Combo_SynopsisSolicitation_19-Q-0010.pdf

DEPARTMENT OF THE ARMY

SACRAMENTO DISTRICT, CORPS OF ENGINEERS

1325 J STREET

SACRAMENTO, CALIFORNIA 95814-2922

25 January 2019

REPLY TO

ATTENTION OF:

Thomas Tran Contracting Division

SUBJECT: Request for Quote – Groundskeeping Services at Success Lake, Porterville, CA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with FAR part 13.5 and additional information included in this notice. USACE Sacramento intends to award a Firm Fixed Price Purchase Order with a Base and (4) Option Years in response to this solicitation. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is being set aside 100% for Small Business.

General Information

RFQ Number: W91238-19-Q-00010

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code (NAICS): 561730 Size Standard: $7.5 Million

Set-aside 100% for Small Business

Quotes are due February 5, 2019 at 11:00am PT to Thomas.Tran@usace.army.mil

Contract line item number(s) (CLINs) information:

Item Description of Supply/Service Quantity

Reoccurance Total Cost

Base Year 01 N/A N/A N/A 0000AA Tule Campgrounds 78 Once daily (Monday) 01 Oct. - 31 Mar;

Twice Weekly (Monday & Friday) 01 Apr - 30 Sep.

0000AB Day-Use Areas off season 52 Twice weekly (Mon & Fri. 01 Oct- 31 March

0001AC

Day-Use Area Season 131 5 days a week (Monday-Friday) 01 Apr - 30

Sep.

0001AD Playgrounds 52 Once a week (Wed.) 01 May - 30 April 0001AE Vista Point 105 Twice weekly (Mon & Fri) 01 May - 30 April) 0001AF Shoreline Off season 25 Once Weekly (Mondays) 01 Oct. - 31

March;

0001AG Shoreline Season 53 01 April - 30 Sep. Twice weekly (Monday and Friday)

0001AH Roads and Roadside 52 Once a week (Wed.) 01 May - 30 April 0001AI Rocky Hill Area 52 Once a week (Wed.) 01 May - 30 April 0001AJ Wildlife Area 53 Once (1) weekly on Friday 01 May - 30 April 0001Ak Park Headquarters 92 3 times a week ( Monday, Wednesday, Friday) 01 March - 30 Sep.

0001Al Big Sycamore Trail 92 3 times a week (Monday,Wednesday,Friday) 01 March - 30

Base Year Total:

Season= 01 May-30 September; Off-season= 01 Oct-30 Apr

Description of Supply/Service Quantity

Reoccurance Total Cost

Option Year 1 N/A N/A N/A 1001AA Tule Campgrounds 78 Once daily (Monday) 01 Oct. - 31 Mar;

1001AB Day-Use Areas off season 52 Twice weekly (Mon & Fri. 01 Oct- 31 March

1001AC

Day-Use Area Season 126 5 days a week (Monday-Friday) 01 Apr - 30

1001AD Playgrounds 52 Once a week (Wed.) 01 May - 30 April

1001AE Vista Point 104 Twice weekly (Mon & Fri) 01 May - 30 April) 1001AF Shoreline Off season 26 Once Weekly (Mondays) 01 Oct.-31 March;

1001AG Shoreline Season 52 01 April - 30 Sep. Twice weekly (Monday

1001AH Roads and Roadside 52 Once a week (Wed.) 01 May - 30 April 1001AI Rocky Hill Area 52 Once a week (Wed.) 01 May - 30 April 1001AJ Wildlife Area 52 Once (1) weekly on Friday 01 May - 30 April 1001Ak Park Headquarters 92 3 times a week ( Monday, Wednesday, 1001Al Big Sycamore Trail 92 3 times a week

Option Year Total:

Supply/Service Quantity

Reoccurance Total Cost

Option Year 2 N/A N/A N/A

2000AA Tule Campgrounds 79 Once daily (Monday) 01 Oct.- 31 Mar;

2000AB Day-Use Areas off season 53 Twice weekly (Mon & Fri. 01 Oct- 31 March

2001AC

Day-Use Area Season 130 5 days a week (Monday-Friday) 01 Apr-30

2001AD Playgrounds 52 Once a week (Wed.) 01 May -30 April 2001AE Vista Point 105 Twice weekly (Mon & Fri) 01 May- 30 April) 2001AF Shoreline Off season 27 Once Weekly (Mondays) 01 Oct.-31 March;

2001AG Shoreline Season 52 01 April -30 Sep. Twice weekly (Monday

2001AH Roads and Roadside 52 Once a week (Wed.) 01 May -30 April 2001AI Rocky Hill Area 52 Once a week (Wed.) 01 May -30 April

2001AJ Wildlife Area 52 Once (1) weekly on Friday 01 May- 30 April 2001AK Park Headquarters 92 3 times a week ( Monday, Wednesday, 2001Al Big Sycamore Trail 92 3 times a week

Supply/Service Quantity

Reoccurance Total Cost

Option Year 3 N/A N/A N/A 3000AA Tule Campgrounds 79 Once daily (Monday) 01 Oct.- 31 Mar;

Twice Weekly (Monday & Friday) 01 Apr-30

3000AB Day-Use Areas off season 51 Twice weekly (Mon & Fri. 01 Oct- 31 March

3001AC

Day-Use Area Season 131 5 days a week (Monday-Friday) 01 Apr-30

3001AD Playgrounds 52 Once a week (Wed.) 01 May -30 April

3001AE Vista Point 104 Twice weekly (Mon & Fri) 01 May- 30 April) 3001AF Shoreline Off season 26 Once Weekly (Mondays) 01 Oct.-31 March;

3001AG Shoreline Season 53 01 April -30 Sep. Twice weekly (Monday

3001AH Roads and Roadside 52 Once a week (Wed.) 01 May -30 April 3001AI Rocky Hill Area 52 Once a week (Wed.) 01 May -30 April

3001AJ Wildlife Area 52 Once (1) weekly on Friday 01 May- 30 April 3001AK Park Headquarters 92 3 times a week ( Monday, Wednesday, 3001Al Big Sycamore Trail 92 3 times a week (Monday, Wednesday, Success Lake Grounds-Keeping Services

Description of Supply/Service Quantity

Reoccurance Total Cost

Option Year

N/A N/A N/A

4000AA

Tule Campgrounds

78 Once daily (Monday) 01 Oct.- 31 Mar;

4000AB Day-Use Areas off season 52 Twice weekly (Mon & Fri. 01 Oct- 31 March

4001AC

Day-Use Area Season 130 5 days a week (Monday-Friday) 01 Apr-30

4001AD Playgrounds 53 Once a week (Wed.) 01 May -30 April 4001AE Vista Point 106 Twice weekly (Mon & Fri) 01 May- 30 April) 4001AF Shoreline Off season 26 Once Weekly (Mondays) 01 Oct.-31 March;

4001AG Shoreline Season 52 01 April -30 Sep. Twice weekly (Monday

4001AH Roads and Roadside 53 Once a week (Wed.) 01 May -30 April 4001AI Rocky Hill Area 53 Once a week (Wed.) 01 May -30 April 4001AJ Wildlife Area 53 Once (1) weekly on Friday 01 May- 30 April 4001Ak Park Headquarters 92 3 times a week ( Monday, Wednesday, 4001Al Big Sycamore Trail 92 3 times a week

Season= 01 May-30 September; Off-season= 01

Oct-30 Apr

Quotes/offers shall be valid for 60 days from the offer due date.

Offeror’s Business Information:

Business Name: _______________________________ Authorized Agent’s Signature/Date

DUNS Number/Cage Code: ______________________

Tax ID Number: _______________________________

Business Size (select one): Large Small

Wage Determination No.: 2015-5657 Revision No.: 7 Date of Revision: 12/26/2018

This document can be viewed at:

http://www.wdol.gov/sca.aspx

PERFORMANCE WORK STATEMENT

Grounds-keeping Services Success Lake

18 October 2018

A. General Information:

Success Lake POC Robert Moreno

U.S Army Corps of Engineers

CESPK-CO-SJ

Success Lake PO Box 1072 Porterville, CA 93258-1072 Ph. 559-784-0215 Fax: 559-784-5469

Contractual POC Thomas Tran, Contract Specialist

U.S Army Corps of Engineers

CESPK-CT-B

1325 J Street Sacramento, CA 95814-2922 Ph. 916-557-7543 Fax: 916-557-7854

1. Location: The work required under this contract provides for grounds-keeping services at Success Lake. Success Lake is located in Tulare County, California approximately eight miles east of Porterville, CA. The contractor shall provide all labor, materials, supplies, permits, equipment and supervision necessary to accomplish all work required for this contract. Prospective bidders are strongly urged to visit the work area prior to bidding on this contract.

2. Closure: In the event that any property of the Park is permanently or temporarily closed, the segments of this contract pertaining to that area shall not be required and therefore not utilized. The number of facilities may vary. Contractors shall not perform work in those closed areas or facilities that are not in use and shall not be compensated for work not accomplished.

http://www.wdol.gov/sca.aspx

3. Authorities/Technical Direction: The Contractor shall take no direction from any Government employee or any other person other than the Contracting Officer (KO) that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters.

4. Estimated Quantity Line Items: All Section B, Pricing Schedule, Line Items with quantities are estimated-quantity Line Items. The quantities are estimated amounts and not guaranteed amounts. The contractor will only be paid for work actually performed.

At no time will the contractor exceed the estimated quantity on any estimated quantity Line Item. The contractor will establish a tracking system of actual quantities against the contract’s estimated quantities for each estimated quantity Line Item and will maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any Line Item reaches 75% of the estimated quantity on any estimated quantity Line Item, the contractor will notify the Government’s Contract Specialist and the Technical POC in writing by fax or e-mail within two calendar days. Once the Government is notified that the actual quantity has reached 75% of the estimated quantity on any Line Item and if the Government determines that the estimated quantity needs to be increased, the contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract BEFORE the contractor will proceed to work over the existing estimated quantity. The modification will set the new estimated quantity that the contractor may not exceed without another modification.

5. Period of Performance: The base period of this contract shall start 01 March 2019 through 29 February 2020. The Government may elect to exercise four option years as follows:

Option year 1 shall be 01 March 2020 through 28 February 2021;

Option year 2 shall be 01 March 2021 through 28 February 2022;

Option year 3 shall be 01 March 2022 through 28 February 2023;

Option year 4 shall be 01 March 2023 through 29 February 2024;

6. Meetings: Pre-Work Meeting: The contractor shall contact the Park Manager to schedule a Pre-Work meeting to discuss all elements of this contract. At least one week prior to this meeting, the Contractor shall submit to the Park Manager all information required under this contract including Certificate of Insurance, Safety Plan, and name of supervisor and alternate supervisor. The Park Manager shall determine the date, time and location of this meeting. The Contractor shall submit to the Park Manager all items listed below:

a. Certificates of Insurance

b. Safety Hazard Analysis - See Appendix A for suggested format.

c. Name and local telephone numbers of supervisor if other than the contractor.

d. Exposure Report – Form 94 (Man-hours worked). Submit within 5 working days after the first of each month. See Appendix B for the form to be used.

e. Monthly Invoice.

f. Safety Data Sheet (SDS) for compound to be used for the contract.

7. Invoicing and Payments: Services shall be based on an itemized bill/invoice and certification that the services have been performed. The invoice and certification for each month shall be submitted to the Park Manager. All payments shall be paid monthly for the amount of work accomplished. The Contracting Officer’s Representative shall verify invoices before payment shall be authorized.

a. Invoices: Invoices for payment shall be marked “Final” and submitted upon completion of tasks as outlined in the Payment Schedule of this contract. Invoices shall be submitted to:

Original invoice WITHOUT additional information or supporting documentation must be mailed to:

USAED, Finance Center

ATTN: CEFC-AO-P

5720 Integrity Dr.

Millington, TN 38054-5005

One copy of invoice WITH all required information including any necessary supporting documentation:

U.S. Army Corps of Engineers ATTN: Contracting Office Service & Supply Branch Contract Number 1325 J Street Sacramento, CA 95814-2922 U.S. Army Corps of Engineers

Success Lake ATTN: Mr. Charles E. Fenwick Park Manager PO Box 1072 Porterville, CA 93258-1072 Fax: 559-784-5469

b. Progress Payments: The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract.

c. Final Payment: Final payment shall be authorized when Government issued keys have been returned and all report requirements have been met at the unit price for the services actually performed in accordance with the pricing schedule.

B. Scope of Work:

1. General Information: As indicated. Normal working hours shall be Monday through Friday from 7:00 am to 5:30 pm except for seven (7) Federal holidays as follows: New Year’s Day, Martin Luther King Day, President’s Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Sunday, then the following Monday shall be observed as the holiday. When the holiday falls on a Saturday the preceding Friday shall be observed as the holiday. Note: The contractor shall work the following holidays: Memorial Day, Independence Day, and Labor Day.

2. Tule Campgrounds: [Please see attached Groundskeeper Service Maps B.2.] The Tule Campgrounds consisting of 104 camp sites. All areas within boundary fences shall be serviced once (1) a week on Mondays from 01 October through 31 March. From 01 April through 30 September, all areas within boundary fences shall be serviced twice (2) weekly on Mondays and Fridays. Campsites that are occupied shall not be serviced.

Occupied campsites shall be serviced on the next available day it is vacant. Service in the Tule Campgrounds shall be to maintain the areas free of litter and debris, hose off and clean picnic tables, and to report any items that are in need of repair. Clean barbecues and fire pits. Barbecues and fire pits that contain hot coals and/or ash shall not be serviced, but shall be serviced on the first available day when the ashes/coals are cold. Servicing the barbecues and fire pits shall be to remove all litter, cold coals and ash, and dispose of garbage in bins. Contractor shall be held responsible for any fire and associated damage caused by disposal of hot coals or ash.

3. Day Use Areas: [Please see attached Groundskeeper Service Maps B.3.] The Day Use Areas, Boat Launching Ramps, and All Parking Lots in the Tule and Rocky Hill Recreation Areas shall be serviced twice (2) weekly on Mondays and Fridays from 01 October through 30 March. From 01 April through 30 September, all areas shall be serviced five days a week Monday through Friday. Service to these areas shall be completed prior to 2:00 p.m. each service day. Service in these areas shall be to maintain the areas free of litter, debris and glass; empty refuse cans if more than1/2 full, remove and replace liner; clean all drinking fountain areas; and remove all spider webs;

clean barbecues and fire pits; sweep all cement pads at shelters; and report any items that are in need of repair. Up to 25 shelters and arbors along with BBQ grills/fire pits. Barbecues and fire pits that contain hot coals and/or ash shall not be serviced, but shall be serviced on the first available day when the ashes/coals are cold. Service to the barbecues and fire pits shall be to remove all litter, cold coals and ash, and dispose of garbage in bins. Contractor may be held responsible for any fire and associated damage caused by disposal of hot coals or ash.

4. Playgrounds: [Please see attached Groundskeeper Service Maps B.4.] Playgrounds 2 (two) located in Tule Day Use Area, service shall be done once (1) a week on Wednesdays from 01 May through 30 April. Service to the playgrounds shall be to remove all litter, remove debris, clean cement walkways, and empty garbage; remove or pull all weeds and dispose of them; remove graffiti from the structure; clean structure, turn sand or chips, rake, and level impact material and sweep all impact material from walkways.

5. Vista Point: [Please see attached Groundskeeper Service Maps B.5.] The Vista Point, parking lot, stairways, and an area extending 100 ft. out on all three sides from the bottom of the rock wall shall be serviced twice (2) weekly on Mondays and Fridays from 01 May through 30 April. This service shall be to remove all litter, debris and glass from the area and sweep when necessary to maintain in a clean condition; empty refuse cans if more than ½ full, remove and replace liner.

6. Shoreline: [Please see attached Groundskeeper Service Maps B.6.] The shoreline in the Tule and Rocky Hill Recreation Areas and around the Vista Point shall be serviced once (1) weekly on Mondays from 01 October through 31 March. From 01 April through 30 September, all areas within boundary fences shall be serviced twice (2) weekly on Mondays and Fridays. The areas to be serviced are as follow: the shoreline in the Tule Recreation Area from Highway 190 to the North Ramp; the shoreline in the Rocky Hill Recreation Area from the base of the Dam to and including the rock barrier North of the end of the paved road; and the Vista Point Area from the base of the dam to just South of Hwy. 190 bridge. Shoreline along upstream base of Dam shall be included. Service of these areas shall be to remove all litter, debris and glass from the high water mark to the water’s edge. In areas where roadways are above high water mark, litter shall be collected to within 50 feet of the roadway.

7. Roads and Roadside: [Please see attached Groundskeeper Service Maps B.7.] Roads, roadsides, and shoulders into Park Headquarters, Tule, Vista Point, and Rocky Hill Recreation Areas shall be serviced once (1) each week on Wednesdays from 01 May through 30 April. The areas to be serviced are as follows: The road leading to Park Headquarters; the public access road in the Rocky Hill Recreation Area from the gate at the end of Worth Drive to the last turnaround on the paved road, the parking lot at Vista Point, and all the public access roads in the Tule Recreation Areas including parking lots. This service shall be to remove all litter, debris and glass from the road surface and roadsides to a distance of 50 feet from the roads edge on both sides.

8. Rocky Hill Area: [Please see attached Groundskeeper Service Maps B.8.] The Day Use Areas shall be service to include, three small shelters, one boat launching ramp, including (5) five turn out parking areas, and one large parking lot near the Boat Ramp, once (1) each week on Wednesdays from 01 May through 30 April. The contractor shall service and maintain the areas free of litter, debris and glass; empty refuse cans if more than 1/2 full Monday thru Friday, remove and replace liner to nine garbage cans at large shelters, clean all drinking fountain areas, sweep all cement pads at shelters, remove graffiti, and remove all spider webs. Report any items that need to be repaired. Clean all picnic tables, shelters and arbors in day use areas. Service to the barbecue grills shall be to remove all litter, cold ashes, and dispose ashes and trash properly. Barbecues and fire pits that contain hot coals and/or ash shall not be serviced, but shall be serviced on the first available day when the ashes/coals are cold. Contractor may be held responsible for any fire and associated damage caused by disposal of hot coals or ash. All work shall be complete prior to sunset.

9. Wildlife Area: [Please see attached Groundskeeper Service Maps B.9.] The area of the picnic shelter located in the Wildlife area shall be serviced once (1) weekly on Fridays 01 May through 30 April. Service shall be to pick up and dispose of all litter, debris and glass within the service roads and parking areas, corral area, shelter picnic area and barbecue area; empty refuse cans if more than ½ full, remove and replace liner in two (2) refuse cans. Empty two (2) refuse cans, one at the end of the Frazier Dyke near the second entry gate, and one (1) at main parking lot.

10. Headquarters (HQ) Area: [Please see attached Groundskeeper Service Maps B.10.] HQ area consists of two HQ buildings and a Maintenance building and shall be serviced three (3) times a week on Mondays, Wednesdays and Fridays from March 1 through September 30. Service shall be to keep bushes, shrubs and lawns green by automatic or manual irrigation and mow and edge lawn not to exceed three inches in height, trim bushes and shrubs, trim and prune trees within yard, empty refuse cans if more than ½ full remove and replace liner.

11. Big Sycamore Trail: (Please see attached Groundskeeper Service Maps) The Big Sycamore trail shall be serviced three (3) times a week on Mondays, Wednesdays and Fridays beginning 01 March through 30 September. This service shall be to remove all litter, debris, glass from the beginning to the end of trail; and area at near the Eucalyptus trees. The contractor shall empty, remove, and replace liner, up to four refuse cans if more than ½ full, located near the entrance to the trail, near the CXT restroom area, and by the Blue Oak tree.

12. Disposal: All litter, debris and glass collected shall be deposited in Government provided garbage bins.

C. Contractor’s Responsibility:

1. Personnel:

a. General Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein. It shall be the Contractors responsibility to insure that personnel fulfill the requirements of the contract.

b. Supervision: During regular working hours, the Contractor shall designate in writing who shall have full authority to direct the work required by this contract. The designated supervisor shall be able to understand, speak, read and write the English language.

c. Information: A copy of this contract shall be maintained on the job site and made available to any interested Contractor employee. Each contractor employee shall be given a copy of that section of the contract that particular employee is assigned to perform.

2. Safety:

a. Safety Program: The work to be performed shall be within the public recreation areas and the attention of the Contractor shall be directed to the need of extreme caution and care while driving and operating equipment in these areas. All equipment, vehicles, and work shall comply with applicable safety regulations as set forth in EM 385-1-1, Safety and Health Requirements Manual. This regulation is available for the contractor to review at the following web site:

http://www.hq.usace.army.mil/soh/em385/current/current38511.htm. Safety regulations require that the Contractor report the number of hours worked to the Park Manager by the 5th of each month. The Contractor shall formulate and furnish to the Park Manager in writing a comprehensive program to implement the general policies and procedures for safe operation and maintenance in accordance with applicable provisions of OSHA and EM 385-1-1, Safety and Health Requirements. The program shall include provisions for equipment maintenance, employee responsibilities for working safely, indoctrinations and training of employees, public safety activities and responsibilities for fire prevention. The Contractor shall provide applicable safety training to employees.

b. Safety Hazard Analysis: At the start of the contract the Contractor shall meet with the Park Manager to discuss an analysis of the hazards and associated control measure. The Contractor shall submit a written job hazard analysis prior to the start of work. The analysis shall include the evaluations of all hazards, and techniques of accomplishing each work item in a safe manner. A sample format is shown in Appendix A; it shall be the Contractors responsibility to provide additional copies.

c. MSDS: Material Safety Data Sheets shall be provided in a binder to the Park Manager for any compound used in the completion of this contract. MSDS shall be provided prior to the use of the compound. These sheets shall also be posted in a location that is immediately accessible to all contract employees.

d. Exposure Data: The Contractor shall submit a Safety Exposure Report, CESPD Form 94, to the Park Manager with each invoice. Reports of all exposure hours shall be made and turned in to the Park Manager for any and all contractor employees. Reports shall be turned in with invoices. A master copy of Form 94 shall be provided in Appendix B, it shall be the Contractor’s responsibility to provide additional copies.

3. Security:

a. Security gates, storage yards and office compounds shall remain locked except when authorized employees are present in the immediate area. All storage buildings, storage rooms, equipment rooms and park buildings shall remain locked except when in use.

The Contractor shall maintain a current register of all keys issued. Extra keys shall be obtained from the Park Manager. Discharged employees shall be required to return all keys. Government keys shall not be duplicated. Several of the buildings that the Contractor shall be required to work in are equipped with security (alarm) systems. The Contractor shall be granted access to such buildings by the Park Manager.

4. Defective Facilities:

a. Damaged, defective and/or inoperative facilities shall be promptly reported to the Park Manager or representative as soon as possible, but in no later than the next workday after being discovered by Contractor. The decision to close a facility shall be made by the Park Manager.

5. Quality Assurance Surveillance Plan:

a. Monitoring: The scope of work and requirements outlined in this Performance Work Statement (PWS) to be performed by the Contractor is subject to a Quality Assurance Surveillance Plan (QASP) conducted by the Contracting Officer Representative (COR).

Table 1 provides the QASP to be used for this PWS. The Contractor is encouraged to read the QASP to fully understand how the Contractor will be evaluated during the course of the contract.

Table 1: QASP Performance Standards and Ratings Definitions

Performance Standard

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Basic Definition

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with no substantive input from the government.

Contractor exceeds the performance requirements for the milestone, deliverable, or standard, with minimal input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with moderate input from the government.

Contractor meets the performance requirements for the milestone, deliverable, or standard, with significant input from the government.

Contractor does not meet the performance requirements for the milestone, deliverable, or standard, after significant input from the government.

Performance Category: Quality of Product or Service

Quality Draft Final and Final deliverables are of excellent quality, approved as submitted, or with no substantive comments limited to grammar, spelling, or terminology.

Army audit finds that the data collected and/or the work performed exceeds the requirement of the PWS.

No deficiencies noted.

Draft Final deliverables are of high quality and comments are mostly minor. Final deliverables are approved after one (1) round of Army comments on the Draft Final through acceptance of response to comments table and back check of Final report against original comments. No further revisions are required.

Army audit of work does not identify any deficiencies that compromise the quality of the data collected or work performed.

Draft Final deliverables are of acceptable quality with only a few number of comments identifying major weaknesses.

Final deliverables are approved after two (2) rounds of Army comments on Draft Final.

No further revisions are required.

work identifies deficiencies that do not compromise the quality of the data collected or work performed, and can be corrected.

Draft Final deliverables are of poor quality with a significant number of comments identifying major weaknesses or deficiencies.

Final deliverables require more than two (2) rounds of Army comments on Draft Final before being approved. (e.g., changes are required to the Final document due to inadequate incorporation of comments).

Army audit of work identifies deficiencies that compromise the quality of the data collected or work performed, but was corrected.

Draft Final deliverables are of very poor quality and are rejected for re-submittal without comment. Final deliverables did not comply with contract requirements, or one or more document versions required more than three (3) rounds of Army comments before being approved.

work identifies deficiencies that compromise the quality of the data collected or work performed, and cannot be corrected.

Exceptional Very Good Satisfactory Marginal Unsatisfactory

Performance Category: Schedule

Schedule Contractor Achieves milestone more than 90 days ahead of schedule (unless the COR waives this requirement), per criteria established in the PWS and the QASP.

Contractor Achieves milestone less than 90 days but more than 30 days ahead of schedule (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Contractor achieves milestone according to the schedule (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Contractor achieves milestone more than 30 days but less than 90 days behind schedule (unless the COR waives this requirement), per criteria established in the PWS and the QASP.

Contractor achieves milestone more than 90 days behind schedule (unless the COR waives this requirement), per criteria established in the PWS and the

QASP.

Performance Category: Safety

Safety No significant safety deficiencies are reported during QA inspection of fieldwork.

No lost time accidents or injuries are recorded during the fieldwork.

No more than one (1) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the Army. No lost time accidents or injuries are recorded during the fieldwork.

No more than two (2) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the Army. No lost time accidents or injuries are recorded during the fieldwork.

No more than three

(3) serious safety deficiencies are reported during QA inspection of fieldwork. If any serious safety deficiency is noted during the project, appropriate investigation, corrective action, implementation, and written verification of the corrective action are provided to the Army. No more than one lost time accident or injury is recorded during the fieldwork.

More than three

(3) serious safety deficiencies are reported during QA inspection of field activities, or a serious safety deficiency is reported but not properly investigated and corrected, or two or more lost time accidents or injuries is recorded during the fieldwork.

Performance Category: Management of Key Personnel and Resources

Management of Key Personnel and Resources

All personnel proposed by the contractor were assigned to the project.

Some personnel were

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by

All personnel proposed by the contractor were assigned to the project. Some personnel were substituted by

Exceptional Very Good Satisfactory Marginal Unsatisfactory substituted by higher qualified individuals.

Zero (0) instances of resource management issues creating a negative impact to the activity.

higher qualified individuals.

No more than one (1) instance of resource management issues creating a negative impact to the activity.

equally qualified

Informal poor performance feedback on conduct of personnel is provided by the COR but are two (2) instances of resource management issues creating a negative impact to the activity.

equally qualified

Formal letter of poor performance feedback on conduct of personnel is provided by the COR but are three (3) instances of resource management issues creating a negative impact to the activity.

lesser qualified

Written request from KO requesting removal of assigned personnel for poor performance or notification of poor performance is provided by the COR and is not corrected.

More than three

(3) instances of resource management issues creating a negative impact to the activity.

1.0 If a milestone/deliverable as described in the QASP is rated as being of unsatisfactory quality at the time that the Project Management Plan (PMP) deadline for the milestone/deliverable expires, the milestone/deliverable will automatically receive an unsatisfactory rating for timeliness. At no point will a milestone/deliverable receive an exceptional, very good, or satisfactory rating for timeliness if it is rated as being of unsatisfactory quality. Overall satisfactory performance on a milestone/deliverable requires ratings of satisfactory, very good or exceptional for the quality, timeliness, and safety standards.

2.0 Surveillance Methodology

The surveillance methods listed below will be used in the execution of this QASP.

2.1 100% Inspection All key milestones and deliverables will be evaluated through 100% inspection (e.g., on-site inspection, document review). The COR will document performance for each completed milestone/deliverable prior to payment, as described in Section 5.0 of the QASP.

2.2 Periodic Progress Inspection

At the COR’s discretion, periodic inspections may be conducted to evaluate progress toward and/or completion of key milestones and deliverables. The COR may complete a periodic progress inspection if s/he believes that deficiencies exist that must be addressed prior to milestone/deliverable completion. While corrective action or re-performance will be required if necessary, the Contractor will not be financially penalized for unacceptable performance recorded in periodic progress reports, provided that final performance evaluation of the milestone/deliverable is deemed acceptable.

2.3 Customer Feedback

Additional feedback will be obtained through random customer feedback. To be considered valid, input must set forth clearly and in writing the detailed nature of the feedback, must be signed, and must be forwarded to the KO.

The KO will maintain a summary log of all formally received customer feedback as well as a copy of each feedback in a documentation file.

3.0 Surveillance Documentation

3.1 Quality Assurance Monitoring Form. The COR will use a performance evaluation form to record evaluation of the Contractor’s performance for each milestone and deliverable in accordance with the methodology described in Sections 3.0 and 4.0 of the QASP. The COR must substantiate, through narratives in the form, all exceptional, very good, marginal, and unsatisfactory ratings. Performance at the satisfactory level is expected from the Contractor. At a minimum, the evaluation form will indicate actual and scheduled delivery times and number of reviews required to achieve the final product. The COR will forward copies of all completed performance evaluation forms to the KO and Contractor within one week of performing the inspection.

3.2 Corrective Action Process. When a milestone/deliverable receives an overall marginal or unsatisfactory rating, the Contractor will explain, within 15 days, in writing to COR why performance was marginal or unsatisfactory, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future.

3.3 KO Role in the Surveillance Process. The KO will review each performance evaluation form prepared by the COR. When appropriate, the KO may investigate further to determine if all the facts and circumstances surrounding the event were considered in the COR opinions outlined on the form. The KO will immediately discuss any marginal or unsatisfactory rating with the Contractor to assure that corrective action is promptly initiated.

3.4 Annual Performance Assessment. At the end of every year, the COR will prepare a written Contractor Performance Assessment Report (CPAR) for the KO summarizing the overall results of his/her surveillance of the Contractor’s performance during the previous 12 months. This report will become part of the formal QA documentation.

3.5 QA File. The COR will maintain a complete QA file. This file will contain copies of all performance evaluation forms and any other related documentation. The COR will forward these records to the KO at termination or completion of the contract. All performance assessment forms, attachments and working papers must be marked “FOR OFFICIAL USE ONLY/SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104” according to Freedom of Information Act Program, FAR 3.104, and 41 USC Sect. 423. Assessment reports may also contain information that is proprietary to the contractor. Information contained on the CPAR, such as trade secrets and protected commercial or financial data obtained from the contractor in confidence, must be protected from unauthorized disclosure. COR’s shall annotate on the assessment report if it contains material that is a trade secret, etc., to ensure that future readers of the evaluations are informed and will protect as required. Contractor performance information is privileged source selection information. It is also protected by the Privacy Act and is not releasable under the Freedom of Information Act.

4.0 Payment and Corrective Action

4.1 Satisfactory Performance. Full payment for a milestone/deliverable will be provided upon verification of overall satisfactory performance, as rated on quality and schedule. This verification will be recorded in a performance evaluation form submitted to the KO specifying overall Contractor performance as satisfactory, very good, or exceptional for the milestone/deliverable.

4.2 Marginal or Unsatisfactory Performance. If a milestone/deliverable receives a marginal or unsatisfactory rating for the quality performance standard, re-performance is required until the milestone/deliverable receives a rating of satisfactory or better. This re-performance is required regardless of cost or schedule constraints that may result from the marginal or unsatisfactory performance, unless the KO has opted to terminate the contract. If a rating of satisfactory or better is not achieved, the Government may reduce the contract price to reflect the reduced value of the services in accordance with FAR 52.246-4(e).

4.3 Table 2 in the QASP provides a sample of the minimum key elements planned for the QASP. The final QASP will be developed with the COR and the contractor and will be based on the final PMP.

Additional Government surveillance activities may include, but are not limited to, the following:

• Work plan review and approval

• Participation in Technical Project Planning (or equivalent) sessions

• Oversight of survey & analysis activities

• Oversight of field sampling activities

• Oversight of all waste management functions/responsibilities

• Review of all waste management documentation

• Separate/split laboratory QA samples

• Review and approval of meeting minutes

• Review and approval of all deliverables to regulatory agencies

• Review of quality control documentation

• Review of project safety record

• Adherence to the approved work plan

Table 2 QASP Performance Objectives, Acceptance Criteria, and Monitoring Methods

Performance Objectives Performance Standards Acceptable Quality Levels

Approved Project Management Plan (PMP) and Quality Assurance Surveillance Plan (QASP):

• Draft PMP and QASP within 30 calendar days of contract award,

• Final PMP within 30 calendar days of receipt of COR comments on the drafts.

Army approval through the Contracting Officer’s Representative (COR).

Exceptional, Very Good, or Satisfactory performance, as defined in Table 1 of the PWS.

Monitoring Method: 100% inspection of milestones / deliverables associated with objective

What we’re looking for:

Detailed technical approach included in the PMP Project Team and Roles and Responsibilities are included in the PMP Interim Payment schedule included in the PMP (do not include costs in PMP) Activity-based schedule included in the PMP Complete document submittal distribution list (to include names, organization, addresses, phone number, email address and deliverable types and quantities) included in the PMP Project Status reports provided as proposed The Contractor keeps a record of each phone conversation, written correspondence, and meeting minutes affecting decisions related to the performance of this scope of work. Copies of this correspondence are submitted to the COR.

QUALITY ASSURANCE MONITORING FORM

Date: ___/____/______

Work Task (Milestone/Activity): _______________________________________

Survey Period: ___/____/______ through ___/____/______ Method of Surveillance: COR Review

Evaluation of Contractor’s Performance: _______

Evaluation

Corrective Action Required: Yes No

Narrative Discussion of Contractor’s Performance During Survey Period:

Discussion

CORRECTIVE ACTION FORM FOR QASP

1) Work Task (Milestone/Activity): _________________________

2) Survey Period:___/____/______ through ___/____/______

3) Description of the Failure/Deficiency that Precipitated the Corrective Action:

Description

4) Description of the Criterion that the Failure/Deficiency was Evaluated Against:

5) Personnel Involved in the Identification of the Failure/Deficiency, Determination of the Appropriate Corrective Action, Approval of the Corrective Action, and Implementation of the Corrective Action:

6) Description of the Corrective Action that was Required:

7) Date/Time of Implementation of the Corrective Action: ___/____/______

8) Follow-Up Information to Prevent Recurrence of Failure/Deficiency (i.e., Need For Revision of Procedures or Specifications):

9) Personnel Responsible for Follow-Up Work:

10) Planned Date for Follow-Up Surveillance: ___/____/______

11) Other

Clauses included in this combined solicitation/synopsis are not all inclusive. Clauses included on any ensuing award may include all or some of the below clauses. Contractor’s should assume that all of the below clauses are applicable to this acquisition. Additional clauses may also be added at the discretion of the contracting officer upon award

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

(IAW FAR 12.301(b)(1))

OCT 2015

Addendum to 52.212-1:

Paragraph (b), entitled “Submission of Offers,’:

Offers may be submitted via electronic mail only. Submit signed and dated offer at or before 11:00AM PT, February 5, 2019. All offers must be sent via electronic mail all documents must be scanned in .pdf (Acrobat) format and emailed to Thomas.Tran@usace.army.mil.

Offerors shall submit, at a minimum, the following documents with quotes/offers:

1. TBD – talk to customer

2. Completed and signed page of this document (Pricing sheet)

3. Cost breakdown sheets (if further breakdown is available).

4. Completed FAR Clause 52.212-3

Paragraph (c), entitled ‘Period for Acceptance of Offers’:

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

52.212-2 EVALUATION-COMMERCIAL ITEMS

(IAW FAR 12.301(c)(1))

OCT 2014

Addendum to 52.212-2:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate offers:

(ii) Price

52.212-3

OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL

ITEMS

(IAW FAR 12.301(b)(2)

NOV 2015

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service— mailto:Thomas.Tran@usace.army.mil http://www.acquisition.gov/

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the

Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government…