 Place of Pe rformance: The work to be performed under this contract will be performed at Fort Rucker, Alabama and its surrounding airfields and stagefields.

1.6.6 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure compliance with the contract, diversion rates, and conformance. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. Draft copy of the Contractor’s Quality Control Plan shall be provided to the KO not later than the post award meeting. A final copy shall be provided to the KO and COR on the contract start date and no later than ten (10) workdays as changes occur. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.7 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8 Type of Contract: The Government intends for this contract to be a Firm Fixed Price (FFP) contract with two (2) “as required” line items. Task orders for the “as required” line items will issued as needed.

1.9 Physical Se curity: The Contractor shall safeguard all government equipment, information and property provided for Contractor use.

1.9.1 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.10Post Award Confe re nce /Pe riodic Progre ss M e e tings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues.

1.11 Contracting Office r’s Re pre se ntative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army. mil/COR) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12 Ke y Pe rsonne l: The Contractor shall provide a project manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer no later than 10 calendar days after contract award. The project manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The project manager or alternate shall be available between 7:00 a.m. to 4:30 p.m. Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.12.1 Proje ct M anage r:

1.12.1.1 The Project Manager shall be available by means of a local or toll-free telephone number during normal working hours and shall act as the central point of contact with the Government.

1.12.1.2

The use of telephone recording and/or answering devices or services is not acceptable for this requirement.

1.12.1.3 The Project Manager’s duties sha llllll be assisting in performing and supervision of work, overall management of this contract, coordination, and communication with the KO (or designee) under this contact.

1.12.1.4 The Project Manager must have a minimum of three years of experience in some combination in the supervision of personnel providing refuse removal services.

The Contractor shall provide proof of such experience to the KO within 10 calendar days of the request.

1.12.1.5 When the Project Manager is sick or otherwise unavailable, an individual shall be designated to act for and assume all of the duties of the Project Manager outlined above and meet all the requirements identified above. Such individual designation shall be made each time the Project Manager is unable to perform his/her duties.

1.12.1.6 The Project Manager and any individual designated to act on his behalf shall be able to understand, speak, read and write the English language.

1.12.1.7 The Government shall have the right to cause the Contractor to replace any individual functioning as Project Manager, should the individual fail to perform in accordance with the specifications.

1.13 Pe rsonne l: Contractor personnel shall present a neat appearance. Contractor personnel’s conduct sha llllll not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

1.14Employe e Se curity Che cks: Employees of the contractor who will be performing work on Fort Rucker under this contract may undergo a police records check. Fort Rucker personnel to accomplish these record checks will utilize the personnel list furnished to the Contracting Officer. The Contracting Officer may exclude any employee from performance of duties under this contract if his/her records reveals sufficient information to consider the employee a security risk. The exclusion of an employee for

The Contractor shall provide, in writing, to the KO no later than 10 normal working days prior to Contract start date, a location (address) and a local, cell phone or toll-free telephone number at which the Project Manager or acting Project Manager may be reached.

Security reasons shall not relieve the contractor from performance of the services required under this contract.

1.15Organizatio nal Conflict of Inte re st: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan willl lll be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.16 Phase In/Phase Out : To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board, during the 14 day phase in/ phase out periods. The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in and phase-out services for up to 14 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in and phase-out services required. The plan shall specify a training program and a date for transferring responsibilities of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.17Antite rroris m (AT) and Ope rations Se curity (OPSEC)

1.17.1 AT Le ve l I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkpd irect. jte n. mil.

1.17.2 Acce ss and Ge ne ral Prote ction/Se curity Policy and Proce dure s: Contractor and all associated sub-contractors’ employees sha lll comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.17.3 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award.

1.17.5 In the event of a National Defense Emergency affecting Fort Rucker, the Fort Rucker POC will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Rucker POC that National Defense Emergency conditions are no longer in effect.

Fort Rucker will coordinate with the contractor and adjust the milestone schedule accordingly.

1.17.6Contractors that do not re quire CAC: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.18Eme rge ncy Se rvice s

1.18.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident. In no case should there be a delay in summons of medical assistance due to inability to contact a supervisor.

1.17.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.18.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.18.3 All Contractor employees and the COR shall be provided with information pertaining to the Contractor’s arrangements for emergency medical treatment prior to the contract start date. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Local Doctor: Name

Phone No.

Phone No.

1.19 Environme ntal Re quire me nts .

1.19.1 Environme nt and OSHA: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts.

The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

FAR clause 52.223-19 for EM S date d 31 M ay 2011:

Compliance With Environme nta l M anage me nt Syste ms (M ay 2011)

The Contractor's work under this contract shall conform with all operational controls identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems.

Fort Rucke r Spe cific EM S informatio n:

Fort Rucker has implemented an Environmental Management System (EMS) as the primary management approach for addressing environmental impacts of its processes, activities, and services. Fort Rucker uses the ISO 14001:2004 as the standard for its EMS. All personnel performing work for or on behalf of Fort Rucker must be aware of and understand Fort Rucker's Environmental Policy. Fort Rucker offers EMS General Awareness Training in multiple forms in the EMS section of the Fort Rucker environmental website (http://www.fortrucker-env.com). All contractors and their employees are required to review EMS General Awareness Training materials.

Contractors are also responsible for ensuring all subcontractors hired on their behalf receive EMS General Awareness Training. The contractor is also responsible to ensure that all goods and services used by the contractor or any of its subcontractors do not deviate from the installation Environmental Policy.

In the event of non-compliance with Fort Rucker's legal or other requirements or non-conformance with the installation EMS, the contractor is required to take immediate corrective action, perform a root-cause analysis of the non-compliance/non-conformance and develop preventive action to keep the non-compliance/non-conformance from recurring. In addition the contractor shall ensure their employees and subcontract employees are aware of their roles and responsibilities with regard to the EMS and how these requirements affect the work performed under this contract.

For more information regarding EMS requirements contact DPW-ENRD at 334-255- 1653.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2 De finitions and Acronyms:

2.1De finitions:

2.1.1 Cannibalize : Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquire d Prope rty: Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4Contracting Office r (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5Contracting Office r’s Re pre se ntative (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 De fe ctive Se rvice: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 De live rable : Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipme nt: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Gove rnme nt Furnishe d Prope rty: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government- furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government- furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Gove rnme nt Prope rty: All property owned or leased by the Government.

Government property includes both Government- furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11 Ke y Pe rsonne l: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Gove rnme nt Prope rty: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 M ate rial: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14Non-Pe rsonal Se rvice s: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15 Physical Se curity: Actions that prevent the loss or damage of Government property.

2.1.16Prope rty: All tangible property, both real and personal.

2.1.17 Prope rty Administrato r: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.18Prope rty Re cords: Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.19 Provide : To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.20 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surve illance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.23Re al Prope rty: See Federal Management Regulation 102-71.20 (41 CFR 102- 71.20).

2.1.24 Se nsitive Prope rty: Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25Subcontracto r: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.26 Unit Acquisition Cost: Means—

(1) For Government- furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.27 Wide Are a Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.28 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29 Work We e k: Monday through Friday, unless specified otherwise.

2.2Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAP Contractor Acquired Property CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

GOVERNM ENT FURNISHED ITEM S AND SERVICES

1. There are NO Government- furnished facilities, equipment, or services provided under this contract.

2. The Government WILL provide a fenced in area for the placement of 30cy and 8cy refuse containers.

3. This area may be utilized by the contractor to store “backup” 30cy and 8cy refuse containers, at no additional cost to the government, if the contractor so choses.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnishe d Ite ms And Re sponsibilitie s:

4.1Ge ne ral: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 M ate rials: The Contractor shall furnish all materials to meet the requirements of this contract.

4.3 Equipme nt: The Contractor shall furnish all equipment to meet the requirements of this contract.

4.3.1 The contractor shall provide and maintain a sufficient quantity of collection vehicles in order to satisfactorily perform the requirements of this PWS. All vehicles shall be clean, in operable condition, and meet all local, state and federal safety requirements. Vehicles are deemed unsafe if any of the following or similar conditions exists: missing or badly damaged fenders, lights, windshields, bumpers or signal devices.

Vehicles found to be unsafe or unable to function as designed shall be removed from Fort Rucker immediately. Vehicle repairs on post shall be limited to those repairs minor in nature; i.e., flat tire, hose replacement or minor repair that can be completed within one hour. Trucks and trailers used for hauling and collecting shall be maintained in a clean and functional manner. Any delays resulting in the breakdown of contractor equipment shall not be considered for an equitable adjustment claim.

4.3.2Ide ntification of Contractor Ve hicle s . The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.

4.4 Re fuse Containe rs : The Contractor shall furnish an adequate number of refuse collection containers to meet the daily generated waste stream at Fort Rucker and surrounding Stagefields.

4.1.1 Collection containers shall be contractor provided and COR approved containers.

All containers and equipment used during the performance of this contract shall be compatible with the refuse collection vehicles and shall be uniform in color and consistent with the existing approved installation color schemes. Changes to container color require COR approval.

PART 5

SPECIFIC TASKS

5. Spe cific Tasks:

5.1 Basic Se rvice s: The Contractor shall provide services for Solid Waste Disposal at Fort Rucker, Alabama and surrounding Stagefields.

5.2Colle ction Re quire me nts.

5.2.1 Contractor shall collect materials from the locations described in the TE-7.3A through TE-7.3E and also other occupied buildings or areas as ordered.

5.2.2 Gove rnme nt-Approve d Containe rs: All containers shall be clearly marked to identify the contractor’s name, telephone numbers, and emergency telephone numbers.

Contractor shall maintain all containers ensuring they remain free of unpleasant odors and pests. All containers must be in good working condition such that lids or doors open/close, easily accessible to customers, and minimize collection of rain water. All cleaning and painting of containers shall be performed off site. Repairs and maintenance shall be performed in an authorized contractor area.

5.2.3Are as around colle ction containe rs: When the contractor completes refuse removal services at a location there shall be no litter, waste, or material on the ground within a 15-foot radius of the container. Excess waste or waste beyond the normal quantity shall be collected and disposed of by the Contractor at no additional cost to the Government. The Contractor shall employ additional equipment or make additional trips, if necessary, to adequately dispose of extra waste with minimum interference of regular collection schedules.

5.2.3.1: Blocked containers shall be reported to the COR within one hour of discovery. The COR will inform the Contractor when the obstruction has been removed. The Contractor shall return to the container for pickup within two hours, unless otherwise directed by the

COR.

5.2.4 Colle ction Containe r Capacitie s: Collection containers generally should not exceed 80% full capacity and shall not overflow at any time. Overflowing conditions require immediate response. Frequency of servicing collection containers and container size may be altered by the contractor to adjust to demand as determined by the Contractor.

5.2.5 He alth and Safe ty Are as : The Contractor shall service collection containers at the required frequencies to remain in compliance with 40 CFR section 243.202 and TB MED 530 (Occupational and Environmental Health Food Sanitation) requirements or current regulatory document if superseded.

(http://armypubs.army.mil/med/DR_pubs/dr_a/pdf/tbmed530.pdf)

5.2.6 Airfie ld FOD re quire me nts: Areas around airfields have special considerations to prevent hazards to aircraft and must not reach over full conditions at any time. AR 385-10 requires a Foreign Object Debris (FOD) Prevention Program. A specific provision of the installation FOD Prevention Program requires refuse pick up frequency sufficient to prevent any over flow of materials outside collection containers. The contractor shall monitor the capacity and relative frequency and adjust, as required, to prevent overflow.

(http://www.apd.a rmy. mil/pd ffiles/r385_10.pd f)

5.2.7 Colle ct and Dispose Waste at Food Se rvice Facilitie s : The Contractor shall provide refuse removal services at the locations and frequencies specified in Attachment TE-7.3A. All listed facilities shall have their containers collected on a daily basis. The containers shall also be rotated with clean containers, as required, or cleaned, as required, to meet contract requirements. The emptied containers shall be free of food residue and trash and shall not develop a buildup of soil or become attractants for insects and rodents.

5.2.8 Colle ct and Dispose of M unicipal Solid Waste (M SW): The Contractor shall provide refuse removal services at the locations and frequencies specified in Attachment TE-7.3B. All listed facilities shall have their containers collected on a weekly basis. The containers shall be rotated with clean containers as required.

5.2.9Colle ct and Dispose of Bulk Waste : The Contractor shall provide refuse removal services at the locations specified in Attachment TE-7.3C. All listed facilities shall have their waste containers collected on a regular basis to ensure that the waste containers do not become full and overflow waste to the surrounding area. The waste containers shall be rotated with clean waste containers as required. On ave rage nine (9) 30-cy roll-off waste containe rs are transporte d to the landfill e ach month.

5.2.10 Colle ct and Dispose of M unicipal Solid Waste (M SW) - Stage fie lds : The Contractor shall provide refuse removal services at the locations and frequencies specified in Attachment TE-7.3D. All listed facilities shall have their containers collected on a monthly basis. The containers shall be rotated with clean containers as required.

5.3We ight Ticke t Re porting Re quire me nts and Payme nt:

5.3.1 We ight Ticke ts. Individual weight tickets denoting the date, type of truck or container, and tonnage disposed of by the Contractor shall be submitted each month with the Contractor's invoice for each load disposed of. The total tabulated tonnage disposed of during the month shall be identified. The Contractor shall provide a monthly tabulated report that list weight ticket number, date of disposal, tons disposed of and itemized by CLIN number in Excel format.

5.3.2 Payme nt Of Tipping Fe e s: The tipping fees for disposal of waste at the disposal site shall be reimbursed at actual cost paid per ton. The Contractor shall be paid tipping fees for actual amount of waste collected and disposed of at the disposal site, to include waste and refuse disposed of by the Directorate of Engineering and Housing.

5.3.3 M onthly re port: The Contractor shall provide a monthly report to the Contracting Officer identifying total tonnage of waste material disposed of by category and sub divided by CLIN number.

ITEM CLIN CLIN CLIN

0001AA 0001AC 0001AD

0001AB

MSW XXX XXX XXX

C&D XXX XXX XXX

5.4Route and Colle ction Sche dule : Attached technical exhibits represent historical refuse collection locations and schedules for planning purposes. The Contractor shall establish a plan for vehicle routes and collection schedules and submit to the Contracting Officer for approval within 10 calendar days after award of the contract. The Contractor shall monitor ALL colle ction locations and shall modify colle ction locations and approve d colle ction sche dule s, as re quire d, to e nsure that no colle ction location be come s ove ruse d or unde rutilize d. Conditions that may impact approve d schedules may be relocation of customers, new tenants, changes in staffing and work

5.5Spe cial Eve nts And Unsche dule d Re quire me nts.

5.5.1 Sche dule d spe cial e ve nts: Events typically take place installation-wide and require additional collection containers at additional locations for the duration of the event. For the duration of an event the Contractor may be required to provide additional collection containers and or increase frequency of utility services to meet the temporary demand on short notice. The Contractor shall provide and service collection containers, and remove all special events collection containers after events are complete. Examples of scheduled special events include spring and Fall Cleanup, Freedom Fest, and Oktoberfest. Schedules and event details will be provided in advance. The Contractor may be invited to attend planning meetings. The Contractor shall provide appropriate collection containers, IAW the TE’s, and service the containers adequately to keep consistent with normally provided utility services. Scheduled special events are listed in the TE-7.3E – Scheduled Events.

Payment for support of scheduled events is included in the Firm Fixed price portion of the contract.

5.5.2 Unsche dule d Re quire me nts : The Contracting Officer may require the Contractor to make collections and disposals in support of unscheduled requirements not already identified. The COR shall notify the Contractor a minimum of five (5) business day prior to the unscheduled requirement requiring additional collections. For unscheduled load at facilities and other situations. Approved schedules shall be strictly adhered to, and any proposed change(s) must be submitted to the COR for review and then to the Contracting Officer for final approval at least ten (10) calendar days in advance of any changes to the schedule.

requirements, the Contractor shall provide additional containers to locations directed by the COR. These containers shall be placed in locations for a period of time specified by the COR. Unsche dule d re quire me nts shall be orde re d on a se parate Task Orde r unde r the “As R e quire d” line ite ms .

5.6 Disposition Of Colle cte d M ate rials: The Contractor shall dispose of all commercial, industrial, and community activity waste in accordance with all applicable local, state, and federal laws and regulations. The waste shall be disposed of at a Subtitle “D” Municipal Solid Waste Landfill located in the State of Alabama and approved and fully permitted by the Alabama Department of Environmental Management (ADEM). The Contractor shall pay all applicable fees associated with disposal.

5.6.1 All refuse shall be transported to the disposal facilities in a covered vehicle.

5.7 Contractor M anpowe r Re porting (CM R): The Office of the Assistant Secretary of…