W9124G-24-R-0007 - SOLICITATION - CATHOLIC COORDINATOR.pdf

SEE ADDENDUM

(No Collect Calls)

W9124G24R0007 26-Jun-2024

b. TELEPHONE NUMBER

(334) 255-3616

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 26 Jul 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHONTA CURTIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012138338-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FORT NOVOSEL

BUILDING 5700 ROOM 380 NOVOSEL STREET

FORT NOVOSEL AL 36362-5000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W58GTZ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FORT NOVOSEL GARRISON HEADQUARTERS

RELIGIOUS SUPPORT OFFICE

FORT NOVOSEL

FORT NOVOSEL AL 36362

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$13,000,000

NAICS:

813110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF78

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Catholic Coordinator, Base Year

FFP

Catholic Coordinator, Base Year Phase in Period 18 SEP 2024 – 17 OCT 2024.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012138338-0001

PSC CD: R499

NET AMT

1001 1 Job OPTION Catholic Coordinator, Option Year I

FFP

Catholic Coordinator, Option Year I NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

2001 1 Job OPTION Catholic Coordinator, Option Year II

FFP

Catholic Coordinator, Option Year II NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

3001 1 Job OPTION Catholic Coordinator, Option Year III

FFP

Catholic Coordinator, Option Year III NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

4001 1 Job OPTION Catholic Coordinator, Option Year IV

FFP

Catholic Coordinator, Option Year IV Phase out Period 18 AUG 2029 – 17 SEP 2029.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Administrative Catholic Parish Coordinator Part 1 - General Information

1. GENERAL: This is a non-personnel services contract to provide Administrative Catholic Parish Coordinator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Administrative Catholic Parish Coordinator as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

All work shall be accomplished within the guidelines of the Roman Catholic Church, AMS Priests’ Manual, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies. The Contractor shall provide the required services as indicated in this PWS. The Contractor shall abide by all Garrison Chaplain Memorandums of Understanding (MOU), policies, rules, regulations, and bylaws, as well as applicable Army Regulations (ARs) governing these services.

1.2 Background: The Contractor shall provide administrative support to the Fort Novosel Catholic population by assisting the Catholic Chaplain and Priest as they conduct religious services as per the dictates of the Roman Catholic Church. The Contractor shall adhere to the policies defined for the Pastoral Care of Catholic Personnel as published by Archdiocese for the Military Services (AMS) dated 20 August 2008.

1.3 Objectives: These Administrative Catholic Parish Coordinator support services include coordination of the celebrations within the Liturgical Cycle, develop and maintain the Parish calendar, coordinate all volunteer activities, publicize religious events for the Parish, maintain the Parish registration and census database, prepare the Catholic weekly bulletin, and recommend, prepare, and track all purchase order requests for religious supplies. This is a non-personal services contract.

1.4 Scope: The Contractor shall provide administrative support to the Fort Novosel Catholic population by assisting the Catholic Chaplain and Priest as they conduct religious services as per the dictates of the Roman Catholic Church. The Contractor shall adhere to the policies defined for the Pastoral Care of Catholic Personnel as published by Archdiocese for the Military Services (AMS) dated 20 August 2008.

These support services include coordination of the celebrations within the Liturgical Cycle, develop and maintain the Parish calendar, coordinate all volunteer activities, publicize religious events for the congregation, maintain the Parish registration and census database, prepare the Catholic weekly bulletin, and recommend, prepare, and track all purchase order requests for religious supplies. This is a non-personal services contract.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 18 September 2024 through 17 September 2025 Option Year I: 18 September 2025 through 17 September 2026 Option Year II: 18 September 2026 through 17 September 2027 Option Year III: 18 September 2027 through 17 September 2028 Option Year IV: 18 September 2028 through 17 September 2029

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) workdays after date of contract award (Deliverable A.001). After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) workdays. If the Government has provided comments, the Contractor shall then have three (3) workdays to submit a Final QCP.

After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing.

Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than 10 calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable to the Government:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph

1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

(Deliverable A001).

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS) Attachment 1, and the government’s Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to assure that the Contractor has performed in accordance with the performance standards. The PRS defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day 1 January 1st Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 1 November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0830-1630 Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Fort Rucker Main Post Chapel or other facilities as determined by the Senior Catholic Chaplain and/or the Garrison Chaplain.

1.6.6 Type of Contract: The government will award Firm Fixed Price type contract

1.6.7 Security Requirements: Contractor personnel performing work under this contract do not require a security clearance. If a mission involves access to a secure area, the Government will provide the escort. The security requirements are IAW the Department of Defense Contract Security Classification Specification form DD254.

1.6.7.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at. (Deliverable A002)

1.6.7.2 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub‐contractors' employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.3 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 90 calendar days after contract award.

1.6.7.4 For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.6.7.5 Information assurance (IA)/information technology (IT) training. All Contractor employees and associated sub-Contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working in IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.6.7.6 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.7 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.8. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.9. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.10. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: All services under this contract are to support the Fort Rucker Garrison Chaplain and the Senior Catholic Chaplain in charge of the Catholic Chapel Service. The Contractor shall be experienced and fully qualified to perform the required services without any supervision or direction by Government personnel. The Contractor shall furnish in writing to the COR any sub-Contractor within five business days after award of the contract, to include all certifications, background checks, contact information and personal identification information (PII) of the alternate Contractor that will participate in the performance of this contract. The contractor shall present a neat and professional appearance during work hours, conforming to the industry standard known as “business casual”.

1.6.8.1 Experience in military chapel programs is preferred. Contractor personnel shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Effective interaction with individuals from different Catholic religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential.

1.6.8.2. Contractor personnel must demonstrate to the COR a familiarity with the Catholic faith and practices in accordance with Sacred Scripture and Tradition, and as articulated by the Second Vatican Council, subsequent statements of the U.S. Council of Catholic Bishops, and the Catechism of the Catholic Church (1994). Experience with a military Catholic Community and chapel environment is highly preferred.

1.6.8.3 The Contractor shall ensure that contract employees possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation.

1.6.8.4 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. Nor shall the Contractor employ a person who is an employee of the Department of Defense, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500-7R.

1.6.8.5 The Contractor is cautioned that off-duty active military personnel and Department of the Army Civilians hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of Contractor employees at any time shall not constitute an excuse for nonperformance under the contract.

1.6.8.6 All individuals who perform work under this contract shall at all times be employees of the Contractor and/or employees of an approved subcontractor.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract Perform inspections necessary in connection with contract performance Maintain written and oral communications with the Contractor concerning technical aspects of the contract Issue written interpretations of technical requirements, including Government drawings, designs, specifications Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies Coordinate availability of Government property Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:30 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Function Name Qualifications

COR TBD COR

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Contractor may be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor may be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.6.14 Other Direct Costs: This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Combat Trafficking In Person.

IAW FAR 52-222-50. Contractor Requirements. The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.6.18 Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Contractor shall not be required to furnish any office, ecclesiastical, or liturgical supplies to accomplish the requirements of this contract except as specifically noted.

The Government shall make available the Chapel facilities to perform the services.

3.2 Facilities: The Government will provide appropriate office furniture and equipment which includes: access to a computer workstation, Government phone, file cabinet with lock, desk, basic office supplies and a chair. The equipment is for use by the Contractor only in performing these services.

3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide access to workable office space, file cabinets, copiers, telephones and access to a government networked computer in order to perform the requirements of this contract. Access to networked computers will be dependent upon the Contractor completing government requirements, being issued a Common Access Card (CAC) and obtaining and maintaining a DOD Global email account. Computer access will also be dependent upon government resources.

3.5 Materials: The Government will provide Religious Support Office (RSO) Standard Operating Procedures and Policies germane to the performance of work.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials. The Contractor shall furnish all materials required to perform work under this contract that are not listed under Section 3 of this PWS.

4.4 Equipment. The Contractor shall furnish all equipment required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. The contractor shall provide services for Administrative Catholic Parish Coordinator.

5.1.1 The Contractor shall coordinate Liturgical Cycle Requirements. This is defined as a denominationally specific administrative support required for each event or activity in the Catholic Liturgical Year.

5.1.2 The Contractor shall coordinate the Parish Calendar. This is defined as the schedules and liturgical worship calendar of the Catholic community, incorporating weekly updates projecting 4 weeks in advance.

5.1.3 The Contractor shall coordinate Volunteer Coordination. The selection, tracking and training of volunteers for Catholic events, both social and ecclesiastical.

5.1.4 The Contractor shall coordinate Publicity Coordination. Publicity of advertisements and information for the Fort Rucker Catholic community programs.

5.1.5 The Contractor shall coordinate Parish Registration and Census. The accurate registration of new parishioners and conduct of semi-annual congregational census.

5.1.6 The Contractor shall coordinate Weekly Catholic Bulletin. Preparing and organizing the input for the weekly bulletin provided for the Catholic Community.

5.1.7 The Contractor shall coordinate Monitoring Purchase Recommendation of Supplies.

Prepare and submit a monthly list of materials, supplies and subscriptions recommended for purchase to the Catholic Pastor for approval and further processing by government employees.

5.1.8 The Contractor shall maintain a log of the work performed, including a signed Verification of Services Delivered form, under this contract and shall provide a copy of the log and Verification of Services Delivered form to the Catholic Chaplain on a monthly basis.

5.1.9 The Contractor shall submit an invoice to the COR and into WAWF by Close of Business (COB) on the 5th of every month. The invoice shall include:

Vendor’s name Contract number CLINs provided and quantity of each Quantities of Occurrences Used & Occurrences Remaining Explanation of CLINs service provided such as the nature of the service;

contractor shall comply with PII protection protocols.

Date of invoice Dates of service Total cost per service type Total of invoice

STD: submit an invoice to the COR and into WAWF by Close of Business (COB) on the 5th of every month

AQL:100%

5.2 Duties and Responsibilities Workload and Summary. Work performed by the Contractor will be in support of the following weekly events: Saturday Mass held at Main Post Chapel 1700 and Sunday Mass held at Main Post Chapel 0900.

5.2.1 Liturgical Cycle Requirements: The Contractor shall coordinate denominationally specific administrative support for Catholic Masses; special events in the liturgical year such as Advent, Christmas, Lenten/Easter programs, holy days of obligation and special celebrations, which will require additional and similar support below. The Contractor shall coordinate the denominationally administrative support as required for specific responsibilities identified below.

STD: The Contractor shall coordinate denominationally specific administrative support for Catholic Masses

AQL: 98%

5.2.2 Parish Calendar: The Contractor shall maintain the constantly changing parish calendar and resolve conflicts based upon prudent judgments governed by intimate knowledge of Catholic priorities and common operating procedures. The Contractor shall coordinate with the Catholic Chaplain and solicit input from the Director of Religious Education (DRE), Garrison Chaplain, and other parties to publish (via email, SMC Bulletin board and Facebook) the Fort Novosel RSO schedules and liturgical worship calendar of the Catholic community, incorporating weekly updates projecting 4 weeks in advance. The Contractor shall maintain the calendar weekly and provide the calendar to the COR by COB of the 5th day of the month following the month of performance. Deliverable A003

STD: Maintain parish calendar Projecting 4 weeks in advance

AQL: 98%

5.2.3 Volunteer Coordination: The Contractor shall coordinate the selection and training of volunteers for Catholic events, both social and ecclesiastical, (such as lector, servers, Eucharistic ministers, ushers, money counters, Confraternity of Christian Doctrine (CCD) teachers, fellowship after Sunday service), to ensure compliance in accordance with the Army Volunteer Corps (AVC) Program. The Contractor shall maintain the list of volunteers within the parish/congregation, providing it NLT the 15th of the 6th month of performance and then 6 months later on the 15th to the COR, and shall assist the Pastor in the coordination of the Annual Volunteer Appreciation Luncheon to ensure all religious volunteers receive an invitation. The Contractor shall act as the Point of Contact (POC) for the luncheon.

STD: Maintain the list of volunteers within the parish/congregation providing it semiannually to the COR

AQL: 100%

5.2.4 Publicity Coordination: The Contractor shall coordinate all advertisements and information for the Fort Novosel Catholic community programs. The Contractor shall serve as the Catholic resource person to the Public Affairs Office (PAO) and subordinates PAO staffs concerning the publication of Fort Novosel Catholic community issues and happenings. The Contractor shall coordinate and draft all public announcements and advertisements concerning religious, educational, or social events in the Fort Novosel Catholic community. The Contractor shall advertise and promote Fort Novosel Catholic community program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers the community newspaper, and any other appropriate media and social media.

STD: Coordinate all advertisements and information for the Fort Novosel Catholic community programs

AQL: 98%

5.2.5 Weekly Catholic Bulletin and Parish Administration: The Contractor shall prepare and organize the input for the weekly bulletin provided for the Catholic Community NLT Wednesday of the current week. The Contractor shall provide appropriate and pertinent information in the weekly bulletins that resource the spiritual needs of the parish/congregation to include correct order of service and liturgy, upcoming congregation events and activities, and seasonal liturgical information and announcements submitted by the Catholic Chaplain. Ensures the maintenance and quarterly distribution of the volunteer roster to staff and designated recipients. Updates information to the parish roster for use by the Catholic Chaplain and other designated individuals. Coordinates with the heads of various parish ministries for bulletin announcements pertaining to such ministries. The Contractor shall be the POC for all items or activities to be entered into the bulletin and shall be reviewed by the Catholic Chaplain.

STD: Prepare and organize input for the weekly bulletin for the Catholic Community NLT Wednesday of the current week

AQL: 100%

5.2.6 Monitoring Purchase Recommendation of Supplies: The Contractor shall coordinate liturgical law and religious requirements as well as the social needs of the Parish and shall conduct a continuous analysis of consumption of liturgical and other Catholic specific supplies.

Based upon the liturgical year, the Contractor shall assemble, NLT the 10th of the month, a list of materials recommended for purchase which the Contractor shall submit to the Catholic Pastor for approval. The Contractor shall be the POC for the ordering and renewal of all publications subscriptions needed by parish groups or events. The Contractor will maintain and keep status of the Catholic requirements in the Command Master Religious Plan (CMRP) and produce purchase order requests for all necessary purchases. Approval authority will be the Catholic Pastor. The Contractor is not a member of the Chaplaincy Program Budget Advisory Committee

(CPBAC).

STD: Assemble list of materials recommended for purchase at least monthly

5.2.7 Priest/Catholic Chaplain Collaboration: The Contractor shall Collaborate with the Catholic Chaplain in management of the Catholic Community Office on a weekly basis. These duties include Coordinating for substitute priests to provide coverage for Masses. Coordinates and prepares monthly Mass schedules by checking priest availability. Schedules community members to attend Baptism classes; prepares packet (including bib, candle, and paperwork) for each baptism and ensures it is at the respective chapel for the Baptism; prepares and files Baptismal paperwork to the AMS within 3 workdays. Prepares and files all sacramental paperwork to the AMS within 3 workdays. Facilitates current ministry mailing schedules for liturgical ministers. Coordinates farewell appreciation for volunteers upon their transfer/move out of the area.

STD: Collaborate with the Catholic Chaplain in management of the Catholic Community Office Weekly

5.2.8 Chapel Coordination Office Hours: The Contractor shall establish a published “office hours” during the week in coordination with the Catholic Chaplain. These office hours shall be used to coordinate and respond to parishioner needs, scheduling, registration, parishioner questions, volunteer coordination, as well as other PWS duties and requirements. It is expected that these established office hours shall be a minimum of 5 hours per week and shall be during the Chapel business hours.

STD: Establish published and predictable “office hours”

5.2.9 Parish Sacramental Administration: The Contractor shall Prepare weekly files Sacramental Records and other sacramental paperwork with AMS and the churches of Baptism for Catholics at Fort Novosel by the process provided by the Chaplain. The contractor shall assist in the preparation of AMS Quarterly Clergy reports. Updates Religious Education attendance Data as provided by the DRE or other RSO representative.

STD: Prepare weekly files paperwork with AMS AQL: 100% accurate

5.2.10 Special Projects: The Contractor shall Coordinate monthly, NLT the 5th of the preceding month, with the Catholic Chaplain in preparing special programs, e.g., Semi- annual Penitential Services, priest meetings, fellowship dinners etc. expected to not exceed five (5) projects a year.

STD: Coordinate with the Catholic Chaplain monthly

5.2.11 Training. The Contractor shall attend government-provided training in compliance with Garrison Chaplain standards. The Contractor shall provide certificates of training as requested by the COR. The competency files are to be maintained by the COR.

STD: Attend government-provided training

5.3 Service Contract Reporting: The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this purchase order via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.sam.gov. no later than

October 31 of each calendar year Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the Contractor Reporting requirement. All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the Contractor Reporting requirement.

All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

STD: Report ALL Contractor labor hours NLT October 31 of each calendar year

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

1. Army Regulation, AR 165-1, Army Chaplain Corps Activities.

2. Army Pamphlet 165-18

3. Garrison Installation Chaplain Policies.

4. Archdiocese for Military Services (AMS), Priest Manual dated 20 August 2008.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Task PWS Paragraph

Standard/AQL Method of Surveillance

Contractor shall coordinate denominationally specific administrative support for all regular services and special events.

5.2.1 Coordinated

denominationally specific administrative support. 98%

100% Inspection

Contractor shall be responsible for maintaining and updating the annual calendar.

5.2.2 Updated 4 weeks in advance.

98%

100% Inspection

The Contractor shall maintain…