Attachment_1_-_ASC_LRC_Packing_&_Crating_PWS_20181130.pdf

PERFORMANCE WORK STATEMENT (PWS)

LOGISTICS READINESS CENTER, FORT JACKSON

PACKING AND CRATING

Part 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Packing and Crating. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Background: The current contract was awarded as FFP contract that supported the Logistics readiness Center (LRC), Fort Jackson, South Carolina, which expires on 30 November 2018. Services for Packing and Containerization/crating are to cover 18 South Carolina counties, divided into geographical Areas 1 and 2, This PWS contains basic instructions for the packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of household goods, unaccompanied baggage, extraordinary value shipments and other authorized personal property. The requirements of this PWS shall be followed by the Contractor. This PWS applies to domestic and international Direct Procurement Method (DPM) shipments and local contract moves. It does not apply to domestic or international Through Government Bill of Lading (TGBL) shipments.

1.2. Objectives: The basic service objective is to perform Packing and Crating Services as specified in this PWS.

1.3. Scope: The contractor will furnish all personnel, equipment, facilities, supplies, services, and materials, except as specified herein as government-furnished, for the preparation of the personal property of Department of Defense (DOD) personnel for shipment and/or storage and related services through the DPM. Work to be performed will be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item Number (CLIN) items (see Attachment G3). Table G-1, Task/Type of Move Matrix, shows which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

1.4. Compliance: To the extent of any inconsistency between the PWS and other military service regulations, the provisions of the PWS shall take precedence. Compliance with this PWS is mandatory. Government rules, regulations, laws, directives and requirements, in place or issued during the performance period, shall apply to all Contractor personnel. Violation(s) by Contractor personnel shall be grounds for removal from the work site and/or denial of installation access.

1.5. Period of Performance: Period of Performance: The period of performance shall be for a total of five (5) 12-month ordering periods. The Period of Performance will be 1 January 2019 through 31 December 2023 with the ordering periods as follows:

1.5.1. Ordering Period I: 01 January 2019 through 31 December 2019

1.5.2. Ordering Period II: 01 January 2020 through 31 December 2020

1.5.3. Ordering Period III: 01 January 2021 through 31 December 2021

1.5.4. Ordering Period IV: 01 January 2022 through 31 December 2022

1.5.5. Ordering Period V: 01 January 2023 through 31 December 2023

1.6. General Information:

1.6.1. Application. This Performance Work Statement (PWS) contains basic instructions for the packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of HHG and UB. This PWS applies to domestic and international DPM shipments. It does not apply to domestic or international Through Government Bill of Lading shipments.

1.6.2. Personnel. The contractor will furnish adequate supervision, labor, materials, supplies, and equipment necessary to perform all the services contemplated under this contract. The contractor’s office will be staffed at all times during normal working hours with personnel authorized to book shipments and arrange for services under the contract. All contractors will have available an English reading, speaking, and writing employee at all times during packing and unpacking services.

1.6.3. Materials. The contractor will provide boxes, cartons, mattress cartons and/or plastic bags (plastic bags may only be used when a direct delivery address has been designated by the origin PPSO), tape, labels, packing lists, filler material, paper pads, wrapping, and any other type material to ensure proper packing for damage free movement. All materials will be new or in sound condition. All previous markings pertaining to any previous shipment will be completely obliterated and all material will be free of any substance injurious to the articles being packed and to the customer. New material will be used for packing mattresses, box springs, linens, bedding, and clothing. Plastic mattress shipping bags will not be used for shipments being consigned to long term NTS.

1.6.4. Documentation and Reports. The contractor will ensure all the documentation performed by the contractor will be accurate and legible. All invoices submitted for billing to the ordering officer will be complete and display a detailed and accurate account of services performed.

1.6.5 Quality Control and Assurance.

1.6.5.1. Quality Control. The contractor will establish a complete quality control program to assure the requirements of the contract are provided as specified. One copy of the contractor's quality control plan will be provided to the contracting officer as part of the proposal submission (CDRL 0001).

1.6.5.2. Quality Assurance: The contractor will provide monthly metrics measuring the Service Delivery Summary Performance Threshold (CDRL 0012). These statistics will be used in the monthly evaluation of the contractor and also as a part of the annual performance report.

1.6.5.2.1. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.5.2.2. If at any time it is determined by the KO or COR that the quality of services performed are unacceptable, immediate corrective action shall be taken by the Contractor to correct the deficiency (i.e. increase the frequency of quality control inspections, initiate personnel actions, etc.).

1.6.5.2.3. The Contractor shall maintain an adequate number of personnel to ensure compliance with the QCP. The personnel conducting inspections shall have sovereignty and freedom from influence by other on-site personnel and supervisory staff.

1.6.5.2.4. Inspection, Acceptance and Surveillance of the Contractor’s performance will be performed using the Report of Contractor Services, MT Form 360-R, the Performance Requirements Summary (PRS), as well as pursuant to the Inspection of Service clause. Unsatisfactory service will be further documented by issuance of a Contract Discrepancy Report (CDR), MT Form 352-R. When completed, the CDR will be forwarded to the contracting officer for action. The contracting officer or his representative can take action (setoff deduction, cure letter, etc.) against the Contractor in accordance with FAR 52.212-4, Contract Terms and Conditions – Commercial Items.

1.6.6. CONUS to OCONUS UB shipments using Air Mobility Command (AMC) aerial ports. The carrier will provide the actual weight and cube of each shipment after pickup to the ordering officer prior to the PPGBL/BL being produced. Information must be provided within 2 days after pickup.

1.6.7. Recognized Holidays:

New Year’s Day 1 January Martin Luther King Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1.6.7.1. When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government Agencies.

1.6.7.2.. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 8:00a.m.

and 5:00p.m Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.8. Place of Performance: The Government will consider all areas of performance described in paragraph 1.6.5.1 as including the Contractor's facility, regardless of geographical location.

1.6.8.1. The Contractor shall perform services within the following defined areas of performance, which include terminals identified therein and around area of operation for Fort Jackson/Columbia, SC.

1.6.8.2. Area I – Counties of Calhoun, Fairfield, Greenwood, Lexington, Newberry, Richland, Saluda – all in South Carolina.

1.6.8.3. Area II – Counties of Anderson, Abbeville, Cherokee, Chester, Greenville, Laurens, Oconee, Pickens, Spartanburg, Union, York – all in South Carolina.

1.6.8.4. This contract may also cover any new Area of Responsibility that Fort Jackson may inherit during any period of this contract and/or option periods.

1.6.9. Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.10. Security Requirements: Contractor personnel performing work under this contract must comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential

Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

1.6.10.1. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.6.10.1.1. Anti-Terrorism/Operation Security (AT/OPSEC) Requirements:

1.6.10.1.1.1. Antiterrorism (AT) Level I training: The Contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within fifteen (15) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

1.6.10.1.1.2. Access and General Protection/Security Policy and Procedures: The Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/ facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.10.1.1.3. iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally-developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within fifteen (15) calendar days of contract award and within fifteen (15) calendar days of new employees commencing performance with the results reported to the COR within five (5) calendar days after contract award.

1.6.10.1.1.4. Operational Security (OPSEC) Standing Operating Procedure/Plan: The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the Contractor shall identify an individual who will be an OPSEC Coordinator. The Contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.6.10.1.1.5. OPSEC Training: Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training.

1.6.10.2. Key Control: Not Applicable

1.6.10.3. Lock Combinations. Not Applicable

1.6.11. Security of Classified Items, Systems, and Information:

1.6.11.1. The Contractor shall not have access to classified information; however, should classified documents and/or materials, including contraband, fall into the possession of the Contractor, the Contractor shall immediately contact the COR for disposition instructions.

1.6.12. Safety Requirements: The Contractor shall conform to the Post Safety Program in accordance with AR 385-

10. The Contractor shall comply with the Fort Jackson Safety and Energy Procedures Plan; Fort Jackson Environmental Program Regulation.

1.6.12.1. The Contractor shall comply with local, state, federal, environmental, and Occupational Safety and Health ACT (OSHA) http://www.osha.gov/, rules, and regulations. All pertinent provisions of the publication 29 CFR 1910 to provide safe control, protection of life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract.

1.6.12.2. The Contractor shall be responsible for all fines, penalties, and expenses, resultant from violations of, or failure to comply with, all such local state, or federal laws, rules, and regulations.

1.6.12.3. The Contractor shall perform work requirements in a manner to protect building, property, and occupants from any harm or injury. The Contractor shall immediately correct all safety deficiencies upon notification by the KO or COR. The Contractor shall notify the Contracting Officer or COR, of the corrective action that was taken, and the completion date.

1.6.12.4. The Contractor shall report all accidents and injuries occurring while on the installation to the KO, COR and the Fort Jackson Safety Officer. The report shall be completed using the DA Form 285, http://www.apd.army.mil/ U.S. Army Accident Investigation Report and shall be submitted to the COR within three work days after each occurrence.

1.6.13. Special Qualifications: The Contractor shall furnish all personnel required for efficient operation of all phases of work essential to performing the services required by this PWS. The Contractor shall employ only such superintendents, mechanics, drivers, and other workers who possess the skills, knowledge and training to satisfactorily perform the services required by this contract. The Contractor is responsible for ensuring all employees receive appropriate training and possess and maintain all applicable permits, franchises, certificates, licenses, and other authorities issued by state and local governments necessary to perform services as defined in this contract. (I.e.

Personnel designated to operate scales shall be licensed or otherwise qualified as certified weigh-masters if required by the applicable state, commonwealth, or district.)

1.6.13.1. The provisions of the FAR, 52.247-2, Permit, Authorities, or Franchises, are applicable for qualification to perform services under this regulation. A prospective Contractor engaged in interstate transportation shall be approved and hold authorization in their own name by the Interstate Commerce Commission, or, if engaged in intrastate transportation, a certificate issued by the appropriate state regulatory body will be required. In those instances where certain states recognize leasing and/or agency agreements to perform drayage services as an alternative to intrastate operating authority, the prospective Contractor shall be responsible for furnishing such evidence of compliance with state law.

1.6.14. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.14.1 Performance Evaluation Meetings. The Contractor shall meet with the Quality Assurance Evaluator, personal property shipping officer, and contracting officer or designated representative once during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the contracting officer. A meeting, however, should be held whenever a Contract Discrepancy Report (MT Form 352-R) is issued. A mutual effort shall be made to resolve all problems identified. The written minutes of these meetings shall be signed by the contracting officer, Contractor, personal property shipping officer, and Quality Assurance Evaluator. Should the

Contractor not concur with the minutes, the Contractor shall state in writing to the contracting officer any areas of non-concurrence.

1.6.15. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.16. Key Personnel: The Contractor shall identify the following company officials: Chief Financial Officer (CEO), president, vice president, treasurer, secretary, partners, sole proprietors, operations manager, dispatcher, director, and trusted agent(s). The Contractor must have two key personnel involved in the management of the contract (excluding the treasurer and secretary), who shall be responsible for the overall management, coordination, and performance of the work as prescribed in this contract. The contract manager and an alternate who shall act for the Contractor shall be designated in writing to the contracting officer at the Post Award Conference. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00a.m. and 5:00p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.6.16.1. The contract manager and alternate shall have a minimum of three (3) years of experience in the movement of personal property shipments and supervision of personnel providing packing and crating support services.

1.6.17.2. Data Systems and Access: The contract manager and Alternate shall possess the necessary skill, expertise, and sensitivity for the use and preservation of sensitive information; and capability to use and develop standard operating system reports and data entry. Standard Army operating systems include but are not limited to: DPS, MS Word, MS EXCEL and PowerPoint.

1.6.18. Personnel: The Contractor shall furnish personnel who possess the skills, knowledge and training to satisfactorily perform the services required by this contract.

1.6.18.1. The Government has the right to restrict the employment under the contract of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

1.6.18.2. All Contractors are required to perform a background check on all personnel before hiring to insure persons accepted for employment do not have a serious misdemeanor or felony conviction such as sex offense, drug offense, larceny, robbery or other crime of violence.

1.6.18.3. The Contractor is required to register with the Dept of Home Land Security that all employees have been E-Verified. All required verification documents are to be supplied within 10 days of start of the contract to the Contacting Officer.

1.6.18.4. The Contractor shall not employ any person who is an employee of the United States Government, either military or civilian, if the employment of that person would result in a conflict with the Department of the Army (DA) Standards of Ethical Conduct Rules; unless such person seeks and receives approval in accordance with DOD Regulation 5500.7-R. NOTE: The absence of any military or civilian personnel due to permanent change of station (PCS), change in duty hours or deployment shall not constitute justification for nonperformance under this contract.

1.6.18.5. The Contractor's office shall be staffed at all times during normal working hours with personnel authorized to book shipments and arrange for services under the contract. All employees must be able to speak, read, and write English.

1.6.18.6. Contractor personnel shall not perform work while in possession of, or while under the influence of, alcohol or any controlled substance. Any personnel appearing to be under the influence of alcohol or drugs or using abusive language shall be replaced with qualified personnel for completion of services being performed.

1.6.18.7. Contractor personnel and property are subject to search and seizure, at any time while on the installation, in accordance with paragraph 2-2, AR 190-22.

1.6.19. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.19.1. Contractor personnel shall present a neat appearance and be easily recognized. All Contractor personnel shall be identifiable by visibly wearing a clearly readable identification badge, furnished by the Contractor that consists of the Contractor’s company name, employee’s name, and current/recent picture.

1.6.20. Contractor Travel: Not Applicable.

1.6.21. Other Direct Costs: Reserved

1.6.21. Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.22. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.23. Phase In/Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 15 day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.6.23.1. During the Phase-In Period, the Contractor shall take full ownership and inventory of all GFE. When the inventory list is complete, the COR will approve and officially transfer the GFE to the Contractor.

1.6.23.2. During the Phase-out Period of this contract the outgoing Contractor shall coordinate with the COR prior to removal of containers to insure that not more than one day lapses between removal by outgoing Contractor and placement of new containers by incoming Contractor.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms: This part defines words and terms commonly used in this performance work statement.

2.1. Definitions:

2.1.1. BLUEBARK. United States military personnel, United States citizen civilian employees of the Department of Defense, and the dependents of both categories who travel in connection with the death of an immediate family member. It also applies to designated escorts for dependents of deceased military members. Furthermore, the term is used to designate the personal property shipment of a deceased member.

2.1.2. CALL NUMBER OR LOT NUMBER. Locally assigned control number provided by the ordering activity when a requirement for services is placed with the Contractor. For inbound shipments the number is normally assigned when the PPSO receives the freight bill or written receiving notice from the Contractor. For outbound or local drayage shipments, the number is normally assigned at the time the order is placed with the Contractor.

2.1.3. COMPLETE SERVICE. The rate bid per each item includes all related services, such as long carry, stairs, elevators, excessive distances, etc., necessary to perform the complete pickup and delivery of the personal property shipment.

2.1.4. CONTAINERIZATION. The use of containers to unitize cargo for transportation, supply, and storage. Containerization incorporates supply, transportation, packaging, storage, and security together with visibility of container and its contents into a distribution system from source to user.

2.1.5. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.6. CONTRACTING OFFICER. The Service member or Department of Defense civilian with the legal authority to enter into, administer, modify, and/or terminate contracts.

2.1.7. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.8. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.9. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.10. DIRECT PROCUREMENT METHOD (DPM). A method of shipment in which the Government manages the shipment throughout. Packing, containerization, local drayage, delivery, unpacking, storage, and related services are obtained from commercial firms under a contractual arrangement or by the use of Government facilities and employees.

2.1.11. DRAYAGE.

2.1.11.1. Schedule I - Drayage included applies in those instances when a shipment requires drayage to an air, water or other terminal for onward movement after completion of the shipment preparation by the Contractor. If it is being moved from a residence or other pickup point to the Contractor's warehouse for onward movement by another freight company, carrier, etc., drayage not included applies.

2.1.11.2. Schedule II, Drayage included means delivery of the shipment from destination Contractor's facility or other destination point to the final delivery point as ordered. When shipment or partial removal of items from shipment is performed and prepared for member's pickup at destination delivery point, drayage not included applies.

2.1.12. Employee. A civilian individual employed by an Agency, regardless of status or grade. May be employed intermittently as an expert or consultant and paid on a daily basis, while actually employed or may be serving without pay or at $1 a year (5 U.S.C. 5701(2), Definitions) (also referred to as “invitational traveler” for temporary duty travel purposes only).

2.1.13. GOVERNMENT-OWNED CONTAINERS (GOC's). GOCs include all exterior wooden shipping containers purchased by the Government or constructed by the Contractor for services, under this contract. GOCs include containers meeting the requirements of Commercial Standard ASTM-D4169-01, Federal Specification PPP-B-601H, and Surface Deployment and Distribution Command Pamphlet 55-12. GOCs include all wooden exterior shipping containers purchased by the Government and received by the Contractor awarded those services identified in Schedule II, Inbound Services.

2.1.13.1.. GCWT. Code to designate gross hundredweight.

2.1.14. HOUSEHOLD GOODS. See the Joint Federal Travel Regulations, Appendix A (http://www.defensetravel.dod.mil/site/travelreg.cfm) for uniformed members and the Joint Travel Regulations, Appendix A (http://www.defensetravel.dod.mil/site/travelreg.cfm) for Department of Defense civilian employees for definitions of household goods.

2.1.14.1. International. The movement of household goods or unaccompanied baggage between a point in the Continental United States and a point in an overseas area.

2.1.14.2. Intertheater. The movement of household goods or unaccompanied baggage between one overseas theater and another overseas theater.

2.1.14.3. Intratheater. The movement of household goods or unaccompanied baggage within one overseas theater

2.1.15. ISSUING OFFICER. Only authorized or acting Personal Property Shipment Officers (PPS0) may issue Prepaid Government Bills of Lading (PPGBL). Such authorized persons may be military personnel or civilian employees of the Government on duty at the issuing office. As stated in 41 CFR 101-41.302.4, accountability for PPGBL/BLs used by a Contractor-shipper remains with the issuing office. Thus, the name and title of the issuing officer and the name and address of the issuing office, rather than those of the Contractor-shipper must appear on the

PPGBL.

2.1.16. ITEM OR ARTICLE. The terms item and article used in this contract are interchangeable. Each shipping piece or package and the contents constitute one item.

2.1.17. JOINT PERSONAL PROPERTY SHIPPING OFFICE. An activity staffed and operated by members from two or more military Services in support of all military Service components for acquisition or transportation, storage, and related services within a specified area of responsibility for movement of personal property for eligible customers.

2.1.18. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.19. LOT NUMBER. See Paragraph 2.1.2.

2.1.20. MEMBER OR OWNER. A commissioned officer, commissioned warrant officer, warrant officer, and enlisted person, including a retired person, of the Uniformed Services.

NOTE: “Retired person” includes members of the Fleet Reserve and Fleet Marine Corps Reserve who are in receipt of retainer pay.)

2.1.20.1. Member/Employee. Any member of the Government’s uniformed or civilian service.

2.1.21. Metrics. A statistical measurement of performance.

2.1.21.1. NCWT. Code used to designate net hundredweight

2.1.22. OUT SIZE AIR CARGO. Cargo or containers in a shipment, including consolidated shipments, that have any exterior measurement greater than 72 inches in any dimension (length, width, or height).

2.1.23. ORDERING OFFICER. Government personnel appointed by the contracting officer authorized to order services under the contract.

2.1.24. OWNER. See paragraph 2.1.20

2.1.25. PACKAGING. The processes and procedures used to protect materiel from deterioration, damage, or both. It includes cleaning, drying, preserving, packing, marking, and unitization.

2.1.26. PACKED BY OWNER (PBO). Those articles packed in a container by the owner.

2.1.27. PACKING. Assembly of packaged items into a shipping container with necessary blocking, bracing, cushioning, weatherproofing, reinforcement and marking.

2.1.28. PERSONAL PROPETY. Household goods, unaccompanied baggage, privately-owned vehicles and mobile homes, as defined in the Joint Federal Travel Regulations and the Joint Travel Regulations.

2.1.29. PERSONAL PROPERTY SHIPPING OFFICER (PPSO). The individual designated by appropriate authority to perform assigned traffic management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this contract, the term PPSO includes representatives designated to order the services required and to inspect and evaluate those services performed by the Contractor for acceptance or rejection.

2.1.30. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.31. PRO NUMBER. The abbreviation of the word progressive and is usually prefixed to an agent’s record numbers on freight bills.

2.1.32. PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT. (Also PRO or PRO-GEAR) Article of household goods in a members/owners possession needed for the performance of official duties at the next or later destination. Including the following:

2.1.32.1. Reference material.

2.1.32.2. Instruments, tools, and equipment generally used by technicians, mechanics, and members of the professions.

2.1.32.3. Specialized clothing such as diving suits, Astronauts’ suits, flying suits and helmets, Band Member uniforms, Chaplains’ vestments, and other specialized apparel not normal or usual uniform or clothing.

2.1.32.4.. Communication equipment used by members in association with the Military Affiliated Radio Station.

2.1.32.5. Individually owned or specially issued field clothing and equipment.

2.1.32.6. Government-or uniformed service-owned accountable Organizational Clothing and Individual Clothing property issued to the employee or member by the Service/DOD COMPONENT for official use.

2.1.32.7. Excluded from PBP&E/ Pro-Gear are: Commercial products for sale/resale used in conducting business, sports equipment, office furniture, household furniture, shop fixtures, furniture of any kind even though used IIn Connection With (ICW) the PBP&E (e.g., bookcases, study/computer, desks, file cabinets and racks), personal computer equipment and peripheral devices, memorabilia including awards, plaques or other objects presented for past performance, (includes type of going away gifts, office decorations, pictures, etc.), table service including flatware (including serving pieces), dishes (including serving pieces, salvers and their heating units), other utensils, and glassware. Also excluded at any other items of a professional nature that are not necessary at the next/subsequent PDS, such as text books from previous schools unrelated to future duties, personal books, even if used as part of a past professional reading program or course of instruction and reference material that ordinarily would be available at the next/subsequent PDS either in hard copy or available on the Internet.

2.1.33. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.33.1. QUALITY ASSURANCE EVALUATOR (QAE). Representative of the Personal Property Shipping Officer who has been appointed as a QAE to be responsible for providing technical assistance to the contracting officer in administration of the contract. The QAE must be responsible for inspection and acceptance of materials and services rendered by the contractor.

2.1.33.2. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.34. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.35. RESIDENCE. Normally considered to be the home, barracks, or other dwelling of the service/Agency customer.

2.1.36. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.37. TRANSPORTATION OFFICE (ITO). Responsible for all actions which relates to the contract and is responsible for establishing the inspection schedule and maintain the contract performance records.

2.1.38. TRANSPROTATION SERVICE PROVIDER (TSP). Transportation Service Provider is any party, person, agent or carrier that provides freight/personal property transportation and related services to an agency, including Motor Carrier, Freight Forwarder and Broker.

2.1.39. UNACCOMPANIED BAGGAGE. That portion of the member’s authorized weight allowance of personal property which is not transported free on a ticket used for personal travel and which is shipped separately from the bulk of the household goods. This shipment may be shipped by the expedited transportation mode. Examples are:

personal clothing; professional books and equipment needed on arrival for performance of official duties; pots, pans, linens, and other light housekeeping items; collapsible cribs, playpens and baby carriages; small radios, portable televisions and small tape recorders; special equipment required for patients; and other items required for the health, comfort, and morale of the member. (Refer to the Joint Travel Regulations, Appendices A for complete definition of unaccompanied baggage.)

2.1.40. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.41. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AMC Air Mobility Command AR Army Regulation BL Bill of Lading BLOC Bill of Lading Office Code B&W Black and White C Color CCE Contracting Center of Excellence CD Contractor Disassembled CDR Contract Discrepancy Report CDRL Contract Data Requirements List CFR Code of Federal Regulations CLIN Contract Line Item Number CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CP Contractor Packed CPPSO Consolidated Personal Property Shipping Office CU Cube CW Containerized Warehouse CWT Hundredweight DA Department of the Army DBO Disassembled by Owner DD Form Department of Defense Form DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPM Direct Procurement Method DTR Defense Transportation Regulation EA Each FAR Federal Acquisition Regulation FRV Full Replacement Value

GBL Government Bill of Lading GCWT Gross Hundredweight GFE Government Furnished Equipment GOC Government Owned Containers HHGs Household Goods HIPAA Health Insurance Portability and Accountability Act of 1996 ICC Interstate Commerce Commission ITO Installation Transportation Office ITGBL International Through Government Bill of Lading JPPSO Joint Personal Property Shipping Office JTR Joint Travel Regulations KO Contracting Officer MCO Military Claims Office MSC Military Sealift Command MSL Military Shipping Label NCWT Net Hundredweight NTS Nontemporary Storage OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PBO Packed by Owner PBP&E Professional Books, Papers and Equipment PC Piece PDS Permanent Duty Station PIPO Phase In/Phase Out POC Point of Contact POD Port of Debarkation POE Port of Embarkation POF Personally Owned Firearms PPGBL/BL Personal Property Government Bill of Lading/ Bill of Lading PPPO Personal Property Processing Office PPSO Personal Property Shipment Officer PRO Pro-Gear (Professional Books, Papers and Equipment) PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RDD Required Delivery Date SDDC Surface Deployment and Distribution Command SDS Service Delivery Summary SF Standard Form SHPMNT Shipment SOW Statement of Work TE Technical Exhibit TCMD Transportation Control Movement Document TCN Transportation Control Number TGBL Through Government Bill of Lading TP No. Transportation Priority Number TSP Transportation Service Provider UB Unaccompanied Baggage

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services: This section identifies those items such as property, information and/or services that will be provided for the Contractor’s use (without cost to the Contractor) to allow the Contractor to provide the required services, such as materials, facilities, training, etc. as follows:

3.1. Equipment. Equipment (Government-Owned, Contractor-Operated Property): The Government will provide the Contractor Government-furnished Equipment (GFE) listed herein. This equipment shall be managed in accordance with paragraph 5.8.1., below and with the provisions of FAR Part 45. The procedures specified are in addition to those required by the Government Property clause of this contract. The Government will provide the Government-furnished equipment in “as is” condition. Within five (5) days after contract award, the Contractor shall be required to meet with the Government representative to inspect and receive GFE.

3.1.1. The Government will provide Government-Owned Containers (GOC). See Part 5 Para. 5.8.1.

3.1.2. Title to all HHG Type II wooden containers, crates or metal shipping boxes furnished by the Government shall remain the property of the Government.

3.1.3. Equipment Inventory. Within five (5) working days after the start of the contract, the Contractor shall conduct a joint meeting with the Government representative to inventory all Government-furnished equipment and the Contractor shall sign receipt for all equipment provided by the Government. The Contractor and a Government representative will jointly determine the working order and condition of all equipment. Items of equipment missing or not in working order shall be recorded. The Government representative will give disposition instructions for items beyond repair. The Contractor and the Government representative will certify their agreement as to the working order of the equipment. If the Contractor does not participate in the inventory, the Contractor must accept as accurate the listing and stated condition of equipment provided by the Government.

3.2. Materials. The Government-furnished forms and regulations referenced in the PWS are available at the following web sites: http://www.opm.gov/forms/http://www.army.mil/usapa/eforms/#eforms_range .

3.2.1. Government-Owned Container Control Record Form.

3.2.2. DD Form 1299 (TE-1), Application for Shipment and/or Storage of Personal Property, with applicable special order and when required customs forms.

3.2.3. DD Form 1796, Receipt of Unaccompanied Baggage.

3.2.4. DD Form 1384, Transportation Control and Movement Document (TCMD).

3.2.5. Return of excess Government furnished property. Upon expiration of the contract, the Contractor shall return unused Government furnished forms and supplies to the ordering officer. Returned forms and supplies are to be in good reusable condition.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: This section identifies the materials and equipment that the Contractor must provide.

4.1. General. The Contractor shall furnish all supplies, materials, equipment, facilities, supervision, labor, gas, oil, tires, parts, tools, uniforms, vehicles and services required to meet the terms of this contract.

4.2. Secret Facility Clearance: Not Applicable.

4.2.1. Contractor’s facilities will meet the guidelines outlined in part 5, Para 5.11.

4.3 Materials. The Contractor shall provide boxes, cartons, mattress cartons and/or plastic bags (plastic bags may only be used when a direct delivery address has been designated by the origin PPSO), tape, labels, packing lists, filler material, paper pads, wrapping, and any other type material to ensure proper packing for damage free movement. All materials will be new or in sound condition. All previous markings pertaining to any previous shipment will be completely obliterated and all material will be free of any substance injurious to the articles being packed and to the customer. New material will be used for packing mattresses, box springs, linens, bedding, and clothing. Plastic mattress shipping bags will not be used for shipments being consigned to long term NTS.

4.4. Equipment. The Contractor shall provide all equipment used under this contract in a safe usable condition.

Equipment identified as unsafe or inoperable by the COR should be repaired to a safe and operable condition. The Contractor shall at all times be responsible for assuring equipment is in a safe and operational condition and shall perform all tasks in a safe, responsible manner.

4.4.1. All Contractor-furnished containers become Government property upon their use in Schedule I, Outbound, and Schedule II, Inbound. Containers and packing materials provided by the Contractor in intra-city or intra-area moves shall remain the property of the Contractor. The Contractor is required to order and maintain the mandatory specifications listed in Part 6.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1.