PWS_for_FOUO_Shredding_Services_2019.docx

PERFORMANCE WORK STATEMENT FOR SHREDDING CONTRACT

1. Description of services to be purchased:

Document Destruction Services. Provide on-site destruction services of Unclassified paper documents, and materials to include For Official Use Only (FOUO), Sensitive But Unclassified (SBU), Personally Identifiable Information (PII), or other Critical But Unclassified Information (CUI). The methods for destruction services are obtained through these destruction options: shredding (e.g. paper documents, folders, newspapers, catalogs, magazines); disintegration (e.g. microfilm, microfiche, ID/Common Access Cards, tapes, audio/video cassettes, CD ROM, DVD-ROM, and floppy disks.

2. Contractor Responsibilities:

a) Equipment: Contractor will provide 50 - 70 gallon locked security consoles/containers for the collection and storage of NEARNG confidential materials waiting destruction at pre-designated locations. The number of consoles/containers and the placement of each in NEARNG locations will be determined by the NEARNG designated Contracting Officer together with the contractor, in order to efficiently match console/container distribution to the specific needs of each NEARNG locations/sites based on expected volume and pickup schedule. The consoles/containers must be lockable and have wheels to facilitate their movement within the work area such as cold storage for destruction on PII in records holding areas. An authorized individual at each location will be provided a key so they can unlock the consoles/containers to handle bulk PII materials for destruction that do not fit in the slot provided on each container.

b) Document Collection and Destruction: The contractor’s shredding vehicle will visit each pre-designated NEARNG location on a regularly scheduled basis to ensure consoles/containers are emptied. The Nebraska Army National Guard will have some variation in pick-up. Most sites have a pick-up every two weeks, while a few will have pick-ups either every four weeks or eight (8) weeks depending on the locations. In the case of holidays the contractor will either pick up the day before or day after a holiday. Higher volume sites should be scheduled every two weeks for pickup. In extraordinary circumstances pickups maybe scheduled out of cycle because of increased requirements or special destruction requirements. The end user must contact the Contracting Officer in order to have this done and the Contracting Officer will contact the G4 if more funding is needed. The contract is funded for the annual amount and the contractor issues monthly invoices toward the annually funded amount.

c) On-Site Destruction Security Standards: On-Site service vehicle must employ a fully automated hands-free / no touch destruction process which guarantees materials are deposited from the secure container into the destruction device without being individually handled or seen by the operators. This must ensure a SECURE and TOTAL (uninterrupted) chain of custody from the locked security consoles/containers through to final destruction ensuring no un-destroyed material ever leaves an NEARNG location. The names of contacts are listed at the end of this Performance Work Statement. Contractor must have the capability to meet or exceed requirements for the destruction of Top Secret and Classified materials (paper) (1/32” x 7/16”) and the NSA/CSS EPL-02-01-AB = 1 x 5 mm (paper) as required for all US Government classified documents as of October of 2008 and if the requirements change they need to meet the new standard within 30 days of the change.

d) Certification: At the conclusion of the Document Destruction Process (after the bin has been dumped and shredded) the Contractor shall immediately provide the NEARNG On-Site Point of Contact (who has to be present from beginning to end of the service) with a Certificate of Destruction (COD).

e) Inspection Rights: The NEARNG on-site security manager must have unlimited access to witness first-hand, if desired, the destruction of documents, paper and other confidential medias.

f) Destruction Residue Disposal and Recycling: All destroyed material is taken to the contractors’ facility that will compress the materials into baled and recycled.

g) Non-Paper Destruction Services: One special console/container for the collection of microfilm, microfiche, ID/Common Access Cards, tapes, audio/video cassettes, CD ROM, DVD-ROM, and floppy disks will be placed at the Supply Center at 2950 North Park Road, Lincoln, Nebraska. Additional consoles/containers may be deployed at other sites as demand dictates. The consoles/containers for microfilm, microfiche, ID/Common Access Cards, tapes, audio/video cassettes, CD ROM, DVD-ROM, and floppy disks will be destroyed on-site at least every 30 days or more often as demand dictates. No current standard exists for this other the NAC/CSS-EPL-04-02 that destruction services should have dual capability in order to combine paper with other media materials. (www.nsa.gov/ia/_files/Government/MDG/NSA_CSS_EPL_04-02-L.pdf)

h) Accreditation / Certification: Contractor must be fully ACCREDITED and AAA CERTIFIED by The National Association for Information Destruction (NAID). NAID is and international trade association for companies providing destruction services. NAID sets and actively enforces the highest standard of ethics and operations integrity for destruction industry. All Destruction Service Technicians must have under-gone an OPM contractor background investigation.

i) Insurance Protection: Contractor will provide general liability insurance to protect the NEARNG.

j) Payment will be made by EFT using Wide Area Work Flow (WAWF). The instructions on how to register will be found under Section F.

k) AT Level training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

l) Access and general protection/security policy and procedures: Contractor and all associated sub‐contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

m) For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

n) iWATCH Training: The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

o) For contracts that require OPSEC Training: Per AR 530‐1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

3. Scope of Work:

EXTENT OF OBLIGATION

This contract will be effective from 1 July 2019 through 30 June 2022. Pricing Needed for Base Year + Two Option Years

There may be occasions where these consoles/containers need to be moved to other sites. Contractor shall provide what charges if any will be accessed to move these. $( ).

Deliveries or Performance

DELIVERY TICKETS

INVOICES:

1. Contractor will bill via Wide Area Work Flow (WAWF) on a monthly basis by using a 2 in 1 Invoice.

USE THE DELIVER TO CODE FROM THE WIDE AREA WORKFLOW ATTACHMENT TO THE CONTRACT. THANK YOU!

"Manpower Reporting Requirements: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) estimated direct labor hours (including subcontractors);

(6) Estimated direct labor dollars paid this reporting period (including subcontractors);

(7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site."

AUTHORIZED INDIVIDUALS

Shredding Contract Service Locations and Points of Contact.

Pick up will be every 2, 4 or 8 weeks based on the below list.

LINCOLN, 68524, 68503

JFHQ, 2433 NW 24th Street, Lincoln NE (9 containers) POC: Eric Baptiste at 402-309-8403 (every 2 weeks)

Combined Support Maintenance Shop (CSMS), 2960 North Park Road (1 container) POC: Doug Benes at 402-309-1900 (every 4 weeks)

USPFO Supply Center, 2950 North Park Road (2 containers) (have 3, relocate 1 bin to FMS#1) POC: Scott Wilke at 402-309-1960 (every 4 weeks)

BSFB Spirit of 76 Armory, 1776 North 10th (2 containers) POC: Carlos Valdez at 402-309-7370 (every 2 weeks)

AASF #1 Hanger, 2601 NW 25th Street, Bldg. 624 ANG Base, (1 container) POC: David Godoy at 402-309-1801 (every 4 weeks)

Troop Medical Clinic, 2411 W Butler Ave, ANG Base, (1 container) POC: Travis Garrett at 402-309-1872 (every 4 weeks)

Penterman Readiness Center, 2400 NW 24th Street, ANG Base, (2 containers) POC: Christopher Deters 402-309-1715 (every 4 weeks)

CST, 2000 N 33rd Street, Lincoln NE (1 container) POC: Robert Combs at 402-309-7421 (every 4 weeks)

FMS #1, 1111 Military Rd, Lincoln NE (1 container) POC: Kc Sohl at 402-309-7403 (every 8 weeks)

Ashland, 68003 Field Maintenance Shop (FMS) #5, 220 County Road A, Building 31 (1 container) POC: Jamie Hanway at 402-309-7684 (every 8 weeks)

Camp Ashland, 200 County Road A (2 at Bldg. 508 and 2 at Bldg. 509) (1 container) POC: Mathew Franklin at 402-309-7157 (every 4 weeks)

Beatrice, 68310 Readiness Center, 1400 W Scott Street (1 container) POC: Dennis Sedlacek at 402-309-8802 (every 8 weeks)

Broken Bow, 68822 Readiness Center, 160 S 1st Ave (1 container) POC: Adren Uhlig 402-309-8640 (every 8 weeks)

Chadron, 69337 Readiness Center, 485 E 12th St (1 container) POC: Megan Yada at 402-309-8505 (every 8 weeks)

Columbus, 68601 Readiness Center, 2018 Armory Drive (1 container) POC: Rick Ruth at 402-309-8960 (every 4 weeks)

Grand Island, 68001 Readiness Center, 3090 E. Airport Road (2 containers) POC: John Inthavong at 402-309-8671 (every 4 weeks)

Army Aviation Support Facility #2, 3010 Airport Road East, (2 containers) POC: Adam Dueland at 402-309-8700 (every 4 weeks)

Hastings, 68901 Armed Forces Reserve Center, 6700 East J Street (1 container) POC: Robert West at 402-309-7866 (every 8 weeks)

Unit Training Equipment Site #1, 6698 East J Street, (1 container) POC: Amber Delancey at 402-309-7847 (every 8 weeks)

Kearney, 68847 Armed Forces Reserve Center, 5710 Airport Road (2 containers) POC: Brison Kuhn at 402-309-7743 (every 4 weeks)

Field Maintenance Shop (FMS) #2, 5710 Airport Road, (1 container) POC: Blake Bivona at 402-309-7762 (every 4 weeks)

Mead, 68041 Unit Training Equipment Site #2, 1249 County Road 10, (1 container) POC: Russell Eddy 402-309-8854 (every 8 weeks)

McCook, 69001 Readiness Center, 38709 US Highway 6 (1 container) POC: Nicholas Juett 402-309-8609 (every 8 weeks)

Norfolk, 68901, 68701 Readiness Center, 817 S 1st Street (1 container) POC: Chad Pokorney 402-309-8908 (Every 8 weeks)

Field Maintenance Shop (FMS) #7, 1707 North Airport Road, (1 container) POC: David McCintosh 402-309-8929 (Every 8 weeks)

North Platte, 69101 Readiness Center, 1700 N Jefffers St (1 container) POC: Christopher Reitz 402-309-8609 (every 8 weeks)

Omaha, 68142, 68106 Readiness Center, 6929 Mercy Road, (2 containers) POC: Mathew Brown at 402-309-7705 (every 4 weeks)

Readiness Center, 11650 Rainwood Road, (1 container) (2 on hand need to pick up 1) POC: Terrence Dow at 402-309-7077 (every 4 weeks)

O’Neill, 68763 635th N 4th Street (1 container) POC: Nicholas Kemp at 402-309-8880 (every 8 weeks)

Scottsbluff, 68361 Reserve Center, 2810 1st Ave (1 container) POC: Dustin Bauer at 402-309-8561 (every 4 weeks)

Sidney, 69162 Reserve Center, 2433 NW 24th St (1 container) POC: Christopher Reitz 402-309-8854 (every 4 weeks)

Wahoo, 68066 Readiness Center, 338 W 15th Street (1 container) POC: Jacob Bramhall at 402-309-8821 (every 4 weeks)

Wayne, 68787 Readiness Center, 800 E 7th Street (1 container) POC: Chad Pokerney at 402-309-8908 (every 8 weeks)

Yutan, 68073 Titan/Atlas, 789 County Road J, Mead NE (2 containers) POC: Michael Hytrek at 402-309-8063 (every 2 weeks)

York, 68467 Readiness Center, 1129 E 6th Street (1 container) POC: Justin Mueller at 402-309-8740 (every 4 weeks)

Pricing per container as follows:

________ Pricing Per Container for Pickup Every 2 Weeks

________Pricing Per Container for Pickup Every 4 Weeks/30 Days

________Pricing Per Container for Pickup Every 8 Weeks

Contractor will need an active registration in SAM (www.sam.gov) and also Wide Area Work Flow (WAWF) at https://wawf.eb.mil.

This is a small business set-aside with a NAICS Code of 561990 ($11,000.000.00)