A01.Requirements_Package.PWS.MR.pdf

PERFORMANCE WORK STATEMENT

W91248-16-T-0035

C.1. Scope of Work: The non-personal services to be rendered under this contract shall consist of the development and implementation of religious programs coordinated by the Catholic Parish

Coordinator. The major scope of work shall focus on programming, coordinating, planning, developing and implementing activities for Fort Campbell’s Catholic Community. Additionally, planning and preparing resource materials for weekly Sacramental Programs, Sacramental retreats.

C.1.2 Requirements. The Contractor shall be qualified to meet the criteria of the Archdiocese of the Military Services (AMS), USA and to function as a Lay Eucharistic Minister in the

Catholic Church. Be certified as a Religious Education (RE) Catechist with the AMS, USA.

The coordinator shall perform in accordance with this statement of work, be solely dedicated to this effort in a full time capacity, be responsible for the overall management and coordination of this contract, and shall be the primary point of contact with the Government.

C1.2.1. The coordinator shall have specific training in the field of Catholic Parish Coordination and be able to speak Spanish. The Coordinator shall have prior experience as a religious education coordinator in military chapels.

C.1.3. RESERVED

C.1.4. Appearance. The Contractor shall present a neat, well-groomed professional appearance at all times during the performance of this contract.

C.1.5. Quality Assurance. The COR shall monitor the Contractor's performance under this contract using the quality assurance procedures specified below.

C.1.5.1. Scheduled and unscheduled visits. Such visits shall include those conducted locally by the chaplain in charge, the COR, and/or appointed Inspector General on assignment from higher headquarters, or authorized representative of the Contracting Officer.

C.1.5.2 CRITERIA FOR MEASURING EFFECTIVENESS OF EFFORT: The verifying

COR shall confirm that all services were conducted in accordance with the contract. S/He signs and dates for verification all Contractor invoices prior to submission to the Regional Finance and

Accounting Office for payment.

C.1.6. Records. The Contractor shall maintain records of the YMC’s qualifications and provide periodic updates, training in appropriate subjects related to the contracted services for the YMC.

The Government may inspect these records at any time.

C.1.7. Removal. The Contracting Officer may require the Contractor to remove personnel working under this contract for reasons of misconduct, security violations or suspicion of being under the influence of drugs, alcohol or any incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. The Installation Commander has the authority under 10 U.S.C. 1382 to bar individuals from the installation. Removal from the site or dismissal from the premises of Contractor personnel shall not relieve the Contractor of the requirement to perform services as required by this statement of work.

C.1.8. INSTALLATION ACCESS. Contractor personnel operating a privately owned vehicle (POV) on Fort Campbell, KY shall comply with the installation requirement of registering vehicles operated on post. State registration, proof of insurance, and a valid driver’s license are required in order to register a POV. Personnel are required to register through the Provost Marshall’s Office, Vehicle Registration, Building A5004. Vehicle passes and decals of terminated employees shall be returned to the Provost Marshal within one (1) workday. Implementation of the AVIDS BAR CODE SYSTEM for entry to the installation is ongoing. Contractors should have a “bar code” either on a card of their choice, or the card Force Protection provides. The bar code when scanned will display personal information and a photo. If the bar code is “EXPIRED”, the scanner will reflect that. The new laminated cards are being issued at Gate 4, Vehicle Registration, (270) 798-5047. Contractor employees who are retired military or dependents and have a valid DOD ID card do not need a bar code.

C.1.8.1 Fort Campbell military installation is a limited access post with controlled gate openings and closures. Changes to gate operating times are normally published in the Fort Campbell “Screaming Eagle Bulletin.” Unscheduled gate closures by the Military Police may occur at any time, and personnel entering or exiting the installation may experience a delay. Contractor and privately owned vehicles (POVs) on the installation are subject to search at any time.3

C.1.8.2 Entry to the installation requires the following: current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and picture identification for other personnel. Contractors/ Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply. Contractors shall be restricted to physically sign in at Gate 4 or Gate 7 for entry unless they have a DoD issued ID card, or participate in RAPIDGate. For further information on RAPIDGate please go to http://www.tesoroplans.com/Plans/HR_MACC/SACT_HQ/RG/faq.pdf (costs are involved with registering).

C.1.8.3 Access Control In order to gain access to Fort Campbell, KY non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army's minimum background check for the entrance onto Army installations for non-Common Access Card (CAC) holders, to include entrance of visitors.

C.1.8.3.1 Fort Campbell applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

a. Contractors RAPIDGate or 1-Day Pass

b. Sub-Contractors RAPIDGate or 1-Day Pass

c. Vendors RAPIDGate or 1-Day Pass

d. Suppliers RAPIDGate or 1-Day Pass

e. Service Providers RAPIDGate or 1-Day Pass

f. Visitors (Case-by-Case Basis) 1-Day Pass

g. Privatized Business Partners Air Assault Card

(The following are Privatized Business Partners: IHG, Campbell Crossing, University/College faculty, Fort Campbell Credit Union, Bank of America and Home Health Care)

C.1.8.3.2 Contractor Common Access Card (CAC) Eligibility: Authorized contractor personnel requiring access to two or more DoD-controlled installations/facilities on a recurring basis for a period of 6 months or more; OR an individual requiring both access to a DoD-controlled installation/facility and onsite/remote access to DoD or Army controlled information networks on behalf of the Army REQUIRE a favorable NACI background investigation. Buildings or activities where special security measures (i.e., Controlled Access Areas) are employed may be considered a “separate facility” from the installation, in accordance with the determination of the command leadership for the particular building/activity

C.1.8.3.2.1 Initial issuance of a CAC requires the completion of a Federal Bureau of Investigation (FBI) fingerprint check with favorable results and the successful submission of a National Agency Check with Inquiries (NACI) (equivalent or higher) background investigation to the Army’s investigative service provider, the U.S. Office of Personnel Management (OPM), via the U.S. Army Personnel Security Investigation Center of Excellence.

C.1.8.3.2.1.1 To process the NACI, a Background Investigation Worksheet, (FC FM 255), and proof of citizenship is required. The following are the only documents allowed for citizenship verification: birth certificate, certificate of citizenship-INS, certificate of naturalization, certification of birth-Form DS-1350, certification of birth-Form FS-545, passport and the report of birth abroad-Form FS-240.

C.1.8.3.2.1.2 The Contracting Officer’s Representative (COR) is responsible for completion and submission of the “Initiation Packet” consisting of each individuals completed FC FM 255 and citizenship documentation.

C.1.8.3.2.1.3 The COR submits the completed packet to the DPTMS Security & Intelligence Division (SID) for review. Following review by the SID, the COR will be contacted by the SID to have the individual make an appointment for fingerprinting. At the appointment, the SID representative will verify the information provided by the individual, take and submit digital fingerprints, and explain the remaining process.

C.1.8.3.2.2 After the contractor's appointment with SID, Fort Campbell Installation Access Control will issue the individual a 30 day installation pass to allow for processing of the NACI background investigation. The NCIC III must be favorable prior to issuance of the 30 day pass.

C.1.8.3.3 Contractor personnel who are ineligible for a Common Access card (CAC) will be required to either obtain daily visitors pass or participate in the RAPIDGate Program.

RAPIDGate is a voluntary program due to associated costs.

C.1.9.1. Common Access Card: Secretary of the Army Memorandum dated 28 Jan 06 on

Contractor Verification System (CVS) Implementation provides guidance and instructions for the implementation of the CVS Army-wide. IAW that guidance, the Contracting Officer’s

Representative (COR), the contractor’s sponsor, approves issuance of the CAC through the automated CVS system.

C.1.9.2 Fort Campbell military installation is a limited access post with controlled gate openings and closures. Changes to gate operating times are normally published in the FT. Campbell

“Screaming Eagle Bulletin”. Unscheduled gate closure by the military Police may occur at any time, and personnel entering or exiting the installation may experience a delay. Contractor and privately owned vehicles (POVs) on installation are subject to search at any time.

C.2 Definitions/Acronyms:

C.2.1 Contracting Officer: A person with the authority to enter into, administer and /or terminate contracts and make related determinations and findings.

C.2.2 Contracting Officer’s Representative (COR): An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

The COR is not authorized to make any commitments of changes that will affect price, quality, delivery, or any other term or condition of the contract.

C.2.3 Government Furnished Property: Property (equipment materials) in the possession of, or acquired by, the Government and subsequently made available to the contractor.

C.2.5 Quality Assurance. Various functions, including inspection, performed by the

Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

C.2.6 Quality Control. Those actions taken by a contractor to control the procedures and processes for services to ensure that those services meet contract requirements.

C.3 Contractor Provided Items. The contractor shall provide a well-qualified Catholic Parish

Coordinator to perform the services as defined in this contract. The contractor shall provide all necessary supplies and equipment to assure the provisions of this contract are met with the exception of those listed as furnished by the Government. The Contractor provides for own transportation. The Government shall not reimburse these expenses.

C.3.1. Transportation. The contractor shall provide his own transportation in the completion of the terms of this contract to include to and from the Installation and other locations as required under the terms of the contract.

C.3.2 Contractor shall provide ID badges for contractor to wear at all times.

C.4. Government Furnished Property and Services. The government shall provide facilities for conducting the services specified in this contract, administrative support and other materials necessary to implement the program, including but not limited to:

C.4.1. Facilities. Facilities for appropriate administrative, planning and group activities.

C.4.1.2 Storage facilities. Storage facilities for storage of Government –provided, coordinator-managed teaching materials and supplies.

C.4.2. Physical Security. The Contractor shall be responsible for safeguarding all government property in the work area. Facilities and equipment shall be secured at the close of each performance period.

C.4.2.1. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the Government are not lost or misplaced and are not used by authorized persons. Duplication of Government supplied keys is strictly prohibited.

C.4.2.2. Key Loss. The Contractor shall report the loss of key(s) as soon as the loss is discovered, but in any event, no later than the Government's next duty day.

C.4.3. Equipment. Equipment to include a television, DVD, use of a copy machine, computer and software support.

C.4.4. Supplies. Supplies to include paper products for publicity, flip charts, markers, refreshments for events and fuel for transportation.

C.4.5. All Government Furnished Equipment remains the property of the Government.

C.4.6. All non-expendable supplies and equipment shall be returned to the Installation Staff

Chaplain upon completion of the contract service.

C.4.7. All property shall be maintained by properly accepted methods of supply accountability such as hand receipts.

C.4.8. Utilities. Utilities are the responsibility of the government for government furnished buildings.

C.5. Specific Tasks. While the specific tasks are directly assigned to the on-site coordinator, the

Contractor shall have overall responsibility for ensuring accomplishment. The coordinator shall be qualified to meet the criteria of the Archdiocese of the Military Services (AMS), USA and to function as a Lay Eucharistic Minister in the Catholic Church. Be certified as a Religious

Education (RE) Catechist with the AMS, USA. Perform the following non-personal services including the following tasks:

C.5.1. Resource the Catholic RCIA program within the norms of the Roman Catholic Church doctrines and teachings. Be capable of work on ecumenical projects and demonstrate ability for teamwork in joint planning for community chapel events (20% of the time). Provide own personal child care outside the Chapel facility except during times that children are participating in normal Religious Education programs. The contractor must follow all Installation Chaplain

Office and local chapel Standard Operating Procedures (SOP). The contractor shall maintain a professional attitude, dress, language, and work environment reflective of a well-organized religious program during the performance of the contract. Must possess a current NAC security clearance.

C.5.2. Conduct weekly Religious Adult Education. (36 EA). Monitor and supervise volunteer teachers and students who participate in the Soldier’s Chapel Community’s weekly

Denominational Sacramental programs, to include Reconciliation, Communion, Confirmation, RCIA for adults, and RCIC for children. Distribute curriculum materials and supplies for each class. Recruit at least two (2) adult volunteer teachers for each class.

C.5.3. Determine requirements for maintaining an inventory of supplies within available funding levels and initiate funding requests in accordance with Army regulations and standard operating procedures. (DRE will establish quarterly funding levels). Coordinator shall inform students and teachers, in writing of all upcoming events. Publicize the Sacramental program at worship services and throughout the Fort Campbell Community. Reserve chapel facility space as needed for special activities. Maintain the Religious Education Library, supply room, and class supply storage areas in a neat and organized manner for use by volunteer teachers. Distribute curriculum two weeks prior to the beginning of the Religious Education year.

C.5.4. Plan and prepare Sacramental Program Celebrations, Rehearsals and Retreats.

Notify volunteers, parents and students of Sacramental celebrations and rehearsal dates and times to include: First Reconciliation, First Communion, Confirmation, Easter Vigil, and Retreats.

Order refreshments, student and volunteer gifts, certificates, and bulletins needed for celebrations and retreats. Schedule and conduct rehearsals for each Sacrament, notifying those involved by bulletin announcement and letter, or phone call when needed. Prepare all resource materials for

Sacramental celebrations, parent meetings, retreats and rehearsals, to include crafts, literature, video resources, honorariums, and equipment. Support for sacramental celebrations to include:

assist children during the processional, seating arrangements for families, contact ushers and

Communion ministers, coordinate room setup for photographer and fellowship, and attendance at retreats.

C.5.5. Plan and provide Baptism Preparation Classes (40 EA) Provide monthly preparation classes for parents and godparents who are seeking Baptism for their infants. Screen and maintain the Sacramental Records for Baptism which are required by the Archdiocese of the

Military Services. Coordinate with designated chapel staff for the printing of baptismal records and certificates.

C.5.6. Resource and support Volunteers for Denominational Religious Education and

Sacramental Programs (8 EA): Determine appropriate resources for display and distribute relevant handouts/packets during training events to resource volunteer teachers for

Denominational Religious Education and Sacrament Programs and seasonal activities to include:

Fall Curriculum Orientation, Advent/Christmas, Lent/Easter and Vacation Bible School.

Plan and provide refreshments for training events. DRE will establish event funding levels.

Reserve chapel facility space as needed for special activities. Invite active volunteers and publicize training events at Denominational worship services and throughout the Ft. Campbell

Community.

C.5.7. Resource Denominational Liturgy Programs (60 EA). The coordinator shall publicize all youth ministry events by publishing a monthly newsletter and using other forms of publicity as needed and available on Fort Campbell.

C.5.8. Resource Community Chapel Denominational Women’s Program. (9 Units)

Determine requirements for equipment and purchase of supplies within available funding levels and initiate funding requests in accordance with Army regulations and stand operating procedures. DRE will establish quarterly funding levels. Initiate funding requests for supplies to support curriculum and supplies for denominational. Women’s Ministries as requested by volunteers.

C.5.9. Resource Community Chapel Denominational Youth Program. (11 EA).

Determine requirements for equipment and purchase of supplies within available funding levels and initiate funding requests in accordance with Army regulations and stand operating procedures. DRE will establish quarterly funding levels. Initiate funding requests for supplies to support curriculum and supplies for denominational Youth Ministries as requested by volunteers

C.5.10. Prepare Summer Vacation Bible School (1 EA)

(a) Identify and recommend volunteer teachers and assistants for Vacation Bible School.

(b) Conduct registration for students and volunteers for VBS program.

(c) Distribute all appropriate memos, notices and letters to publicize the VBS program throughout the community to include worship services and secular media.

(d) Offer assistance to volunteers for the VBS closing program.

C.5.11. Coordination of Special Events (Estimated):

a. Coordination (52 EA). The Contractor shall meet with the Catholic Chaplain/ Priest once per week. The purpose of these meeting is to discuss the needs assessment of the Fort Campbell

Catholic Community, program evaluation and program/ activity scheduling.

b. Assessments (4 EA) Provide recommendations to the Catholic Chaplain/ Priest on the ministry development and spiritual needs of the Catholic community on a quarterly basis.

c. Volunteer training. Coordinates with the Senior Priest volunteer training of leaders of the

Catholic Community to serve as liturgical ministers, servers, greeters, lectors, choir leaders, and

Extraordinary Ministers of the Eucharist.

d. Initial interviews (50 EA) Conducts initial interview process for individuals preparing for marriage or seeking an annulment process. The process includes the initial interview, the initiating file, and obtaining proper documentation to be presented to the designated Catholic

Priest. The annulment process may include helping individuals get proper documentation of baptismal documents, previous marriage certificates, and divorce decrees.

e. Weddings (30 EA). The Contractor provides advice, and information on rites, rituals, the names of trained liturgical musicians, and cantors when planning marriage celebrations; to include convalidations (those married in a civil observance and desiring to be married in the church).

f. Liturgy preparation. The Contractor shall assist in the preparation of the chapel environment for special occasions, liturgical celebrations, various Masses, compose the Prayers of the

Faithful, Holy Days of Obligation, and feasts in keeping with the guidelines of the Catholic

Church and local parish Standard Operation Procedures (SOP).

g. Catholic Parish Calendar (12 EA). The Contractor shall develop and control the Catholic

Parish Calendar to include coordinating with the Operations NCO for the Installation Chaplain’s

Office and/ or the NCOIC of Soldier’s Chapel to ensure facilities are appropriately scheduled for all Catholic Parish events at the Chapel.

h. Meetings (52 EA) The Contractor shall attend and represent the Catholic community in meetings as required to determine and update parish requirements, programs, and trends.

i. Spanish Masses (4 EA). The Contractor shall coordinate masses quarterly for the Spanish speaking Fort Campbell Catholic Community.

j. Children Baptism. The Contractor conducts plans, and coordinates with couples seeking baptism for newborns, and children under the age of seven.

k. Adult Classes. The Contractor will conduct Rite of Christian Initiation for Adults (RCIA) for seeking entry into the Catholic Church. Includes teaching classes on Roman Catholic beliefs, rituals, and traditions that prepares members for rites of initiation which includes baptism, First

Reconciliation, First Communion, and Confirmation.

i. Pre-marriage screening (42 EA). The Contractor should know the pre-marriage process

(FOCUS & Pre-Cana) and coordinate with the Diocese of Nashville, TN. The Contractor should be a delegate through the Dioceses of Nashville, TN and Owensboro, KY which have Canonical over site of the Fort Campbell, KY Catholic Community.

m. Parish celebrations. The Contractor shall coordinate parish celebrations to include the annual Volunteer Appreciation Ceremony, annual Vow Renewal Mass, annual parish picnic, and

Easter Vigil Sacramental Initiation.

n. Liaison. The contractor shall act as the liaison between all parish groups and the Catholic

Priest. This includes the chapel auxiliary (CWOC), the Parish Council, the DRE for Catholic

Education, and other outside groups.

o. Hospital Care (40 EA). The Contractor shall advise the Catholic Pastor regarding needed hospital pastoral care and visitations.

C.5.15. Invoice reporting. The coordinator must report the contract in the Contractor Manpower

Reporting Application (CMRA). Contractor must register with and submit invoices (specifically the 2 & 1 Invoice (Services Only)) through Wide Area Work-flow (WAWF). The COR shall insure that the Contractor is trained in WAWF and CMRA Applications.

C.16. Applicable Documents: AR 165-1, DA PAM 165-18, Fort Campbell Tithes and Offering

Fund SOP, FY15 Command Master Religious Program.

C.17. PRIVACY ACT STATEMENT: Authority: Title 5, U.S. Code, and Section 552a (5 USC

552a) and AR 340-31. Information provided shall be used to report income over $600.00 to the

IRS and for background checks for contract services. Failure to provide the following could preclude acceptance as a Contractor.

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

W91248-16-T-0035

This performance assessment summary is designed to measure the effectiveness of the contractor’s performance. This plan provides for evaluating all contract requirements through a combination of methods. These methods are:

a. Site visits

b. Observation

c. Customer Feedback

d. Review of Contractor’s Records

e. Checklist (attached)

The objective of a performance assessment plan is to evaluate how the Contractor is performing in key areas. Primary interest in the final product or service the Contractor is providing and not in the details of how work is performed. The principal methods of evaluation shall be periodical inspections and observation by reviewing of documentation, reports, and records.

Required Service Standard Maximum Allowable Degree of Deviation from Requirement

(AGL)

Method of Surveillance

Deduction from

Contract Price for

Exceeding the AOL

Conduct Weekly Religious Adult Education IAW PARA C.5.1 of PWS

95% 5% Site Visits, Observation, Customer Feedback, Review of Contractor’s Records, Checklist

IAW

Contract Clause 52.212-4, Contract Terms and Conditions- Commercial Items, para (a).

Plan and prepare for weekly Religious Education and Sacramental Programs Plan and prepare for weekly Religious Education and

95% 5% Site Visits, Observation, Customer Feedback, Review of Contractor’s Records, Checklist

IAW

Contract Clause 52.212-4, Contract Terms and Conditions- Commercial

Sacramental Programs

IAW PARA C.5.2

Items, para (a).

Plan and Prepare Sacramental Program Celebrations, Rehearsals and Retreats

IAW PARA C.5.4

95% 5% Site Visits, Observation, Customer Feedback, Review of Contractor’s Records, Checklist

IAW

Contract Clause 52.212-4, Contract Terms and Conditions- Commercial Items, para (a).

Plan and prepare for Baptism Presentations

IAW PARA C.5.5

95% 5% Site Visits, Observation, Customer Feedback, Review of Contractor’s Records, Checklist

IAW

Contract Clause 52.212-4, Contract Terms and Conditions- Commercial Items, para (a).

Resource Community Chapel Denominational Youth Program IAW

PARA C.5.9

95% 5% Site Visits, Observation, Customer Feedback, Review of Contractor’s Records, Checklist

IAW

Contract Clause 52.212-4, Contract Terms and Conditions- Commercial Items, para (a).

Wedding Consults/documentation

IAW PARAC.5.11(e)

95% 5% Site Visits, Observation, Customer Feedback, Review of Contractor’s Records, Checklist

IAW

Contract Clause 52.212-4, Contract Terms and Conditions- Commercial Items, para (a).