Solicitation_MOD_W9124C_16_R_2011_0001.pdf

MISSION AND INSTALLATION CONTRACTING CMD

4340 MAGRUDER AVENUE

FORT JACKSON SC 29207-5490

0010708950

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for Amendment 0001 to Solicitation W9124C-16-R-2011 is to revise the PWS sections: 1.4, 1.6.10, 5.4, 5.4.1, 5.5, and 5.5.1, remove "FY16 Fire System Service Contract Agreement" from TE 3, correct typos, and to incorporate attchments Fire Alarm Annual Inspection, Sprinkler Inspection, Building and Systems Excel Spreadsheets, and 2014 inspections. As a result of these revisions, the solicitation has been extended from 26 April 2016 to 29 April 29 at 11:00 PM. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 86

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Apr-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124C-16-R-2011

X 9B. DATED (SEE ITEM 11)

25-Mar-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Apr-2016

CODE

MISSION AND INSTALLATION CONTRACTING CMD

4340 MAGRUDER AVENUE

FORT JACKSON SC 29207

W9124C 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W9124C

FACILITY CODECODE

EMAIL:TEL:

W9124C-16-R-2011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Apr-2016 11:00 AM to 29-Apr-2016 11:00 AM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Revised 20 April 2016

Fort Jackson SC, Fire Systems Inspection and Repair Contract

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Fire Systems Inspection and Repair. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Fire Systems Inspection and Repair as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

The intent of acquisition is to provide inspection and testing and repair of fire protection systems for all building facilities located on Fort Jackson, SC.

1.3 Objectives:

Maintain operational facility Fire Systems through a continuous inspection and repair schedule throughout identified facilities on Fort Jackson SC.

1.4 Scope:

The objective of this contract is to provide Fort Jackson with high quality, consistent inspection, testing and repair program for all fire alarm protection systems, water-based fire protection systems, and special agent systems that provides complete, efficient, reliable, and safe operation, as designed, and complies with the latest published Unified Facilities Code 3-601-02, applicable National Fire Codes, manufacturer’s recommendations, and other recognized industry standards when the work is being performed. Throughout the PWS, there are references to the NFPA and UFC. In the event there is a conflict among the documents, the UFC would take precedence over the PWS.

1.5 Period of Performance:

Shall be one (1) Base Period of 12 months and four (4) 12-month option periods.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in “Performance Requirements Summary”. Immediately after the time of award, the successful contract shall submit to the Contracting Officer the contractor's quality control plan for review and approval.

Any suggested changes, modifications, or other alterations to said plan shall be addressed by the contractor and corrected as needed. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing. Any subsequent changes /any proposed change to this QC system shall likewise require the Contracting Officer's approval.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

The contractor for this contract is not required to perform work on this contract on recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation:

With the exception listed in 1.6.4.1 the contractor is responsible for conducting business, between the hours of 07:30 – 16:30 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6.4.1 Due to mission requirements some systems may require inspection, and testing to be performed outside of normal business hours. These locations are identified as dining facilities or locations where kitchen hood systems will require testing after the kitchen has closed for business between 19:00 and 05:00.

1.6.4.2 The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. Steps must be taken to minimize the impact on our customers by disabling or testing audio visual devices to cause the least interference. In those cases where interferences may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at various Fort Jackson locations.

1.6.6 Security Requirements: Contractor personnel performing work under this contract must have a clean local background check at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.6.1 iWATCH Training: The Contractor and all associated Sub-Contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within fifteen (15) calendar days of contract award and within fifteen (15) calendar days of new employees commencing performance with the results reported to the COR NLT five (5) calendar days after training is completed.

1.6.6.2 Operational Security (OPSEC) Standing Operating Procedure/Plan: The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the Government's critical information; why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the Contractor shall identify an individual who will be an OPSEC

Coordinator. The Contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1. This training shall be at no additional cost to the Government.

1.6.6.3 OPSEC Training: Per AR 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All Contractor employees must complete annual OPSEC awareness training.

1.6.6.4 Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated sub-contractor employees must complete the DOD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M and AR 25-2 within six months of employment.

1.6.6.5 IA/IT Certification: Per DOD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DOD 8570.01-M must be completed upon contract award.

1.6.7.6 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer Representative.

1.6.8.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer Representative.

1.6.9. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.10 Special Qualifications: The contractor personnel shall establish and maintain National Institute for Certified Engineering Technologies (NICET) in the following areas: Fire Alarm Systems Level III, Inspection and Testing of Water Based Systems Level III, Special Hazards Suppression Systems Level III and ITM. The contractor is responsible for ensuring all employees possess and maintain current certification during the execution of this contract. A lower level employee may perform inspection and testing tasks under the supervision of properly certified employee. Example: an apprentice may perform fire alarm inspections if under the supervision of NICET Fire Alarm Systems Level III employee. The contractor is responsible for ensuring at minimum one employee possesses and maintains current certification during the execution of this contract.

1.6.11 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 - 1630, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. All technicians must meet NFPA 72 standards and are be NICET certified.

1.6.14 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14. PWS. Performance Work Statement

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Services: The Government will provide assistance with accessing buildings and correspondences with building representatives. Government will assure that building coordinators/or mangers are aware of testing and inspection being conducted on scheduled dates and times provided by Contractor.

3.2 Utilities: The Government will provide utilities in buildings being inspected only of water and electricity to be use by contractor to perform testing and inspections only. Electrical shall be provided from accessible outlets for the contractor to plug in testing equipment and tools required to complete tasks. Water shall be provided from accessible from sinks and washrooms for cleaning of equipment and for contractor’s cleanup. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3 Materials: The Government will provide any as built drawings for buildings fire alarm or sprinkler systems if available.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall supply any materials required to complete the tasks of this contract i.e. ladders, scaffolding, hand tools or power tools.

4.3. Equipment: The Contractor shall have all testing equipment to complete the tasks of this contract. Contractor will be responsible for assuring that all testing equipment is properly calibrated to manufacture or industry standards.

4.4 Contractor owned / Contractor operated vehicles must clearly show the contractor's name, any company logos, et cet., and must be either clearly marked on vehicle doors, or tailgates (or both), and those markings / names must be sized to be readily visible. (In other words, micro print or very small lettering which renders the signage or markings on contractor vehicles as virtually useless will not be accepted).

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 BASIC SERVICES. The contractor shall provide all necessary services to test all fire alarm systems, water based sprinkler systems, special agent suppression systems, exit lights and emergency lights, and other systems/equipment per UFC 3-601-02 as located at various locations on Fort Jackson, SC. “Trained or qualified” personnel shall perform ITM and repair tasks only on the systems for which these personnel have been specifically qualified. Trained or qualified personnel may supervise other less qualified personnel in the execution of the tasks covered in this UFC 3-601-02. At no time shall apprentice-level crafts persons be allowed to execute the ITM tasks in this UFC without a qualified supervisor on site. Trained or qualified personnel shall perform ITM and repair tasks only within the scope of their specific qualification.

5.2. Delivery & Set up. The Contractor shall perform a site survey within 15 days of Contract award.

5.3 Fire Alarm Systems and Fire Alarm Transmitters. Contractor will perform all monthly and annual inspections and testing tasks identified on UFC 3-601-02 table 2-1 on all buildings listed in technical exhibit 3. It is the intent of the Government to have one week per month dedicated to performing annual inspections. Contractor shall establish a schedule to have annual inspection and testing performed during the dedicated week of each month during the period of performance of this contract. Each week, a specific number of buildings will be scheduled for inspection.

5.3.1 Contractor shall perform 2 year frequency inspection and testing requirements on 100% of the buildings identified in Technical Exhibit 3 and UFC Table 2-1 with the exception of device removal. Any devices which can be removed per the requirements of UFC 3-600-01 shall be identified to the Government. Contractor shall establish a schedule to have 2 year inspection and testing performed during one week of each month during the period of performance of this contract.

5.3.2 Contractor shall perform 5 year frequency inspection and testing requirements on 100% of the buildings identified in Technical Exhibit 3 and UFC Table 2-1 with the exception of device removal. Any devices which can be removed per the requirements of UFC 3-600-01 shall be identified to the Government. Contractor shall establish a schedule to have 5 year inspection and testing performed during one week of each month during the period of performance of this contract.

5.4 Wet Pipe Sprinkler Systems. Contractor shall include the monthly tasks identified in UFC 3- 601-02 table 2-2.

5.4.1 Contractor shall perform all monthly and annual inspections and testing tasks identified on UFC 3-601-02 table 2-2 on all buildings listed in technical exhibit 3 with sprinkler systems. It is the intent of the Government to have one week per month dedicated to performing annual inspections. Contractor shall establish a schedule to have annual inspection and testing performed during the dedicated week of each month during the period of performance of this contract. Each week, a specific number of buildings will be scheduled for inspection. By the end of the period of performance all buildings with sprinkler systems shall have annual testing and inspection requirements of table 2-2 completed.

5.4.2 Contractor shall perform 2 year frequency inspections and testing requirements on 100% of the buildings identified in Technical Exhibit 3 with sprinkler systems and UFC Table 2-2.

Contractor shall establish a schedule to have 2 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 100% of the buildings shall have 2 year inspection and testing tasks completed.

5.4.3 Contractor shall perform 5 year frequency inspection and testing requirements on 100% of the buildings identified in Technical Exhibit 3 and UFC Table 2-2. Contractor shall establish a schedule to have 5 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 100% of the buildings shall have 5 year inspection and testing tasks completed.

5.4.4 Contractor shall not perform any of the 10 year, 20 year, or 50 year inspection and testing tasks identified in UFC 3-601-02 table 2-2. Contractor will only list systems which are found to require any of these tasks. Government will perform these tasks either in house or with a separate contract.

5.5 Dry Pipe Automatic Sprinkler Systems. Contractor shall include the monthly tasks identified in UFC 3-601-02 table 2-3. Note the Government does not have an inventory separating wet and dry sprinkler systems.

5.5.1 Contractor shall perform all monthly and annual inspections and testing tasks identified on UFC 3-601-02 table 2-3 on all buildings listed in technical exhibit 3 with sprinkler systems. It is the intent of the Government to have one week per month dedicated to performing annual inspections. Contractor shall establish a schedule to have annual inspection and testing performed during the dedicated week of each month during the period of performance of this contract. Each week, a specific number of buildings will be scheduled for inspection. By the end of the period of performance all buildings with sprinkler systems shall have annual testing and inspection requirements of table 2-3 completed.

5.5.2 Contractor shall perform 2 year frequency inspection and testing requirements on 100% of the buildings identified in Technical Exhibit 3 with sprinkler systems and UFC Table 2-3.

Contractor shall establish a schedule to have 2 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 100% of the buildings shall have 2 year inspection and testing tasks completed.

5.5.3 Contractor shall perform 5 year frequency inspection and testing requirements on 100% of the buildings identified in Technical Exhibit 3 and UFC Table 2-3. Contractor shall establish a schedule to have 5 year inspection and testing performed during one week of each month during the period of performance of this contract. By the end of the period of performance 100% of the buildings shall have 5 year inspection and testing tasks completed.

5.5.4 Contractor will not perform any of the 10 year, 20 year, or 50 year inspections and testing tasks identified in UFC 3-601-02 table 2-3. Contractor will only list systems which are found to require any of these tasks. Government will perform these tasks either in house or with a separate contract.

5.6 Reserved

5.7 Wet Chemical Systems. Fort Jackson Training Center currently has 30 wet chemical systems in its inventory. The Contractor will submit a schedule for annual inspections and testing tasks as identified in UFC 3-601-02 table 2-19 completed.

5.7.1 Any systems which have storage tanks requiring hydrostatic testing will be identified to the Government. Government will address those issues either in house or through a separate contract.

5.8 Clean Agency Systems. Fort Jackson Training Center currently has (5) FM 200 Clean Agent Systems in its inventory. The Contractor will perform all annual inspection and testing tasks identified in UFC 3-601-02 Table 2-21.

5.8.1 Contractor shall perform 2 year inspection tasks on table 2-21 on all systems.

5.8.2 Contractor shall perform 5 year inspection tasks on table 2-21 on all systems.

5.9 The Contractor must strictly follow the inspection schedule provided to the Government, which is built in accordance to UFC 3-601-02 and applicable NFPA standards.

5.10 Miscellaneous repairs. The contractor shall at no additional cost to the Government make minor repairs to all systems encountered during monthly, annual, 2 year, or 5 year inspections. These repairs include but are not limited to defective detectors, pull stations, batteries, sprinkler heads, gauges, individual modules, or other minor items. A minor repair is defined as any repair of $500 or less. To avoid confusion and to highlight the meaning of "minor repair", the following illustrative example is provided. For example, if a building has 50 sprinkler heads, and three (3) need to be replaced, then the contractor would be responsible to repair all three (3) assuming each sprinkler head repair was $500 or less. Each sprinkler head in the forgoing example is one, single, independent minor repair. This example should be used for any other "minor repairs" and its interpretation should be broadly read in the government's favor.

5.11 Service completion, clean up, and closeout. When a systems inspection and testing is completed the Contractor shall provide a professionally printed report or electronically submitted to the Government. Report must provide a complete inventory of what was tested, to what standard it was tested, whether system is complaint or non-compliant, and any required major repairs. Any recommended repairs must include a cost estimate. The cost estimate is not for the purpose of authorizing repair work to the Contractor awarded this contract.

5.12 Any systems found to be in a condition of immediate risk to life, health, and safety shall be reported to the KO and COR immediately. Notification shall be by both a phone call and email detailing specifically why the system is an immediate risk to life, health, and safety.

5.13 The contractor shall provide an end of the year (FY) ITM Report to the COR to immediately shared with the Fire Department.

5.14 All documentation required under this contract shall be created electronically using a personal computer and issued to the Government in either electronic format or professionally printed. Handwritten paperwork, other than required signatures will not be accepted. Format must be compatible to be viewed and printed on the software used by the Government i.e.

Microsoft Office 2007 or Adobe Reader X.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. Publications and forms applicable to this Performance Work Statement are listed below. The publications and forms have been coded as mandatory or advisory. The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the Performance Work Statement. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the Performance Work Statement.

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Applicable Publications and Directives

1. Unified Facilities Criteria 3-601-02 current addition

2. Unified Facilities Criteria 3-600-01 current addition

3. National Fire Protection Agency Life Safety Code 101 current addition

4. International Building Code current addition

5. Army AR 420-1 Chapter 25

6. DoDI 6055.06

7. Fire Pump ITM IAW Table 2-16

8. Precaution System ITM IAW Table 2-5

9. Stand Pipes ITM IAW table 2-13

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3 Technical Exhibit 3 – Building Fire System Listing

7.4 Technical Exhibit 4 - Fort Jackson Vetting Policy

TECHNICAL EXHIBIT 1

Incentives / Disincentives Summary

Performance Objective

Standard Performance Threshold

Incentives/ Disincentives

PRS#1

Effective Fire Systems Inspection and Repair

Contractor controls Fire Systems Inspection and Repair to the standards specified in the PWS 100% of the time.

Zero deviation from standard

The results for this performance objective will be used for reporting of contractor performance in CPARS. Rating will be based on results of monthly metrics.

PRS#2

Submit all Documents required by PWS as listed in Technical Exhibit 4 (TE4)

100% of all documents listed in TE4 are submitted to the COR

Zero deviation from standard

The results for this performance objective will be used for reporting of contractor performance in CPARS. Rating will be based on results of monthly metrics.

PRS#3

Submission of reports

Contractor submits reports timely and accurate 95% of the time

5% deviation from standard

The results for this performance objective will be used for reporting of contractor performance in CPARS. Rating will be based on results of monthly metrics.

PRS #4

All Contractor personnel shall maintain the qualifications specified in the PWS Paragraph 1.6.10 Special Qualifications

Inspector personnel will be certified in the categories as PWS para 1.6.10

Zero deviation from standard

The results for this performance objective will be used for reporting of contractor performance in CPARS. Rating will be based on results of monthly metrics.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Quarterly test or Milestone Reports.

PWS para 5.2

No later than the 5th day of each month for: Dec, Mar, Jun, and Sep.

Electronic file by e-mail as an MS Word or Excel spreadsheet Attachment.

COR and Contracting Officer

[Contractor Quality Control Plan PWS Para 1.6.

Within 30 days of contract award

1 Electronically/MS word

COR and Contracting Officer

Completed Inspection and Testing Report per system 5.4

No later than 12 noon Monday each week unless Monday is Holiday or Government is closed.

1 Electronically MS Word, Excel spreadsheet, of

PDF

COR and Contracting Officer

TECHNICAL EXHIBIT 3 BUILDING FIRE SYSTEM LISTING

[The last column "FY16, Fire systems Services Contract Agreement" should be excluded and is not required]

TECHNICAL EXHIBIT 4

Fort Jackson Contractor Vetting Policy

1. References:

a. DoDI 2000.16 Standard 18. DoD Antiterrorism (AT) Standards.

b. AR 535-13 Antiterrorism, 11 September 2008.

c. Directive-Type Memorandum (DTM) 09-012, “Interim Policy Guidance for DoD Physical Access Control.

d. Immigration and Nationality Act. SEC 274A – Unlawful Employment of Aliens.

2. Purpose: this policy establishes procedures and responsibilities for the standardization vetting program for contractor employees who work on Fort Jackson and who are authorize a DoD Common Access Card (CAC). In accordance with reference 1.a. and 1.b., this policy implements measures to maintain positive control of contractors within the installation. This policy also ensures contractors are in compliance with reference 1.c. and employ only authorized workers whose identity can be validated.

3. Policy:

a. All contractors on Fort Jackson will be badge under the Contractor Verification System (CVS) program (using a CAC badge) or under the DES Standardized Contractor ID vetting program. Contractors performing work on Fort Jackson for a period 30 days or less, or contractors who have forgotten their badge at home can receive a temporary badge under the DES Standardized Contractor ID vetting program.

b. All garrison, mission, and tenant government organizations on Fort Jackson.

(1) Provide contract data of prime and subcontractors for any contracts you have to the DES contactor Vetting Office supervisor using the Excel Spreadsheet sample format (enclosure

1) by e-mail.

(2) All primary and subcontractors should be aware of the Immigration Customs enforcement (ICE) Mutual Agreement between government and employers (IMAGE) Program (enclosure 2).

c. Fort Jackson Directorate of Emergency Services (DES).

(1) Establish a program to vet contract personnel on Fort Jackson who are not authorized a DoD common access card under the CVS program.

(2) Establish a process to verify contractor employee vital information required to confirm their identity (enclosure 4).

(3) The DES Vetting Office will contact the prime contractor POC as listed on the contract data by e-mail when verification process has been completed to schedule a date and time for badges to be issued. If no e-mail address is listed for the prime contractor, the COR will be notified.

(4) Maintain a current list of all prime and subcontractors currently performing work on Fort Jackson.

(5) Provide a fixed site vetting processing capability located in Bldg. 4394.

d. Contractors.

(1) All prime contractors must provide a letter requesting contactor badges (enclosure 3

& 4) signed by a designated representative from the company listing all employees who require access to Fort Jackson. A separate letter will be submitted for each sub-contractor. The letters will be provided to the Government Contracting Officer (COR) of their contract that is responsible for providing this information to the DES Vetting Office. Requested contract data is to be e-mailed to David Hawkins, CMB, Eng. Div., DPW FJ with a cover sheet indicating it was sent from the COR. The letter will list the last name, first name, middle initial, social security number of the employee, and have as attachments the E-Verify status and criminal check.

Badge request will be kept on file for 90 days from the date the request is received. A new request will be required for any individual that has not received their badge within ninety days.

(2) The contractor is responsible for collecting badges from employees and returning those to the DES Vetting Office once the employee ceases to work on the contract. The contractor will notify the DES Vetting Office when a badge is lost or cannot be recovered from the employee. In the event a badge is lost, the prime contractor will provide a request for replacement badge (enclosure 5) to the DES Vetting Office by e-mail or fax. It is understood this is difficult, but the contractor will make a best effort to obtain the badge and provide a document of his efforts to the COR and the Vetting Office.

(3) It is the contractor’s responsibility to provide arm bands or other special means to display ID badge so that the badge would not interfere with safety or the performance of duty.

(4) Contractors are required to verify all social security numbers for their employees prior to submitting the letter to the government COR. One recommended system for social security number verification is the Social Security Administration web based system at:

http://www.ssa.gov/employer/ssnv/htm. Refer to the step-by-step instructions for registering.

e. Badges.

(1) Can serve as a form of ID while on Fort Jackson for accessing the installation.

(2) Will be issued for the length of the contract, plus any additional time requested by the COR (not to exceed four years). If a contract is extended, the COR will notify the DES Vetting Office of the new contract end date. The prime contractor will be responsible for providing a list of names for all employees both prime and subcontractors whose badges need to be extended to the COR who will forward the information to the DES Vetting Office. The badges will be reissued one week prior to the original expiration date.

(3) Badges will be displayed at all times, and may be attached or worn in any manner on the front torso, the right or left arm, or around the neck on the outer most garment so they are easily visible for inspection.

f. Legal Hiring by Individuals. Section 274A of the Immigration and Nationality Act (enclosure 6) provides detailed procedural requirements employers must follow before hiring any individual. All employers, regardless of the size of their respective business, must verify the identity and work authorization of every new hire, citizen, or alien. This includes reviewing documents which establish the employee’s legal identity and his/her eligibility to be employed in the United States. If the employee is being hired for three or fewer days, verification must be done immediately when employment commences.

g. Non-compliance. Contractor employees found without badges can be escorted to post boundaries, and referred to the COR. Violations could form the basis for adverse contract action under the rights and remedies of the contract term and conditions.

4. Proponent: Directorate of Emergency Services, Physical Security, at (803) 751-2005.

Immigration Customs Enforcement (ICE) Mutual Agreement between Government and Employer (IMAGE) Program

1. It is highly desired all prime and subcontractors working on Fort Jackson join the Department of Homeland Security (DHS) ICE Mutual Agreement between Government and Employers (IMAGE) Program and become IMAGE certified. A known vulnerability on Fort Jackson has been the presence of unauthorized aliens (undocumented workers) who have secured jobs by fraudulent means, including presentation of false documents, completion of fraudulent benefit applications, and theft of identities. To combat unlawful employment and reduce vulnerabilities that help illegal aliens gain employment, the Department of Homeland security (DHS) recently introduced the ICE Mutual Agreement between the Government and Employers (IMAGE) program. The goal is to assist employers in targeted sectors to develop a more secure and stable workforce and enhance fraudulent documentation awareness through education and training.

The website for IMAGE is http:/www.ice.gov/partners/opaimage/

2. Upon enrollment and implementation of the DHS’s best hiring practices program participants will be deemed “IMAGE Certified”—a distinction DHS believes will become an industry standard.

3. All IMAGE participants gain membership to DHS’s Basic Pilot Employment Verification Program administrated by USCIS. Though this employee authorization verification program, employers can verify newly hired employees are eligible to work in the United States. The internet-based system is available in all 50 states and is currently free to employers. It provides an automated link to the Social Security Administration database and DHS immigration records.

To sign up for participation in the Basic Pilot Employment Verification Program, visit the registration Web site http://www.is-dhs.com/EmployerRegistration/

4. For more information on the IMAGE Program, please visit the IMAGE FAQ page. You may request an information packet via the IMAGE Information Packet Request form.

INA: Act 274A – Unlawful Employment of Aliens

Sec. 274A. [8 U.S.C. 1324a]

(a) Making Employment of Unauthorized Aliens Unlawful.-

(1) In general.-It is unlawful for a person or other entity-

(A) to hire, or to recruit or refer for a fee, for employment in the United States an alien knowing the alien is an unauthorized alien (as defined in subsection (h)(3)) with respect to such employment, or

(B) (i) to hire for employment in the United States an individual without complying with the requirements of subsection (b) or (ii) if the person or entity is an agricultural association, agricultural employer, or farm labor contractor (as defined in section 3 of the Migrant and

Seasonal Agricultural Worker Protection Act), to hire, or to recruit or refer for a fee, for employment in the United States an individual without complying with the requirements of subsection (b).

(2) Continuing employment.-It is unlawful for a person or other entity, after hiring an alien for employment in accordance with paragraph (1), to continue to employ the alien in the United States knowing the alien is (or has become) an unauthorized alien with respect to such employment.

(3) Defense.-A person or entity that establishes that it has complied in good faith with the requirements of subsection (b) with respect to the hiring, recruiting, or referral for employment of an alien in the United States has established an affirmative defense that the person or entity has not violated paragraph (1) (A) with respect to such hiring, recruiting, or referral.

(4) Use of labor through contract.-For purposes of this section, a person or other entity who uses a contract, subcontract, or exchange, entered into, renegotiated, or extended after the date of the enactment of this section, to obtain the labor of an alien in the United States knowing that the alien is an unauthorized alien (as defined in subsection (h)(3))…