AMENDMENT_0006.pdf

0010608538

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

MEPS Applicants Management Services Soliciatation W9124D-17-R-0002

1. Technical Exhibit A, item 4 w as changed to the follow ing statement: The number of proposed hotels to be submitted by contractors w ill be established at the task order level.

2, All other terms and conditions of this solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 33

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Jun-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124D-17-R-0002

X 9B. DATED (SEE ITEM 11)

09-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jun-2017

CODE

MISSION AND INSTALLATION CONTRACTING CMD

MICC FORT KNOX

BLDG 1109B STE 373

199 6TH AVE

FORT KNOX KY 40121-5720

W9124D 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124D-17-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

QUANTITIES

Quantities are estimated only, based on the best information currently available to the government. Payment will be made for actual quantities received and accepted.

INVOICES

On a monthly basis, the contractor shall submit a detailed invoice to the Contracting Officer’s Representative (COR) no later than the third work day of the month following the month in which services were provided. Monthly invoices shall be by service code. A sample invoice will be provided at the Task Order (TO) level; however, contractors may use a form of their choosing provided all required information is included. Each TO will include complete billing/invoicing instructions. Problems encountered with contract payments shall be directed to the Contract Administrator.

PAYMENT

The government will pay the contractor monthly for services performed during the preceding month, upon submission of proper invoices, the prices stipulated in this contract for actual services received and accepted, less any deductions provided in the contract.

TRANSFER OF OWNERSHIP

Contractors are reminded that federal contracts shall not be transferred without the government’s consent. If ownership transfers to a new operator, the contractor shall retain contractual responsibility for providing services until a novation agreement is executed and accepted recognizing the new contractor.

WAGE DETERMINATION

The applicable wage determination is based on the location where the work is performed and will be contained in the applicable Request For Task Order Proposal (RTOP) for each resulting task order. Wage determinations can be found at http://www.wdol.gov.

LIST OF ATTACHMENTS

Attachment 0001 – Specific Relevant Contracts Sheet Attachment 0002 – Subcontractor/Teaming Partner Sample Consent Letters Attachment 0003 – Past Performance Evaluation Questionnaire Form Attachment 0004 – Pricing Schedule

SECTION L

A. Proposal Submittal and Inquiries.

1. Proposals shall be emailed prior to the closing date and time identified in the solicitation (SF 1449), to the Contract Specialist, James Hurt at james.hurt.civ@mail.mil.

2. Facsimile or hand-delivered submissions are not permitted and will be considered non-responsive. Only proposals submitted via email will be accepted.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer (KO) via the Contract Specialist (CS). Address all questions or concerns the offeror may have to the CS and KO, James Hurt and Danny Hall. All questions regarding this solicitation shall be submitted in writing via email to the CS, James Hurt at james.hurt.civ@mail.mil.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range of the source but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offerer’s proposal shall consist of four electronic files: General Volume, Technical Volume, Past Performance Volume, and Price Volume.

2. Proposal Format

(a) Offerors shall organize their proposal as follows:

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

(c) The proposals shall be organized into four electronic files. Each electronic file shall include a cover sheet clearly marked as to electronic file name, title, solicitation identification and the offeror's name. All text shall be single spaced and easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. The electronic file name shall be “Company Name – Initial – File Name (i.e. Price)” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Electronic File Name FORMAT PAGE LIMITATION General Volume Word, Excel, or PDF document

No page limitation.

Technical Volume Word, Excel, or PDF document 50 pages (excludes title page, table of contents, glossary of abbreviations and acronyms, and assumptions/exceptions).

Past Performance Volume Word or PDF document 10 pages (excludes title page, table of contents, glossary of abbreviations and acronyms, Consent Letters, Client Authorization Letters and assumptions/exceptions).

Price Volume Excel or PDF document No page limitation.

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½ X 11”. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each electronic file shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each electronic file shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) General Volume electronic file. Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award) (including acknowledgment of SF 30 - Amendments), Section B, and Section K. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information:

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF1449 must contain an original signature in block 30a of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with Section L, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section B (Services and Prices/Costs) - Section B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

(b) Technical Volume electronic file.

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume shall be organized according to the following general outline:

-Table of Contents -List of Table and Drawings (if applicable) -Cross Reference Matrix -Exceptions/Assumptions (Identification and explanation of any exceptions or deviations). Additionally, identify any assumptions used in preparing the proposal.

-Evaluation Criteria Section. The Technical factor is divided into the following two subfactors:

Subfactor 1. The offeror’s proposed Contract Management Experience. Offerors shall describe relevant and recent (less than 3 years from the solicitation issuance date) past contract management experience for completing the same or similar in nature of work (i.e. multiple meals, lodging, transportation management related services), size (i.e. minimum dollar value greater than $3 million and/or manage services for greater than 3,000 individuals per year) and scope (i.e. related PWS tasks) to this requirement.

Subfactor 2. Offerors shall provide a Task Order (TO) Management Plan which provides details of their plan in managing multiple task orders in multiple locations, plan for acquiring lodging partners that meet the PWS standard requirement in section 5.1.2, and include a risk mitigation plan for overflow of lodging applicants when the applicant numbers exceed the daily average. The TO Management Plan shall include a sample safety/security risk assessment and risk mitigation plan. Offerors shall also provide an organization chart to describe their proposed task order management approach from the corporate level to the individual Military Entrance Processing Station (MEPS) location. The description shall identify functional alignment of responsibilities of the management structure as well as a description of key personnel roles (MEPS liaison) and responsibilities.

(c) Past Performance Volume electronic file. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 49% of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. Early Proposal Information. The offeror is requested to submit/email the Past Performance electronic file no later than 23 May 2017 to the Contracting Specialist, James Hurt at james.hurt.civ@mail.mil.

2. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than three (3) years from the solicitation issuance date for the submitted data. The past performance data shall document a successful history of past contract performance.

3. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance electronic file and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents Summary Page describing the role of the offeror and each subcontractor, teaming partner, and

/or joint venture partner that the offeror is required to provide past performance Specific Relevant Contracts Sheet experience in accordance with Attachment 1 of the solicitation.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is provided in Attachment 2 of the solicitation.

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal file a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Attachment 1 - Specific Relevant Contracts Sheet and are limited to three (3) pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Evaluation Questionnaire Form- See Attachment 3 of the solicitation.

For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the Contract Specialist, James Hurt at james.hurt.civ@mail not later than 20 days after the solicitation issuance date. Any questionnaires not returned directly to the KO/CS will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(d) Price Volume electronic file. Offerors shall use the Pricing Schedule (Attachment 4 of the solicitation) to propose a binding coefficient percentage factor to be applied to the local General Services Administration (GSA) per diem rate for all 57 MEPS locations and then multiply the per diem rate by the estimated annual number (one year) of applicants for each location. Offerors shall ensure the sum total of the Pricing Schedule (Attachment 4 of the solicitation) matches the proposed price in CLIN 0001 of the Bid Schedule (page 6 of the solicitation).

Offerors shall ensure the coefficient percentage factor is accurately entered as a percentage with no more than two numerical places (i.e. 0.85). The coefficient percentage factor cannot exceed 1.0 and it includes all costs associated with the direct, indirect, and profit. The coefficient factor includes all costs associated with direct, indirect, and profit. These coefficient and GSA rates are the maximum allowed rates for the contract. The GSA per diem rate is the per applicant allowance for lodging (excluding taxes), meals and incidental expenses. GSA establishes per diem rates for destinations within the continental Unites States (includes Puerto Rico, Alaska and Hawaii). Current per diem rates in the continental United States (including Puerto Rico, Alaska and Hawaii) are found on www.gsa.gov by searching the city and state (or ZIP code). The GSA per diem rate is routinely adjusted by GSA, so there will be no escalation. This is the maximum per diem factor. This is the maximum rate for the contract and contains all associated costs.

The proposed coefficient percentage factor is not subject to change, it will not be updated annually and will be used for the duration of the contract. The coefficient percentage factor represents the maximum percentage to be applied to the GSA per diem rate in the contractor’s computation of the base period per applicant price of a task order. Contractors may use a lower coefficient percentage factor when computing its price for a task order proposal, but may not use a higher coefficient percentage factor when computing its price for a task order. Option period prices on task orders are not subject to the coefficient percentage factor ceiling. The Indefinite Delivery Indefinite Quantity contract is for a five year ordering period and not all locations will be awarded for five years of service.

As part of its proposal, each offeror will provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (CMRA) requirement. Offerors shall determine, in the Bid Schedule, CLIN 0002, to price or not-separately-price the CMRA requirement. CLIN 0002 shall be the CLIN(s) under which the Contractor shall bill for all costs associated with the CMRA requirement.

SECTION M

A. BASIS FOR AWARD

(1) This is a best value source selection conducted in accordance with the Federal Acquisition Regulation (FAR 15.3), as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Awards will be made to offerors whose proposals conform to the solicitation requirements, and whose proposals, judged by an overall assessment of the evaluation criteria and other considerations specified in the solicitation, represent the Lowest Priced Technically Acceptable offers. Evaluation methodology for the multiple award IDIQ contracts consist of three factors: Technical, Past Performance, and Price.

In order to be considered awardable, there must be an “acceptable” rating in every non-price factor subfactor.

(2) Trade-offs between cost/price and non-cost/price factors are not permitted.

(3) The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

(4) Award for All of the Work. The Government intends to award multiple (three to five) IDIQ contracts as a result of this solicitation. Offers received for less than the stated number of items listed in the Bid Schedule will be considered ineligible for award. As set forth in FAR 52.215-1(f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

B. FACTORS AND SUB-FACTORS TO BE EVALUATED

The following evaluation factors and subfactors will be used to evaluate each proposal:

Factor 1: The Technical factor is further divided into the following subfactors:

Subfactor 1 – Contract Management Experience Subfactor 2 – Task Order (TO) Management Plan

Factor 2: Past Performance

Factor 3: Price:

C. EVALUATION APPROACH

1. Proposals are evaluated for acceptability, but not ranked using the non-price factors/subfactors. In order to be considered awardable, there must be an “acceptable” rating in every non-price factor/subfactor.

2. The Technical factor is divided into the following subfactors:

Subfactor 1: Contract Management Experience. This subfactor evaluates the offeror’s proposed Contract Management Experience for the five (5) year ordering contract period. Offerors shall possess experience in providing meals, lodging, and transportation and management services with a minimum value of $3 million and/or manage services for greater than 3,000 individuals per year.

Subfactor 2: Task Order (TO) Management Plan. Offerors will be evaluated for acceptability of the offeror’s plan which describes their proposed task order management approach from the corporate level to the individual MEPS location, functional alignment of responsibilities of the management structure as well as a description of key personnel roles (MEPS liaison) and responsibilities. The Government will evaluate the offeror’s plan for acquiring lodging partners that meet the PWS standard requirement in the PWS Section 5, paragraph 5.1.2, its risk mitigation plan for overflow of lodging applicants when the applicant numbers exceed the daily average, the offeror’s plan for acquiring and training task order liaisons (PWS 5.7.2), and the offeror’s security, safety, and fire prevention plan to provide security for applicants lodged in overflow facilities and the offerors plan to provide security during transport of applicants, including transport between the contract hotel and an overflow facility. The sample safety/security risk assessment and risk mitigation plan will be evaluated for the offeror’s identification of safety and security risks that might be identified when performing a risk assessment of a proposed hotel, methods of transportation, transportation routes, and the area surrounding the proposed hotel, and the offeror’s method of mitigating any identified risks.

Technical factors/subfactors will receive one of the ratings defined in the table below. The subfactor ratings will be used to determine an overall rating for the factor.

Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

3. Past Performance Factor. The Past Performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal, information obtained from questionnaires, and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; and may be obtained from other sources available to the Government, such as the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, Fee Determining Officials, similar systems and State Department Watch Lists. Past performance areas of evaluation include:

- Business Relations

- Quality of Service

- Schedule

- Customer Satisfaction

(a) Each offeror will receive a performance of acceptable/unacceptable rating based on the Offeror’s recent past performance, focusing on performance that is recent and relevant to the Contract requirements.

(b) Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(c) Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation. Recent past performance is defined as not more than three years from the solicitation issuance date; relevant in terms of similar nature of work, size and complexity.

A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror’s contract history would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the proposal and obtained from other sources will be used to establish the relevancy of past performance.

(d) The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

(e) Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below in

Table 5:

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Table 5. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (see note above).

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

4. Price Factor. Price will not be scored or rated. The coefficient factor includes all costs associated with direct, indirect, and profit. The coefficient percentage factor and the General Services Administration (GSA) per diem rate are the maximum allowed rates for the contract. The GSA per diem rate is the per applicant allowance for lodging (excluding taxes), meals and incidental expenses. GSA establishes per diem rates for destinations within the continental Unites States (includes Puerto Rico, Alaska and Hawaii). Current per diem rates in the continental United States (including Puerto Rico, Alaska and Hawaii) are found on www.gsa.gov by searching the city and state (or ZIP code). The GSA per diem rate is routinely adjusted by GSA, so there will be no escalation. This is the maximum per diem factor. This is the maximum rate for the contract and contains all associated costs.

The proposed coefficient percentage factor is not subject to change, it will not be updated annually and will be used for the duration of the contract. The coefficient percentage factor cannot exceed 1.0 and it includes all costs associated with the direct, indirect, and profit. For the purposes of price evaluation, one coefficient percentage factor shall be applied for all 57 MEPS locations. Failure to provide a coefficient percentage factor may result in the proposal considered non-compliant and not eligible for award.

The Indefinite Delivery Indefinite Quantity contract is for a five year ordering period and not all locations will be awarded for five years of service. The coefficient percentage factor represents the maximum percentage to be applied to the GSA per diem rate in the contractor’s computation of the base period per applicant price of a task order. Contractors may use a lower coefficient percentage factor when computing its price for a task order proposal, but may not use a higher coefficient percentage factor when computing its price for a task order. Option period prices on task orders are not subject to the coefficient percentage factor ceiling.

Options. There are no options associated with the multiple award IDIQ contracts. As part of its price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8) at zero or no cost.

Unbalanced Pricing in accordance with FAR 15.404-1(g), is not applicable to this acquisition.

Definitions:

Reasonableness. A price is reasonable if, in its nature and amount, the proposed coefficient percentage factor does not exceed a coefficient percentage factor of 1.0.

Completeness/Accuracy. The offeror’s proposal is in compliance with the Price Volume instructions in the solicitation.

PERFORMANCE WORK STATEMENT

FOR

MEPS APPLICANTS MANAGEMENT SERVICES

SECTION 1

GENERAL

1. Background. The mission of Headquarters (HQ), US Military Entrance Processing Command (USMEPCOM) is to ensure the quality of military accessions during peacetime and mobilization in accordance with established standards. In support of this mission, HQ USMEPCOM processes individual applicants into the various branches of military service at Military Entrance Processing Stations (MEPS). This Performance Work Statement (PWS) is for the performance based acquisition of multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contracts to support the mission that ensures each military applicant receives meals, lodging, transportation services, and oversight services related to their processing at 57 MEPS located nationwide including Puerto Rico, Alaska and Hawaii.

1.1 Place of Performance. The contractor shall obtain quality lodging and secure facilities that are located within a range of 20-30 minutes to the MEPS for which services are being procured (a specific distance will be provided in the PWS issued for each MEPS location). The contractor shall ensure it is fully capable of meeting all requirements stated in this PWS.

1.2 Scope of Work.

1.2.1 The contractor shall furnish all resources (including, but not limited to, facilities, furniture, equipment, supplies, management, supervision and labor) and services to provide lodging accommodations, meal services, transportation services, and applicant supervision as specified herein for armed forces/government agency applicants processing at the various 57 MEPS. Meals, lodging, and transportation services shall normally be required for applicants arriving on Sundays through Thursdays, and as many as 30 Fridays and occasional Saturdays per year.

When services are required, a Request for Task Order Proposal (RTOP) will be issued to each IDIQ contract holder (see Technical Exhibit (TE) A for RTOP instructions). Each IDIQ contract holder is likely to receive more than one task order and thus will be responsible for managing the operation of those task orders simultaneously. This IDIQ contract will provide services for 57 MEPS locations in which a single task order will be awarded for each of the 57 MEPS locations.

The number of applicants to be serviced will be estimated in each RTOP and will vary by MEPS location. The contractor shall provide services in accordance with the terms, conditions, and specifications set forth in the PWS for the individual task orders. Historical data depicting the actual number of applicants for a 12 month period is provided at TE B. This historical data is provided for information purposes only to reflect the variations in requirements throughout the year and does not reflect actual or projected requirements. Estimated numbers (i.e. number of applicants/line item quantities) reflected in each TO are based on the best information currently available to the government. During peak processing times, the actual number of applicants requiring service may exceed the estimates stated.

1.2.2 The contractor shall be capable of full performance of all required services on the effective date of the TO.

1.3. The government will monitor the contractor’s performance under this contract in accordance with (IAW) Federal Acquisition Regulation (FAR) 52.212-4.

1.3.1. The contractor officer's representative (COR), MEPS Commander, MEPS medical officer, designated representatives, or any other person designated in writing by the KO will inspect the facilities where meals are prepared to ensure that state and local health, sanitation, and fire prevention standards are being maintained and that meals are being furnished IAW contract specifications. Such inspections will be conducted at unannounced times. The contractor shall ensure facilities are available for inspections.

1.3.2. Contractor shall begin performance as specified on the effective date of the contract.

1.4. The contractor shall maintain a program of self-inspection, acceptable to the government, to ensure compliance with this contract. Records of inspections shall be maintained and made available to the KO or his/her designated representative when requested.

1.5. The contractor’s employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to all other patrons.

1.6. Reserved.

1.7 CONTRACTOR MANPOWER REPORTING

1.7.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US MEPCOM via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

1.7.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website”.

1.8 U.S. Federal Legal Holidays, as established pursuant to 5 U.S.C. 6103(a).

New Year's Day 1 January Martin Luther King, Jr.'s Birthday 3rd Monday in January Presidents Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

NOTE: If the holiday falls on a Sunday, it will be observed the following Monday, those falling on a Saturday will be observed on the preceding Friday. The MEPS will normally be closed on holidays, but applicants will normally require meals and lodging on holidays to process at the MEPS on the following day. There are approximately five training days per year. The contractor will be notified in advance of the specific dates.

1.9 Quality Assurance. The government will monitor the contractor’s performance as follows:

1.10.1 The COR and/or any other person designated in writing by the contracting officer will inspect the contractor’s facilities to ensure that federal, state and local health, sanitation, safety, security and fire prevention standards are being maintained, and that accommodations and meals are being furnished in accordance with contractor’s proposal, this PWS, and the applicable TO PWS. Such inspections may be conducted at unannounced times.

1.10.2 The COR will monitor the contractor’s performance in accordance with the government’s Quality Assurance Surveillance Plan (QASP).

1.11 Quality Control. The Quality Control Plan (QCP) shall be submitted to the KO within 30 days of contract award.

Changes to the contractor’s QCP shall be submitted to the KO for review and acceptance within five (5) business days prior to implementation. Upon government acceptance of the contractor’s QCP, the contractor shall implement the plan, ensuring that all contractor activities and products are compliant with the PWS and consistent with the QCP. A QCP is an organized written document which outlines the contractor’s steps to control the quality of the outcomes and ensure conformance to contract requirements and reasonable standards of required services. The plan shall include initiatives and self-reviews to ensure the contractor provides quality service on a timely basis, and that the level of quality remains high.

SECTION 2

DEFINITIONS

2.1. Walk-ins are applicants that are not projected by the MEPS and are not listed on the MEPS daily forms. A walk-in may also be an applicant that was projected, but did not arrive until after 8:00 p.m. and was not guaranteed for late arrival.

2.2. Reserved.

2.3. Armed Forces Applicant. An individual voluntarily applying for entrance into the Armed Forces, Coast Guard or any other Government Agency.

2.4 Organic transportation. Organic transportation is transportation routinely provided in the hotel’s general course of business. Hotel shall have provided routine transportation for its guests to and from the hotel/motel, airport, the passenger’s business destinations, and/or other locations for a period of no less than one year prior to submitting a proposal. Organic vehicles are vehicles that are owned, operated, and insured by the hotel.

2.5 Time Zones. All times stated herein, and in each TO issued under this contract, shall refer to the local time at the MEPS for which services are being procured, unless otherwise stated.

2.6 Contracting Officer (KO).