A03.4_-_REDACTED_Sole_Source_Over_150K-Revised_1DEC2017-Signed.pdf

Control No. SPK17-63

Justification for Other than Full and Open Competition

US Army Corps of Engineers, Sacramento District

FAR 6.302-1, Simplified Acquisitions

W91238-17-R-0097

1. Contracting Activity:

US Army Corps of Engineers, Sacramento District, 1325 J St., Sacramento, CA 95814.

2. Description of Action:

This is a sole source firm-fixed price, purchase order with option years to provide labor for debris removal, invasive species management, hazard tree removal, creation/maintenance of fire breaks, and other vegetation management projects needed for public and dam safety at all projects within the

Sacramento District, U.S. Army Corps of Engineers (USACE).

3. Description of Supplies/Services:

The requirement is to provide the US Army Corps of Engineers with all labor required for flood debris and other foreign debris removal from dam embankments and related flood control infrastructure and will include controlled burning.

The work shall consist of the following: 1) Collecting and removing flood debris from dam face and its associated structure (intakes, outlets, spillway, dikes, etc). Removed flood debris will be transported by

Government personnel to a designated site for burning and/disposal. 2) Cut, collect, stack and burn flood debris from all shoreline/recreation areas. 3) Hazardous tree removal and vegetation reduction for fire safety. 4) Conduct controlled burn to remove existing vegetation and invasive species. 5) Conduct controlled burns in recreation and/or wildlife areas. Site conditions and the estimated amount of debris to be removed under this contract may vary by site, thus affecting the overall time needed to complete work at each project. It is requested that a new Purchase Order contract be utilized for this work utilizing

O&M project funds. The estimated total of this acquisition is for the base year and four (4) additional option years.

4. The statutory authority permitting other than full and open competition.

FAR Part 6.302-1, Only One Responsible Source and No Other Supplies Will Satisfy Agency

Requirements.

5. Reason for Authority Cited:

CAL Fire is a State agency that operates and administers Conservation (Fire) Camps, which are trained work force programs for California Department of Corrections and Rehabilitation (CDCR) inmates. The

CAL Fire Conservation Camp program purpose is to provide a capable and trained work force for fire suppression and other emergencies. However, the camps also specialize in other preventative fire/emergency measures, including but not limited to clearing debris, vegetation/fuel reduction, fire breaks, restoring historical structures, maintaining parks, hazard tree removal, invasive species management and controlled burns (http://www.cdcr.ca.gov/Conservation_Camps/). These fire crews also conduct labor intensive project work on public lands and critical hazard fuels reduction projects in support of state and federal fire plans. Additionally, fire crew projects include repair and maintenance of http://www.cdcr.ca.gov/Conservation_Camps/ levies for flood prevention; maintenance of local, state, and federal park infrastructures; clearing of debris from streams; removing roadside litter; and constructing hiking trails, among other services

(http://www.fire.ca.gov/communications/downloads/fact_sheets/CampProgram.pdf).

Historically, USACE has utilized CAL Fire’s services to perform prescribed burns of dry and hazardous vegetation on our managed public lands. CAL Fire has the authority to mobilize in order to combat and control wildland fires in public and private lands. If a controlled burn gets out of control and moves onto private lands, CAL Fire will mobilize and combat the wildland fire at no extra cost to the Government.

Whereas, if scenario controlled burn begins to burn out of control while under the performance of a different contractor, CAL Fire would still be mobilized to combat and control the wildland fire. Under this circumstance, CAL Fire would seek reimbursement the for fire suppression from the contractor and

Government.

It is likely that some locations will need to mobilize labor crews with a day prior or same day notice.

Coordination for services is on an “as needed” basis and, services are not scheduled with much advance notice. We anticipate the need for crews at multiple lake projects on a given day with the same short notice. It is not realistic to expect a private contractor to provide this type of service on such a short notice at multiple remote locations. Each crew from CAL Fire has between 9-15 crewmembers along with a captain who supervises the crew. We could need 3 to 8 crews on a given day at several lakes in remote locations.

CAL Fire manages the only capable workforce within proximity to all10 Sacramento District water resource projects that require this critical dam and public safety work. The ability to find a capable labor force at many of the District Water Resource Projects is very difficult due to the remote locations and

CAL Fire has multiple Conservation Camps within proximity of all 10 Sacramento District projects. The

CAL Fire Conservation Camp labor force specialize in preventative fire/emergency measures, including but not limited to clearing debris, vegetation/fuel reduction, fire breaks, restoring historical structures, maintaining parks, hazard tree removal, invasive species management and controlled burns. Crews often include certified tree fallers to fall tall hazard trees in close proximity to buildings and other structures.

Summary of CAL Fire Conservation Crew Locations to Sacramento District USACE Projects:

USACE Project CAL Fire Conservation Crew

Camp

Distance from

Project

1. Black Butte Lake

19225 Newville Road

Orland, CA 95963

Salt Creek Conservation Camp #7

10655 Round Valley Road

Paskenta, CA 96074

(530) 833-5497

34 Miles

2. New Hogan Lake & Farmington

Dams

2713 Hogan Dam Road

Valley Springs, CA 95252

Vallecito Conservation Camp #1

3225 Six Mile Road

Angels Camp, CA 95222

(209) 736-4922

27 Miles http://www.fire.ca.gov/communications/downloads/fact_sheets/CampProgram.pdf

3. Englebright Lake North Fork Dam, & Daguuerre Dam

12896 Englebright Dam Road

Smartsville, CA 95977

Washington Ridge Camp #44

11425 Conservation Camp Road

Nevada City, CA 95959

(530) 265-4623

30 Miles

4. Martis Creek Lake

11989 Martis Dam Road

Truckee, CA 96161

Washington Ridge Camp #44

11425 Conservation Camp Road

Nevada City, CA 95959

(530) 265-4623

54 Miles

5. Stanislaus River Parks

17968 Covered Bridge Road

Oakdale, CA 95361

Baseline Conservation Camp #30

16809 Peoria Flat Road

Jamestown, CA 95327

(209) 984-4464

15 Miles

6. Eastman Lake & Merced Stream

Group Dams

32175 Road 29

Raymond, CA 93653

Mount Bullion Conservation

Camp #39

5730 Mount Bullion Access Road

Mariposa, CA 95338

(209) 742-5494

47 Miles

7. Hensley Lake

25207 Road 407

Raymond, CA 93653

Mount Bullion Conservation

Camp #39

5730 Mount Bullion Access Road

Mariposa, CA 95338

(209) 742-5494

57 Miles

8. Pine Flat Lake

27295 Pine Flat Road

Piedra, CA 93649

Miramonte Conservation Camp #5

49039 Orchard Drive

Miramonte, CA 39641

(559) 336-2312

25 Miles

9. Lake Kaweah

34443 Sierra Drive

Lemon Cove, CA 93244

Mountain Home Conservation

Camp #10

45260 Bear Creek Drive

Springville, CA 93265

(559) 539-2334

47 Miles

10. Success Lake

29330 Highway 190

Porterville, CA 93258

Mountain Home Conservation

Camp #10

45260 Bear Creek Drive

Springville, CA 93265

(559) 539-2334

28 Miles

6. Efforts to Obtain Competition:

A sole source synopsis was posted on the FedBizOpps website on September 11, 2017. As a result, three small businesses under NAICS code 115310, Support Activities for Forestry, responded.

Due to the magnitude of controlled burning that is required (10-acre controlled burn in Island Park recreation Pak and 25-acre controlled burn in Sycamore Wildlife Area, among others), short notice mobilization on an as needed basis, and other factors explained in para.5 above, we have determined that these efforts would not be able to be reproduced by a nongovernment/non fire agency. CAL Fire has the authority to mobilize and combat and control wildland fires in public and private lands.

7. Actions to Increase Competition and Remove or Overcome Barriers to Competition:

Please see #6 above.

8. Market Research:

USACE has been utilizing CAL Fire for debris removal and controlled burn services for various

USACE water project locations. Currently, contract W912P7-17-C-0003 is in place for debris removal and controlled burns at Lake Mendocino. Historically, we reimbursed CAL Fire crews for incidental expenses (as approved in Engineer Policies and Regulations cited above) by using our credit cards. Due to changes in the credit card program, we are no longer able to utilize that method of acquisition. As a result, we have decided to create a single contract vehicle to provide these services to various project locations.

9. Interested Sources:

California Department of Forestry and Fire Protection

DUNS #792358095

1416 9th ST RM1535

Sacramento, CA 95814

California Reforestation

DUNS#148045321

22230A So. Colorado River Dr.

Sonora, CA 95370

Grayback Forestry Inc.

DUNS #095013975

1150Ort Ln

Merlin, OR 97532-8802

Premier Contract Services

DUNS# 869244749

704 Northfield Drive, Unit A

Sacramento, CA 95833

10. Other Facts:

Along with OSFM and State Fire Training, CAL Fire Academy programs provide training and education and certification programs for the California Fire Service. CAL Fire's mission emphasizes the management and protection of California's natural resources through the assessment and study of the

State's natural resources and an extensive CAL Fire Resource Management Program. CAL Fire oversees enforcement of California's forest practice regulations. Department foresters and fire personnel work closely to encourage and implement fuels management projects to reduce the threat of uncontrolled wildfires. Therefore, they have the authority to implement fuels management projects such as

“controlled burns”. 11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.