Amendment_01.pdf

W9123819R0055

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

A. Add minor w ording changes to the PWS. Wording changes can be found in PART B: Work to be performed under schedule for f lea and rodent control.

B. All other items remain unchanged.

C. Point of contact for this action is: davina.d.darden@usace.army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9123819R0055

X 9B. DATED (SEE ITEM 11)

21-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Apr-2019

CODE

USACE SACRAMENTO DISTRICT

ATTN: CONTRACTING DIVISION

1325 J STREET

SACRAMENTO CA 95814-2922

W91238 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

PERFORMANCE WORK STATEMENT

STATEMENT OF WORK

RODENT AND PEST CONTROL SERVICES

Martis Creek Lake Dated: 5 April 2019

PART A – GENERAL INFORMATION:

1. Services: The work required under this contract provides for Rodent and Pest Control Services at Martis Creek Lake. Martis Creek Lake is located in Nevada County, California approximately three miles southeast of Truckee, CA. Prospective vendors are strongly urged to visit the work area prior to quoting on this contract.

2. Area Closures: In the event that any part of, or the entire Park is permanently or temporarily closed, the segments of this contract pertaining to that area may not be required and therefore not utilized. The number of facilities may vary. Contractor shall not perform work in closed areas or facilities not in use and shall not be compensated for work not accomplished.

3. Period of Performance: The Base Year of this contract shall be Date of Awarded through 30 September 2018.

Base Year Option Year One Option Year Two Option Year Three Option Year Four

4. Authorities/Technical Direction: The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Government Technical POC are limited to the authorities stated in the Government Technical POC appointment letters.

5. Contractor Submittals: The Contractor shall submit to the Park Manager:

a. Certificates of Insurance

b. Safety Hazard Analysis (Discuss with Park Manager at Pre-contract meeting)

c. Name and local telephone numbers of supervisor if other than the contractor.

d. Exposure Report (Man-hours worked) (Submit within 5 working days after the first of each month)

e. Monthly Invoice

f. Copy of Pesticide Applicators license.

g. Copy of Pest Control Advisors report.

h. Copies of all Pesticide Use Reports submitted to Nevada County. With quantity and types of chemicals submitted to the Park Manager, Doug Grothe P.O. Box 6, Smartsville, CA 95977.

6. PAYMENTS AND INVOICES

Invoices for payment shall be submitted upon completion of all tasks as outlined in the schedule. Invoices shall include all necessary information, including the contract number and any necessary supporting documentation. Invoices shall be submitted to the following agencies and individuals. Email is the recommended method for submission.

Original invoice WITHOUT additional information or supporting documentation:

USAED, Finance Center Attn: CEFC-FP 5722 Integrity Dr.

Millington, TN 38054-5005 Fax: 901-874-8731 Email: CEFC-Payments@usace.army.mil

One copy of the Invoice WITH all required information including any necessary supporting documentation:

The Contracting POC:

U.S. Army Corps of Engineers, Sacramento District Attn: Davina Darden, Contracting Division 1325 J Street Sacramento, CA 95814-2922 Email: Davina.D.Darden@usace.army.mil

NOTE: All invoices must reflect the contract number (Block 2 of the SF-1449) and the final invoice must be marked “FINAL,” otherwise your invoice may be rejected.

Contract Payments: Payment is NET 30 unless the Contractor specifies prompt payment discount terms in the quote/proposal. The Government shall pay the Contractor upon submission of proper invoices for the supply/service delivered and accepted for the portion of the work actually performed under the contract. Payment shall be made as indicated in the contract’s Payment Schedule; payment is not based on percentage of completion. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made. For any payment questions, contact the above Government Technical POC.

PART B – WORK TO BE PERFORMED:

1. General Information: The contractor shall provide all labor, equipment, materials and supplies necessary to perform all pest control services at Martis Creek Lake.

2. Flea Control:

Target Pest: Potential bubonic plague transmitting fleas on Ground Squirrels and Chipmunks.

Proposed Pesticide: Deltamethrin Delta Dust.

Location: Bait stations in an 18 acre area around the Alpine Meadows Campground, and Martis Creek Park Office.

d. Schedule: Flea Control to commence in May for four weeks. Flea control shall be done with bait stations using non-poison bait and Delta Dust to establish feeding patterns. Bait used at Martis must be a mix that attracts grass and seed eating rodents to include ground squirrels and chipmunks. Secondary treatment will take place in August.

3. Rodent control:

Proposed Toxicant: Chlorophacinone or Diphacinone, .01% pellet bait, contained in approved bait boxes or equivalent.

Bait: Any spilled bait shall be cleaned up immediately. Stations shall be monitored and remain full of bait while squirrels are active. Bait stations shall be checked and baited at least twice (2) per week. All bait stations shall contain rodent bait at all times and shall be serviced at a frequency that prevents the stations from running out of bait, which may lead to bait rejection.

Bait Station Design: Bait stations shall have an opening no larger than three (3) inches in diameter. Bait stations shall be approved by Government Technical POC prior to commencement of work. Bait boxes must be properly anchored to the ground to prevent movement by pests.

Quality Control: The Contractor shall maintain a current map identifying all ground squirrel treatment (bait station) locations. The Contractor shall also document active ground squirrel holes and squirrel sightings during the treatment period. The Contractor shall provide an updated map showing baiting locations and active holes to the Government Technical POC or their designated representative weekly (every other service). The target for ground squirrel control is a 90% kill rate. Following one complete baiting period by the Contractor, the Government Technical POC shall examine the baited areas and estimate whether a 90% ground squirrel control rate has been achieved. If the desired target rate has not been achieved, the Government

Technical POC shall request treatment of specific areas where the target kill rate was not obtained. Bait boxes may need to be moved, added, or removed by the Contractor.

Any dead ground squirrels found above ground shall be double plastic bagged and given to park staff to be frozen for county and state vector control testing. Bait stations shall not to be left after each treatment (remove at completion of treatment).

Location: Areas to be treated include the following:

Operational Areas: Martis Creek Park Office and Camp Host area.

Public Area: Alpine Meadows Campground.

Total Area: Approximately 18 acres.

f. Schedule: Rodent control shall commence in June for 6 weeks. Rodent control will be done with poison bait specified above using the same locations as the flea control. When poison bait is set out rodents will go to the same box to feed. Bait used at Martis must be a mix that attracts grass and seed eating rodents to include ground squirrels and chipmunks. Secondary treatment will take place in September.

5. Pre-Work Meeting: Prior to the beginning of the contract, the Contractor shall meet with the Park Manager to discuss all elements of this contract. At least one week prior to this meeting, the Contractor shall submit to the Park Manager all information required under this contract including Certificate of Insurance, Safety Program, any license required by the state and name of supervisor and alternate supervisor. The Park Manager shall determine the date, time and location of this meeting.

PART C – CONTRACTOR RESPONSIBILITIES:

1. Safety and Health Requirements: The Contractor shall comply with the latest version of EM 385-1-1 (including interim changes), U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual. See USACE website for more details at www.usace.army.mil/Safety-and-Occupational-Health/. The Contractor will be provided access to a copy of EM 385-1-1. A copy of EM 385-1-1 is located at the Park Office and is available online. The Contractor shall comply with all pertinent provisions of the California State Health Code, Cal-OSHA, and Placer and Nevada Counties Codes. An observed Contractor violation of safety requirements/equipment shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

a. Safety Program: The Contractor shall formulate and furnish to the Park Manager in writing a comprehensive program to implement the general policies and procedures for safe operation and maintenance in accordance with applicable provisions of OSHA and EM 385-1-1. The program shall include provisions for equipment maintenance, employee responsibilities for working safely, indoctrinations and training of employees, public safety activities and responsibilities for fire prevention. The Contractor shall provide applicable safety training to employees.

b. Safety Equipment: Appropriate personal protective equipment (PPE) will be identified in an Activity Hazard Analysis (AHA) and must be worn at all time while providing services. General employee safety equipment includes safety toe shoes (open-toed shoes are prohibited), safety glasses, work gloves, and other additional personal safety equipment required for specific work duties. The equipment used by the Contractor for the specified service shall be in satisfactory operating condition and maintained. The Government reserves the right to require the Contractor to discontinue the use of unsatisfactory equipment and to require that such equipment be replaced with acceptable equipment to maintain contract compliance. The decision of the Contracting Officer as to serviceability of the equipment shall be final. Each vehicle used by the Contractor to conduct work shall meet all State of California vehicle code requirements.

c. Safety Meetings: The Contractor shall submit a report containing the minutes of the Contractor's monthly safety meetings as required in EM 385-1-1. A report of each meeting shall be submitted to the Park Manager with each service invoice. A sample format is shown in Attachment 2.

d. Proof of State Certification: Contractor shall submit proof of State Certification of Applicators, Registration and license from the California Structural Pest Control Board, copy of Certificate of Workers’ Compensation Insurance and a hazard analysis to the Park Manager before commencing work. Contractor shall also provide copies of Safety Data Sheets and Labels for any chemicals that are used on project. No chemicals shall be mixed or stored on project lands.

e. Hazardous Waste/Hazardous Spill Notification: The Contractor shall immediately notify the Park Manger of any chemical spills or hazardous waste encounter on Government Property.

f. Exposure Data Report: The Contractor shall submit a Safety Exposure Report, CESPD Form 94, to the Park Manager with each service invoice. See Attachment 1 for Form 94. It shall be the Contractor’s responsibility to provide additional copies.

g. Disposal: The disposal of waste materials shall be done at approved locations and in accordance with all applicable State and County regulations. No hazardous waste of any kind shall be discharged on Government property

h. Safety Data Sheet (SDS): The Contractor shall submit a SDS and product information sheet or label for any compound used. This information shall be given to the Park Manager or prior to the use of the product. These sheets shall also be posted in a location that is accessible to all employees.

i. Activity Hazard Analysis: The Contractor shall submit to the Park Manager an Activity Hazard Analysis (AHA) to include all phases of the work to be performed prior to the start of service. AHAs shall be reviewed and updated annually. A sample AHA format is shown in Attachment 3.

j. Accident Records: The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer in the manner and on the forms prescribed by the Contracting Officer, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor personnel are the responsibility of the Contractor.

2. Title 36, Chapter III, Part 327, Rules and Regulations: The work to be performed under this contract shall be within the boundaries of land administered by USACE. The Contractor and contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or contract employees.

3. Required Supplies, Materials and Equipment:

a. Contractor Furnished Property: The Contractor shall provide all equipment, transportation, fuel, materials and supplies, including office supplies necessary to accomplish work under this contract. The Park Manager or his representative shall approve all supplies and materials.

b. Government Furnished Property: None

c. Contractor Clothing: Appropriate personal protective equipment (PPE) will be identified in an Activity Hazard Analysis (AHA) and must be worn at all time while providing services. The Contractor and their employees shall wear a uniform shirt (whether long or short sleeve) that bears a company logo or embroidered patch to identify contract employee(s). Shirts and pants shall be worn at all times during contract performance when on project lands. A clean, well-groomed appearance shall be maintained at all times while on duty.

d. Bio-Based: The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

e. Security: Security gates, storage yards and office compounds shall remain locked except when authorized employees are present in the immediate area. The Contractor shall request the Park Manager to have the alarms turned off prior to beginning work.

(1) iWATCH: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program.

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Government Technical Point of Contact NLT 5 calendar days after the completion of the training.

(2) E-Verify: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Government Technical Point of Contact no later than 3 business days after the initial contract award.

f. Ability to Perform: The Contractor shall have sufficient equipment and labor to perform services. If for any reason the Contractor shall be unable to perform any service as scheduled, the Park Manger shall be notified 24 hours in advance.

4. Personnel:

a. General Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein. It shall be the Contractors responsibility to insure that personnel fulfill the requirements of the contract, and are licensed pest control applicators.

b. Supervision: During regular working hours, the Contractor shall designate in writing who shall have full authority to direct the work required by this contract. The designated supervisor shall be able to understand, speak, read and write in the English language.

5. Call-out Number: The Contractor shall maintain a means of daily telephone contact during normal business hours, 8:00 a.m. to 4:30 p.m. The contact shall be a person, answering service or machine. Once the Corps has notified the contact, the Contractor shall be considered officially notified for contract discrepancies, cleaning problems or related issues.

6. Facilities/Deliveries: The Government shall not supply office, storage or operational facilities to the Contractor. Government personnel shall not accept deliveries of materials that shall be used or installed by the Contractor.

7. Protection of Government Facilities: The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. Government property to include but not limited to: hose bibs, tables, barbecues, drinking fountains, fences, trees, drip irrigation lines, shrubs, signs, markers and wheel rutting, etc. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. The Contractor shall be responsible for immediate replacement or repair of such items damaged, at contractor’s expense, including all labor and materials. Materials used for replacement shall be of equal or better quality than the property being replaced. Any damage to the water supply system that results in leakage shall be repaired immediately prior to continuance of work. All other repairs shall be completed within seventy two (72) hours from the damage date. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

8. Insurance: A copy of evidence showing the acquisition of insurance, if required by this contract, shall be submitted to the Park Manager prior to the commencement of work.

REQUIRED INSURANCE

(a) As required by the Contract Clause entitled "Insurance—Work on a Government Installation", the Contractor shall furnish to the Contracting Officer, prior to the commencement of work, a certificate or written statement as evidence of the minimum insurance listed below. The Contractor shall procure and maintain such types and amounts of insurance during the entire period of his performance under this contract. The Contractor shall assure that the certificate or written statement is in accordance with required wording indicated in paragraph b of the aforementioned Contract Clause.

(1) Workmen's Compensation – Amounts required by applicable jurisdictional statutes.

(2) Employer's Liability Insurance – $100,000.00

(3) Comprehensive General Liability Insurance – (No property damage liability insurance is required.)

Bodily Injury — $500,000 per occurrence

(4) Comprehensive Automobile Insurance –

Bodily Injury — $200,000 each person $500,000 each accident Property Damage — $ 20,000 each accident

(b) Certificates of insurance should be submitted to the following address:

Department of the Army Sacramento District, U.S. Army Corps of Engineers ATTN: Davina Darden Davina.D.Darden@usace.army.mil 1325 J Street

Sacramento, CA 95814-2922

9. Repair/Work Request Forms: The Contractor shall report vandalism and potential safety hazards encountered while performing services. Any situation within or interfering with the Contractor’s work performance shall also be reported. The Contractor shall complete Repair/Work Request Form and submit to the Park Office on the day the problem is discovered. Equipment malfunctions, if applicable, shall also be reported. Damaged or inoperative facilities shall be reported. If the damaged facilities pose an immediate danger to the public, the Contractor shall notify the Park Manager, Park Office or a Park Ranger as quickly as possible. See Attachment 5 for Repair/Work Request Form.

PART D - GOVERNMENT RESPONSIBILITIES:

1. Inspection: Quality shall be evaluated by inspection of completed work after an appropriate period. Inspections shall be by assigned employees of USACE. Quality shall be determined by the effective rate of kill and for the purpose of this contract shall be a minimum of 85%. The contractor shall, without charge, correct work found by the Park Manager not to conform to contract requirements, or quality requirements.

2. Unsafe Conditions: Work shall be halted by the Contracting Officer or by the Technical Point of Contact if an unsafe condition exists or shall develop if work continues. The Contractor shall have no basis for compensation should such a work stoppage cost the Contractor damages. Work shall not resume until the condition is corrected in a safe manner.

3. Information: A copy of this contract shall be maintained on the job site and made available to any interested Contractor employee. Each contractor employee shall be given a copy of that section of the contract that particular employee is assigned to perform.

Performance Requirements Summary (PRS) Martis Creek Lake - Rodent Control Service

Performance Standard

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Basic Definition

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with no substantive input from the government.

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with minimal input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with moderate input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with significant input from the government.

Contractor does not meet the performance requirements for the milestone, deliverable, or standard, after significant input from the government.

Performance Category: Quality of Service

Quality

The contractor shall complete all requirements and carry out all services in accordance with the Performance Work Statement (PWS) to include APP and AHAs.

Inspections of the work performed exceeds the requirements of the PWS.

No deficiencies noted.

Inspections of work performed meets and /or exceeds the requirements of the PWS.

Several correctable deficiencies noted, but the deficiencies do not compromise the quality of work performed.

Inspections of work performed meets the requirement of the PWS.

Several correctable deficiencies noted, but the deficiencies do not compromise the quality of work performed.

Inspections of work performed meets or does not meet the minimum requirements of the PWS.

Numerous correctable deficiencies noted, but some of the deficiencies compromise the quality of work performed.

Inspections of work performed does not meet the requirements of the PWS.

Numerous correctable and uncorrectable deficiencies noted, and the deficiencies compromise the quality of work performed.

Performance Category: Schedule

Schedule

The contractor shall complete all requirements in accordance with the PWS and performs the work on the designated days and quantities listed.

Contractor Achieves requirement more than 98 percent of the time (unless the Government Technical POC waives this requirement), per criteria established in the PWS and the QASP.

Contractor Achieves requirements less than 98 percent but more than 95 percent (unless the Government Technical POC waives this requirement), per criteria established in the PWS and the

QASP.

Contractor Achieves requirements less than 95 percent but more than 90 percent (unless the Government Technical POC waives this requirement), per criteria established in the PWS and the

QASP.

Contractor Achieves requirements less than 90 percent but more than 85 percent (unless the Government Technical POC waives this requirement), per criteria established in the PWS and the

QASP.

Contractor Achieves requirements less than 85 percent (unless the Government Technical POC waives this requirement), per criteria established in the PWS and the QASP.

Performance Category: Safety

Safety

The contractor shall maintain an effective safety program as outlined in the PWS.

No significant safety deficiencies are reported during QA inspection of fieldwork. No lost time accidents or injuries are recorded during the fieldwork.

No more than one (1) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the Government Technical POC.

No lost time accidents or injuries are recorded during the fieldwork.

No more than two (2) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the Government Technical POC.

No lost time accidents or injuries are recorded during the fieldwork.

No more than three

(3) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the Government Technical POC.

No more than one lost time accident or injury is recorded during the fieldwork.

More than three (3) serious safety deficiencies are reported during QA inspection of field activities, or a serious safety deficiency is reported but not properly investigated and corrected, or two or more lost time accidents or injuries is recorded during the fieldwork.

Performance Category: Management of Key Personnel and Resources

Management of Key Personnel and Resources

All personnel proposed by the contractor were assigned to the project.

Some personnel were substituted by higher qualified individuals.

Zero (0) instances of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by higher qualified individuals.

No more than one (1) instance of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by equally qualified individuals.

Informal poor performance feedback on conduct of personnel is provided by the Government Technical POC but are corrected.

No more than two (2) instances of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by equally qualified individuals.

Formal letter of poor performance feedback on conduct of personnel is provided by the Government Technical POC but are corrected.

No more than three (3) instances of resource management issues creating a negative impact to the activity.

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by lesser qualified individuals.

Written request from KO requesting removal of assigned personnel for poor performance or notification of poor performance is provided by the Government Technical POC and is not corrected.

More than three

(3) instances of resource management issues creating a negative impact to the activity.

Rating System

If a deliverable as described in the QASP is rated as being of unsatisfactory quality at the time that the PMP deadline for the milestone/deliverable expires, the deliverable will automatically receive an unsatisfactory rating for timeliness.

At no point will a milestone/deliverable receive an exceptional, very good, or satisfactory rating for timeliness if it is rated as being of unsatisfactory quality. Overall satisfactory performance on a milestone/deliverable requires ratings of satisfactory, very good or exceptional for the quality, timeliness, and safety standards.

Surveillance Methodology

The surveillance methods listed below will be used in the execution of this QASP:

100% Inspection - All key performances and deliverables will be evaluated through 100% inspection (e.g., on-site inspection, document review). The Government Technical POC will document performance for each completed milestone/deliverable prior to payment, as described in the QASP.

Periodic Progress Inspection - At the Government Technical POC discretion, periodic inspections may be conducted to evaluate progress toward and/or completion of key milestones and deliverables. The Government Technical POC may complete a periodic progress inspection if s/he believes that deficiencies exist that must be addressed prior to milestone/deliverable completion. While corrective action or re-performance will be required if necessary, the Contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone/deliverable is deemed acceptable.

Visitor/Customer Feedback - Additional feedback will be obtained through random visitor/customer feedback. To be considered valid, input must set forth clearly and in writing and details nature of the feedback. The feedback must be signed, and be forwarded to the KO. The KO will maintain a summary log of all formally received customer feedback as well as a copy of each feedback in a documentation file.

Surveillance Documentation

Quality Assurance Monitoring Form - The Government Technical POC will use a performance evaluation form to record evaluation of the Contractor’s performance for each deliverable in accordance with the methodology described in this QASP. The Government Technical POC must substantiate, through narratives in the form, all exceptional, very good, marginal, and unsatisfactory ratings. Performance at the satisfactory level is expected from the Contractor. At a minimum, the evaluation form will indicate actual and scheduled delivery times and number of reviews required to achieve the final product. The Government Technical POC will forward copies of all completed performance evaluation forms to the KO and Contractor within one week of performing the inspection.

Corrective Action Process - When a milestone/deliverable receives an overall marginal or unsatisfactory rating, the Contractor will explain, within 15 days, in writing to Government Technical POC why performance was marginal or unsatisfactory, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future. Inspection of Services outlined in FAR 52.246-5 will apply: The contractor shall develop a plan for recovery. Continuous review until performance is satisfactory or better. Elevate to higher level of contract management if actions fail to result in improvement. If the acceptable quality level falls below Satisfactory, additional option years may not be exercised.

KO Role in the Surveillance Process - The KO will review each performance evaluation form prepared by the Government Technical POC. When appropriate, the KO may investigate further to determine if all the facts and circumstances surrounding the event were considered in the Government Technical POC opinions outlined on the form. The KO will immediately discuss any marginal or unsatisfactory rating with the Contractor to assure that corrective action is promptly initiated.

Annual Performance Assessment - At the end of every year, the Government Technical POC will prepare a written

Contractor Performance Assessment Report (CPAR) for the KO summarizing the overall results of his/her surveillance of the Contractor’s performance during the previous 12 months. This report will become part of the formal QA documentation.

QA File - The Government Technical POC will maintain a complete QA file. This file will contain copies of all performance evaluation forms and any other related documentation. The Government Technical POC will forward these records to the KO at termination or completion of the contract. All performance assessment forms, attachments and working papers must be marked “FOR OFFICIAL USE ONLY/SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104” according to Freedom of Information Act Program, FAR 3.104, and 41 USC Sect. 423. Assessment reports may also contain information that is proprietary to the contractor. Information contained on the CPAR, such as trade secrets and protected commercial or financial data obtained from the contractor in confidence, must be protected from unauthorized disclosure. Government Technical POC shall annotate on the assessment report if it contains material that is a trade secret, etc., to ensure that future readers of the evaluations are informed and will protect as required. Contractor performance information is privileged source selection information. It is also protected by the Privacy Act and is not releasable under the Freedom of Information Act.

Payment and Corrective Action

Satisfactory Performance - Full payment for a milestone/deliverable will be provided upon verification of overall satisfactory performance, as rated on quality and schedule. This verification will be recorded in a performance evaluation form submitted to the KO specifying overall Contractor performance as satisfactory, very good, or exceptional for the milestone/deliverable.

Marginal or Unsatisfactory Performance - If a milestone/deliverable receives a marginal or unsatisfactory rating for the quality performance standard, re-performance is required until the milestone/deliverable receives a rating of satisfactory or better. This re-performance is required regardless of cost or schedule constraints that may result from the marginal or unsatisfactory performance, unless the KO has opted to terminate the contract. If a rating of satisfactory or better is not achieved, the Government may reduce the contract price to reflect the reduced value of the services in accordance with FAR 52.246-4(e).

A Quality Assurance Monitoring Form has been attached to provide a sample of the minimum key elements planned for the QASP.

Additional Government surveillance activities may include, but are not limited to, the following:

• Work plan review and approval

• Participation in Technical Project Planning (or equivalent) sessions

• Oversight of survey & analysis activities

• Oversight of field sampling activities

• Oversight of all waste management functions/responsibilities

• Review of all waste management documentation

• Separate/split laboratory QA samples

• Review and approval of meeting minutes

• Review and approval of all deliverables to regulatory agencies

• Review of quality control documentation

• Review of project safety record

• Adherence to the approved work plan

QUALITY ASSURANCE MONITORING FORM

Date: ___/____/______

Work Task (Milestone/Activity): _______________________________________

Survey Period: ___/____/______ through ___/____/______

Method of Surveillance: Government Technical POC Review

Evaluation of Contractor’s Performance: _______

Corrective Action Required: Yes No

Narrative Discussion of Contractor’s Performance during Survey Period:

The following have been deleted:

PERFORMANCE WORK STATEMENT

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