SOW.pdf

STATEMENT OF WORK

Commercial Semi Trucks and Trailer

Fort Bragg, North Carolina Part 1

General Information

1. GENERAL: This is a non-personal contract to provide Commercial Semi Trucks and Trailers Lease.

1.1 Description of Lease/Introduction: Lease of Commercial Semi Trucks and Trailers without drivers.

This Statement of Work (SOW) details the requirements for Rental trucks and trailers to be provided to the 3rd Special Forces Group (Airborne), in support of FY19 CONUS training missions. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to rent vehicles as defined in this SOW, except as specified in part 3 as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: This requirement is to satisfy the rental vehicle requirements for FY 19 Line Hauls CONUS missions.

1.3 Scope: The Contractor shall provide 4 - each, TACS Premium/Condo Commercial Trucks, diesel engine, Automatic Transmission rental vehicles for the duration of the mission as stated on this contract and 4 –each 48’ Flat Bed Trailer Pool. The approximate usage will be 127,000 miles per year. The contractor shall provide all trucks and trailers for use 24-hours a day, 7-days a week for the duration of the contract.

1.4 Period of Performance: Vehicles are required from 01 December 2018 – 30 November 2019. Contractor shall have the specific vehicles in Table 1-1 available no later than 1600 hours on the first day of the contracted period each with a full tank of fuel.

1.5 General Information

1.5.1 Quality Control: N/A

1.5.2 Recognized Holidays: The Contract shall perform work on The United States holidays.

1.5.3 Hours of Operation: The Contractor is responsible for providing all rental vehicles for use 24-hours a day, 7-days a week for the duration of the contract. The Contractor must maintain at all times an adequate rental fleet for the uninterrupted performance of all needs defined within this performance of work.

1.5.4 Place of Performance: The work to be performed under this contract will be performed at Fort Bragg and within the Continental United States (CONUS).

1.5.5 Type of Contract: The government will award a Firm Fixed Price contract.

1.5.6 Access and general protection policy and procedures. All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installation, facility, or area shall comply with applicable security policies and procedures (provided by the government representative). This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. The contractor shall also provide all information required for background checks to meet installation and facility access requirements to be completed by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, USSOCOM, USASOC and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

1.5.7 Special Qualifications: The Contractor is not required to hold any special qualifications for employees used in this contract.

1.5.8 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 24 hours a day 7 days a week.

1.5.9 Identification of Contractor Employees: All contractor personnel must ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor’s employees will be required to obtain and wear identification badges at all times while on the base (where applicable). Failure to wear badges will result in apprehension, detention, and possible removal from the base or installation.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. General: The US Government will not provide any facilities, utilities, equipment, materials, or services.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all items required to perform work under this contract that are not listed under Part 3 of this SOW.

4.2 Insurance: The US Government is self-insured;

4.3 Damages to vehicles. In the event of damages to the vehicle(s), contractor shall provide the KO a full Equipment Cost of Damage (ECOD) of the property along with a separate repair invoice. The KO shall be notified in writing of any US Government-caused damage to a vehicle provided by the contractor within 24 hours of incident.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Rental Vehicles.

5.1.1.1 Vehicles shall be ready for pick-up at Contractor's Storefront within 800 miles of Fort Bragg, North Carolina.

5.1.1.2 Vehicles New or used equipment is acceptable however shall not be more than two (2) years old unless approved by KO. All equipment functionality must work as designed. All safety items must be installed and operable. Unlimited mileage/hour usage and normal wear and tear should be expected.

5.1.1.3 Vehicles replacement, (when applicable), shall be ready for pick-up within 24-hrs of the call from the US Government.

5.1.1.4 When a vehicle is rendered not mission capable the COR shall notify the vendor within 24-hours of disabled equipment. Vendor shall respond to disabled equipment call within two (12) hours of notification. A message is left constitutes a bona fide attempt to initiate a disabled equipment call and the vendor's response time begins at that point. COR shall make contact with on-site Government personnel of vendor's expected response time. After-hours equipment recovery is at no additional cost to the Government. Service Support shall provide a 48-hour call back to validate resolution to the problem. The US Government shall not incur any charges for towing or roadside assistance.

5.1.1.5 Maintenance of vehicles will be accomplished on a monthly basis by contractor at no cost to the US Government. Monthly maintenance shall be coordinated between the contractor and the US Government personnel.

5.1.1.6 Vehicles shall have unlimited mileage/kilometers.

5.1.1.7 Delivery of vehicles. Location to be determined by the US Government within 800 miles of Fort Bragg, North Carolina.

5.1.1.8 Vehicles shall be clean, serviceable, and in good repair.

5.1.1.9 Vendor shall be responsible for all provisions necessary to provide delivery, pickup or recovery of inoperative equipment. Upon each delivery, pickup and maintenance of equipment, the vendor shall ensure a joint inspection of equipment is conducted and documented on a duplicate inspection checklist. The amount of fuel and odometer reading shall be noted on the checklist. Both the on-site Government representative and vendor shall sign and retain a copy of the checklist and provide a copy to the Contracting Officer Representative (COR). Vendor shall be responsible for furnishing leased equipment with a full tank of fuel upon delivery. The Government shall return equipment with a full tank of fuel.

5.1.1.10 Vendor shall perform maintenance services and repairs necessary to properly maintain leased equipment.

Routine maintenance shall be conducted IAW manufacturer's recommendations. Vendor shall replace worn or damaged parts with manufacturer approved, new replacement parts.

5.1.1.11 Vendor shall submit a Service Report, completed and signed by the vendor and the COR within 5 days of any service calls, whether routine or emergency. Service Reports shall include equipment evaluation.

5.1.1.12 Vendor shall maintain the equipment at no additional charge to the Government except for damages caused by the Government, or its employees or its agents' misuse or abuse. All services, at the time they are rendered, shall be performed in a professional manner to restore the leased equipment to factory specifications. If equipment is determined to be beyond economical repair, the vendor is responsible for replacing the equipment within two (2) working days.

5.1.1.13 If an official law enforcement report finds the Government at fault for an accident the vendor will be reimbursed for fees IAW contracting regulations. The Government will make payment to vendor for said damages upon receipt of two (2) repair estimates and a completed copy of the Financial Liability Investigations of Property Loss (FLIPL) that shall be provided by the Government. Failure to do so indicates that the vendor shall assume liability of all damages.

5.1.1.14 If disabled equipment cannot be repaired on-site, the vendor shall provide replacement equipment, within 48 hours of notification of disabled vehicle, at no additional cost to Government. If replacement equipment is not provided, the vendor shall not be paid the rental fee for the day(s) equipment is inoperable for any reason.

Table 1-1

Contract Line Item Numbers (CLINS): Type and Qty Period of Performance

N/A 4 - each, 26 Foot Commercial Trucks, diesel engine, Automatic Transmission or equal

01 December 2018 – 30 November 2019

N/A 4 –each 48 foot Semi Trailers Flatbed or equal

01 December 2018 – 30 November 2019

Table 1-2 (Characteristics)

Model Number /Type: 42222-T/ A Diesel Coe Sleeper or equal to GVW-Tare Weight of Tractor & Trailer=Payload. / I.e.: 80,000 Lbs. GVW -14,500 lbs.

Tractor-14,000 lbs. trailer= Payload of 51,500 lbs

96248-48' 53' long 102 "wide. Flat Bed Trailer or equal to Aluminum and steel construction available for a lighter trailer, increasing payload capacity