W9124C18R5015.pdf

SEE ADDENDUM

(No Collect Calls)

W9124C18R5015 29-Aug-2018

b. TELEPHONE NUMBER

803-751-2693

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 10 Sep 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124C9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

OCTAVIO PALMEROCAMPUSANO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FT JACKSON

4340 MAGRUDER AVE

FORT JACKSON SC 29207

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81YMF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

10000 HAMPTON PARKWAY

10000 HAMPTON PARKWAY

FORT JACKSON

COLUMBIA SC 29207

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

519120

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Archivist/Historian

FFP

Support the continuous need for archival processing of the USASSI Archive and Historical Document Collection: receive, assess, sort, and preserve new archival material generated by the U.S. Army Soldier Support Institute; execute searches and retrieval of archived material in response to specific requests for information, provide orientations of the USASSI Archive and Historical Document Collection to other archival professionals, USASSI staff and faculty, and students attending USASSI professional development courses.

FOB: Destination

NET AMT

0002 1 Each Contracting Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and subcontractor User Guides, are available at http://www.ecmra.mil.

1001 12 Months OPTION Archivist/Historian

FFP

Support the continuous need for archival processing of the USASSI Archive and Historical Document Collection: receive, assess, sort, and preserve new archival material generated by the U.S. Army Soldier Support Institute; execute searches and retrieval of archived material in response to specific requests for information, provide orientations of the USASSI Archive and Historical Document Collection to other archival professionals, USASSI staff and faculty, and students attending

1002 1 Each OPTION Contracting Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and subcontractor User Guides, are

2001 12 Months OPTION Archivist/Historian

FFP

Support the continuous need for archival processing of the USASSI Archive and Historical Document Collection: receive, assess, sort, and preserve new archival material generated by the U.S. Army Soldier Support Institute; execute searches and retrieval of archived material in response to specific requests for information, provide orientations of the USASSI Archive and Historical Document Collection to other archival professionals, USASSI staff and faculty, and students attending

2002 1 Each OPTION Contracting Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “Not a Direct Cost”. Instructions, including the Contractor and subcontractor User Guides, are

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

SOLDIER SUPPORT INSTITUTE

ARCHIVIST – COMMAND HISTORY OFFICE

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide Archival Support for the U.S. Army Soldier Support Institute (USASSI) Command History Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Archival Support as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards outlined in this contract. Per AR 870-5 paragraph 4-10, the USASSI Command History Office maintains an archive of documents in several media pertaining to the U.S. Army, the U.S. Army Soldier Support Institute and its major subordinate activities. This archive enables the Command History Office to perform its other regulatory missions such as:

documenting the activities and accomplishment of USASSI; providing accurate historical research and analysis support to the Commanding General and his staff; and responding to historical inquiries. This archive is known as the “U.S. Army Soldier Support Institute Archive and Historical Document Collection” and is maintained in the archives section of the U.S. Army Soldier Support Institute Library. The USASSI Archive has approximately 3,000 hard and digital copy documents (approx. 80 linear feet). The archive is mandated under Title 10 Sec 4831 (Custody of Departmental Records and Property) and Title 44 USC Sec 3101 (Records Management). The Secretary of the Army executes these missions as designated in ATP 1-20 (Military History Operations). In the TRADOC standard staffing model, one of the three authorizations for a history office is for an archivist. The USASSI history program has never benefitted from the services of a trained archivist. A TRADOC inspection in June 2015 cited the lack of general maintenance, workable finding aides (digital and otherwise), and attention given to the backlog of unprocessed material. The backlog continues to grow as new documents are collected. Additionally, referenced documents fall out of order, often not refiled in their proper location, and box and folder labels fall off. All of these tasks take skilled and dedicated manpower, otherwise unavailable in the USASSI Command History Office.

1.2. Objectives: Support the continuous need for archival processing of the USASSI Archive and Historical Document Collection: receive, assess, sort, and preserve new archival material generated by the U.S. Army Soldier Support Institute; execute searches and retrieval of archived material in response to specific requests for information, provide orientations of the USASSI Archive and Historical Document Collection to other archival professionals, USASSI staff and faculty, and students attending USASSI professional development courses.

1.3. Scope: This PWS describes archival support for the USASSI Command History Office. The Contractor shall be responsible for integration of material into the archive, retrieving specific documents, transporting materials to and from a place for their processing, appraisal of the material for inclusion in the archive, disposal of records not selected for inclusion, preserving and maintaining records, and preparing an archival catalogue and other materials to assist researchers in surveying the contents of the collection.

1.4. Period of Performance: The period of performance shall be for one (1) base year of twelve

(12) months and two (2) twelve-month option years.

1.5. Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-4, Inspection of Services – Fixed-Price). The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement;

procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The QCP shall be provided to the administrative Contracting Officer (KO) and contract specialist via e-mail within 10 business days of the performance start date (PSD). The Government will accept, or return the QCP for revision within 10 business days. Any change to the QCP after initial acceptance requires the review and acceptance of the KO.

1.6. Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the requirements of the contract.

1.7. Federal Government Holidays:

New Year’s Day Martin Luther King Jr.'s Birthday Presidents Day Memorial Day Independence Day Labor Day Columbus Day

Veterans Day Thanksgiving Day Christmas Day

W9124C18R5015

1.8. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0800 – 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.9 Place of Performance: The work to be performed under this contract will be performed at the USASSI Command History Office and USASSI Library, Fort Jackson, South Carolina.

1.10 Personnel Qualifications: Preferably, a professional archivist with a master’s degree in the discipline. The minimum contractor requirements are a Bachelor’s Degree in History and/or Library Science and at least one year of on the job experience with an archival facility or academic institution.

1.11. Special Qualifications: The Contractor shall provide subject matter expertise in order to deliver the requisite capability and services identified hereto. Personnel are not required to possess prior military experience.

Special Operating Hours. Contractor personnel shall not exceed a 40 hour work week; flexible work schedule may be considered. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled government operational activities.

1.12 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.13. Key Personnel: The following personnel are considered key personnel by the Government: Contractor project manager. The contractor shall provide a project manager who shall be responsible for the performance of the work, communicates daily with the COR and designated Government Task Lead (GTL). The GTL is the point of contact for matters relating to the work required. The project manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.14. Identification of Contractor Employees: The Contractor shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.15. Security Requirements IAW this PWS. The Government will not be responsible for any training requirements necessary to satisfy this PWS. Training specifically required by the contract and within the scope of PWS, may be reimbursable by the Government. However, all training requirements mandated by the contract, and their reimbursement, must be pre-approved and directed by the KO prior to execution.

There is no requirement for a SECRET security clearance in this PWS.

Contractor personnel will need a minimum of a National Agency Check with Inquiries (NACI) in accordance with (IAW) Army Regulation 25-2, Information Assurance Training, and Memo, DA G2 dated Aug 08 prior to starting employment under the terms of this contract.

Investigations shall be submitted within 5 days of starting employment.

Contractor personnel are required to complete all mandatory training required by the Commander, USASSI to include but not limited to:

Anti-Terrorism (AT) Awareness Training: 100% of all contractor personnel shall complete Anti- Terrorism Awareness Training annually. Once training has been completed, the contractor shall ensure that copies of the completed certificates are provided to the COR for inclusion in the COR contract file. Training is available at: https://jkodirect.jten.mil/

Operations Security (OPSEC) Awareness Training: 100% of all contractor personnel shall complete OPSEC Awareness Training annually. Once training has been completed, the contractor shall ensure that copies of the completed certificates are provided to the COR for inclusion in the COR contract file.

Training is available at: https://cdsetrain.dtic.mil/opsec/index.htm

Information Assurance Awareness Training: All personnel accessing any Army network shall complete the Information Assurance Awareness Training and sign an Acceptable Use Policy (AUP). To meet Army requirements, all personnel must complete the training and score 70% or greater on the IA Awareness exam. Two certificates will be generated upon successful completion of the training and exam;

both certificates are required for all personnel. Training is available at:

https://ia.signal.army.mil/DoDIAA https://jkodirect.jten.mil/ https://atlevel1.dtic.mil/at/ https://cdsetrain.dtic.mil/opsec/index.htm https://ia.signal.army.mil/DoDIAA

• Access and General Protection/Security Policy and Procedures. Contractor and employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

• Contractors Requiring a Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.16 Installation Access. Based on recent guidance from the Secretary of the Army and COS Army, Senior Commanders and supporting garrison leadership are not authorized to grant unescorted installation access without the required identity proofing and vetting using the National Crime Information Center Interstate Identification Index (NCIC-III).

• Civilian personnel requesting access must have a valid reason to be on the federal installation, be sponsored by a DoD Civilian/military card holder, and be favorably vetted against the FBI's database. Once these conditions have been met, we will issue credentials in the form of either a pass or DOD identification card from the DBIDS System that we currently have in place. (Defense Biometric Identification System).

• Personnel not affiliated with DoD and/or not vetted against NCIC-III or for a short term visit, must be escorted while on the installation.

• Army Senior Commanders will, in the absence of an approved waiver, deny uncleared individuals unescorted access to the installation based on the results of the NCIC-III and TSDB checks that contain credible derogatory information indicating that the individual may present a threat to the good order, discipline, or health and safety on the installation.

Such derogatory information includes, but is not limited to, the following:

1. The NCIC-III contains criminal arrest information about the individual that causes the senior commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety on the installation.

2. The installation is unable to verify the individuals claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

3. The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

4. The individual is currently barred from entry or access to a federal installation or facility.

5. The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking humans, drug possession with the intent to sell or drug distribution.

6. The individual has a U.S. conviction for espionage, sabotage, treason, terrorism or murder.

7. The individual is a registered sex offender.

8. The individual has a felony conviction within the last 10 years, regardless of the offense or violation.

9. The individual has been convicted of a felony firearms or explosives violation.

10. The individual has engaged in acts or activities designed to overthrow the U.S.

Government by force.

11. The individual is identified in the TSDB as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. When this capability becomes available to DoD, installation access control personnel will strictly follow the Federal Bureau of Investigations published engagement protocols.

*Only Government officials whom the senior commander designates will perform fitness determinations. Designations will be in writing by duty position and codified in local guidance.

• DBIDS information required to issue passes/cards.

1. Stateside license, Personal data Ht/Wt/, Contract sponsor, finger print/photo. Before issuing ID cards to new employees or contractors, the standard requires agencies to conduct a background investigation of employees and contractors "who require long-term access to federally controlled facilities and/or information systems." This investigation would include agency initiation of the National Agency Check with Written Inquiries (NACI) or a similar type of national security investigation. In the event credentials are issued without a completed NACI, the ID must be electronically distinguishable from those issued to individuals for whom the investigation has been completed. The Contractor is responsible for meeting Antiterrorism/Operations Security Requirements. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete all mandatory training to include Antiterrorism (AT) and Operations Security (OPSEC) training required by government employees and directed by the command. The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

2. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3. The COR is the Point of Contact for all required OPSEC and iWatch training requirements identified in the contract.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

• CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

• CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

• CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

• DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

• DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

• GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

• QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

• QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

• QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

• QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

• WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

• WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide the necessary information for the accomplishment of the Contractor’s tasks such as an orientation on the recent history of USASSI and an introduction to the USASSI archive and document collection.

3.2. Facilities: The Government will provide the necessary workspace for one (1) contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3. Utilities: The Government will provide all utilities associated with paragraph 3.2 for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4. Materials: The Government will provide the Contractor access to appropriate Department of Defense and Department of the Army regulations and appropriate USASSI policies and procedures as needed to accomplish the tasks contained in this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. See paragraph 4.1, above.

4.3. Equipment. See paragraph 4.1, above.

PART 5

SPECIFIC TASKS

5. GENERAL.

5.1. Task One, Prioritization Plan: The contractor shall inspect the physical and digital archive and prepare a plan to accomplish the tasks set forth in this PWS, for collecting, preserving, and archiving new material reasonably anticipated during the term of the contract, and a timeline for the completion. This plan shall include appraisal, destruction, preservation, labeling, and entry into the database.

• Deliverable: Provide the plan to the government-appointed representative within 15 working days of the Performance Start Date (PSD). Upon receipt of the document(s), the Government will have 10 working days to review and either accept or reject with requested modifications. If rejected, the Contractor will have three (3) working days to incorporate the changes and provide a final draft to the Government for acceptance. The Government will have two (2) working days to provide final acceptance.

• Standard: This standard is based on timely submittal. The plan must address all elements of the objective as stated in 1.3 of this PWS.

5.2. Task Two, Appraise Material. The Contractor shall appraise the material for inclusion in the archives.

• Deliverable: Appraise the material for its value to the archive using the standard specified below and professional judgment. Review classification of selected materials and recommend downgrading where appropriate. The government representative will review 100% of the material the contractor selects for destruction or classification downgrade.

• Standard: Performed according to professional “best practices” as defined in Gregory S.

Hunter’s book, Developing and Maintaining Practical Archives (2nd Edition), Neal- Schuman Publishers, 2003 (hereafter “Hunter”) and shall be consistent with current USASSI archive format. The Government will assure quality by inspecting 100% of the products selected for inclusion and provide feedback on the Contractor’s decision.

Deviation between government and contractor decisions per sample shall not exceed 5%.

5.3. Task Three, Destroy Documents. The Contractor shall destroy documents not selected for inclusion in the archive IAW AR 25-400-5.

• Deliverable: If the document is not selected for inclusion in the archives, draft deliverables under this PWS and working papers associated with them will be shredded prior to recycling or disposal. With the Government’s concurrence and after any periodic review is complete, drafts in electronic media will be deleted or erased prior to reusing the diskette or space on a PC hard drive or shared server space. If classified, the destruction shall be according to established procedures, currently Section V of AR 380-5, The Army

Information Security Program. The Government will review items selected for disposal within a 30-day timeframe before their destruction. Items identified for destruction will be reviewed by the 10th of each month. If that date falls on a weekend, the items will be reviewed by the Friday prior to that weekend.

• Standard: Performed according to AR 25-400-5, the principles and practices set forth in

Hunter, USASSI procedures, and all applicable security regulations. Deviation between the Contractor and the Government in items proposed for elimination shall not exceed 5% of the sample.

5.4. Task Four, Preserve Documents. The Contractor shall preserve documents selected for inclusion.

• Deliverable: Preserve documents selected for inclusion according to best professional practices [as described in Hunter, with emphasis on chapters Seven (Physical), Eleven (Electronic), and Eight (Disaster Preparedness)].

• Standard: Performed according to the principles and practices set forth in Hunter.

5.5. Task Five, Identify and Label. The Contractor shall identify and label the archived documents using the USASSI labeling system.

• Deliverable: Identify and label the documents according to the system used in the USASSI Archive and Historical Document Collection.

• Standard: All documents shall be accurately labeled according to the current USASSI processing instructions. No more than 5% deviation between the USASSI instruction and items entered into the system.

5.6. Task Six, Database Archiving. The Contractor shall enter the archived documents into the database, including digital images.

• Deliverable: Enter the documents into the Government provided database, including digital imaging of materially significant older documents and electronically available newer documents.

• Standard: Performed according to the principles and practices set forth in Hunter and ongoing USASSI procedures. No more than 5% deviation between the USASSI instruction and items entered into the system.

5.7. Task Seven, Transport. The Contractor shall transport the material and arrange it in the USASSI Archive and Historical Document Collection.

• Deliverable: Transport and integrate the material into to the USASSI Archive and Historical Document Collection.

• Standard: Arrange material to the prescribed group, series and folder system as currently filed to the USASSI standard. Physical archives shall be 95% error free as determined by a sample inspected by the Government.

5.8. Task Eight, Maintain and Update. The Contractor shall maintain and update the record of the collection which will be referred to as the “USASSI Archive and Historical Document Collection Catalogue.”

• Deliverable: The Contractor shall provide an overview of the records on hand and their retrieval for research. This is to be a complete digital finder’s guide integrating all previously archived materials.

• Standard: Following established USASSI procedures. It shall be 95% error free as determined by a sample inspected by the Government.

5.9. Task Nine, Document Recovery. The Contractor shall, using the USASSI Archive and Historical Document Collection catalogue or electronic databases, recover specific documents from the collection. Document requests are submitted by internal and external sources. All document requests will be vetted by the Command Historian and transmitted to the Contractor through the COR. The number of requests is estimated at an average of 3 per week, with some weeks having none, and some weeks having up to approximately 10 per week. Some of the requests may indicate a short suspense of a minimum of 60 minutes.

• Deliverable: Identify and recover hard copy and digital documents from the collection.

• Standard: Identify and recover all requested documents. The Contractor shall provide the report results and parameters used in the search. There shall not be more than a 5% deviation between the parameters used and results obtained in any random inspection of the results.

5.10. Task Ten, Weekly Report. The Contractor shall provide an informal weekly report of their progress and any significant actions that need to be brought to the COR’s attention.

• Deliverable: Provide, via e-mail, a one or two paragraph report of the prior week’s progress and significant events including, but not limited to, number of documents processed by the linear foot or equivalent, requests for document retrieval and results, supply shortages, and/or other events affecting successful completion of the contract.

• Standard: Report will be provided on the following Monday of the reported week.

5.11. Task 11, Contractor Manpower Reporting (CMR).

• Deliverable: The contractor shall report ALL contractor labor hours required for performance of services provided under this contract for the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

• Standard: Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

• AR 25-400-5, Army Records Information Management System

• AR 870-5, Military History (Paragraphs 4-4, 4-9, and 8-2)

• Developing and Maintaining Practical Archives (2nd Edition), Gregory S. Hunter, Neal-Schuman Publishers, 2003

• TRADOC Regulation 870-1, TRADOC Military History Program, Chapter 3

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary.

7.2. Technical Exhibit 2 – Deliverables Schedule/Milestones.

7.3. Technical Exhibit 3 – Fort Jackson Vetting Policy

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Task / Deliverable Performance

Standard Performance Threshold / Minimum Acceptable

Standard (MAS)

Method of Surveillance

5.1. Task One, Prioritization Plan: The contractor shall inspect the physical and digital archive and prepare a plan to accomplish the tasks set forth in this PWS, for collecting, preserving, and archiving new material reasonably anticipated during the term of the contract, and a timeline for the completion. This plan shall include appraisal, destruction, preservation, labeling, and entry into the database.

Provide the plan to the government-appointed representative within 15 working days of the Performance Start Date (PSD). Upon receipt of the document(s), the Government will have 10 working days to review and either accept or reject with requested modifications. If rejected, the Contractor will have three (3) working days to incorporate the changes and provide a final draft to the Government for acceptance. The Government will have two (2) working days to provide final acceptance.

This standard is based on timely submittal. The plan must address all elements of the objective as stated in 1.3 of this

PWS.

100% Inspection

5.2. Task Two, Appraise

Material. The Contractor shall appraise the material for inclusion in the archives.

Performed according to professional “best practices” as defined in Gregory S.

Hunter’s book, Developing and Maintaining Practical Archives (2nd Edition), Neal- Schuman Publishers, 2003 (hereafter “Hunter”) and shall be consistent with current USASSI organization.

The standard is based on professional standards and the professional judgement of the government representative.

The government representative will review 100% of the material the contractor selects for inclusion in the archive and document collection.

5.3. Task Three, Destroy

Documents. The Contractor shall destroy documents not selected for inclusion in the archive IAW AR 25- 400-5.

Performed according to standards in AR 25-400-5, the principles and practices set forth in Hunter, USASSI procedures, and all applicable security regulations.

The standard is based on regulatory guidance, best business practices, and current USASSI procedures.

The government representative will review 100% of the material the contractor selects for destruction.

5.4. Task Four, Preserve

Documents. The Contractor shall preserve documents selected for inclusion in the archive and document collection.

Preserve documents selected for inclusion according to best professional practices [as described in Hunter, with emphasis on chapters Seven (Physical), Eleven (Electronic), and Eight (Disaster Preparedness)].

The standard is based upon the principles and practices set forth in Hunter.

The government representative will review periodically the preservation practices of the Contractor.

5.5. Task Five, Identify

and Label. The Contractor shall identify and label the archived documents using the USASSI labeling system.

All documents shall be accurately labeled according to the current USASSI processing instructions. No more than 5% deviation between the USASSI instruction and items entered into the system

The standard is based upon current practices set forth in the USASSI labeling system.

The government representative will periodically review the labeling procedure exercised by the contractor.

Task Six, Database Archiving. The Contractor shall create and enter archived documents into a digital database, including digital images.

Performed according to the principles and practices set forth in Hunter and ongoing USASSI procedures.

The standard is based upon current business practices and USASSI guidance for data base development.

The government representative will periodically review the contractor’s data base development.

5.7. Task Seven, Transport Documents.

The Contractor shall transport the material and arrange it in the USASSI Archive and Historical Document Collection.

Arrange material to the prescribed group, series and folder system as currently filed to the USASSI standard.

The standard is based upon current USASSI practices

The government representative will periodically review transport procedure performed by the contractor.

5.8. Task Eight, Maintain and Update.

The Contractor shall maintain and update the record of the collection which will be referred to as the “USASSI Archive and Historical Document Collection Catalogue.”

Following established USASSI procedures.

It shall be 95% error free as determined by a sample inspected by the Government.

The standard is based upon current USASSI practices

The government representative will periodically review transport procedure performed by the contractor.

5.9. Task Nine, Document Recovery.

The Contractor shall, using the USASSI Archive and Historical Document Collection catalogue or electronic databases, recover specific documents from the collection.

Identify and recover all requested documents. The Contractor shall provide the report results and parameters used in the search.

The standard is based upon current USASSI practices

The government representative will periodically review document recovery results and procedure performed by the contractor

5.10. Task Ten, Weekly

Report. The Contractor shall provide an informal weekly report of their progress and any significant actions that need to be brought to the COR’s attention.

Provide, via e-mail, a one or two paragraph report of the prior week’s progress and significant events.

Report will be provided on the following Monday of the reported week.

The standard is based upon the government representative’s request for a weekly report on program progress.

The government representative will review the weekly report as a measure of program progress and contractual obligation.

5.11. Task 11, Contractor Manpower Reporting (CMR). The contractor shall report ALL contractor labor hours required for performance of services provided under this contract for the Army via a secure data collection site.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

The standard is based on government contractor manpower reporting requirements.

The government representative will ensure compliance with manpower reporting requirements.

Note: Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PRS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE/MILESTONES

DELIVERABLES SCHEDULE:

Task Number Deliverable Due Date

1.15 Training

Provide certificate to COR in accordance with each training deadline.

5.1 Prioritization Plan

Provide the plan to the government-appointed representative within 15 working days of the Performance Start Date (PSD).

5.10 Weekly Report

Provide, via e-mail, a one or two paragraph report of the prior week’s progress and significant events.

Report will be provided on the following Monday of the reported week.

5.11 Contractor Manpower Reporting (CMR)

Inputs may be reported any time during the FY, but all data shall be reported no later than October 31 of each calendar year.

TECHNICAL EXHIBIT 3

Fort Jackson Contractor Vetting Policy

1. References:

a. DoDI 2000.16 Standard 18. DoD Antiterrorism (AT) Standards.

b. AR 535-13 Antiterrorism, 11 September 2008.

c. Directive-Type Memorandum (DTM) 09-012, “Interim Policy Guidance for DoD Physical Access Control.

d. Immigration and Nationality Act. SEC 274A – Unlawful Employment of Aliens.

2. Purpose: this policy establishes procedures and responsibilities for the standardization vetting program for contractor employees who work on Fort Jackson and who are authorize a DoD Common Access Card (CAC). In accordance with reference 1.a. and 1.b., this policy implements measures to maintain positive control of contractors within the installation. This policy also ensures contractors are in compliance with reference 1.c. and employ only authorized workers whose identity can be validated.

3. Policy:

a. All contractors on Fort Jackson will be badge under the Contractor Verification System (CVS) program (using a CAC badge) or under the DES Standardized Contractor ID vetting program. Contractors performing work on Fort Jackson for a period 30 days or less, or contractors who have forgotten their badge at home can receive a temporary badge under the DES Standardized Contractor ID vetting program.

b. All garrison, mission, and tenant government organizations on Fort Jackson.

(1) Provide contract data of prime and subcontractors for any contracts you have to the DES contactor Vetting Office supervisor using the Excel Spreadsheet sample format (enclosure

1) by e-mail.

(2) All primary and subcontractors should be aware of the Immigration Customs enforcement (ICE) Mutual Agreement between government and employers (IMAGE) Program (enclosure 2).

c. Fort Jackson Directorate of Emergency Services (DES).

(1) Establish a program to vet contract personnel on Fort Jackson who are not authorized a DoD common access card under the CVS program.

(2) Establish a process to verify contractor employee vital information required to confirm their identity (enclosure 4).

(3) The DES Vetting Office will contact the prime contractor POC as listed on the contract data by e-mail when verification process has been completed to schedule a date and time for badges to be issued.