W9123721Q0042.pdf

SEE ADDENDUM

(No Collect Calls)

W9123721Q0042 09-Apr-2021

b. TELEPHONE NUMBER

304.399.5047

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 28 Apr 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER DENNISON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81F8E03231284

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

JENNIFER DENNISON, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 963465 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SUMMERSVILLE LAKE

2981 SUMMERSVILLE LAKE RD

SUMMERSVILLE WV 26651-9619

TEL: FAX:

304-399-5281FAX:

TEL: 304-399-5047 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

721211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF78

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

The Government intends to award one firm-fixed price commercial supply contract.

Award will be made to the lowest priced responsive and responsible offeror in accordance with FAR Clause 52.217- 5 “Evaluation of Options” and 52.212-1 “Instructions to Offerors – Commercial Items.” Prospective offerors must complete the information below.

Estimated Delivery Time: __________________________________

Unique Entity Identifier (formerly DUNS): ___________________________

TAX ID: ________________________

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer.

Please direct all questions to Jennifer Dennison at (304) 399-5047 or jennifer.d.dennison@usace.army.mil. THE

SOLICITATION AND RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT IN ALL

CASES.

QUOTES CAN BE-EMAILED TO jennifer.d.dennison@usace.army.mil. Emailed offers will only be accepted.

Mailed offers will not be accepted. Faxed offers cannot be accepted at this time du to COVID-19.

CONTRACTOR FEEDBACK. Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) Website at:

https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_type=1

PERFORMANCE WORK STATEMENT

SUMMERSVILLE LAKE BATTLE

RUN CAMPGROUND PARK

ATTENDANT SERVICES

TABLE OF CONTENTS

SECTION C.1 - GENERAL

C-1.1 BACKGROUND

C-1.2 SCOPE OF WORK

C-1.3 PAYMENT FOR SERVICES

C-1.4 SCHEDULE OF WORK

C-1.5 SAFETY REQUIREMEN

C-1.6 SECUIRTY REQUIREMENTS

C-1.7 ACCIDENT REPORTING

C-1.8 DAMAGE REPORTS

C-1.9 PERMITS AND LICENSES

C-1.10 BONDING

C-1.11 SUPERVISION

C-1.12 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY

C-1.13 MINIMUM PERSONNEL QUALIFICATIONS

C-1.14 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES

C-1.15 CONTRACT DISCREPANCY REPORT (CDR)

C-1.16 QUALITY CONTROL

C-1.17 QUALITY ASSURANCE

C-1.18 DEFICIENCIES

C-1.19 GOVERNMENT PROPERTY, EQUIPMENT, AND SUPPLIES

C-1.20 CONTRACTOR FURNISHED ITEMS

C-1.21 DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY

C-1.22 LOST AND FOUND ITEMS

C-1.23 PERFORMANCE EVALUATION MEETINGS

C-1.24 COOPERATION WITH OTHER CONTRACTORS AND VOLUNTEERS

C-1.25 PREWORK CONFERENCE

C-1.26 REPORTS

C-1.27 CHANGES IN SPECIFICATIONS AND DRAWINGS

C-1.28 QUOTS

C-1.29 DEFINITIONS

SECTION C.2 - PARK ATTENDANT

C-2.1 GENERAL

C-2.2 WORK TO BE PERFORMED

C-2.3 CAMPGROUND HOSTS

C-2.4 EQUIPMENT

C-2.5 SPECIAL PROVISIONS

BATTLE RUN CAMPGROUND PARK

ATTENDANT SERVICES

SECTION C.1

General

C.1.1. BACKGROUND. The project is located on Gauley River, a tributary of the Ohio River, in Nicholas County near Summersville, West Virginia. The project purposes served are flood control, recreation, water quality control, and fish and wildlife enhancement. Approximate annual visitation to Corps operated recreation areas is 1 million. Battle Run Campground has a total of 117 sites. Reservations for the campground are made through the Recreation One Stop Service (R1S). In 2020 Battle Run Campground had a total of 12,312 days available to reserve and of those days 11,457 days were occupied giving us an occupancy rate of 93%.

C.1.2. SCOPE OF WORK. The Contractor shall furnish all necessary management, supervision, personnel, materials, supplies, fuel, and vehicles, except as otherwise provided herein, required to perform Park Attendant Services at the Battle Run Campground at Summersville Lake, as specified and in strict accordance with all terms, conditions, general, specific and technical provisions, drawings, attachments, exhibits, etc., contained herein or incorporated by reference. Contractor shall perform all related Contractor administrative services necessary to perform the work such as procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files. The days listed in Section C.1.4 Schedule of Work, b. Staffing Schedule are provided to assist in the preparation of quotes.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional services.

C-1.3. PAYMENT FOR SERVICES. Payment will be made for actual performance up to the maximum number of days within the billing period. All work under this contract will be invoiced on a monthly basis. The Contractor will submit an invoice at the end of each month based on the pro-rated number of hours the Entrance Station was opened.

Example: 2021 has 1000 work hours. The Contractor quote $20,000 for 2020 services. The Contractor operated the Entrance Station 100 hours in May. The Contractor shall bill for 100/1000th or 10% of the annual quote for 2020 ($20,000 x .10 = $2,000).

a. Deductions. Deviations from the monthly calendars will be processed by Contracting, Through a Request for Proposal (RFP). In the event of deductions, the COR will send an email to the Contract Specialist, with the revised calendars and a cost estimate for the reduced services. The revised calendars would then be sent to the contractor for their estimate of the reduced services. The difference would then be negotiated through the CT Specialist

C.1.4. SCHEDULE OF WORK.

a.Staffing Schedule. Entrance Station Operation shall consist of staffing the entrance station and providing surveillance in accordance with the Work Calendars. The Contractor shall provide the number of fully qualified personnel to maintain essential customer service and to perform the work specified herein.

Campers shall be processed in less than five minutes, and phone calls shall not be placed on hold for more than two minutes. Historically, two Park Attendants have been utilized on holiday weekends, Friday evenings from mid-June thru end of July, and occasionally for special events. Incoming reservation data is available to assist the contractor in determining staffing. Staffing shall be at a level that will maintain essential customer service while ensuring that the registration lines do not excessively back up in excess of twenty (20) minutes.

b. Holiday Work. Three Federal holidays are observed during the time the East Fork Campground Entrance Station is staffed. They are:

Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work will be required on these holidays. Holiday weekends most likely will result in an additional workload due to increased visitation thus may require additional staffing.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. An exception to this schedule would be campground closure due to flooding.

Deductions to payment would be made according to Section C.1.3 Payment for Performance.

d. Emergency Work. When performing contract duties in compliance with this contract, situations may arise which constitute an immediate danger or health hazard to persons or a threat to property. When such situations arise, the Contractor may be required to respond. If the Contractor or their employee is on duty when the emergency is identified, they may be required to provide uninterrupted service until the emergency has passed. The Contracting Officer Representative (COR) will first notify the employee on duty, and will then contact the Contractor or Contractor Representative as soon as possible. If the Contractor is not on duty, and is contacted by the COR to perform emergency work, they shall respond within two hours. Emergency work will be initiated by notice (phone call or other means) from the Contracting Officer.

When emergency situations which require immediate action to preserve life or prevent injury are recognized by the Contractor, the Contractor shall perform remedial work to temporarily correct the situation and shall advise the COR of the problem as soon as possible, but no later than 2 hours after the situation is recognized. If the nature of the emergency does not require immediate action, the Contractor shall follow Emergency Response procedures and shall notify the COR prior to initiating any work. Emergency situations will also include work associated with COR directed work under Section C.2.e.(4) and unforeseen staffing issues during peak visitation hours.

The hourly quote item “Park Attendant Emergency Services” will be used for unan- ticipated, emergency work. This line item may be ordered on the task order and then de- obligated by the Government at the end of the contract period if not used.

e. Training. Training is generally held the week before the contractor starts working. The training will be specified on the work calendar. Initial training generally lasts 8 hours and refresher training generally lasts 4 hours. Prospective Park Attendants should be fa- miliar with the Contract Specifications and the computer application Recreation One Stop HUB, prior to training. Training shall be included in the Contractor’s overall quote price for the month that the training occurs.

f. Changes to Schedule. The Government reserves the right to make changes to the schedule of work if necessary due to storm closures, budget restrictions, or other unforeseen circumstances. In the event of a schedule change, with the exception of short term emergencies as described in C-1.4.d, the Contracting Officer will process a Request for Proposal and negotiate changes in price with the Contractor.

C.1.5. SAFETY REQUIREMENTS.

a. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised at date of solicitation. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. Contractor Abbreviated Accident Prevention Plan (AAPP). The Contractor shall prepare a site-specific Abbreviated Accident Prevention Plan as outlined in EM 385-1-1, Appendix A beginning with subparagraph 3.k on page A-10. Contractor must address each element/sub-element in the order they appear in the outline. Any element the contractor feels is not applicable to work under this contract must be listed and a brief explanation provided. Plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. at (304)399-5039/5032/5326.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManu als/EM_385-1- 1.pdf

Included in Exhibit C, for your information and use is CESO Checklist A-01. This checklist was developed to assist you in the development of a site-specific Abbreviated Accident Prevention Plan. This checklist is provided as a tool only and does not replace a written Accident Prevention Plan.

c. Contractor Risk Management Process. Contractor may use Job Safety analyses (JSAs), Job Hazard Analyses (JHAs) or Activity Hazard Analysis (AHA) for the purpose of risk assessment. Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA/JSA/JHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA/JSA/JHA. Analysis with RAC shall be accepted by the GDA and discussed with all engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work.

d. Site Safety and Health Officer. Contractor shall employ a minimum of one Competent Person to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 10-hour OSHA General Industry or Construction Safety class or its equivalent. SSHO responsibilities may be collateral duty.

e. First Aid/CPR Training. Work crews of two or more must have two people holding current qualifications in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on element and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

f. Contractor Safety Meetings. Special attention is given to the requirement for monthly and weekly safety meetings. The Contractor may use safety program materials available from the Huntington District’s Safety and Occupational Health Office for these meetings, subject to availability. The Contractor shall inform the COR a minimum of 7 days prior to each Contractor monthly safety meeting of the date, time, location, and agenda of that meeting.

g. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by his employees on the project. The Contractor APP shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work.

h. Accident/Mishap Reporting. The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented.

Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

C.1.6. SECURITY REQUIREMENTS.

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 business days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 business days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the PCO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 calendar days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

AT/OPSEC Requirements. The following shall be accomplished by the contractor before any work will be ordered:

1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at/; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2. Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub‐contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2b. For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. Contractor Employees Who Require Access to Government Information Systems.

All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

4. For Contracts that Require an OPSEC Standing Operating Procedure/Plan The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

5. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

C.1.7. ACCIDENT REPORTING. The Contractor is responsible for reporting all accidents to the COR immediately. Prompt action shall be taken to ensure immediate and appropriate medical treatment. The Contractor shall maintain an accurate record of any accidents in the manner and forms prescribed by the COR. The Contractor shall maintain an OSHA 300 Log (See Exhibit D) of on-the-job injuries and first aid treatments.

C.1.8. DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR. Where the damage was caused by Contractor employees, a written report of the incident and extent of such damage shall be submitted to the COR, within two (2) days (less weekends and holidays) of occurrence. For property damage accidents of $2000 or more, the Contractor shall complete and submit to the COR a copy of ENG Form 3394.

C.1.9. PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform the contract required to perform all aspects, requirements and work of this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C.1.10. BONDING. Attendants must be fully bonded (Fidelity Bond) to cover funds not received by the government as provided for in the specifications. The Contractor is required to furnish to the government proof of such a bond. Bond amount required is $5,000.00. Work will not begin until proof of such bond is furnished. Proof of bond shall be provided at least one week prior to the pre-work conference

C.1.11. SUPERVISION. The Contractor or a Contractor Representative shall personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract. The Contractor and/or Contractor Representative may be the same person, and may concurrently perform Park Attendant and Contractor Representative duties.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be responsible for safety and quality control.

The Contractor shall maintain and review copies of contract work requirements, specifications, AHAs, etc., at the work site which relate to each person's work responsibilities, to insure employees’ comprehension of a job.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the COR before work is performed.

C.1.12. CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All Contractor employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Use of controlled substances or consumption of alcoholic beverages by Contractor employees is strictly prohibited. The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U. S. Army Corps of Engineers; and, will not use such individual to perform duties or services under this contract.

The COR may require the Contractor to immediately remove from the work site any employee of the Contractor who is incompetent, or who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be made in person or by telephone promptly and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement shall be made as required.

C.1.13. MINIMUM PERSONNEL QUALIFICATIONS.

a. General. Only properly trained and qualified employees may perform work under this contract. Only drivers with a valid state driver's license will be permitted to operate vehicles. All employees shall be subject to Government and other regulations that are applicable during the time spent on Government property. Park Attendants shall have current First Aid, CPR and AED certifications. Subcontractors are the responsibility of the Contractor and are subject to the same requirements as Contractor employees.

b. Park Attendants. Minimum qualifications deemed necessary to quantify a trained and certified employee / Park Attendants are:

(1) Ability to effectively deal with the public.

(2) Ability to do basic math calculations quickly and accurately.

(3) Ability to use a computer system for the use fee collection and processing, including typing skills sufficient to enter data into a computer promptly and accurately.

(4) Ability to handle money and keep accurate records.

(5) Certification in First Aid / CPR and AED.

c. Training. The Government will provide initial training and testing for the Contractor and Park Attendants as indicated in C1.4e at the beginning of each year to include a computer competency test.

The initial training will cover visitor registration, fee collection, the campground management and reservation program (R1S), customer care, and other topics concerning operation of the entrance station.

The contractor will be responsible for providing any additional training as a result of poor quality control or excessive personnel changes. Service effectiveness training will be provided as part of the Park Attendant Training. This training is designed to strengthen customer care skills and provide basic guidance in dealing with the public. Training dates will be indicated on the work calendar.

C.1.14. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. Contract employees shall be neatly dressed at all times while performing work under this contract. Park Attendants will wear a uniform collared shirt identifying them as contract personnel. Only the company name, employee’s first name, and the words “Park Attendant” shall be professionally displayed on the front of the shirt or on a name tag. The back of the collared shirt shall not be labeled or have artwork present. The collared shirt shall not resemble U.S. Army Corps of Engi- neers shirts. Coordinated long dress pants or dresses / skirts of conservative length shall com- plete the uniform. Denim jeans without holes are an acceptable substitute for dress pants. Tee shirts, sweat pants, or yoga/elastic pants will not be considered acceptable uniforms. Caps shall not be worn. Contractor uniforms must be approved by the COR prior to utilization. Closed toe, comfortable shoes (not including high heels) shall be worn at all times. All vehicles used by the Contractor and employees to perform work under this contract shall be identified with the com- pany name label “Park Attendant” prominently displayed, by permanent or magnetic decals, on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification.

C.1.15. CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services (see Exhibit J). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or their representative when it is issued.

The Contractor shall provide their written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The COR will evaluate the Contractor's response and take appropriate action, which may include the COR making necessary monetary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form.

Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination.

C.1.16. QUALITY CONTROL (QC). The Contractor shall have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify deficiencies in the quality of services performed before the level of performance is unacceptable. This program is described in Exhibit E. Contractor specific information shall be provided to the COR one week prior to the Pre- Work Conference. The program shall include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the COR. A sample program is described in Exhibit E.

The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, shall be provided to both the COR and KO one week prior to the Pre-Work Conference. If changes to this program occur, updated copies shall be provided to the KO and COR.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

C.1.17. QUALITY ASSURANCE (QA). The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures as deemed appropriate. The Government will monitor the contract to insure compliance using a Quality Assurance Surveillance Plan (QASP), but reserves the right to alter the plan at its own discretion. The QASP is included as Exhibit F for information purposes only and will not be made part of any resulting contract. As appropriate, calculation of deductions for certain deficiencies will be made using the contract clause entitled "Inspection of Services" located in Section E.

The Government will keep a record of all complaints received by the public concerning Contractor performance.

Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

No Inspector is authorized to change any provision of the specifications nor will the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C.1.18. DEFICIENCIES. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to re-perform the services in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a Contract Discrepancy Report (CDR), and deductions will be determined in accordance with Contract Clause entitled "Inspection of Services" located in Section E. The information that is entered onto financial documents is extremely important and must be accurate. Excessive errors will result in the issuance of a CDR. Deficiencies in other services required of the Park Attendant will be processed as stated above.

C.1.19. GOVERNMENT PROPERTY, EQUIPMENT, AND SUPPLIES.

a. General. A certain amount of Government-owned equipment and supplies will be made available for use by the Contractor. The Contractor shall be responsible for the proper care, storage, inventory, and security of all Government furnished items. All Government furnished property or items shall be used only in connection with performance under this contract, consistent with all Federal, Department of Defense, and Environmental Act Policies, standards, codes, or directives. All unused supplies must be returned to the Government. The Contractor will be required to sign a Property Control Receipt, ENG Form 4866, for all Government equipment when furnished. A list of Government furnished equipment and supplies are included in C.2.4.b.

b. Government Furnished Facilities. The Government will furnish a work area (entrance station) and the Contractor shall maintain work areas and grounds to the same, or higher standards, as similar areas occupied by the Government, and shall assume responsibility for the safekeeping of facilities provided. At the completion of the contract, the facilities shall be in the same condition as received, except for reasonable wear and tear. The Contractor shall be held responsible for the cost of any repairs caused by negligence on the part of the Contractor or Contractor employees. Modifications or changes shall not be made to any facilities without prior written approval of the COR. All Government furnished facilities shall be used only for the performance of work specified herein. Government Employees will be allowed access to the entrance station as needed to assist with R1S and fee related issues. There will be a safe provided that is for the use of the Park Attendants. Only the park ranger designated as the rec fee cashier will have access to the safe for emergency purposes.

c. Communication Equipment. The Government will furnish the necessary telephones or communication systems at the campground entrance station. Telephones and radios shall be used for Government business only. Any unofficial or unauthorized personal long distance toll calls on official Government telephones by Contractor employees or members of the public will result in the Contractor being charged for both the toll charges and the associated administrative charges The Government will not provide a telephone for Contractor use at the Project Office. Property items will be hand receipted from the COR.

d. Utilities. The Government will furnish available utilities to perform the specified work. The Contractor shall make a dedicated effort to conserve utilities and shall comply with all Government regulations regarding energy conservation. Government-furnished utilities shall be used only in the performance of work specified in this contract.

e. Forms. All Government forms, log books, handout materials, regulations and maps required to be used under this contract will be provided by the Government during the contract period. The Government reserves the right to modify or supersede these forms during the contract period. Current training materials will also be provided. User fee permits, annual day-use passes, and all other necessary accountable forms will be hand receipted from the Use Fee Cashier.

f. Control. The Contractor shall provide controls to ensure Government furnished equipment, property, or items are utilized only for contract purposes. The Contractor shall be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property, and malfunctioning Government equipment in accordance with the Training Materials. The Contractor will be provided keys to allow access to certain secure areas, and will be held responsible for losses due to negligence and for the replacement of compromised locks (which can occur due to loss or duplication of keys). Upon completion or termination of the contract for any reason, and except for fair wear and tear, the Contractor shall return all Government furnished items in the same condition as received. Any discrepancies (except for fair wear and tear), damages, or deficiencies in the inventory shall be chargeable against the Contractor. The Contractor shall cooperate with, and provide any assistance necessary to the Government during any audits, usage checks of expendable property, and inventories of nonexpendable property under control of the Contractor.

C.1.20. CONTRACTOR FURNISHED ITEMS.

a. General. A list of Contractor furnished items is included in Section C.2.4.

b. Contractor Equipment Inspection. The Contractor shall make available for inspection any vehicles proposes for use under this contract on or before the first day of Park Attendant training. Only equipment inspected and approved shall be used for work under this contract, even after award of the contract.

C.1.21. DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment; and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C.1.22. LOST AND FOUND ITEMS. Any item of value found on the work sites shall be handled in accordance with the COE lost and found policy.