Final_Amendment_3.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 3 is to extend the offer date to November 14th, 2016 for the Hensley Elevator Dam Preventative Maintenance Requirement. The period of performance is scheduled to begin January 1, 2017. The Performance Work Statement has been changed to reflect the new site visit date November 2, 2016. Amendment 2 w as not issued.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Oct-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91238-16-Q-0047

X 9B. DATED (SEE ITEM 11)

08-Aug-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Oct-2016

CODE

USACE SACRAMENTO DISTRICT

ATTN: CONTRACTING DIVISION

1325 J STREET

SACRAMENTO CA 95814-2922

W91238 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91238-16-Q-0047

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-DEC-2016 TO

30-NOV-2017

N/A HENSLEY LAKE

25207 ROAD 407

RAYMOND CA 96353

FOB: Destination

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-JAN-2017 TO

31-DEC-2017

N/A HENSLEY LAKE

25207 ROAD 407

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 01-DEC-2017 TO

30-NOV-2018

N/A HENSLEY LAKE

25207 ROAD 407

POP 01-JAN-2018 TO

31-DEC-2018

N/A HENSLEY LAKE

25207 ROAD 407

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 01-DEC-2018 TO

30-NOV-2019

N/A HENSLEY LAKE

25207 ROAD 407

POP 01-JAN-2019 TO

31-DEC-2019

N/A HENSLEY LAKE

25207 ROAD 407

The following Delivery Schedule item for CLIN 0004 has been changed from:

POP 01-DEC-2019 TO

30-NOV-2020

N/A HENSLEY LAKE

25207 ROAD 407

POP 01-JAN-2020 TO

31-DEC-2020

N/A HENSLEY LAKE

25207 ROAD 407

The following Delivery Schedule item for CLIN 0005 has been changed from:

POP 01-DEC-2020 TO

30-NOV-2021

N/A HENSLEY LAKE

25207 ROAD 407

POP 01-JAN-2021 TO

31-DEC-2021

N/A HENSLEY LAKE

25207 ROAD 407

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement Elevator Maintenance, Inspection and Testing

Hensley Lake / Hidden Dam October 2016

Project: The work required under this contract provides for elevator repair, maintenance, inspection and testing services at Hensley Lake / Hidden Dam. Hensley Lake is located in Madera County, California approximately eighteen miles north of Madera, CA. Detailed descriptions of the work are contained in the Performance work statement and Specifications.

Prospective contractors are encouraged to inspect the work site before submitting a quotation; a site visit for the subject effort will be November 2, 2016 at 10:00 am PST.

The location of the site visit will be at 25207 Road 407, Raymond, CA 93653.

1. General Information

1.1 This is a performance-based contract for a Montgomery circa 1976 model # CA CT30185 elevator repair, preventative maintenance, periodic inspections, and categorical testing/certification services for the elevator at Hidden Dam, Madera County, CA. The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described within this contract in accordance with the performance objectives.

2. Introduction

2.1 This Performance Work Statement describes the basic objectives for a Montgomery circa 1976 model # CA CT30185 elevator repair, preventative maintenance, periodic inspections, and categorical testing/certification services for the electric traction passenger elevator system at Hidden Dam in Madera County, CA. The performance-based service contract provides potential offerors the flexibility to develop cost effective solutions and the opportunity to propose innovative alternatives to meet the stated objectives. It also presents the Government with an opportunity to assess the offeror’s understanding of all aspects of the effort to be performed by eliminating the “how to” instructions to accomplish the required effort normally contained on the Statement of Work that the Government traditionally provides to prospective offerors. Acceptable quality levels of performance and remedies for failure to meet the acceptable levels are outlined in the “Performance of Work Requirements Summary”, contained in Attachment A.

3. Description of Services

3.1 The Contractor shall furnish all labor, materials, equipment, transportation and supplies necessary to fulfill the terms and conditions stated in this contract. The Contractor shall be responsible for all costs related to performing elevator repair, maintenance, inspection and testing/certification services. Services include quarterly preventative maintenance, semi-annual periodic inspections, Category 1 and 5 testing/certifications, and emergency call-out service work to be performed on the elevator system. Work shall be performed on the electric traction passenger elevator system located at Hidden Dam in Madera County, CA. All work, materials and equipment shall be subject to the control and approval of the Contracting Officer’s Representative (COR). For the purpose of this contract, the Park Manager has been designated in writing by the Contracting Officer (KO) as the COR.

3.2 The Contractor shall comply with following directives and instructions to the extent that they are applicable to the services required by this contract. All references shall be the latest editions or changes, unless otherwise noted.

3.2.1 ASME A17.1,”Safety Code for Elevators and Escalators”

3.2.2 ASME A17.2, “Guide for Inspection of Elevators, Escalators and Moving Walks”

3.2.3 ASME A17.3, “Safety Code for Existing Elevators and Escalators”

3.2.4 NFPA 101, National Fire Protection Association, Life and Safety Code

3.2.5 NFPA 70. National Fire Protection Association, National Electric Code

3.2.6 OSHA requirements found in 29 Part 1926 Safety and Health Regulations

4. Site Inspection

4.1 Prior to submitting quotations, offerors are encouraged to inspect the site where services are to be performed to accurately observe conditions that may affect the cost of their services provided.

Site visit for the subject effort will be November 2, 2016 at 10:00 am PST. The location of the site visit will be at 25207 Road 407, Raymond, CA 93653.

4.2 Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(FAR 52.237-1)

5. Pre-Work Meeting

5.1 No less than ten (10) days prior to commencement of work, the Contractor shall contact the COR to schedule a pre-work meeting. This meeting will be held at the Hensley Lake Park Headquarters, located at 25207 Road 407, Raymond, CA 93653.

5.2 During the pre-work meeting, the Contractor shall provide the COR with the following for approval:

5.2.1 The Contractor shall submit a Hazard Analysis and copies of safety data sheets (SDS) for all chemical products to be used by the Contractor or their employees during the execution of this contract.

5.2.2 Uniform and Personal Protection Equipment (PPE).

5.2.3 Per FAR 52.228-5 Insurance – work on a Government Installation: (a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

5.2.4 Contractor Vehicle Identification: All Contractor vehicles shall be identified with the company name or logo conspicuously displayed on door panels.

Professionally made magnetic signs or pressure sensitive decals may be used to comply with this specification.

5.2.5 The Contractor shall submit a copy of all federal and/or state applicable licenses and certifications prior to the commencement of work. The Contractor and all employees shall be licensed and permitted to operate all equipment necessary to complete work under this contract. All required licenses and permits to operate shall be the responsibility of the Contractor.

6. Ability to Perform

6.1 The Contractor and their employees shall be responsible for maintaining accurate and detailed records as required by the contract.

6.2 The Contractor and their employees shall be capable of communicating with other contractors, outside agencies and project personnel in a respectful and courteous manner.

6.3 The Contractor shall comply with all applicable Federal, State, and local regulations governing elevator maintenance and inspections.

6.4 Certifications and Licenses:

6.4.1 The Contractor shall be in current status for the duration of this contract as a Certified Qualified Conveyance Company as required by the State of California, Division of Occupational Safety and Health (DOSH).

6.4.2 The Contractor shall possess, in current status for the duration of this contract, a California State Contractors Specialty License Classification, 11 – Elevator Contractor.

6.5 Workforce:

6.5.1 The Contractor shall maintain sufficient personnel, possessing the skills, knowledge, and training, to complete all of the scheduled and unscheduled work within the time and quality standards specified by the contract and the Contracting Officer.

6.5.2 A Certified Competent Conveyance Mechanic, certified by the state of California, DOSH and in current status, shall perform, or personally supervise, the routine and periodic maintenance, repair, and shall respond to all “call back” requests. The conveyance mechanic shall be the Contractor’s primary point of contact with the Government for routine and periodic inspections and maintenance scheduling.

6.5.3 The Contractor shall assign additional elevator personnel to the buildings as required by the work volume to accomplish all preventive maintenance, repairs, service calls and all other contract requirements within the COR’s approved time frames.

6.5.4 When/if a change or addition in personnel after the start of the contract occurs, the Contractor shall provide certifications for any conveyance mechanic on site. These credentials shall be provided to the COR at least five (5) calendar days prior to them starting any work on the elevator. All Contractor Certification shall be approved by the COR or their designated representative.

6.5.5 All contractor personnel employed on-site shall be able to read, write, speak and understand English.

6.6 Personnel Management:

6.6.1 The Contractor shall maintain satisfactory standards of employee competency, conduct, and appearance; and promptly investigate complaints of poor performance.

6.6.2 The Contractor shall remove immediately from the site any individual whose continued employment is deemed by the KO or the COR to be contrary to the public interest or inconsistent with the best interests of safety and security.

6.6.3 As a minimum, all Contractor/Sub-Contractor’s employees shall be clothed in a work shirt, pants, and shoes; and present a neat, clean, well-groomed appearance. Tank tops and shorts are unacceptable attire. A distinctive nameplate, emblem, or patch with the company and individual’s name shall be attached to a prominent place on an outer garment. This identification is not a substitute for any government required passes or badges.

6.7 Work and Quality Control:

6.7.1 The primary source of work input shall be the Contractor’s maintenance schedules.

Work may also be generated by service calls during breakdown and emergency conditions. The Contractor shall implement all necessary work and quality control procedures to ensure timely and acceptable accomplishment of all work requirements, as well as to permit tracking of work in progress. The Contractor shall adequately plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified response time limits and in conformance with the quality standards established in this contract. Written or verbal scheduling and reports on the status of any work item shall be provided when requested by the COR.

6.8 Minimal Interference with Government Business:

6.8.1 The Contractor shall schedule and arrange work so as to cause a minimal amount of interference with the normal Government business and mission. In those cases where some interference may be unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference. In some cases there can be no interference with the normal Government business and mission, and work will have to be performed outside of government working hours.

6.9 Contractor’s Work Reception:

6.9.1 The Contractor shall provide during the pre-work meeting and thereafter maintain telephone number(s) to enable the Government Representative to contact the Contractor 24 hours a day, 7 days a week, including holidays during the contract period.

6.9.1.1 The Contractor, or the representative having authority to speak and act for the Contractor, shall be available at that telephone number during and after regular working hours and be ready to provide the required services specified by the contract.

6.9.1.2 The use of telephone answering and recording devices, or pagers are an acceptable means to satisfy this requirement, provided that the Contractor consistently checks the messages, and returns the call within thirty (30) minutes of having been called by the COR or their representative.

7. Materials, Equipment & Supplies

7.1 The Contractor shall be responsible for providing all materials and supplies required for the accomplishment of the contract services specified for the Montgomery circa 1976 model # CA CT30185.

7.2 Materials and supplies provided shall be of a quality which will adequately and economically serve the purpose for which they are required and be of at least equal quality and capacity of that being repaired and/or replaced. The items supplied shall be standard products of manufacturers regularly engaged in the production of such supplies, parts, or materials. If the quality of parts is not specified, it shall be of acceptable industrial grade and quality, equal to or better than the manufacture’s original and shall be compatible with existing systems. The Contracting Officer retains the right to specify the kind and quality of all the above items.

7.3 The Contractor shall provide and maintain telephone services (cellular service, at a minimum), a fax machine, and be able to receive and send email.

7.4 The Contractor shall provide and maintain their test equipment for the specified elevator equipment.

7.5 The Contractor shall be responsible for all materials and equipment in their possession.

The Contractor shall be accountable for any loss, damage, or misuse of government equipment being used during the performance of contractual services.

7.6 The disposal of all chemicals and supplies utilized for the performance of this contract shall be done off Government property and in accordance with the manufacturer’s instructions.

8. Reporting

8.1 The Contractor shall submit a Safety Exposure Report, CESPD Form 94-R (Attachment C), to the COR or his/her representative with each invoice. Failure to submit this form may delay payment for services performed.

8.2 The Contractor shall maintain an accurate record of, and shall notify the COR immediately following the occurrence/discovery, of any accidents resulting in death, injury, occupational disease, and/or damage to property or equipment, incidental to work performed under this contract.

8.3 The Contractor shall submit invoices for payment, verifying that all units, quantities and amounts are true and correct.

8.4 The Contractor shall report any needed repairs, malfunctions, damage to Government property, and/or any potential safety hazards encountered while performing services to the COR immediately.

9. Security

9.1 The Contractor shall maintain all keys, combinations, codes, passwords and instructions in a confidential and secure manner. For security reasons, the Contractor will be escorted for all services performed within Hidden Dam.

10. Performance and Program Objectives

10.1 The Contractor shall be responsible for services described herein. The Government objectives are described in the “Performance of Work Requirements Summary” (Attachment A). The Contractor shall develop a “Performance Work Plan” that contains solutions to accomplish the same objectives as stated in the Performance of Work Requirements Summary, as they are applicable to the services required in the Schedule.

The Contractor may use whatever method they choose to meet the objectives, as long as the end result is compliant with current regulation and satisfies the acceptable quality levels (AQL) of performance as defined in the Performance Work Requirements Summary.

11. Accident Prevention Plan (APP):

11.1 The Contractor shall obtain the USACE Project Safety Officer’s approval of the Accident Prevention Plan BEFORE starting any on-site work.

11.2 The Contractor shall use a qualified Safety and Health Manager (SHM) to prepare the written site-specific Accident Prevention Plan (APP) in accordance with the format and requirements of USACE EM 385-1-1. Cover all paragraph and subparagraph elements in Appendix A of USACE EM 385-1-1 "Minimum Basic Outline for Preparation of Accident Prevention Plan.” Activity Hazard Analyses (AHAs) shall be appended to the

APP.

11.3 The Contractor shall develop an Injury and Illness Prevention Program (IIPP) for projects within the State of California as an appendix to the APP. Where a paragraph or subparagraph element is not applicable to the work to be performed, indicate "Not Applicable" next to the heading. The APP shall be job specific and shall address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor's overall safety and health program (SHP). Any portions of the Contractor's overall safety and health program referenced in the APP shall be included in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the Subcontractors. The Contractor is responsible for informing their Subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting Subcontractor operations to ensure that accident prevention responsibilities are being carried out. The Contractor, COR, and Site Safety and Health Officer (SSHO) shall sign the APP.

11.4 The Contractor shall submit the APP to the USACE Project Safety Officer within 10 days of award. The Government will review the documents within 10 days. The Contractor shall resubmit the documents, with any requested changes, within 5 days of request.

11.5 The Contractor’s APP and subsequent activities shall comply with the following referenced documents (most current version, if different than the date referenced), at a minimum:

11.5.1 EM 385-1-1, USACE Safety & Health Requirements Manual, EM 385-1-1, 30 November 2014 Edition.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38 5-1-1.pdf?ver=2015-04-09-142531-467

11.5.2 Title 29 Code of Federal Regulations (CFR) 1910, Occupational Safety and Health Standards.

11.5.3 29 CFR 1926.65/29 CFR1910.120, Hazardous Waste Operations and Emergency Response.

11.5.4 USACE, Safety and Occupational Health Document Requirements for Hazardous, Toxic and Radioactive Waste (HTRW) Activities, ER 385-1-92 (1 July 2003).

11.5.5 NIOSH/OSHA/USCG/EPA, Occupational Safety and Health Guidance Manual for Hazardous Waste Activities (October 1985).

11.5.6 8 CCR Chapter 4 Subchapter 7, General Industry Safety Orders.

11.5.7 8 CCR Sections 3203 & 1509, Injury and Illness Prevention Program.

11.5.8 OSHA ancillary safety and health regulations governing certain aspects for this contract include:

11.5.8.1 Respiratory Protection (29 CFR 1910.134/8 CCR Section 5144)

11.5.8.2 Occupational Noise Exposure (29 CFR 1910.95/8 CCR Sections 5095-5100)

11.5.8.3 Hazard Communication (29 CFR 1910.1200/29 CFR 1926.59/8 CCR Section 5194)

11.5.8.4 The Control of Hazardous Energy (Lockout/Tag-out) (29 CFR 1910.147)

11.5.8.5 Proposition 65 (22 CCR Section 12000) Chemicals Know to the State to Cause Cancer or Reproductive Toxicity

12. Services to be Performed

12.1 The elevator at Hidden Dam shall be maintained and serviced by the Contractor in a satisfactory and safe operating condition, in accordance with the requirements of these specifications and be capable of operating at its designated capacity, speed and performance at all times. The government reserves the right to make such tests as and when deemed advisable to ascertain that the requirements of these conditions are being fulfilled.

12.2 The Contractor shall provide repairs, maintenance, service, inspection, and certification to the elevator, equipment, appurtenances and accessories to comply with the requirements of the latest edition(s) of the American National Standard Institute (ANSI) A17.1 and the American Society of Mechanical Engineers (ASME) A17.1 manuals as they pertain to elevators; as well as all other applicable local, state and federal laws, regulations, rules, ordinances, codes, etc. The ANSI/ASME A17.1 and USACE EM 385- 1-1 (latest editions) shall be used to ensure the Contractor and the elevator equipment is operating safely and properly.

12.3 The Contractor shall make a complete and systematic initial inspection of the elevator and all of its components. The Contractor shall submit to the COR an itemized list of any existing deficiencies that would require correction to bring the elevator up to an acceptable and satisfactory condition. Should this initial inspection disclose any deficiencies which present a hazard of any kind, the on duty Dam Operator, Maintenance Leader and Park Manager shall be notified immediately.

12.4 Reserved

12.5 Quarterly Preventative Maintenance:

12.5.1 The Contractor shall perform an initial assessment of the elevator system, and shall develop a written Maintenance Control Program (MCP) to include a Preventative Maintenance (PM) Plan and Schedule for the elevator equipment and system based on the list of tasks in section 12.5.1.1 which represents a general quarterly elevator maintenance service program. All applicable tasks and any other required items required by ANSI/ASME A17.1, or industry standards, shall be performed by the Contractor. It shall be the responsibility of the Contractor to provide a more precise quarterly service plan following the Contractor’s initial assessment of the system, but prior to the initial service of the system. The MCP shall be provided to the COR, updated and maintained during each service as required.

12.5.1.1 The day(s) of service shall occur within the first week of the following months;

October, January, April, July. The PM Plan and Schedule shall cover the entire service year and include a quarterly schedule for periodic PM of equipment and systems based on the following task list:

-Inspect and clean machine room -Inspect and adjust stopping accuracy -Inspect and adjust door closing force -Inspect and adjust door reopening devices -Test car stop switches, emergency communication system and lighting, signals/buttons, alarm sensors, and ventilation, and adjust as necessary

-Inspect and clean top of car operating devices including stop switch and lighting -Inspect top of car optical sensors and leveling devices, and car top selector -Inspect and adjust car guide shoes and roller guides (top and bottom) -Inspect and adjust counterweight guide shoes and roller guides -Inspect and adjust hoistway doors, tracks and door locks -Inspect and clean car top and devices -Inspect and clean pit condition, pit lighting and stop switch -Inspect hoist machine and motor -Test brake operation -Test rope gripper operation -Inspect motor generator set -Test selector and related components -Inspect and adjust governor(s), car and counterweight -Inspect tachometer/encoder

After initial award, the Contractor and COR shall meet jointly to review the PM Plan. The initial and all subsequent PM services shall be performed during the first week of each quarterly service month. If option years are executed, subsequent PM Plans and Schedules shall be submitted to cover the period of performance for that contract year.

12.5.1.1.1 Changes in the Approved PM Plan and Schedule:

12.5.1.1.1.1 No changes to the approved PM Plan and Schedule shall be made without the approval of the KO.

12.5.1.2 The contractor shall be responsible for correcting violations of applicable codes (A17.1, NEC, NFPA, etc.) and complying with requirements of all applicable public agencies having jurisdiction at no additional cost provided that the violation or requirement does not necessitate any additions or changes to the present elevator equipment or parts, or its method of operation. Requirements of public agencies shall include but shall not be limited to, periodic witnessing of elevator contractor performed testing (semi-annual, annual, and full load five year), and reporting to the COR including correction of defects by the elevator contractor.

12.5.1.3 The Contractor is responsible for lighting installed in the pit, car top, and car emergency lighting. The Contractor shall furnish and install all light bulbs, lamps, and tubes, and ensure all are in working order following installation.

12.5.1.4 Maintenance Log:

12.5.1.4.1 The Contractor shall complete a log that contains records of all services to the elevator system. The log shall remain after the end of the contract and shall remain the property of the government.

12.5.1.4.1.1 The log must include the dates of the service, names of participating personnel, reason for service, and description of tasks performed, including tests and inspections, reports, trouble calls, corrective actions, recommendations, or any other incidents related to the elevator.

12.6 Semi-Annual Periodic Inspection:

12.6.1 The Contractor shall perform Semi-Annual Periodic Inspections of the elevator system at the mid-year interval (March - only once per year) between the annual inspections/certifications as outlined in ASME A17.1 section 8.11.1. All inspection documentation related to the Semi-Annual Periodic Inspection shall be signed by the Contractor and provided to the COR after the completion of each periodic inspection.

12.6.1.1 Any issues discovered during the Periodic Inspection processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The KO may direct approval to the Contractor (or subcontractor).

12.7 Category 5 Periodic Testing and Certification (Base Year):

12.7.1 The Contractor shall coordinate Category 5 (which shall include Category 1 procedures) testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through

8.6.4.19.5 (Cat 1), and sections 8.6.4.20.1 through 8.6.4.20.4 and 8.6.4.20.6 (Cat 5), as they pertain to the specific elevator system at Hidden Dam, on or before the tenth business day of the first month of the BASE YEAR of the contract. This service shall be performed by a qualified third party agency. The third party agency shall hold all required licenses, certifications and qualifications as outlined in Section 4 of this contract. The Contractor shall serve as a witness during this service. The third party that performs the certification shall invoice USACE directly and the COR shall pay via credit card.

12.7.1.1 Any issues discovered during the Category 5 testing processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The KO may direct approval to the Contractor (or subcontractor).

12.8 Category 1 Periodic Testing and Certification (Option Years 1, 2, 3 & 4 only):

12.8.1 The Contractor shall coordinate Category 1 testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 as they pertain to the specific elevator system at Hidden Dam, on or before the tenth business day of the first service month of OPTION YEARS 1, 2, 3 & 4 of the contract, and only when an Option Year is exercised. This service shall be performed by a qualified third party agency. The third party agency shall hold all required licenses, certifications and qualifications as outlined in Section 4 of this contract. The Contractor shall serve as a witness during this service.

The third party that performs the certification shall invoice USACE directly and the COR shall pay via credit card

12.8.1.1 Any issues discovered during the Category 1 testing processes which require repairs to be made to the elevator system in order to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO. The KO may direct approval to the Contractor (or subcontractor).

12.9 Emergency Call-Out Service:

12.9.1 An Emergency Call-out Service requires the Contractor to be available 24 hours per day, on any day of the year, to respond to an emergency request from the COR in a case of a malfunction or a shutdown of the elevator system which impacts or ceases normal operation of the dam and/or on-duty dam operator(s). This Emergency Call-Out Service shall require the Contractor to call or respond in person within ninety (90) minutes following the request by the COR, unless other prior arrangements are made between the Contractor and the COR.. The Contractor shall diligently and continuously pursue repair of the elevator until it is determined by the Government that the emergency is over. This line item allows for a maximum of two, and a minimum of zero Emergency Call-Out Services to be requested by the COR during each contract year. Each Emergency Call–out service will be at minimum six (6) total hours for each call-out service and each subsequent hour paid at a firm fixed labor rate. Materials will be invoiced at actual.

13. Damages by Contractor

13.1 Damages Caused by Neglect:

13.1.1 Any repairs required due to damage caused by the Contractor or resulting from the failure of the Contractor to perform the basic maintenance work required by the contract, shall be accomplished by the Contractor at no additional cost to the Government.

13.2 Protection of Government Property:

13.2.1 During the execution of work, the Contractor shall take special care to protect Government property from damage due to; improper application of materials such as water, lubricants, chemicals; the improper operation of equipment; and repair and installation work. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary at no additional cost to the Government.

14. Equipment Changes

14.1 The contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the COR. If the COR authorizes changes, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All improvements made by the Contractor during the term of this contract shall become and remain the property of the Government.

15. General Service Provisions

15.1 Unless otherwise approved by the COR, all contract services (with the exception of the Emergency Call-out Service) shall be performed between 8:00 AM and 4:30 PM on Monday through Friday, excluding Federal holidays.

15.2 The Contractor is responsible for the management and quality control actions to meet the requirements of the contract. The role of the Government is quality assurance, to ensure quality control standards are achieved.

16. Estimated Service Schedule/Frequency

16.1 If unforeseen events cause a variation in the scheduled service, the Contractor shall notify the COR no less than 48 hours in advance of the delay or cancelation. Failure to provide the service or variation from the agreed service schedule will require written explanation by the Contractor. If and when additional service(s) are added, the schedule will be modified with the approval of the COR.

16.2 Payment will only be made for those services actually performed.

17. Period of Performance

17.1 The contract shall consist of a Base Year plus four (4) Option Years. Option Years are exercised at the discretion of the Government

18. Standards of Employee Conduct

18.1 The Contractor and their employees shall be required to adhere to the following standards of dress and conduct while performing work. These regulations are enforceable as per the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, 30 November 2014, the California State Health Code, and County Codes.

18.2 All contractor and third party agency personnel shall be identifiable by wearing a company uniform or clothing with the company name or logo conspicuously displayed on the clothing. The Contractor shall use personal protective equipment (PPE) as identified in EM 385-1-1, Safety and Health Requirements Manual. EM 385-1-1, Section 5 states, “The use of PPE is a control measure that is to be used only after a hazard evaluation identifies hazards associated with a particular job or activity, and it is determined that the hazards cannot be eliminated and/or controlled to an acceptable level through engineering design or administrative actions.” The use of proper PPE shall be determined at the pre-work conference following the Contractor’s submittal of an activity hazard analysis. All PPE shall be in compliance with the MSDS for the chemical(s) being used.

18.3 A clean, well-groomed appearance shall be maintained at all times while performing contract services.

18.4 The Contractor shall not be in possession of any weapons in the public use areas at any time.

18.5 The Contractor shall not take part in any selling or advertising activities.

18.6 The Contractor shall not perform any duties relative to any other contract duties while performing this contract.

18.7 Alcoholic beverages and/or illegal substances shall not be consumed or possessed prior to or while the Contractor is performing contract services. The Contractor and their employees shall not be under the influence of any substance that impairs their ability to safely perform contract services.

18.8 The Contractor and their employees shall not smoke in or around any Government-owned structures or facilities.

18.9 The use of any Government property without proper authorization will not be permitted.

18.10 The Contractor shall comply with all CFR Title 36, Section 327 regulations while performing services under this contract. The Contractor and their employees shall cooperate fully with all government personnel, local law enforcement and state agencies.

The Contractor and their employees are not authorized to direct the work of other service contractors not related to elevator system servicing.

19. Protection and Use of Government Facilities and Equipment

19.1 The work to be performed is within the boundaries of public areas. The Contractor’s attention is directed to the needs for extreme caution and care while driving and operating equipment. Safety requirements of EM-385-1-1 shall apply to all work.

19.2 The Contractor shall be responsible for restoring any Government facilities or property damaged as a result of the Contractor’s operations. Reasonable care shall be used to avoid damage to existing structures, equipment, facilities, and vegetation in the areas serviced. Any damage shall be repaired or replaced as directed by the COR, and at no cost to the Government

20. Performance Evaluation Meeting

20.1 The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting with the Contractor, KO and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, KO, and the COR will sign minutes of the meeting(s).

20.2 Should the Contractor not concur with the minutes, they will state in writing to the KO within ten (10) calendar days any areas he does not concur and explain the reasons for non-concurrence. The KO will review and consider the reasons submitted for the

Contractor’s non-concurrence and make a decision. The KO will notify the Contractor of the decision in writing within ten (10) calendar days.

21. Remedial Actions

21.1 The COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

21.2 If the Government creates any discrepancies in contract services, these will not be counted against the Contractor’s performance.

21.3 When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue a CDR at the end of the period, or as soon as the limits of satisfactory performance is exceeded.

21.4 When a CDR is issued for a service, the contractor must re-perform at no additional cost to the Government until AQL is achieved.

21.5 If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR will be issued and the an invoice will be re-calculated in an appropriate amount per the attached Performance of Work Requirements Summary (Attachment A).

21.6 A third CDR will be the cause for a Cure Notice. However, the KO may issue a Cure Notice or Show Cause letter at any time he/she deems appropriate. Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract.

222 Contractor’s Quality Control Plan (QCP):

22.1 The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. This QCP shall be forwarded to the COR at time of award. The COR will review the QCP and list any needed clarifications, and return to the Contractor for response, if necessary, reference Attachment B. The Contractor’s QCP shall include the following, or have incorporated into the document during performance of the contract, at a minimum:

22.1.1 An inspection plan covering all services is required by this contract. The inspection plan shall specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections shall be accomplished and documented, and shall specify the title of the individual(s) who will perform the inspections.

22.1.2 On-site records of all inspections conducted by the Contractor noting necessary corrective actions taken. The Government reserves the right to request copies of any and/or all inspections.

22.1.3 Active or established internal policies and procedures for updating equipment and procedures that may affect the performance of the contract.

22.1.4 Methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable, and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

22.1.5 Identify the character, physical capabilities, certifications and ongoing training of each employee performing services under the contract.

22.1.6 Contain a log to account for all requests for immediate services. The log shall indicate the date and time of services, and description of results and completion of these services. The log shall also contain any complaints or problems, with procedures taken, to allow for corrections and/or elimination before effects caused interruption of performance of the contract.

23. Authorities/Technical Direction

23.1 The Contractor shall take no direction from any Government employee or any other person other than the KO who changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the KO will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes.

The Contractor shall comply with the Changes Clause of this contract when the Contractor believes direction has been given from persons other than the KO that equate to a change by notifying the KO as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the KO. The COR is limited to the authorities stated in the COR appointment letters.

If a COR is appointed under this contract, they will be appointed by written letter from the KO to the Contractor, and that COR will be specific to this contract only. The COR appointment letters from previous contracts at this installation are not valid for this contract.

24. Payment and Invoices

24.1 Invoices for payment shall be submitted upon completion of tasks as outlined in the pricing/payment schedule. Invoices shall include all necessary information, including any necessary supporting documentation required as part of this Performance Work Statement. All invoices must reflect the contract number W91238-XX-X-XXXX, see Block 2 of the Standard Form 1449. The final invoice must be marked “FINAL.” Copies of all invoices shall be provided to the following:

24.1.1 An original invoice WITHOUT additional information or supporting documentation shall be mailed to:

USAED, Finance Center

Attn: CEFC-FP 5722 Integrity Dr.

Millington, TN 38054-5005 Email: CEFC-Payments@usace.army.mil

24.1.2 A copy each of invoice WITH all necessary supporting documentation as required by this

Performance Work Statement shall be mailed to the following individuals:

U.S. Army Corps of Engineers, Sacramento District CESPK-CO-SM, Hensley Lake Attn: Contracting Officer’s Representative P.O. Box 85 Raymond, CA 93653-0085

25. Contract Payments

25.1 The Government shall pay the Contractor upon submission of proper invoices for the services delivered and accepted or for the portion of work actually performed under the contract. Payment shall be made as indicated in the contract’s Payment Schedule.

Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made.

25.2 The Contractor shall be paid at the completion of services for the amount of work accomplished. Failure to complete any of the required items defined in the contract specifications for a particular service shall be cause for that service to be considered incomplete in its entirety. Incomplete services are not billable by the Contractor. As per the Performance Work Statement, if work accomplished is unsatisfactory and does not meet the contract specifications, the Contractor shall be subject to the parameters set forth in the Performance Work Statement, and may be held liable for any costs to the Government to correct the problem. The COR shall verify invoices before payment will be authorized.

25.3 The Contractor shall submit an invoice for payment, verifying that all units, quantities and amounts are true and correct. Invoices shall be received no later than close of business on the tenth business day following performed services at Hensley Lake Park Headquarters. The invoice may also be faxed to Park Headquarters at (559) 673-2044 or emailed in either Microsoft Word, Excel or in a PDF format to the COR. An invoice number, the billing period services performed, and itemized line item charges shall be indicated on the invoice. Hours performed shall be submitted separately with each invoice on a Safety Exposure Report (CESPD Form 94-R). Invoices will not be processed without the Safety Exposure Report.

25.4 The final payment will be authorized when all Government issued equipment has been returned and all reporting requirements have been met.

PERFORMANCE OF WORK REQUIREMENTS SUMMARY

1. The purpose of this exhibit is to:

a. List the contract requirements considered most critical to acceptable contract performance.

b. Show, where applicable, the maximum allowable degree of deviation from perfect performance for each requirement that shall be allowed by the Government before contract performance is considered unsatisfactory.

c. Define the procedures the Government shall use in reducing the Contractor’s monthly payment if satisfactory performance is not rendered.

2. The Government’s quality assurance procedures are based on actual performance of the contract and all areas will be reviewed periodically, (e.g. daily, weekly, monthly, quarterly, semi-annually, etc.).

3. The criteria for acceptable and/or unacceptable performance are as follows:

a. Contract requirements. The criteria for requirements are the level of performance deemed acceptable by the Government.

b. If the quality of work does not comply with the contract requirements, the COR will initiate and the Contractor shall be required to complete a Contract Discrepancy Report (CDR).

c. The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. The Contractor will not be paid for services not rendered in accordance with the standards set forth in this contract.

d. If the level of…