A.02.16 SOW (Rev) .pdf

U.S. Army Corps of Engineers Huntington District Specifications for VenTek M-600 Automated Fee Machine Pay/VenMOBILE Display System Handheld POS

System

The U.S. Army Corps of Engineers within Huntington District desires to purchase twelve (12) VenTek m- 600 drive up, pay and display automated fee machines (AFM) and (6) six POS VenMOBILE system for use at six projects. The AFM’s allow visitors to pay a $5.00/day user fee or purchase an annual pass. Visitors shall be able to pay by credit or debit card at the AFM. No cash or coin will be accepted by the AFM. This system type shall provide management reports for auditing and enforcement. Pricing with delivery, complete programming, installation, and training for personal on upkeep and usage of the AFM should be included. The handheld POS system will be self-contained portable system so it can be used across the USACE Project that it maintains along with the many public functions USACE is required to attend. USACE sells a multitude of different permits and passes including Day User Permit Fees, USACE Annual Passes, America the Beautiful Passes Visitors, and special event permits. Staff shall be able to utilize Handheld POS system accept payment by credit or debit card only. Contractor to begin work after notice of award.

General Operation:

1. Capable of accepting credit and debit cards.

2. Shall be capable of printing thermal receipts that will remain legible to 170 degrees

Fahrenheit for up to 48 hours for patrons to display for enforcement purposes.

3. Shall provide a paper audit trail, supported by and electronic record for all transactions

4. Supported by software applications allowing user manipulation of rate structure, system configuration and transaction recording from a local or remote site.

5. Configured for operation with 120 VAC power or Solar Power according to specification needs.

6. Capable of using battery back up to power the system in the event of a loss of the primary A/C power source.

7. Capable of having Solar/AC Hybrid operations. With this configuration the pay station can operate in a

Solar or AC mode or combination of both

8. Components shall operate in extreme temperature and humidity conditions found in North Georgia. In the summertime, temperatures commonly reach 90 to 105 degrees Fahrenheit with 80 to 90% humidity.

Temperatures in the immediate area of the AFM may be higher due to direct sunlight and close proximity of asphalt pavement.

9. Machine shall be set-up for drive-up access or walk up access as defined in Table 1a.

10. Include all service fees for one year from the date of installation.

General Specifications:

1. Cabinet shall be constructed with a minimum of 10-gauge reinforced steel with surface treatment to prevent corrosion, or other resistant metal of same size or strength.

2. Cabinet design is large enough to allow for easy removal of internal components; credit card reader;

printer; paper, etc.

3. Front of the cabinet shall be covered with a permanent graphic display of detailed machine operating instructions for patrons.

4. Cabinet door shall have a recessed clear Lexan cover providing protection for the display

5. Cabinet shall have a locking system suitable for a remote location with high vandalism potential

6. Cabinet shall be designed to bolt to a pedestal for installation on a concrete pad or surface. The pedestal shall be provided by the manufacturer of the AFM and included in the total price

7. Cabinet shall be designed to accommodate all the necessary wiring through one centrally located hole in the bottom of the AFM.

8. AFM shall operate via cellular service; customer will provide cellular connection service.

9. 1. Handheld POS system shall operate via Wi-Fi.

10. 2. Hardware to include tablet with 8” screen.

11. 3. Revenue collection system compatibility with venVUE.

Front Display:

1. Display shall be clearly visible even in direct sunlight.

2. Display shall be back lit for improved readability in low to no light conditions.

3. A cooling system shall be included for proper ventilation in a high heat environment.

4. Vendor shall provide a display sunshade for each AFM

Credit Card Reader:

1. Read all major credit cards to include VISA, MasterCard, American Express and Discover.

2. Be compliant with federal PCI regulations.

3. Vendor shall furnish 50 Credit Card cleaning pads with each AFM

Thermal Printer:

1. Easily removable for servicing

2. Paper roll capable of dispensing minimum of 4,500 receipts per roll

3. Receipt length shall be adjustable

4. Printer shall utilize thermal paper capable of not turning black below 170-degree F.

5. Ability to provide a printed receipt which indicates the following

a. Purchase time

b. Expiration date and time.

c. Item purchased

d. Amount paid

e. Configurable header to identify the park or location of the purpose

6. Vendor furnish minimum of ten (10) rolls of printer’s receipt paper with the AFM unit.

7. Vendor shall furnish 25 printer cleaning pads with each AFM unit.

8. Printer for handheld POS system shall have a credit card reader within the printer.

Power Management:

1. Stand by backup power shall sufficiently supply power to the machine for as minimum of 24 hours.

2. Shall utilize quick disconnect type connectors on all interface cables.

3. Indicator light to show power status.

4. Shall include sufficient surge protection.

5. Power wiring insulated in conduits.

Mounting Pedestal:

1. Constructed of a corrosion resistant metal or steel with surface treatment to prevent corrosion.

2. Should be an adequate height to allow for drive up access to the machine.

3. Designed to mount to an existing or constructed concrete pad or surface.

4. Designed with a completely hollow center for pulling power/ communication lines through to the pedestal top and into the machine.

5. Solar Panel Extension/Roof kits compatible.

Security:

1. Shall have a vandal resistant case that has a secure locking system for access into the machine.

2. Door shall be resistant to prying or drilling and unable to be removed from its hinges from the outside of the machine

3. Lock keys may not be duplicated, a designated employee may only obtain additional keys and locks from the key company.

Installation:

1. Vendor shall install the AFM unit, including the pedestal if necessary, program the machine, and conduct tests to ensure it is working properly.

Training:

1. Vendor shall provide training to include how to install/remove components, operate, maintain and troubleshoot the different problems of the machine.

2. Provide training on software applications allowing user manipulation of rate structure, system configuration and transaction reporting from a local or remote site.

3. Vendor shall remotely assist customer to set-up the Handheld POS system, including the programing the tablet, and conduct tests to ensure it is working properly.

Warranty:

1. The vendor shall provide warranty for the AFM for a minimum of 1-year. Items covered:

A. Warranty begin point B. Warranty procedures C. Duration of warranty for replaced equipment D. Cost and process for extended warranties E. list of covered items under warranty F. on-site vs. remote warranty service G. Vendor shall supply a (1) set of spare parts each for Sutton Lake, Burnsville Lake, Fishtrap, East

Lynn Lake and Beech Fork Lake.

User Manual:

1. AFM electronic or hardcopy manual included.

2. Handheld POS system electronic or hardcopy manual included.

Quantities and Type

1. Sutton Lake

a. 2 – Hybrid AC/Solar Machines

b. 1 – Set of Spares

2. Burnsville Lake

a. 2 – Hybrid AC/Solar Machines

b. 1 – Set of Spares

3. East Lynn Lake

a. 3 - Hybrid AC/Solar Machines

b. 1 – Set of Spares

4. Beech Fork Lake

a. 2 – AC power machines

b. 1 – Set of Spares

5. Grayson Lake

a. 1 – AC power machines

6. Fishtrap Lake

a. 2 – Hybrid AC/Solar Machines

b. 1 – Set of Spares

Delivery:

1. Delivery to the installation site shall be provided by the vendor.

2. Delivery address

A. Sutton Lake

i. 810 Edgar Given Parkway, Sutton, WV 26601

B. Burnsville Lake

i. 2550 South Main Street, Burnsville, WV 26335

C. East Lynn Lake

i. 683 Overlook Trail Road, East Lynn, WV 25512

D. Beech Fork Lake

i. 3784 Beech Fork Road, Lavalette, WV 25535

E. Grayson Lake

i. 50 Launch Ramp Road, Grayson, KY 41143

F. Fishtrap Lake

i. 2204 Fishtrap Rd, Shelbiania, KY 41562

Inspections:

1. Final acceptance shall come after a thorough and successful operating period. The Corps of Engineers will take possession of the AFM upon acceptance after performance trial and final inspection.

Deviation from original specs:

1. Any deviations by either the Corps of Engineers or the vendor will be followed up by email or fax to confirm the change and assure that both parties are in agreement and understand the changes.

Invoicing:

1. Invoices are to be sent to Michael.l.mccoy@usace.army.mil.

mailto:Michael.l.mccoy@usace.army.mil