W91247-16-T-0039-P0001_solicitation_mod.pdf

.NICOLE.M.JONES

NICOLE.M.JONES2.CIV@MAIL.MIL

910-643-7221

FORT BRAGG NC 28310

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

a. The purpose of this amendment is to make corrections to Addendum To FAR 52.212-1 Instructions to Offerors--Commercial Items on pricing out Contract Line Item Numbers (CLINs) under paragraph 2.(b)(D)(1)(iii) and paragraph 5.

b. Add Questions and Answ ers

c. See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91247-16-T-0039

X 9B. DATED (SEE ITEM 11)

08-Aug-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Aug-2016

CODE

MICC CENTER - FORT BRAGG

MICC - FORT BRAGG

2175 REILLY ROAD STOP A

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91247

FACILITY CODECODE

EMAIL:TEL:

W91247-16-T-0039

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers

W91247-16-T-0039 Tech Writer

Q1. Can the Government confirm this solicitation is for only one (1) Technical Writer and one (1) Project Manager?

A1. The Government cannot tell the contractor how to staff the requirement for the technical writer services.

The contractor shall determine their staffing to meet the needs of the PWS (required place of duty on Fort

Bragg). One (1) Project Manager will suffice (will ONLY oversee contractor personnel; place of duty will not be on Fort Bragg Installation)

Q2. Does the Government require resumes of proposed personnel as part of our proposal submission?

A2. No

Q3. We understand that the place of performance is Fort Bragg Military Installation. Will the Government allow a telework option or semi-telework option (e.g., 1 day a week telework)?

A3. No

Q4. Is the Project Manager required to work onsite at Fort Bragg?

A4. No

Q5. Is the Project Manager required to support this program full-time?

A5. No (For Quality Control purposes ONLY)

Q6. PWS 1.6.2 Hours of Operation states “The Contractor is responsible for conducting business, between the hours of 6:30 AM – 5:00 PM Monday.” This suggests a 10.5 hour work day and also suggests a requirement of more than one (1) Technical Writer. Can the Government confirm these hours of operation are accurate?

A6. Flexible Work Schedule - Core hours are 6:30 a.m. through 5:00 p.m. The contactor is responsible to provide contract personnel within those hours not to exceed 40 hours a week. Therefore, there is flexibility on reporting and departing times and staffing. Paragraph 1.6.2 has been revised to clarify the hours of operations.

Q7. Is this a new requirement?

A7. No

Q8. If not, who is the incumbent, what was the Period of Performance of the current contract and dollar value?

A8. Workforce Resources, Inc. 12 months $71,884

Q9. If an incumbent, are they also subject to the same 30 day phase out requirement the government is requesting in this solicitation?

A9. The previous contract expired on 19 July 2016; therefore there is no incumbent to phase out.

Q10. Are candidate resumes or letters of intent required?

A10. No

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

1. Replace the terms "offerors" and "offer(s)" to "responder" and "quote(s)" in paragraphs (b) through (l).

2. Replace paragraph (b) with the following instructions:

(b) Submission of Quote. Submit signed and dated quote at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the quoter from further consideration. Only a quote submitted on the SF 1449 will be accepted. The quote content is as follows and must be submitted and arranged in the following sequential order. Failure to provide all required documents or information may exclude the Quoter from further consideration.

A. Request for Quote (RFQ) Instructions. Volume I, II, and III shall be submitted as listed below.

Volume Original

Volume I, RFQ Documents and Price Quote 1

Volume II, Mission Capability 1

Volume III, Past Performance 1

B. Request for Quote Format. All pages of each volume must be appropriately numbered and identified with

Solicitation Number: W91247-16-T-0039 in the header and/or footer of each page. If RFQ page limits are exceeded, the pages in excess of the limit will be removed and not evaluated. No pricing information is to be presented in any part of the quote outside of Volume I. The quoter shall submit each volume of the RFQ as noted above. Separate sections of Volume I, II, and Volume III shall be separately identified for ease of identification to distinguish between the RFQ Documents, and Price Quote, Mission Capability and Past Performance respectively.

C. Request for Quote Page Limit. The page limits for Volume I, RFQ Documents and Price Quote, Volume II, Mission Capability and Volume III Past Performance are identified below:

Volume Maximum Page Limit

Volume I, RFQ Documents and Price Quote No page limit

Volume II, Mission Capability 10 pages

Volume III, Past Performance 10 pages

D. Request for Quote Content.

1. Volume I, RFQ Documents and Price Quote: Volume I must be clearly marked “VOLUME I – RFQ

DOCUMENTS AND REQUEST FOR QUOTE, RFQ W91247-16-T-0039".

(a) Tab A – RFQ Documents. The submission content is as follows and must be submitted and arranged in the sequential order listed below:

i. SF 1449. The quoter must include all applicable information and must submit an original signed and dated SF 1449. Only a response submitted on the SF 1449 will be accepted.

ii. Acknowledgment of Solicitation Amendments. The quoter must submit a signed SF 30, Solicitation

Modification, an acknowledgment of solicitation amendments, if applicable.

iii. Schedule of Pricing. The quoter must submit a quoted price for contract line items (CLINs) 0001, 0002, 1002, and 2002, for a 12 month base and two (2) one-year options.

iv. Representations and Certifications, FAR clause 52.212-3 Alt I. The quoter must complete and submit the required representations and certifications.

v. Banking Information. The quoter shall submit the name and address of the responder’s bank or financial institution, and the name, title, and telephone number of the quoter's point of contact. The banking information will be used, in part, to determine responsibility. The Government may request information from the quoter's financial institution to determine that the responder has adequate financial resources, or the ability to obtain the resources, to perform the contract requirements. The quoter should submit a statement authorizing the financial institution to release applicable information.

2. Volume II, Mission Capability: Volume II, Mission Capability: Volume II must be clearly marked

“VOLUME II – MISSION CAPABILITY, RFQ W91247-16-T-0039.” The Mission Capability shall consist of the quoter’s response to meet the requirements outlined in the Performance Work Statement (PWS) as described below.

Mission Capability Plan. The Mission Capability Plan shall include:

The contractors' be specific to the requirements outlined in the PWS; a succinct, clear statement that demonstrates how the company has the technical expertise to complete the requirements of the PWS.

Company data which includes pertinent company information such as, but not limited to, DUNS, Socio-economic certifications, CAGE Code, and geographic area the company serves; and contact information which includes a point of contact (POC), company website, address, phone (main and cell), email of the

POC named who shall have the authority to negotiate and enter into contractual agreements on behalf of the company.

3. Volume III, Past Performance: Volume III, Past Performance: Volume III must be clearly marked

“VOLUME III – PAST PERFORMANCE, RFQ W91247-16-T-0039.” The volume shall consist of the quoter’s response to meet the requirements outlined in the Performance Work Statement (PWS) as described below.

Past Performance. Past Performance shall include:

Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

The quoter shall provide recent and relevant past performance information on contracts that the offeror has performed to demonstrate that the offeror has the necessary experience to perform the requirements of the solicitation and has adequately performed in similar contract efforts. Recent means within the past three (3) years; relevant means similar in size, scope and magnitude to the requirements in the solicitation. The quoter should submit information on contracts that provide the best evidence of experience similar to solicitation requirements. The quoter shall submit at least three (3), if possible, but no more than five (5) references. The offeror must submit a separate page for each reference. Each reference must include the following information:

a. Contract number and contract dollar value;

b. Contract performance period;

c. A brief description of the contract requirements;

d. Relevance of contract work performed to the solicitation requirement (size & scope); and

e. Contract point of contact name, telephone number, and facsimile number.

E. Responses must be submitted electronically only to the Contracting Officer, Mrs. Heather D. Clifton at heather.d.clifton.civ@mail.mil and Contract Specialist, Mrs. Nicole M. Jones at nicole.m.jones2.civ@mail.mil. Mail or hardcopy submissions will not be accepted and shall deem the Contractor's response unacceptable.

All information relating to the solicitation must be included in electronic format. Electronic versions of the price response shall not be submitted in a read only or password protected format. All formulas, lookup tables, and links should be intact, and no links should exist to files not included with the response. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of your response.

Additional Information: This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted to the Army Single Face Industry (AFSI) https://acquisition.army.mil/asfi/. It is the responsibility of each offeror to review the webpage for notice of amendments, updates, or changes to current information.

3. Replace paragraph (c) with the following instruction:

(c) Period of acceptance of quoter. The quoter agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotations.

4. Delete paragraphs (d), (e), (h) and (l) in their entirety.

5. Add paragraph (m)(1) to include the following Contract Line Item Numbers (CLINs) and Site Visit information:

(m)(1) Contractor Manpower Reporting: As part of its submission, the quoter shall provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application

(eCMRA) requirement. Contractor shall determine, in the Schedule, CLIN(s) 0003, 1003, and 2003; to price or not-separately-price the CMRA requirement. CLIN(s) 0003, 1003, and 2003 shall be the CLIN(s) under which the contractor shall bill for all costs, if any, associated with the eCMRA requirement.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Technical Writer Preparation Services for Directorate of Public Works (DPW) and Garrisons Contracts

Part 1 mailto:heather.d.clifton.civ@mail.mil mailto:nicole.m.jones2.civ@mail.mil https://acquisition.army.mil/asfi/

General Information

1. GENERAL: This is a non-personal services contract to provide Technical Writing and Requirement Package

Preparation Services on Fort Bragg Military Installation, North Carolina. This Performance Work Statement (PWS) is for one Technical Writer Preparation Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and other items and non-personal services necessary to perform technical writing and requirement package preparation service as defined in this Performance Work Statement (PWS), section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Fort Bragg directorates/offices require contracts to support Fort Bragg military and civilian functions and programs. Many programs are mandated by federal, state, local, and/or military laws and regulations.

Some can require special expertise/licenses not found among the current government workforce. The Directorate of

Public Works (DPW) consists of: Operations and Maintenance Division, Environmental Division, Master Planning

Division, Business Operations/Integration Division, Engineering Division, Real Property Division, Housing

Division. Other supported customers may include: Directorate of Plans, Training, Mobilization and Security

(DPTMS), Directorate of Emergency Services (DES), Family and Morale, Welfare and Recreation (MWR), Directorate of Human Resources (DHR), Religious Support Office and the HQ Commandant Office.

1.3 Objectives: The DPW and supported customers requires assistance to prepare contract requirement packages and track requirements to contract award for Fort Bragg Military Installation, North Carolina.

1.4 Scope:

1.4.1 The DPW and supported customers require support and assistance in all aspects relating to the preparation of requirements packages and tracking of all requirements to contract award. The Contractor shall conduct on-site market research, drafting of standard requirements documents, uploading of requirements documents, finding appropriate regulations and policies to include in the documents, and tracking requirements to contract award. The contractual documents will be drafted from information provide from government CORs and given back to the requesting government COR for final approval. Further detailed requirements are provided in Section 5.

1.4.2.1 The Technical writer will be responsible to assist the customer in uploading market research, creating

Independent Government Estimates (IGE), preparing Performance Work Statements (PWS), Quality Assurance surveillance Plans (QASP), Statement of Work (SOW), Performance Requirements Summary (PRS), Intergovernmental Support Agreement (IGSA), IMCOM Atlantic Region Service Contract Approval (SCA) Form

5 ( Form 5), Requirement Description Summary (RDS), Request for Services Contract Approval Form (SCAF) and Technical Exhibits (TE) for DPW and supported customers programs.

1.4.2.2 Post all documents to a common drive where it's easily accessible by all team members. This increases team collaboration and improves team efficiency and communication. The documents will be sent to the responsible COR who will then forward to Fort Bragg’s contracting office by e-mail.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months. With two (2) twelve month option years.

1.6 General Information

1.6.1 Federal Observed Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day

Birthday of Martin Luther King Jr. Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.2 Hours of Operation: Core hours are between the hours of 6:30 AM – 5:00 PM EST, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce, not to exceed 40 hours per week, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. In the event the contractor takes leave or training, a flexible work schedule (i.e. 9 or 10 hour day) can be used within the hours above to make up the

40 hours a week. In the event there is extended leave past 1 day, a second person needs to have a CAC and have permissions on the government system to maintain uninterrupted performance of tasks.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at government facilities.

1.6.4 Quality Control Program (QCP) : The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the

KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP shall be delivered within 30 days after contract award. A comprehensive written QCP shall be submitted to the KO and COR within five (5) working days when changes are made thereafter. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Type of Contract: The Government will award a Firm-Fixed Price contract

1.6.7 Security Requirements: Contractor personnel performing work under this contract must initiate the process of gaining a Common Access Card (CAC) with the contract COR on the start date of the contract, and must maintain the level of security required for the life of the contract. Prior to approval and issuance of a CAC, a National Crime

Information Center (NCIC) Level III background check will be completed on each employee requesting access. No employees with prior felonies or three misdemeanors, excluding routine traffic violations, within the past five years will be granted access to Fort Bragg. Temporary passes may be obtained from the All American Visitor’s Control

Center located off of the All American Freeway (Bldg H-1575).

1.6.7.1 Common Access Cards (CAC):

CAC Issuance and Revocations: DoDI 5200.46, September 9, 2014

A CAC will not be issued (or maintained) by a person if there is a reasonable basis to believe, based on the individual’s criminal or dishonest conduct, that issuance of a CAC poses an unacceptable risk.

a. An individual’s conduct involving questionable judgment, lack of candor, dishonesty, or unwillingness to comply with rules and regulations can raise questions about his or her reliability or trustworthiness and may put people, property, or information systems at risk. An individual’s past criminal or dishonest conduct may put people, property, or information systems at risk.

b. Therefore, conditions that may be disqualifying include:

(1) A single serious crime or multiple lesser offenses which put the safety of people at risk or threaten the protection of property or information. A person’s convictions for burglary may indicate that granting a CAC poses an unacceptable risk to the U.S. Government’s physical assets and to employees’ personal property on a U.S.

Government facility.

(2) Charges or admission of criminal conduct relating to the safety of people and proper protection of property or information systems, regardless of whether the person was formally charged, formally prosecuted, or convicted.

(3) Dishonest acts (e.g., theft, accepting bribes, falsifying claims, perjury, forgery, or attempting to obtain identity documentation without proper authorization).

(4) Deceptive or illegal financial practices such as embezzlement, employee theft, check fraud, income tax evasion, expense account fraud, filing deceptive loan statements, or other intentional financial breaches of trust.

(5) Actions involving violence or sexual behavior of a criminal nature that poses an unacceptable risk if access is granted to federally-controlled facilities and federally-controlled information systems. For example, convictions for sexual assault may indicate that granting a CAC poses an unacceptable risk to the life and safety of persons on U.S.

Government facilities.

(6) Financial irresponsibility may raise questions about the individual’s honesty and put people, property or information systems at risk, although financial debt should not in and of itself be cause for denial.

(7) Deliberate omission, concealment, or falsification of relevant facts or deliberately providing false or misleading information to an employer, investigator, security official, competent medical authority, or other official U.S.

Government representative, particularly when doing so results in personal benefit or which results in a risk to the safety of people and proper safeguarding of property and information systems."

Compliance with HSPD-12: On 07 Mar 14 the Secretary of the Army published Army Directive 2014-05, which establishes HSPD-12 investigative and adjudicative policy and procedures to support credentialing determinations for the issuance of CACs to eligible Army Contractor personnel. HSPD-12 mandates a Government wide standard for secure and reliable forms of identification issued by the Federal Government for physical access to federally controlled facilities and/or logical access to federally controlled information systems. The CAC is the DoD federal personal identity verification credential.

The purpose of security screening is to ID those persons who may pose a threat to good order and discipline on Fort

Bragg by either denying them access or placing restrictions on their movement. The following criteria will be used as a guideline for determining denial of access to Fort Bragg:

(1) (U) Any record of a felony conviction for a crime (includes murder, rape, sale of illegal drugs, grand theft, arson, and kidnapping).

(2) (U) Three or more misdemeanor convictions within the past five years (includes assault, theft of $500 or less, and excludes traffic violations).

(3) (U) VCC personnel will NOT relay the source of the information to the visitor (e.g. visitors will not be told that the information comes from the Bars and Suspension List or from NCIC screening). Subjects are not authorized to view the information under any circumstances.

(4) (U) The SC is the final approval authority for any adjudication request for access denial.

If CTRs meet access control standards of Army Directive 2014-05 (Policy and Implementation for Common Access

Card Credentialing and Installations Access for Uncleared Contractors, dated 7 Mar 14) then DoD Consolidated

Adjudications Facility (CAF) will conduct centralized adjudications of favorable HSPD-12 background investigations. The DoD CAF will forward investigations that cannot be favorably adjudicated to the Defense Office of Hearings and Appeals (DOHA) for a final credentialing determination. The Contractor shall complete the

Updated Personal Identity Verification of Contractor Personnel for Common Access Cards (CACs) form contained as Technical Exhibit H which will be provided to the COR NLT the 10th day of each month.

The Contractor shall immediately report any lost CAC or Government issued identification cards to the COR and

Military and/or DoD police agencies. The Contractor shall immediately collect the CAC and other Government issued forms of identification upon termination of employee, or at the end of the contract performance period. The

CAC and other Government issued forms of identification shall be returned to the COR within one (1) hour of employee termination, or at the end of contract performance period, whichever comes first. Final payment may be delayed if Contractor fails to comply with these requirements.

(1) In the event a contractor employee separates without advance notice (either quits or is terminated), the contractor shall immediately notify the Trusted Agent (TA) who will ensure CAC permissions are revoked the same day. In various instances a contractor employee may not be on task (working) due to furloughs, suspensions pending the outcome of an investigation, or the contract reaches the end of the period of performance (POP) and renewal is anticipated but not yet complete. During these occurrences, the TA or a representative from the contractor (TA’s choice) will collect and retain the CACs of the affected contractor personnel residing in the local area however;

CAC permissions will not be revoked in the Trusted Associate Sponsorship System (TASS). Collecting CACs however, may not be feasible for contractor personnel located in remote locations. When contractor personnel return to work under the contract, they will retrieve their CAC from the responsible party who collected it.

(2) The contractor shall include a monthly report listing contractor employees who departed during the previous month and the date their CACs were turned in using the format listed below.

Employee

Name

Contract

Number

TO

Number

Company

Name

Office

Symbol

TA

Name

Termination

Date

Date CAC returned to

RAPIDS Site

Remarks

1.6.7.1 PHYSICAL Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality

Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the

Contracting Officer.

1.6.7.2.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s QCP.

1.6.8 Reserved

1.6.9 Contracting Officer’s Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in deliery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government: Technical Writer and Project Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m. Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.10.1 Project Manager: The PM/APM shall meet or exceed the following minimum qualifications: Must have 2 years of administrative program manager (PM) experience.

1.6.10.2 Technical Writer: Must possess at least a Bachelor’s Degree and have at least two (2) years of experience in technical writing and preparation of contract requirements documents for government contracts: or five (5) years of experience in technical writing and preparation of contract requirements documents for government contracts.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The contractor personnel will be required to wear an identification badge/company logo in the performance of this service.

1.6.12 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the

Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The

Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint

Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The

Contractor shall ensure no contractor employees conduct political related activities or events on the US Army

Facilities.

1.6.13 Data Rights The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the

Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the

Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.15.1 AT Level I Training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel.

1.6.15.2 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area.

Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency

Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.15.3 AT Awareness Training for Contractor Personnel Traveling Overseas: This standard language text required

US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13.

Specific AOR training content is directed by the combatant commander with the unit Anti-Terrorism Officer (ATO) being the local point of contact.

1.6.15.4 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within ten

(10) calendar days of new employees commencing performance with the results reported to the COR NLT fifteen

(15) calendar days after contract award.

1.6.15.5 Contractor Employees Who Require Access to Government Information Systems (IS): All contractor employees with access to a government IS must be registered in the ATCTS (Army Training Certification Tracking

System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.15.6 OPSEC Standard Operating Procedure (SOP)/Plan: The contractor shall develop an OPSEC SOP/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.6.15.7 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I

OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual

OPSEC awareness training.

1.6.15.8 Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter

1.7 Phase-Out Plan The incoming Contractor shall develop a phase-out plan to affect a smooth and orderly transfer of contract to a successor. The plan shall fully describe the Contractor’s approach to the following issues at a minimum Inventories and turn-over of government property; removal of Contractor property; data and information transfer; clean-up of Contractor work areas; and any other actions required to ensure continuity of operations. The

Contractor shall provide the plan to the COR thirty (30) days before the phase-out period commences.

1.7.1 Prior to the completion of this contract, an observation period shall occur, at which time team management personnel of the incoming Contractor may observe operations. This will allow for orderly turnover of facilities, equipment, and records and will help to ensure continuity of services. The outgoing Contractor is ultimately responsible for performing full services IAW the contract, during the phase-out period, and shall not defer any requirements for the purpose of avoiding responsibility or of transferring, such responsibility to the succeeding

Contractor. The outgoing Contractor shall fully cooperate with the succeeding Contractor and the Government, so as not to interfere with their work or duties.To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the outgoing Contractor shall have all personnel on board during the phase-out period.

The outgoing Contractor shall be prepared to transition the work load to the newly selected Contractor during the 30 day phase-out period, which will occur at the end of the period of performance of the contractual effort.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both

Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of

Government property that reduces the Government’s expected economic benefits of the property. Loss of

Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with

FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.16 Property. All tangible property, both real and personal.

2.1.17 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.18 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.19 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.20 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.23 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.24 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.26 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired…