ID03 Redacted J&A.pdf

Control No:

Contractor: Three Wire Systems

Equipment: Immersive Terf Dedicated Hosting and Maintenance

For Official Use Only FAR 3.104 Procurement Integrity

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Equipment: Renewal of Immersive Terf Dedicated Hosting and Maintenance, Renameable Seat Licenses, and Virtual World Specialist Support and Development in support of the Army Transition Assistance Program, United States Army Human Resources Command (HRC).

Authority: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Amount:

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Equipment: Immersive Terf Dedicated Hosting and Maintenance

For Official Use Only FAR 3.104 Procurement Integrity

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity:

enue, Suite 250, Fort Knox, KY40121-5720

2. Description of Action: HRC requests a firm-fixed-price delivery order unrestricted.

The Government projects award for January 2020 and fiscal year 2020, Operations and Maintenance, Army funds will be used.

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies: Immersive Terf is a 3D immersive collaborative cloud environment - a virtual online transition center where remote (not stationed within 50 miles of any Department of Defense transition center) Soldiers and counselors meet, engage, and collaborate in a secure environment. Each user is represented by an avatar and controls their own experience with tools for content sharing and creation. The product provides a virtual conference center for one-on-one and one-to-many collaborative session capabilities for Soldiers within the transition window to separate from the U.S. Army. The virtual online transition conference center provides Soldiers access to mandatory transition content. Immersive Terf provides up to 750 concurrent users with a max of 4,500 per month for 12 m Specialist provides online and telephonic customer service support.

There is no hardware associated with this contract action.

CLIN Description Part/Serial # Unit of Issue

Quantity

Immersive Terf Dedicated Hosting and Maintenance TS-100D-13 Month 12

750 Immersive Terf Renameable Seat Licenses, With the Ability to

Rename Up to Six Times TC-RB3-13 Month 12

Virtual World Specialist to Provide

24/7 Support for the Immersive Terf Virtual World

Month 12

Period of Coverage: 19 January 2020 through 18 January 2021

Total Value:

4. Authority Cited: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Equipment: Immersive Terf Dedicated Hosting and Maintenance

For Official Use Only FAR 3.104 Procurement Integrity

5. Reason for Authority Cited: As described at FAR 6.302-1(a)(2), when the supplies or services required by the agency are available only from one responsible source, or for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other types of supplies or services will satisfy agency requirements, full and open competition need not be provided for. As further described in FAR 6.302-1(c), an acquisition or portion of an acquisition that uses brand-name, product, or feature of a product peculiar to one manufacturer does not provide for full and open competition, regardless of the number of sources solicited; and shall be justified and approved in accordance with FAR 6.303 and 6.304.

Three Wire Systems is the current contractor providing the hosting, professional services and technical support in the design and implementation of the virtual counseling and TAP services concept for the Transition Assistance Program.

Immersive Terf is the only authorized virtual collaboration product on the DoD Approved Product List (APL) that satisfies the need in accordance with DoD Risk Management Framework Guidelines. No other approved product is viable.

If this project is not renewed, it will adversely affect the Soldiers ability to interact virtually with the TAP centers worldwide. This is a high risk condition which will significantly impact the overall HRC mission. Approximately 20% or 17,200 of the 86,000 Soldiers that transition from the Army utilize the Virtual Center and the Terf tool at least once in the process. If not awarded, approximately 17,000 Soldiers would not be able to perform the Transition activities without significant issue.

6. Efforts to Obtain Competition: In accordance with FAR 12.203, the contracting officer may use the streamlined procedure for soliciting offers for commercial items prescribed in FAR 12.603. IAW FAR 12.603(a), when a written solicitation will be issued, the contracting officer may use the following procedure to reduce the time required to solicit and award contracts for the acquisition of commercial items. This procedure combines the synopsis required by FAR 5.203 and the issuance of the solicitation into a single document. Therefore, this contract action will not be synopsized.

Effective Competition: Attempts were made within CHESS and GSA to acquire quotes with other vendors. Zero quotes were received and are not available via CHESS nor GSA therefore, effective competition is not applicable.

7. Actions to Increase Competition: PERSINSD has begun the market research to define replacement products in such a manner as not to require a specific brand or manufacturer. It is estimated that it would take 180 days to identify replacement products, gain approval from the DoD APL, and an additional six months to procure a new product.

Equipment: Immersive Terf Dedicated Hosting and Maintenance

For Official Use Only FAR 3.104 Procurement Integrity

8. Market Research: Although the System for Award Management (SAM) search and DSBS resulted in multiple small business located nationwide under the selected NAICS of 511210, this requirement may not be set-aside for small business through CHESS.

The Terf License and Hosting Servers are not manufactured in the U.S. Market research supports that the requirement is not available, and cannot be satisfied through the CHESS program. The customer provided an approved CHESS Statement of Non- Availability (SoNA Number: 216751860) and ITAS waiver supporting the fact that this contract action cannot be procured through CHESS.

Another option found through market research would be to utilize NASA SEWP V Contract Vehicle. Three Wire, a Service Disabled Veteran Owned Small Business (SDVOSB) on SEWP V, is currently the only authorized reseller with preferred pricing for 3D ICC registered products on SEWP V. Utilizing the NASA SEWP contract, Group B, an SDVOSB will not only meet fair opportunity requirements but will also allow for small business credit. Under Unison Marketplace, product Code 70 requires using reverse auction to the greatest extent practicable, in accordance with MICC Command Policy Memorandum 12-15. Therefore, this requirement could also be satisfied by soliciting unrestricted via Unison reverse auction, available to the open market. However, the SEWP Fee is .375% and the FedBid Fee is 3%. Any cost savings by soliciting this contract action through SEWP or Unison will be lost due to the solicitation fees. A review of procurement history shows solicitation to be open market, awarded to the same vendor.

In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 205.205-71, DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information (PGI) 206.302-1(d), a sources sought notice was posted to SAM.gov on 17 December 2019 for three days and resulted in zero responses.

9. Interested Sources: Not Applicable; to date, no other sources have written to express interest in the acquisition.

Equipment: Immersive Terf Dedicated Hosting and Maintenance

For Official Use Only FAR 3.104 Procurement Integrity

10. Other Facts: The contract action has been purchased four times over the course of five years. The contract action has been sole sourced and competed as brand name or equal. The procurement history listed below validates Three Wire Systems letter from 3D ICC that indicates Three Wire Systems is the only authorized reseller with preferred pricing from the manufacture.

Procurement History:

Name and CAGE Code: Three Wire Systems / 4GPT6 Small Business Socioeconomic Categories of the Awardee: Service Disabled Veteran Owned Small Business (SDVOSB)

PIID: W9124D19P0048

NAICS Code and Size Standard: 511210 / $32,500,000.00 Contract Type: Firm-Fixed-Price Period of Coverage: 19 January 2019 through 18 January 2020 Total Contract Value: $352,729.20 Subcontracting History: Not Applicable Competition Requirement: Other Than Full and Open Competition, Brand Name or Equal

Name and CAGE Code: Three Wire Systems / 4GPT6 Small Business Socioeconomic Categories of the Awardee: Service Disabled Veteran Owned Small Business (SDVOSB)

PIID: W9124D18P0076

NAICS Code and Size Standard: 511210 / $32,500,000.00 Contract Type: Firm-Fixed-Price Period of Coverage: 19 January 2018 through 18 January 2019 Total Contract Value: $335,087.00 Subcontracting History: Not Applicable Competition Requirement: Other Than Full and Open Competition, Brand Name or Equal

Name and CAGE Code: Three Wire Systems / 4GPT6 Small Business Socioeconomic Categories of the Awardee: Service Disabled Veteran Owned Small Business (SDVOSB)

PIID: W9124D17P0040

NAICS Code and Size Standard: 511210 / $32,500,000.00 Contract Type: Firm-Fixed-Price Period of Coverage: 19 May 2015 through 18 January 2016 Total Contract Value: $337,700.00 Subcontracting History: Not Applicable Competition Requirement: Full and Open Competition, Brand Name or Equal

Name and CAGE Code: Three Wire Systems / 4GPT6

Equipment: Immersive Terf Dedicated Hosting and Maintenance

For Official Use Only FAR 3.104 Procurement Integrity

Small Business Socioeconomic Categories of the Awardee: Service Disabled Veteran Owned Small Business (SDVOSB)

PIID: W9124D15P0306

NAICS Code and Size Standard: 518210 / $32,500,000.00 Contract Type: Firm-Fixed-Price Period of Coverage: 19 May 2015 through 18 January 2016 Total Contract Value: $214,766.72 Subcontracting History: Not Applicable Competition Requirement: Other Than Full and Open Competition, FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c)(1)

11. Technical and Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

12. Fair and Reasonable Cost Determination/Contracting Officer Certification: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination will be made using price analysis IAW FAR 13.106-3(a). As a part of this basis, certified cost or pricing data will not be required and the following exception applies: FAR 15.403(b)(3), a commercial item is being acquired. I certify that this justification is accurate and complete to the best of my knowledge and belief.

MELODY A. PRICE

Contracting Officer Signature:

See Electronic Signature