Questions_and_Answers.docx

W91248-18-R-0030 Questions

1. In the posting it states bids are due on May 7th however in the PWS it states May 4th can you clarify.

A: Deadline for bid submissions will be 4 May at 12:00 pm CDT.

2. Can we set up all at once?

A: Tents can be set up all once if it helps contractor planning.

3. Do we need to provide hard flooring?

A: Hard flooring is not required as the tent will be placed on concrete slabs and the unit does not require hard flooring.

4. Is working outside the normal working hours acceptable?

A: Yes, working outside normal work hours is acceptable if needed.

5. Is staking allowed?

A: staking is allowed.

6. Has the area been marked for any underground utilities?

A: Area will be marked for any underground utilities before initial set up begins.

7. When will award be made?

A: The estimated award date will be 11 May 2018.

8. Is contractor required to Provide Cots?

A: No cots are required.

9. IF Yes to #8 how many?

A: N/A

10. The solicitation says that the offers are due on FBO. Is that correct for submittal of quotes?

A: There is not a place to submit quotes on FBO. The quote will need to be emailed directly to the Contracting Specialist CPT David Terhune at david.e.terhune2.mil@mail.mil

11. In regards to the tents: how many people will be occupying each tent?

A: Approximately 25 Soldiers will occupy each tent.

12 According to PWS (1.6.3) Operating hours are Monday - Friday 0800 - 1700. Can we work the weekends onsite for Mob/demob purposes?

A: Working onsite on weekends for Mob/Demob purposes is permitted.

13. May 14th is listed as "initial set up" - does this mean we only have (1) day for Mobilization?

A: Contractor will have 72 hours for mobilization of initial 8 tents.

14. August 16th is listed as "final take down" - do we have (1) day for Demob?

A: Contractor will have 72 hours for final take down of 5 remaining tents.

15. Is the expectation of the Army that 47 tents will be supplied (8+10+24+5) or that 24 tents will be supplied (8+2+14)?

A: The requirement will be for 24 tents max as the peak number. 8 tents will need to be set up from 15 May -04 June. 2 additional tents will need to be set up from 04 June – 18 June (brings tent total to 10). 14 additional tents will need to be set up from 18 June -29 July (brings tent total to 24). Only 5 tents are needed from 29 July – 15 august (19 tents will be taken down, brings tent total to 5).

16. Once a tent is set up on a pad does it remain in place until the end of the event?

A: Once a tent is set up on a pad it will remain in place unless it has been identified for tear down based on the phase plan. See question 15.

17. If tents are to be moved during the event how many tents will require relocation?

A: Tents will not need to be moved. They will be constructed on a pad for the duration and then deconstructed if the number of tents needed decreases as phase dictates.

18. The generators used to power the lighting and HVAC units have a large enough fuel tank for 18 to 20 hours of operation based on the load. Does the Army refueling plan address twice a day refueling? If not should fuel cells be provided and included in the bid?

A: The Army plans to refuel generators as needed. Fuel cells need not be included.

19. Will progress payments be permitted for each phase?

A: Invoicing shall occur monthly and payments will be made accordingly.

20. There is a difference in the submission date: FBO shows 7 May at 2:00 pm CDT while the solicitation shows 4 May at 12:00 CDT. Which is correct?

A: Deadline for bid submissions will be 7 May at 2:00 pm CDT.

21. Does the Combined Synopsis/Solicitation posted as solicitation number W9124818Q0030 on FBO contain requirements similar to an existing contract or will this be a new requirement?

A: This is a new requirement.

22. The solicitation has reference NACIS Code 532289 All Other Consumer Goods Rentals. Is it possible to change this to 561210 Facilities Support Services?

A: The NAICS Code for this Solicitation will not change. If you are chosen to be awarded this contract and do not have the attached NAICS on your SAM, you can simply go in and add it to your SAM profile prior to the award being made.

23. I look on google maps at Camp Natural Bridge and I see 9 of the concrete slabs (behind the Building just to the North of the Basketball courts) that have been referenced in the SOW. Where are the additional 15 slabs?

A: If you look at the attachments, you will see there are 2 other pad sites outlined in red depicting there location. It may be hard to count each one individually as outlined in the red as 1 or more may not be visible from the overhead shot.

24. Site Plan needed – how soon will it be available?

A: As of right now, the only site plan provided are the overhead shots depicting slab locations.

25. How far away from one another are the tents?

A: Tents are approximately 2-3 meters apart providing they are located in the same slab section (see overhead shot attachments).

26. Must each tent have an individual HVAC unit or can we provide coverage for multiple tents from a larger unit with air runs?

A: Tents are not required to have individual HVAC unit as long as the lighting and HVAC objectives are met i.e keeping the tents cooled to the temperature stated in the PWS and lighting is provided for each tent.

27. Can you verify our interpretation of the following schedule for setup and removal of all items:

1. Install five tents with lighting, HVAC, and power on 17 May with removal on 16 August.

2. Install three tents with lighting, HVAC, and power on 17 May with removal on 30 July.

3. Install two tents with lighting, HVAC, and power on 3 June with removal on 30 July.

4. Install fourteen tents with lighting, HVAC, and power on 16 June with removal on 30 July.

A: See answer to question 15 for number of tents needed for each time period.