Solicitation_W9124E18Q0006.pdf

SEE ADDENDUM

(No Collect Calls)

W9124E18Q0006 30-Aug-2018

b. TELEPHONE NUMBER

337-531-0906

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 14 Sep 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124E9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MATTHEW C. WIGGINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011096602

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC- FORT POLK

6661 WARRIOR TRAIL, BLDG 350

FORT POLK LA 71459

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W42QQ4 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

GARRISON CHAPLAIN OFFICE

MAJOR WILLIAM GLENN

7217 RADIO ROAD

BLDG 427

FORT POLK LA 71459

TEL: 337-531-1161 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

813110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF62

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

UNIT PRICE ROUNDING

Each line item must have a unit price indicated.

Each of the unit prices submitted in your bid MUST be rounded to the 2nd decimal place due to system constraints.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Each Religious Education Admin services

FFP

Protestant Religious Education Administrative services as defined in the Performance Work Statement. Each is defined as per month.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011096602

PSC CD: U099

NET AMT

0002 5 Each Special Events

FFP

Special Events as defined in the Performance Work Statement. Each is defined as each Special Event identified in PWS Paragraph 5.2.2.1. This CLIN will be ordered as needed by the Requiring Activity (with a total quantity of up to 5 each, please reference PWS Paragraph 5.2.2.1 for additional information).

FOB: Destination

0003 1 Each Contractor Manpower Reporting

FFP

Contractor Manpower Reporting Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “No Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at ttp://www.ecmra.mil. In order to determine if the proposed cost for Contractor Manpower Reporting (CMR) is fair and reasonable, it is estimated that a onetime set up of XML schema is approximately 20 hours per contractor. Thereafter, the annual reporting requirement should take less than a few hours annually by an administrative level employee. The contractor has the option to separately price this requirement or include this cost in their overhead rates of Line Item 0001. The reporting shall be completed no later than 31 Oct. UIC: WOVFAA COMMAND:US Army Installation Management Command PSC: U099.

FOB: Destination

1001 12 Each Religious Education Admin services

FFP

Protestant Religious Education Administrative services as defined in the Performance Work Statement. Each is defined as per month.

FOB: Destination

1002 5 Each Special Events

FFP

Special Events as defined in the Performance Work Statement. Each is defined as each Special Event identified in PWS Paragraph 5.2.2.1. This CLIN will be ordered as needed by the Requiring Activity (with a total quantity of up to 5 each, please reference PWS Paragraph 5.2.2.1 for additional information).

FOB: Destination

1003 1 Each Contractor Manpower Reporting

FFP

Contractor Manpower Reporting Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “No Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at ttp://www.ecmra.mil. In order to determine if the proposed cost for Contractor Manpower Reporting (CMR) is fair and reasonable, it is estimated that a onetime set up of XML schema is approximately 20 hours per contractor. Thereafter, the annual reporting requirement should take less than a few hours annually by an administrative level employee. The contractor has the option to separately price this requirement or include this cost in their overhead rates of Line Item 1001. The reporting shall be completed no later than 31 Oct. UIC: WOVFAA COMMAND:US Army Installation Management Command PSC: U099.

FOB: Destination

2001 12 Each Religious Education Admin services

FFP

Protestant Religious Education Administrative services as defined in the Performance Work Statement. Each is defined as per month.

FOB: Destination

2002 5 Each Special Events

FFP

Special Events as defined in the Performance Work Statement. Each is defined as each Special Event identified in PWS Paragraph 5.2.2.1. This CLIN will be ordered as needed by the Requiring Activity (with a total quantity of up to 5 each, please reference PWS Paragraph 5.2.2.1 for additional information).

FOB: Destination

2003 1 Each Contractor Manpower Reporting

FFP

Contractor Manpower Reporting Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “No Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at ttp://www.ecmra.mil. In order to determine if the proposed cost for Contractor Manpower Reporting (CMR) is fair and reasonable, it is estimated that a onetime set up of XML schema is approximately 20 hours per contractor. Thereafter, the annual reporting requirement should take less than a few hours annually by an administrative level employee. The contractor has the option to separately price this requirement or include this cost in their overhead rates of Line Item 2001. The reporting shall be completed no later than 31 Oct. UIC: WOVFAA COMMAND:US Army Installation Management Command PSC: U099.

FOB: Destination

CONTRACT TOTALS

Please fill in the below totals:

Total of base period $___________________________ Total of 1ST option $___________________________ Total of 2nd option $___________________________ Total amount of all CLINs $___________________________

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

(PWS)

RELIGIOUS

SUPPORT

PROGRAM

PROTESTANT RELIGIOUS

EDUCATION COORDINATOR (PREC)

Dated 27 August 2018

Part

GENERAL

INFORMATIO

N

1. General: The Protestant Religious Education Coordinator (PREC) falls under the Installation Chaplain's oversight as defined in the Command Master Religious Plan. The Chaplain's mission is to provide worship and sacrament including religious education and spiritual formation of assigned Soldiers, civilians and Family members. The primary goal of Protestant religious education is providing opportunities for religious education and spiritual formation through all stages of human development. Objectives are accomplished through weekly religious education classes, a summer Vacation Bible School and other programs as approved in the Command Master Religious Plan. As a non-personal services contractor, the Religious Education Coordinator is not a member of the staff of the Installation Chaplain.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, transportation and other items necessary to perform services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: The PREC shall plan, coordinate and execute a religious education program using volunteers from the Protestant chapel community. The need for the Religious Education Program is outlined in AR 165-1, paragraph 5.4. The PREC (hereafter referred to as the “Contractor”) shall recruit and train, adequate staffing for all regular religious education classes. Essential services require the contractor to schedule teacher training events, coordinate weekly religious education classes and sacramental preparation programs and coordinate a volunteer appreciation event. The following are also tasks of the contractor: perform promotional endeavors and advertising campaigns; maintain adequate records of functions, attendance, materials and sacraments; project and coordinate the timely supply of curriculum and classroom supplies for religious education functions; coordinate teacher training classes and answer community inquiries regarding the religious education program.

1.3. Objectives: Installation Readiness through Contractor provided appropriate opportunities for Adult, Adolescent and Primary Spiritual Formation and religious education as an essential act of worship accomplished in coordination with the Garrison Chaplain Staff.

1.4. Period of Performance: The period of performance will be for one (1) Base Year of 12 months and two (2), 12-month option years.

1.5. General Information

1.5.1. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government.

1.5.2. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure the Contractor has performed in accordance with the requirements of the contract. The Contracting Officer Representative (COR) will monitor the Contractor’s performance and ensure services are provided IAW terms of the contract and that the invoices submitted for payment, accurately reflect the services actually provided. The COR will submit monthly receiving reports to DFAS and the Contracting Office to substantiate Contractor’s request for payment.

1.5.3. Hours of Operation: Generally, religious education classes will occur during the hours of 1700-1830, Wednesday evenings. At times, Protestant religious education events might occur during an evening or other weekend times, unless the Garrison Chaplain designates an alternate time. The Contractor may be required to provide services on all Federal Government Holidays that coincide with Protestant days of obligation, religious holidays and Sundays.

New Years Day 1st day of January Martin Luther King Jr. Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.5.4. The Contractor shall include in their quoted pricing any necessary allowances for Performance Work Statement 1.5.3. Federal Government Holidays, this shall not be a valid basis for an equitable adjustment or change in price.

1.5.5. Place of Performance: The Contractor shall have access to the Glory Post Chapel, Building 1168. During normal duty hours (0900-1630, Monday through Friday) and during times of weekly religious services (0830-1600, Sunday) these facilities will be unlocked. The Contractor shall be responsible for reserving space as needed. The contractor shall be responsible for scheduling, through the COR, facility use after normal duty hours or at times other than Protestant religious services are held. If facilities other than Building 1168 are required, the Contractor shall, with the assistance and guidance from the COR, be responsible for making all arrangements in advance.

1.5.6. Type of Contract: The Government will award a Firm Fixed Price Purchase Order.

1.5.7. OPSEC

1.5.7.1. Installation OPSEC:

1. In accordance with AR 530-1, Security (OPSEC), dated 19 April 2007, and DoDM 5205.02-M, DoD

Operations Security (OPSEC) Program Manual, dated 03 November 2008, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Polk contract personnel shall receive initial OPSEC training either by on-line training through the Fort Polk SharePoint OPSEC site on the intranet, or the Defense Security Services website at: http://cdsetrain.dtimil/opsec/index.htm

2. The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative within 30 days of arrival on post.

3. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.5.8. Special Qualifications:

1.5.8.1. The contractor shall be an adult of at least 18 years of age.

1.5.8.2 The contractor shall possess at least two (2) years of college (64 credit hours with at least a 2.5 GPA overall), and have at least two (2) years of religious education experience (paid or volunteer or combination). For example: Youth Minister, Bible School teacher, Sunday School Superintendent, Director of Religious Education, or Christian School teacher. NOTE: Contractor shall provide with their submitted quote a copy of their transcripts and documentation to substantiate the two (2) years of work experience.

1.5.8.3. Contractor shall possess the ability to present information orally and in written format (i.e.

advertising and marketing). Effective interaction with individuals from different Protestant religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential.

1.5.8.4. The Contractor shall be committed to working within the pluralistic Military Chapel environment, and shall cooperate to meet the needs of the congregations.

1.5.8.5. The prospective contractor or contractor employee shall complete a Childcare National Agency Check with Inquiries (CNACI) through the Personnel Security Investigation Portal (PSIP) by initiating a request through the Security & Intelligence Division, DPTMS (Directorate of Plans, Training, Mobilization, and Security). Contracts involving work with child-care and/or working with youth requires a favorable CNACI investigation prior to commencing performance of services. If derogatory information is discovered during the investigation the case will be adjudicated by the Program Review Board. In the event that an employee is under review or is declined, the contractor may have a qualified employee perform as a substitute IAW PWS paragraph 1.5.8.

That substitute shall also hold a favorable CNACI to commence performance of services.

1.5.9. Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in administration of the contract. The COR is authorized to perform the following functions: Ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with the contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the award.

1.6. Key Personnel

1.6.1. Key Personnel: The following personnel are considered key personnel by the Government:

Contract Manager and Alternate, Contracting Officer (KO) and Contracting Officer Representative (COR). The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who will act for the Contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate will have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800 to 1600 Hours, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.2. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or sub-contractor employees while performing work under the contract. Such employees will be accountable solely to the contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for contractor or sub-contractor employees.

1.6.3. Within 30 days after award, the contractor shall provide to the Garrison Safety Office (GSO) a copy of their Site Specific Safety Plan that includes a completed Activity Hazard Analysis (AHA) of significant hazards and plan to control identified hazards. In this Safety Plan the contractor's Safety and Occupational Health Program shall be documented.

1.6.4. The Contractor shall provide a risk assessment of planned special events to the Garrison Safety Office (GSO) NLT than two (2) weeks prior to start date of the event.

1.6.5. The Contractor shall protect the lives and health of its employees, Government employees, and the public from its operations and those of its lessees, tenants, or subcontractors and comply with Federal, State, and local safety and health laws and regulations. The Contractor shall also protect Government property.

1.6.6. The Contractor shall report accidents/mishaps to the COR that involve injury or occupational illness to on-duty contractors, or damage to Army property.

1.6.7. Before signing a lease or contract for any purpose the contractor shall inform lessees/subcontractors of their obligation to comply with Federal, State, and local safety and health laws and regulations. The contractor shall inform all lessees and subcontractors of all applicable safety requirements contained in this Performance Work Statement.

1.7.1. Installation Physical Security

1.7.1.1. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors.

1.7.1.2. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph. Employees shall wear the ID on front exterior clothing, in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The ID badge shall include at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR shall be updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. When prime contractor or subcontractor personnel send e-mail messages as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), E-mail address and the name of the individual's employer.

1.7.1.3. Physical Security Plan. The contractor shall address the physical security aspects associated with contract performance in government furnished facilities. The plan shall describe how the security plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor controlled facilities. A list of installation buildings for which the contractor shall be responsible shall be included in the plan. The contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort Polk, Installation Physical Security Plan. This security plan will be reviewed annually by the DES to ensure regulatory requirements.

1.7.1.4. Information Systems Security Plan. The information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS. The plan shall conform to AR 25-1, AR 25-2, and AR 380-67.

1.7.1.5. The contractor shall immediately notify the contracting officer representative when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from rosters maintained by DES & S&ID immediately upon release.

1.7.1.9 Installation Anti Terrorism /Force Protection (AT/FP)

1.7.1.9.1. Pursuant to DoD Instruction 2000.16, DoD Antiterrorism (AT) Standards, dated October 2, 2006, each contractor employee requiring access to a federally controlled installation, facility and/or federally controlled information systems shall complete AT Level I awareness training on an annual basis and receive a certificate of completion. The training is accessible from any computer, and is available at http://jko.jten.mil/, see “Special Instructions” below. The contractor is responsible for ensuring that all employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of certificates of completion to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system.

1.7.1.9.2. Special Instructions:

a. Use a search engine such as GOOGLE , and search for “Joint Knowledge Online” or

“JKO” to begin the process. The browser address should look like http://jko.jten.mil . Once at the website follow the below instructions:

Clicks:

b. Select “No DoD CAC”

c. Then choose “ I am a US mil, government civil servant, or contract employee”

d. Click on “I've been directed to take required training on JKO”

e. Click on “Courses”

f. Select “I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student”

g. Fill out the contact sheet and email to sponsor (This is the COR)

h. Sponsor will email to the JKO help desk. (This is the COR)

Approval Process

a. Help desk sends non-CAC user an email with User ID

b. Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours)

c. New User follows the instructions in the email and enters a new password

d. User will need to enroll in Course # JS-US007-14 (User has up to 30 days to complete the course)

1.7.1.9.3. In the event that the automated system at http://jko.jten.mil/ not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.

1.7.1.9.4. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.7.1.9.5. Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.1.9.6. iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH Program (training standards provided by the requiring activity).

This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed with 15 calendar days of contract award and any new employees will have to get this completed within 15 calendar. The contractor shall report results to the COR.

1.7.1.9.7. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at the commencement of services, and must successfully complete the DOD Information Assurance Awareness Training prior to access to the information systems and then annually thereafter.

1.7.1.9.8. Per AR 530-1, Operations Security, new contractor employees must complete Level 1 OPSEC Training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC Awareness Training.

1.7.1.9.9. All contractor employees and associated subcontractor employees must complete the DOD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M, and AR 25-2 within six months of employment.

1.7.2. Homeland Security Presidential Directive 12 (HSPD 12) Requirements

1.7.2.1. All personnel hired under this contract who do not require a security clearance must have a National Agency Check with Inquiries (NACI). The contractor will ensure new hires complete a Standard Form (SF) 85 or 85P as applicable through the Personnel Security Investigation Portal (PSIP) by initiating the process through the Security and Intelligence Division, DPTMS, (S&ID) no later than 14 days from the date of hire. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager. The contractor will comply with the rules outlined in Garrison Policy Memorandum #5, Issuance of Contractor Common Access Cards.

1.7.2.2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel will not be able to work under this contract until the SF 85 or SF 85P has been submitted to PSIP as required. Personnel who do not receive a favorable NACI will not be allowed to perform services under this contract.

1.7.2.3. The Project/Program Manager, Security Manager, or the COR may request a computer waiver for those employees who will require immediate access to government information systems. The waiver can only be requested after the successful submission of a personnel investigation request (NACI) through PSIP. Waivers will be granted to employees that receive a favorable review of the investigation packet by the S&ID office and will only be valid for six months. At the termination date of the waiver, the Project/Program Manager, Security Manager, or the COR must follow up with the S&ID office to determine if the original investigation was adjudicated. At that time the S&ID office will re-evaluate the waiver and/or notify the NEC to remove LAN access. Packets that contain derogatory information on the initial review can result in the denial of a computer waiver.

1.7.2.4. Key Control The contractor's key control plan shall provide for government access, 24 hours a day, seven days a week, to all government-furnished facilities. The plan shall comply with AR 190-13 and AR 190-51. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.7.2.5. In the event keys are lost or improperly duplicated the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.7.2.6. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.7.2.7. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.7.3. Installation Access Control

1.7.3.1. Access Control: Procedures for commercial vehicle access to Fort Polk are subject to change without prior notice. Current access information may be obtained by calling Physical Security (531-7756) / Visitor Control Center (531-0380).

1.7.3.2. Security Searches/Checks: Contractor and Contractor employees are subject to security searches/checks. Persons found in possession of firearms, ammunition, explosives, pyrotechnic devices, knives, other lethal weapons, or removing Government equipment, supplies, and/or food will be prosecuted and/or barred from the installation.

1.7.3.3. Compliance with Regulations: The Contractor and Contractor employees shall comply with all applicable Fort Polk regulations promulgated by the Commanding General, Fort Polk, LA, as well as all applicable Federal and State safety laws and security regulations. Applicable Post regulations including, but not limited to, fire, safety, sanitation, security, and firearms or other lethal weapons, will be made available to the Contractor upon request.

1.7.3.4. Instructions for Access: The following information is provided to assist in creating an access roster for personnel requiring access to Fort Polk.

1.7.3.5. Personnel without a Common Access Card (CAC), Rapid Gate Card or TWIC card can be escorted by a CAC/DoD ID holder if riding in the same vehicle. Those personnel will be expected to identify themselves with a state issued driver’s license or ID. Otherwise, unescorted visitors must go to the Visitor Control Center (VCC) adjacent to the main gate located on Entrance Road to be vetted. There, the visitor will present their state issued drivers license. Once vetted, guests will be issued either a paper pass or a printed photo ID card for long term access not to exceed six months. Both the pass and the ID card will grant access at all Fort Polk Access Control Points. All personnel will still be required to be vetted through the Mobilisa handheld scanners.

1.7.3.6. Access Rosters: Personnel whose contracts exceed 180 days in duration are required to be processed for a CAC. Personnel whose contract is less than 180 days in duration will receive a personnel pass valid until the expiration of the contract or business venture date. Access Rosters are required to be submitted to the VCC for all contractor personnel. An example of an Access Roster can be provided by the VCC upon request. The roster is self-explanatory, but at a minimum will contain the individual’s name, SSN, date of birth, contract number, duration of visit, and point of contact for access.

1.7.3.7. Access Rosters MUST be submitted for the contractor by the appointed Contracting Officer’s Representative (COR) or the designated Government Point of Contact. Any roster submitted by a commercial ISP (example @yahoo.com, @gmail.com, etc) will not be accepted and must be verified through the Physical Security Office (337) 531-7756.

1.7.4. Background Check: Prospective contractor must have undergone a background check that shall be submitted to the Garrison Chaplain, Non-Commissioner Officer in Charge or Director of Religious Education.

1.7.5. Emergency Medical Treatment: Emergency medical treatment will be provided by the Bayne-Jones Army Community Hospital (BJACH) in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends. Charges for medical care will be at the prevailing rate and at the Contractor's or Contractor employee’s expense.

1.7.6. Fire Prevention. The Contractor shall comply with fire prevention practices as set forth by the National Fire Protection Association in the National Fire Code and JRTC & FP REG 420-5 entitled “Fire Prevention and Protection Program”.

1.8. Other Concerns

1.8.1. Removal of Contractor Personnel. The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.8.2. The contractor shall have a Safety and Occupational Health Program implemented that is tailored to meet the safety requirements of the contract and associated tasks and products of the contract. Prior to commencement of work, this program will be documented in the contractor's safety plan which will be provided to the GSO at 7130 Pennsylvania Loop BLDG 4209 Mod D.

1.8.3. The Contractor shall protect the lives and health of its employees, government employees, and the public from its operations and those of its lessees, tenants, or subcontractors and comply with Federal, State, and local safety and health laws and regulations. The Contractor shall also protect government property.

1.8.4. Accident Reporting:

The contractor shall report accidents/mishaps to the COR -- in addition the following should also be reported:

(1) Injury or occupational illness to on-duty contractors.

(2) Damage to GFM, GFP, or GFE provided to a contractor.

(3) Contractor accidents involving Army property and personnel.

1.8.5. The COR shall inform the Garrison Safety Office of instances where the contractor has been notified to take immediate action to correct serious or imminent danger conditions.

1.8.6. The Garrison Safety Office as well as other Safety Personnel on Fort Polk reserves the right to perform visual inspections of the contractor's and subcontractor's job site. Any non- compliance or violations will be reported to the COR.

1.8.7. Sub Contracting/ Leasing Requirements:

Before signing a lease or contract for any purpose the contractor shall inform lessees/subcontractors of their obligation to comply with Federal, State, and local safety and health laws and regulations. The contractor shall inform all lessees and subcontractors of all applicable safety requirements contained in this Performance Work Statement.

PART

DEFINITIONS & ACRONYMS

2. Definitions And Acronyms:

2.1. Definitions:

2.1.1. Contract Administrator – The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. Contractor – A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3. Contracting Officer – A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4. Contracting Officer's Representative (COR) – An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Defective Service – A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable – Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Government-Furnished Property (GFP) Or Government Property (GP) – Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. Key Personnel – Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be

W9124E18Q0006 rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. Physical Security – Actions that prevent the loss or damage of Government property.

2.1.10. Quality Assurance – The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. Quality Assurance Specialist – An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13. Quality Control – All necessary measures taken by the Contractor to assure that the quality of an end product or service will meet contract requirements.

2.1.14. Subcontractor – One that enters into a contract with a prime Contractor (The Government does not have privity of contract with the sub-Contractor).

2.1.15. Work Day – The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. Work Week – Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

AAR After Action Report ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AHA Activity Hazard Analysis ATCTS Army Training Certification Tracking System BJACH Bayne-Jones Army Community Hospital CAC Common Access Card CFR Code of Federal Regulations CMR Contract Manpower Reporting CMRP Command Master Religious Program CNACI Childcare National Agency Check with Inquiries CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTR Contracting Officer's Technical

Representative COTS Commercial-Off-the-Shelf DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data

Center DOD Department of Defense

DPTMS Directorate of Plans, Training, Mobilization, and Security DRE Director of Religious Education

FAR Federal Acquisition Regulation FSO Facility Security Officer GFE Government Furnished Equipment

GFP Government Furnished Property GFM Government Furnished Materials GP Government Property GSO Garrison Safety Office HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Assurance KO Contracting Officer MOPS Mother of Preschoolers NCOIC Non-Commissioned Officer In Charge NLT No Later Than OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operations Security POC Point of Contact PREC Protestant Religious Education Coordinator PRS Performance Requirements Summary PWOC Protestant Women of the Chapel PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Program REPS Religious Education Profile System RM Resource Manager S&ID Security and Intelligence Division TE Technical Exhibit VBS Vacation Bible School VCC Visitor Control Center

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT,

AND SERVICES

3.1. Facilities: The Government will initially provide Building#1168 for performance of the requirement and Building#1947 for office space. It is anticipated that the Government will/may be providing a different building later on during performance of the requirement (the timeframe for this potential move is yet undetermined). It is anticipated that this new location will be located in Building#s 427/428. The Government will provide property available under this contract in the performance of Protestant Religious Education services described in this contract only. The Contractor will have access to the chapel facilities, and any other facilities within the garrison used for religious education programs, for the purpose of coordinating religious education classes and providing such classes to members of the community. Contractor shall submit recommended dates and times for all meetings and events in writing to the designated chaplain and/or DRE for approval before reserving the facility and publicizing the meeting or event. Coordination must be made according to the local guidance to insure that the facilities are unlocked for use by the program(s). The contractor shall be responsible for reserving space as needed according to local guidelines. The contractor shall be responsible for coordinating the setup of classrooms and activity areas, and for coordinating the transport of program materials, supplies, refreshments, and equipment.

3.2. Equipment: The Government will provide chairs, tables, dry erase boards, video setups, projectors, and religious curricula for this requirement.

3.3. The Contractor shall coordinate with the Chapel NCOIC to reserve space and to hand-receipt keys for the facility in order to have access to chapels and any other facilities within the Garrison needed for Protestant Community program events or activities. The contractor shall be responsible for safeguarding all government supplies and property. The contractor must clearly mark and identify personal property distinct from Government property.

3.4. The Government will provide books, tapes, and other resources available in the Fort Polk Community Chaplain’s office.

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract not listed under Section 3 of this PWS. The Contractor shall provide his/her own transportation.

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for the Fort Polk Protestant Religious Education Program for the United States Garrison Fort Polk Religious Support Office and the Main Post Chapel.

5.2. Specific Tasks. Contractor shall provide the following specific tasks:

5.2.1. Conduct Protestant Religious Education Program and provide Protestant Administrative Services.

5.2.1.1. The Contractor shall email any recommendations to the Contracting Officer’s Representative for any materials, supplies, equipment and curriculum appropriate for religious education for approval.