Performance Work Statement.docx

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DPTMS Office Moves Federal contract opportunity
Solicitation number
W91247-24-Q-0002
Issued by
Department of the Army Materiel Command Mission and Installation Contracting Command

About this file

The document is a pre-solicitation notice for non-personal services for office and furniture moving on Fort Liberty, NC. The U.S. Army Mission and Installation Contracting Command - Fort Liberty will issue a solicitation on or around March 12, 2024 for moving services from multiple buildings on base between March 22 and April 5, 2024. A site visit will be held on March 14 for interested contractors to inspect the locations. The procurement is set aside for small businesses and will use FAR Part 12 procedures with lowest price technically acceptable evaluation factors. Contractors must be able to gain base access according to instructions in the attached performance work statement by the March 11 question deadline. Funds are not presently available and no award will be made without appropriated funding.

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Performance Work Statement DPTMS Office Moves (as of 9 March 2024)

1. PERFORMANCE WORK STATEMENT (PWS):

1.1. General Information: This is a non-personal services contract to provide office and furniture moving service in support of the Directorate of Plans, Training, Mobilization and Security (DPTMS) at Ft. Liberty, NC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn responsible to the Contractor.

1.1.1. Description of Services/Introduction: The Contractor shall provide all labor, service, equipment, boxes, packing materials, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to pack, disassemble and move all the office equipment, office furniture, and items as defined in this Performance Work Statement (PWS) and Technical Exhibit 3 (T.E. 3) (Itemized list of furniture by building, room, and floor number with special instructions).

1.1.2. Background: Historically on Ft. Liberty as organizations and units decrease/increase in size or building renovations are required, moving services are contracted to relocate office and furniture.

1.1.3 Scope: This is a service contract for the move of office equipment and furniture from multiple locations on Ft. Liberty, NC as listed on T.E. 3. Worked performed under this contract shall include packing, boxing, crating, disassembling, reassembling of furnishing and office equipment listed in T.E. 3. The contractor work and responsibility shall include coordinating and planning pack and move dates with the COR or Point of Contact listed for each location. The contractor shall remove all packing material, debris and trash from the job site. At the conclusion of each pack/move a walkthrough will be performed by the contractor and the customer/COR or KO.

1.1.4 Type of Contract Contemplated: This will be a Firm Fixed Price (FFP) Contract

1.1.5. Objectives: The objective of this contract is to provide packing and moving services for DPTMS on Ft. Liberty in a short period of time. The Contractor shall perform the services in this PWS within the short timeframe requested in the Period of Performance (POP).

Addition or Deletion of Items for T.E. 3: In the event additional items are identified for T.E. 3 during the Period of Performance the contractor shall immediately notify the contracting officer and negotiate pricing. Pricing shall be adjusted via contract modification. Items not approved by the contracting officer will not be approved. In the event deletion of items are identified the customer may add like items or equal items of weigh/size at no additional cost to the USG. These items shall be discussed with the COR and KO for approval.

1.2 Period of Performance/Place of Performance:

1.2.1: Period of Performance: The date herein is tentative and may change with the issuance of the solicitation.

Base Period: 22 March 2024 – 05 April 2024 1.2.2: Place of Performance: The work to be performed under this contract shall be performed on Ft. Liberty, NC in accordance with the locations listed on T.E. 3.

1.3 Joint Inspection: A joint inspection between the Contractor and the customer occupant of the office or work area will take place upon packing/unpacking, reassembly, and placement at the originating and final office, or work location to determine furnishing condition before and after movement. Disputes over the before and after movement condition should be brought to the attention of the Contracting Officer (KO) and Contracting Officer representative (COR) 2 working days. The contractor shall conduct an inventory with the government representative on site In Accordance With T.E. 3 upon pack out prior to the possession and commencing of work. (DELIVERBALE 1 Joint Inventory Pick Up Date) The Joint Inventory shall be provided to the Contracting Officer and Contracting Officer Representative (COR) no later than 2 days of inventory date. The contractor shall conduct an inventory with the government representative on site In Accordance With Deliverable 1 Joint Inventory Pick Up Date upon delivery of items (DELIVERABLE 2 Joint Inventory Delivery Date). The Joint Inventory shall be provided to the Contracting Officer and Contracting Officer Representative (COR) no later than 2 days of delivery of furniture. Any unserviceable furnishings or equipment shall be documented on the joint inventory. Furnishings damaged beyond the documented condition could result in a government claim against the contractor.

1.3.1 Personal Items: The contractor is not responsible to move or transport the personal items of the customer occupant of the office, or work area to the follow-on location. Personal items are defined as civilian clothing, uniforms, under garments, TA50, framed photographs, honorary awards, video games, stereo equipment, sports memorabilia, etc. Further defined, personal items are classified as items within an office which the occupant would take with them upon permanent departure.

1.3.2 Damage to Government Property: The Contractor shall be insured against damaged customer property resulting from the move. In the result of damage to government property the contractor shall report to the KO and COR within 2 working days. The report shall describe the means to replace or repair damaged items or building or the amount to be deducted from the final contract amount. (Deliverable 3 Damage report)

1.4 Safety, Security and Environmental:

1.4.1. Safety: The Contractor shall perform work on this contract in a safe manner as required by OSHA Safety and Health requirements. The Contractor will provide a verbal notification to the COR who will further notify the Contracting Officer as soon as possible for any accident resulting in death, injury, emergency support or adverse environmental impact. A copy of the required Accident Investigation Report shall be provided by the contractor to the COR and Contracting Officer within five (5) calendar days of each occurrence. (Deliverable 4 Accident Investigation)

1.4.2 Security and Physical Security: All Contractors and sub-contractors that do not require a Common Access Card (CAC) but require access to a DoD facility or installation shall be screened using the National Crime Information Center Interstate Identification Index (NCIC-III), Terrorist Screening Database and all applicable installation local security policies.

All issued access badges will not exceed 6 months. All contractors requiring access to the installation, must report to the All-American Access Control Point (ACP) Visitor Center to obtain installation access. To obtain installation access the contractor shall present a valid state driver license, valid state identification card or social security card. If the contract exceeds 6 months, the contractor must renew the installation access request for the additional time required to complete the performance period. Upon completion performance and prior to the final invoice being paid, the Contractor shall provide a listing of personnel performing work on the contract to the COR.

The COR shall prepare a memorandum requesting removal of the installation access privileges granted at the commencement of contract award and email it to the All-American Visitors Center mailbox at Usarmy.liberty.id-readiness.mbx.des118@army.mil. Lost, damaged, or stolen badges will be reported immediately to the COR (Deliverable 5 Lost or Stolen Security Badge.) In accordance with Army Regulation 190-51 a contractor cannot use a retiree, or other DoD Identification Card (ID) to access the installation unless it is a CAC ID issued by the US Government and sponsored locally.

Physical Security – the contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.3 Environmental and OSHA: The Contractor shall comply with all local, state, and federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state, federal laws, rules and regulations and compliance with the requirements of the contract shall be immediately brought to the attention of the COR and Contracting Officer. The Contractor shall be liable for all fines, penalties, and costs, which result from violations of or failure to comply with all such local, state, or federal laws, rules, and regulations.

1.5 Key Personnel: The contractor shall provide a Contract Manager who shall be responsible for the overall performance, management, and coordination of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer within two (2) days after contract award. (DELIVERABLE 6 Contract Managers) The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 7:30 a.m. to 5:30 p.m., Monday through Friday except Federal holidays and as required for emergency, urgent, and routine calls. The Contract Manager and/or alternate shall be a legal resident of the United States and shall be able to read, write, speak, and understand English.

1.6 General Information:

1.6.1 Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government.

1.6.2 Quality Control Plan (QPC): The contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which the contractor assures that their work complies with the requirement of the contract. A copy of the QCP shall be provided to the KO and the COR upon request of the KO. If requested the contractor shall provide the QCP within five (5) days for Government review and acceptance. At a minimum, the QCP shall:

- Demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

The Contractor shall keep records on-site of all inspections conducted by the Contractor and necessary corrective action taken. Upon request from the KO or COR, the Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.3 The contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.6.4 Non-Conformance Report (NCR): Nonconformance occurs when a Contractor fails to meet Contract or Task Order terms, conditions and/or specifications; the Contractor’s quality control system is found to be inadequate; or the Contractor’s noncompliance has led to substandard performance requiring corrective action. All instances of nonconformance will be documented via a Nonconformance Report.

The Contractor shall reply to the KO and COR in writing within one (1) workdays (or day provided by the KO) from the date of receipt of the NCR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence. An NCR will not normally be issued if the Contractor has self-identified a nonconforming condition and has implemented effective corrective actions. However, this does not apply in cases where a Contractor has issued an internal corrective action based on a nonconformance previously identified by the Government.

1.6.5 Quality Assurance: The COR and KO will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Recognized Federal Holidays: The contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays are below. In addition, many military service members will have an additional training day off during recognized federal holidays (for example if the Holiday is on Friday then the preceding Thursday or following Monday). It is the contractor responsibly to coordinate or verify with the customer if work shall be performed on these days.

New Year’sDay Labor Day
Martin Luther King Jr.’s BirthdayColumbus Day
Washington’s DayVeteran’s Day
Memorial DayThanksgiving Day
Independence DayChristmas Day
June Nineteenth DayJuneteenth Day

1.6.7 Hours of Operation: The contractor shall perform work during the hours of 0900 – 1700 Monday – Friday unless otherwise coordinated with the COR or Customer POC for each location.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the COR or KO may approve work to be rescheduled on a day that is mutually satisfactory.

1.6.8 Identification/Appearance and Conduct of Contractor Personnel: All contract personnel shall identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

Contractor personnel shall wear distinctive clothing bearing the company’s name, and/or wear an identification badge displaying the company’s name, employee’s name, description, title and a picture of the employee. It must be clearly displayed at all times while working at Ft. Liberty. Contractor’s personnel shall be as neat and clean as practicable; shall conduct themselves in a proper, efficient manner, and shall cause the least possible annoyance and disturbance to the using service. The Contractor shall be responsible for the supervision and conduct of his employees. Contractor’s personnel shall be experienced, qualified and capable of performing maintenance and repairs as required by this contract.

1.7. Post Award Orientation/Periodic Progress Meetings:

1.7.1. Post Award Orientation. The Contractor, and any major subcontractor, shall attend the post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The post award conference will be coordinated by the KO and shall be at no additional cost to the Government.

1.7.2. Periodic Progress Meetings. To provide effective communication and impart necessary information, the Contractor shall attend, participate in, and furnish input to scheduled and unscheduled progress meetings, conferences, and briefings. Meetings will relate to the functions and services herein (AR 70-13 Para 4-4.b.(1)) to include issues, progress of the contract, and Contractor performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These periodic progress meetings will be held at a minimum on a quarterly basis, coordinated by the KO or COR, held at a mutually agreed location or telephonically, and shall be at no additional cost to the Government. Meetings are typically held during normal duty hours; however, under special circumstances, meetings may start or end outside of regular duty hours.

1.7.3. Contractor’s Contract Manager (or designated representative) shall attend all meetings. At times the Contractor’s managerial, supervisory, and other contractor personnel knowledgeable of the subject matter shall be requested by the Government and required to attend meetings.

1.7.4. IAW the COR Designation Letter, the COR will document the minutes of the meetings and distribute them to the KO, Contractor, and other personnel on a need-to-know basis. The Contractor shall follow-up with the COR on any due outs.

1.8. Addendum to FAR Clause 52.228-5 - Insurance Requirements: The following kinds and minimum amount of insurance coverage is required in accordance with Para (a) of FAR Clause 52.228-5 Insurance-Work on a Government Installation:

KIND
AMOUNT
Workers’ Compensation
Amount required by the State in which this contract is performed; at least $100,000 except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers
Employer’s Liability
$100,000 except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers
Comprehensive General Liability
$500,000 per occurrence for Bodily Injury
Comprehensive Automobile Liability
$200,000 per person

$500,000 per occurrence for Bodily Injury $20,000 per occurrence for Property Damage

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR (KTR). A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS.

2.1.8. PERFORMACNE WORK STATEMENT (PWS). A statement of work for performance-based acquisition that describes the required results in clear, specific, and object terms with measurable outcomes.

2.1.9. PERFORMANCE REQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.10. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property. Part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.11. QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.12. QUALITY ASSURANCE SURVEILLAND PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SHALL. An imperative command. Has a duty to or is required to. Denotes that a regulation or requirement must be followed.

2.1.15. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.16. WORK DAY. . The number of hours per day the Contractor provides services in accordance with the contract.

2.1.17. WORK WEEK. Monday through Friday, unless otherwise specified.

2.2 ACRONYMS:

AFARSArmy Federal Acquisition Regulation Supplement
ARArmy Regulation
CCEContracting Center of Excellence
CFRCode of Federal Regulations
CORContracting Officer Representative
DADepartment of the Army
DFARSDefense Federal Acquisition Regulation Supplement
DODDepartment of Defense
FARFederal Acquisition Regulation
KOContracting Officer
OCIOrganizational Conflict of Interest
ODCOther Direct Costs
POCPoint of Contact
PRSPerformance Requirements Summary
PWSPerformance Work Statement
QAQuality Assurance
QAPQuality Assurance Program
QASPQuality Assurance Surveillance Plan
QCQuality Control
QCPQuality Control Plan
TETechnical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The following generally define service performance requirements and assessment plans:

3.1. The US Government will not provide equipment or services for this contract.

PART 4

CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITES:

4.1. General: The Contractor shall furnish all supplies, moving boxes equipment, transportation and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide all boxes, packing material, tape, cartons, drills, hammers and any additional items needed to perform work under this contract that are not listed.

4.4. Vehicles and Equipment: The Contractor shall provide all moving trucks, dollies and equipment required to perform work under this contract that are not listed under Section 3 of this PWS.

4.5. Identification Cards: The Contractor shall provide Contractor personnel identification cards IAW PWS 1.6.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide non-personal services for the relocation of administrative, business, office furniture, and professional work related items for moves to multiple locations on Ft. Liberty, NC.

5.1.1. The Contractor shall pack items from bookshelves, drawers, cabinets, walls and other misc. items at each location. When requested the contractor shall provide sufficient quantities of packing boxes no less than 18 inches square by 24 inches deep and packing tape rolls for employees/soldiers to pack their own professional items. The contractor and Unit POC may coordinate for boxes and tape to be delivered to the pack out locations prior to the scheduled pack and move date.

5.1.1.1. The Contractor is not responsible to move/transport/deliver the personal items of the customer occupant of the office, barracks, work area to the follow-on location. See paragraph 1.6 for a definition of personal items/belongings.

5.2. Specific Tasks. The Contractor shall inventory, pack, dismount, disassemble, move, transport, reassemble and deliver the items listed on T.E. 3.

5.2.2 The Contractor shall inventory, disassemble as required, pack, move, transport, and deliver furnishings to the new office or work area follow-on location. See T.E. 3 for the list of items, pick up and drop off locations along with special instructions for each item.

5.2.3 The Contractor shall unpack, re-assemble as required, furnishings when delivered to the follow-on location. The customer occupant of the office, barracks, work area shall be present to advise the Contractor of final placement of reassembled or whole piece furnishings. If the customer occupant is not present, the Contractor shall place reassembled or whole piece furnishings against walls to the furthest extent possible then as close to the middle of the office, barracks, work area room/space as possible. Second and third placements/movements of furnishings is not required.

5.2.4 The Contractor shall remove all packing paper, tape, and boxing material from all office, or work area locations upon completion of each day, unless otherwise coordinated with the KO or COR.

5.2.5 The Contractor shall coordinate and deliver all items marked as DRMO on T.E. 3 with their respective Unit POC. The DRMO date will not be the same date as the packing, moving and delivery dates. The estimate DRMO deliveries is 3 separate dates.

5.2.6 The Contractor shall remove all wall fixtures, mounted TVs, large screen displays and command boards. Items shall be remounted at new location. Unless otherwise advised by the KO.

5.2.7 The Contractor shall pack and remove all window units. The contractor is not required to uninstall from window, please notify unit POC of items needed removed prior to packing.

5.2.8 The Contractor may be required to move additional items not listed on T.E. 3. If additional items are requested by the customer the contractor may negotiate and provide pricing to the Contracting Officer (KO) ONLY. Services for the additional items shall not be rendered without approval from the KO through a contract modification.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

AD 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

ARMY REGULATIONS:

AR 25-2Army Cybersecurity
AR 25-400-2Army Records Management Program
AR 70-13Management and Oversight of Service Acquisitions
AR 190-13The Army Physical Security Program
AR 190-51Security of Unclassified Army Resources (Sensitive and Nonsensitive)
AR 380-5Army Information Security Program
AR 380-49Industrial Security Program
AR 380-67Personnel Security Program
AR 381-12Threat Awareness Reporting Program
AR 525-13Antiterrorism
AR 530-1Operations Security (OPSEC)
AR 735-5Property Accountability Policies

DoD Forms Management Program:

DoDI 5200.08Security of DoD Installations and Resources and the DoD Physical Security Review Board (PSRB)
DoDI 5400.11DoD Privacy and Civil Liberties Programs
DoDI 8510.01Risk Management Framework for DoD Systems
DoDM 5200.01 Vol 1DoD Information Security Program: Overview, Classification, and Declassification
Vol 2DoD Information Security Program: Marking of Information
Vol 3DoD Information Security Program: Protection of Classified Information
DoDM 5200.08 Vol 3Physical Security Program: Access to DoD Installations
DoDM 6025.18Implementation of the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule in DoD Health Care Programs
FIPS 201-3Personal Identify Verification (PIV) of Federal Employees and Contractors
FORSCOM AR 380-5To be provided after award
HSPD-12Homeland Security Presidential Directive-12 (HSPD-12): Policy for a Common Identification Standard for Federal Employees and Contractors
JTRJoint Travel Regulation
OMB M-05-24Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors
USARC 380-5Information Security

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibits:

Technical Exhibit 1Performance Requirements Summary
Technical Exhibit 2Deliverables Schedule
Technical Exhibit 3Furniture and Office move list

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Performance Requirements Summary (PRS) identifies both the performance objectives and the performance threshold required for each performance objective. The Government reserves the right to review all services called for in the contract to determine whether the performance objectives and goals were met. The absence of any contract requirement from the PRS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract, including the clauses entitled “Inspection of Services” (FAR Clause 52.246-4) (or 52-246-5 – 52.246-9 as applicable) and “Default” (FAR Clause 52.249-8) (or 52.249-9 as applicable) (Cite FAR Clause 52.212-4 if soliciting under FAR Part 12) The performance of the service will be evaluated to determine whether it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance. The Contractor shall provide the COR written response as to why the performance threshold was not met, how performance will be returned to acceptable levels, and how the recurrence of the cause will be prevented in the future.

Performance Objective
Performance Standard
Performance Threshold or Acceptable Quality Level
Incentive or Disincentives % and/or Specific Dollar Amount
PWS 5.1.1
The Contractor shall pack items from bookshelves, drawers, cabinets, walls and other misc. items at each location.
Quality: 100% Accuracy

The contractor shall pack all items to prevent damage during move.

“Trends of less than acceptable performance not re-performed may result in reductions of monthly payments (liquidated damages) or insurance claim to contractor. All Disincentives are at the discretion of the KO as outlined in the contract.” “NCR’s or Data collected during the performance period may be used to substantiate objective CPARS ratings of contractor performance.” “Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPARS.”

PWS 5.2.2
The Contractor shall inventory, disassemble as required, pack, move, transport, and deliver furnishings to the new office or work area follow-on location
Quality: 100% Accuracy

The contractor shall pack all items to prevent damage during move.

“Trends of less than acceptable performance not re-performed may result in reductions of monthly payments (liquidated damages) or insurance claim to contractor. All Disincentives are at the discretion of the KO as outlined in the contract.” “NCR’s or Data collected during the performance period may be used to substantiate objective CPARS ratings of contractor performance.” “Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPARS.”

PWS 5.2.3
The Contractor shall unpack, re-assemble as required, furnishings when delivered to the follow-on location.
Quality: 100% Accuracy

The contractor shall pack all items to prevent damage during move.

“Trends of less than acceptable performance not re-performed may result in reductions of monthly payments (liquidated damages) or insurance claim to contractor. All Disincentives are at the discretion of the KO as outlined in the contract.” “NCR’s or Data collected during the performance period may be used to substantiate objective CPARS ratings of contractor performance.” “Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPARS.”

PWS 5.2.4
The Contractor shall remove all packing paper, tape, and boxing material from all office, or work area locations upon completion of each day
Quality: 100% Accuracy

The contractor shall pack all items to prevent damage during move.

“Trends of less than acceptable performance not re-performed may result in reductions of monthly payments (liquidated damages) or insurance claim to contractor. All Disincentives are at the discretion of the KO as outlined in the contract.” “NCR’s or Data collected during the performance period may be used to substantiate objective CPARS ratings of contractor performance.” “Contractor compliance rate shall be utilized as objective evidence of contract compliance and documented into the CPARS.”

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverables are listed below. The absence of any deliverable contract requirement from the Deliverable Schedule shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

Deliverable
Frequency
Copies
Medium/ Format
Submit To

Deliverable #1

PWS Section 1.3 Joint Inventory Pick Up Date

The Joint Inventory shall be provided to the Contracting Officer and Contracting Officer Representative (COR) no later than 2 days of Pick up of furniture.
One (1)
On T.E. 3 via email

KTR inventory format acceptable as long as all items listed on T.E. 3 are listed. Items listed but not packed shall be marked with a zero (0) KO and COR

Deliverable #2

PWS Section 1.3 Joint Inventory Drop off Date

The Joint Inventory shall be provided to the Contracting Officer and Contracting Officer Representative (COR) no later than 2 days of delivery of furniture.
One (1)
On T.E. 3 via email

KTR inventory format acceptable as long as all items listed on T.E. 3 are listed. Items listed but not packed shall be marked with a zero (0) KO and COR

Deliverable #3

PWS Section 1.3.2 Damage Report

In the result of damage to government property the contractor shall report to the KO and COR within 2 working days.
One (1)
Excel or MS Word via email

KO and COR

Deliverable #4

PWS Section 1.4.1 Safety Accident Investigation The Contractor will provide a verbal notification to the COR who will further notify the Contracting Officer as soon as possible for any accident resulting in death, injury, emergency support or adverse environmental impact. A copy of the required Accident Investigation Report shall be provided by the contractor to the COR and Contracting Officer within five (5) calendar days of each occurrence.

One (1)
Initial notification by phone call or in person.

Excel or MS Word via email

KO and COR

Deliverable #5

PWS Section 1.4.2 Security and Physical Security: Lost or Stolen Security Badge

Lost, damaged, or stolen badges will be The contractor shall report immediately to the COR upon lost, stolen or damaged security badge
One (1)
Initial notification by phone call or in person.

Excel or MS Word via email

KO and COR

Deliverable #6

PWS Section 1.5 Key Personnel: Contract Manager

The contractor shall provide in in writing to the Contracting Officer within two (2) days after contract award
One (1)
via email

KO and COR

TECHNICAL EXHIBIT 3

Itemized list of furniture by building, room, and floor number with special instructions

The attached Technical Exhibit will be complete with the issuance of the solicitation and site visit. The current attachment is an example of types of items to expect for packing and moving. The location of pick up and drop off along with special instructions will be provided with the solicitation or site visit.

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File details come from the government source that posted it. Updated .