W9123720Q0038.pdf

PDF 1 MB Posted Mar 19, 2020

Attached to: Upper Tuscarawas Project Herbicide Spraying Federal contract opportunity
Solicitation number: W91237-20-Q-0038
Issued by: Department of the Army Corps of Engineers Engineering District Huntington

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Other files for this federal contract opportunity

Other files attached to Upper Tuscarawas Project Herbicide Spraying, newest first.
File	Type	Posted
Dover Spraying Map.pdf	PDF	Mar 19, 2020
Magnolia Spraying Map.pdf	PDF	Mar 19, 2020
Atwood Spraying Maps.pdf	PDF	Mar 19, 2020
Exhibit 2a Polaris SDS.pdf	PDF	Mar 19, 2020
Massillon Levee Spraying Map.pdf	PDF	Mar 19, 2020
Exhibit 4 Garlon 3A.pdf	PDF	Mar 19, 2020
Goose Lake Spraying Map.pdf	PDF	Mar 19, 2020
Beach City Spraying Maps.pdf	PDF	Mar 19, 2020
Bolivar Spraying Maps.pdf	PDF	Mar 19, 2020
Exhibit 1 Accord XRTII Concentrate.pdf	PDF	Mar 19, 2020
Exhibit 4a Garlon 3A SDS.pdf	PDF	Mar 19, 2020
Zoar Filter Blanket Map.pdf	PDF	Mar 19, 2020
Leesville Spraying Maps.pdf	PDF	Mar 19, 2020
Exhibit 3 Hi-Light_Blue_Tech_Sheet1.pdf	PDF	Mar 19, 2020
Exhibit 2 Polaris Specimen Label.pdf	PDF	Mar 19, 2020
Exhibit 1a ACCORDXRTII MSDS.pdf	PDF	Mar 19, 2020

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SEE ADDENDUM

(No Collect Calls)

W9123720Q0038 19-Mar-2020

b. TELEPHONE NUMBER

304.399.5047

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 31 Mar 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER DENNISON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

JENNIFER DENNISON, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

304-399-5281FAX:

TEL: 304-399-5047 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF100

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9123720Q0038

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

The Government intends to award one firm-fixed price commercial supply contract.

The award will be based on low-price. Prospective offerors must complete the information below.

Estimated Delivery Time: __________________________________

Unique Entity Identifier (formerly DUNS): ___________________________

TAX ID: ________________________

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer.

Please direct all questions to Jennifer Dennison at (304) 399-5047 or jennifer.d.dennison@usace.army.mil. THE

SOLICITATION AND RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT IN ALL

CASES.

QUOTES CAN BE E-MAILED TO Jennifer Dennison at jennifer.d.dennison@usace.army.mil. Mailed offers will not be accepted.

CONTRACTOR FEEDBACK. Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) Website at:

https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_type=1

STATEMENT OF WORK

Upper Tuscarawas Area Specifications For

Herbicide Spraying

CONTRACT INTENT:

The Corps of Engineers Upper Tuscarawas Area’s intent is to minimize/limit exposure of pesticide chemicals to Contractor Personnel, Project Personnel, and Public Visitors and to the local wildlife so required inspections of the areas may be maintained each year. The Corps of Engineers has a priority interest that of environmental protection and personnel, while working within the considerations of available Government resources.

CONTRACT EXPECTATIONS

The Corps of Engineers expects each project to be sprayed only ONCE per growing season and have a continuous foliage kill for the whole season at the selected sites. The mixture and application rate shall be determined by the contractor using the average annual rainfall in inches to determine a successful treatment. The contractor shall not treat areas with more than the manufacturer’s recommendations.

GENERAL INFORMATION:

These specifications are for the application of herbicide at the following Upper Tuscarawas Projects located within the Muskingum Area. The following is where the project office is located:

Atwood Dam 3434 St. Rt. 212 NE, Mineral City, Ohio 44656-9645 Beach City Dam 5449 St. Rt. 250 NW, Beach City, Ohio 44608-9801 Bolivar Dam 11614 Glenpark Road NE, Bolivar, Ohio 44612-9521 Dover Dam 5153 State Route 800 NE, Dover, Ohio 44622-6910 Leesville Dam, 5037 Deer Road SW, Bowerston, Ohio 44695-9621

Chemicals and purpose or equivalent:

Exhibit #1 - Accord XRT II EPA REG# 62719-556 – control or destruction of many herbaceous and woody plants.

Exhibit #2 – Polaris SP- EPA REG# 228-536 – Bareground treatment for Post-emergence.

Exhibit #3 - Hi-Light by Becker – Indicates where you spray, Improves applicator safety, Indicates skips and overlaps.

Exhibit #4 – Garlon3A – Broadleaf vegetation control where trees and grass are to be left unaffected.

Contractor requirements:

Contractor shall be licensed by Ohio Department of Agriculture Contractor shall be Commercial CORE and Category 5 – Licensed

SCOPE:

A-1. Application of herbicide: The contractor shall apply herbicide tank mixture to areas to be sprayed. The contractor shall spray to wet entire coverage area.

Product tank mix rate with 100 Gal of water which is applied to 1 Acre.

Polaris SP – EPA REG #228-536 – 32oz / 100gal Water/ 1 Acre Accord XRT II – EPA REG# 62719-556 – 1 gal/ 100gal Water/ 1 Acre Hi-Light – 16oz/ 100gal Water/ 1 Acre

The herbicide application the Corps of Engineers proposes to have applied for this contract is a tank mixture of Polaris SP, Accord XRT II and Hi-Light dye at the above mixture rates. The Contractor shall provide a minimum 25 foot buffer zone from all surface water, within this 25 foot buffer zone, Accord XRT II shall be used at a rate of 1 gal/100/ 1Acre. The contractor shall apply Garlon3A in designated areas set by the projects to control vegetation where trees and grass are to be left unaffected. The contractor shall incorporate HI-LIGHT by Becker-Underwood or other colorant equivalent, as approved by the Manager, as a temporary colorant that will leave a clear indication of completed coverage of treated areas. The Contractor shall follow mixture procedures set forth by the manufacturer.

Mixture and application rates shall not exceed the manufactures maximum application labels. The contractor shall always follow the more restrictive manufacturers label when making an application involving tank-mixes. All colorant treated herbicide solutions will be applied in a uniform and accurate manner according to the manufacturer’s instructions and the laws of the State of Ohio. No herbicide solution will be applied to any water surface or sprayed across streams to the opposite bank.

A-2. Mixing shall take place off of U.S. Government property or in those areas on U.S. Government property specifically directed by the Project Supervisor. Rinsing of contractor’s equipment shall not be permitted on U.S.

Government property. Transport of the pesticide or pesticide mix shall be done in a manner to reduce the probability of spills. All chemicals are to be mixed, handled, applied, and disposed of in accordance with all manufacturer’s instructions and applicable State and Federal laws by a contractor possessing a valid Public Operators License for General Industrial Vegetation Application issued by the State of Ohio. Proof of this license must be in possession of the contractor and the applicator at all times while on the project and presented, upon request, to any employee, agent, or representative of the Corps of Engineers, the State of Ohio, or other agencies having jurisdiction in these matters.

A-3. The contractor shall report to the Manager with the pesticide application record within 2 days of application using an ORD Form 1031 or a State approved form. All spraying must be performed in accordance with specimen label directions and federal and state laws. The amount of spray per acre should be just sufficient to achieve a total kill of undesirable vegetation, but not excessive to the point of runoff. The contractor shall apply product only during periods when there is very little to no hazard from spray drift, and during periods when there are minimal chances for chemical to be washed into Lakes. A photocopy of the valid applicator’s license in the State of Ohio and proof of insurance shall be provided the Project Maintenance Mechanic. No herbicide solution will be applied to any water surface or sprayed across streams to the opposite bank.

A-4. Contractor shall guarantee total eradication of vegetation within 30 days and eradication of future pest growth during the season of treatment unless drought conditions exist that limits uptake of herbicides. The contractor shall return to inspect, re-treat growth and spray missed area after initial treatment in 30 days at no additional expense to the Government. Any missed areas or regrowth shall be re-sprayed.

A-5 The contractor shall be responsible for traffic control of vehicles on public roadways adjacent to treatment areas with the use of warning devices and flagger as needed. Flaggers must have high visibility safety vests and other appropriate equipment for traffic control. Since some of the spraying will be along rail road beds, the contractor shall be required to contact the rail road for permission to be on or adjacent to the rail road tracks. All treatment areas within or adjacent to public recreation sites will be posted appropriately for a minimum of 48 hours during and following treatment to notify users of the presence of the herbicides. Spraying will not take place on weekends unless approved by the Facility Manager of the Area where the project is located.

A-6. Before the commencement of work the contractor shall provide an Abbreviated Accident Prevention Plan (APP) to be accepted by the Huntington District Safety Office that outlines safety precautions and Activity Hazard Analysis (AHA) for all sites to be treated in accordance with all Federal and State Laws and the current Corps of Engineers Safety Manual EM 385-1-1. This plan will include a Hazard Communications Plan addressing all hazardous materials to be brought on site. The plan shall include inventory and copies of all SDS for all materials used by the contractor, first aid equipment available to the contractor employees, and the protective equipment or apparel required to be worn by the applicator and those who will be handling chemicals. The Contractor will notify the respective project POC when they arrive on site either in person or by phone call before beginning each day and when finished each day.

A-7. A site inspection by the bidder prior to the submission of bids is strongly recommended. All acreage amounts are estimated and contractors should inspect the site for specific areas, and special conditions. Appointments for site inspections should be made with the Facility Manager for the Project. Phone numbers for the Facility Manager can be found on the attached specification sheets.

A-8. Payments: The contractor shall submit an invoice for 75% of the total amount of each job upon completion of the initial treatment (treatment No. 1) and an invoice for 25% of the total amount of each job upon completion of any required re-spraying (treatment No. 2) provided that satisfactory results are achieved.

A-9. At the option of the Government this contract may be renewed for four (4) one year option periods. Dates for treatments to begin shall be decided during the option years at the discretion of the Facility Manager. Type and concentration of Herbicide may change at the discretion of the Government.

“The Corps of Engineers has as its priority interest that of environmental protection, working within consideration of available Government resources.”

SITES TO BE TREATED

SITE ACRES*

Upper Tuscarawas Projects Atwood Dam 2.87 Beach City Dam 9.45 Brewster Levee 0.2 Silica Sand Levee 3.25 Bolivar Dam 16.52 Magnolia Levee 1.55 Dover 2.0 Massillon Levee 6.05 Zoar Levee 5.0 Leesville Dam 3.4

NOTE: Site visits are highly recommended so that accurate estimates of application areas can be determined by potential offerors. Also, once on site the contractor will contact the project office and a representative will point out the areas to be sprayed. Square foot and acreage estimates are approximations of total areas where treatment will occur and are NOT representative of the total amount of spraying that may occur.

Hours of Operation

A. Working Hours: 0730-1600 hours Monday through Friday. Work may continue outside these times with permission from the on site government representative. All work shall be performed during daylight hours. Delay of work may occur during excessive rainfall or wet periods due to access to the site.

Federal Holidays: When one of the designated holidays falls on a Sunday the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours to be approved by Project Maintenance Mechanic. Work shall be scheduled around the above listed Federal holidays unless approved in advance.

Ten Federal holidays observed are as follows:

New Years Day (January 1st)

Martin Luther King Day (3rd Monday in January) President’s Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

Contractor and Government Equipment and Supplies

The contractor shall furnish all personnel, equipment, transportation, disposal, supplies and materials to perform the work. No government equipment or supplies shall be used for this project. The Contractor shall provide Personal Protection Equipment to include steel-toed safety boots, hard hat, safety glasses, hearing protection, sleeved shirts, long pants, gloves and sunscreen.

Contractor Safety Requirements:

A. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926

Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised at date of solicitation. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

B. Contractor Abbreviated Accident Prevention Plan (AAPP). The Contractor shall prepare a site-specific Abbreviated Accident Prevention Plan as outlined in EM 385-1-1, Appendix A beginning with subparagraph 3.k on page A-10. Contractor must address each element/sub-element in the order they appear in the outline. Any element the contractor feels is not applicable to work under this contract must be listed and a brief explanation provided. Plan must be accepted by the Contracting Officer prior to commencement of any work.

Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday through Friday 8:00 AM – 3:00 PM at (304)399-5039/5032/5326/6961.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

(Attached for your information and use is CESO Checklist A-01. This checklist was developed to assist you in the development of a site-specific Abbreviated Accident Prevention Plan. This checklist is provided as a tool only.)

C. Contractor Risk Management Process. Contractor may use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs) or Activity Hazard Analysis (AHA) for the purpose of risk assessment. Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA/JSA/JHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA/JSA/JHA. Analysis with RAC shall be accepted by the GDA and discussed with al engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work. Names of Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities specified by OSHA and/or EM 385-1-1) shall be identified and included in the AHA/JSA/JHA and proof of their competency/qualification.

NOTES:

Work crews of two or more must have two people holding current qualifications in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on element and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

Contractor shall employee a minimum of one Competent Person at each worksite to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 30-hour OSHA Construction or General Industry Safety class or its equivalent as specified in EM 385-1-1 Section 01.A.17.b and have a minimum of 5 years safety experience relative to the work being completed. The SSHO must be on-site at all times work is being performed. (Note: SSHO qualification requirements may be waived at the discretion of the USACE District Safety & Occupational Health Office for extremely low risk operations.)

D. Accident/Mishap Reporting. The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

(2) The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form

300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(3) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

Site Visit

Contractors are encouraged to make a site visit by contacting:

Todd Aston Facility Manager U.S. Army Corps of Engineers Upper Tuscarawas

PH: (330)-343-0048

FAX: (330) 343-1648

OR the Project Manager at each project and area as follows:

Upper Tuscarawas Area Project Contacts are:

Richard Houze Maintenance Mechanic U.S. Army Corps of Engineers Atwood Lake

PH: 330-343-5611

FAX: 330-343-2580

Aaron Rogers Maintenance Mechanic U.S. Army Corps of Engineers Beach City Dam including Silica Sand Levee

PH: 330-878-7391

FAX: 330-878-6175

Travis Fishley Maintenance Mechanic U.S. Army Corps of Engineers Bolivar Dam including Magnolia Levee

PH: 330-874-2121

FAX: 330-874-2499

Frank Steed Maintenance Mechanic U.S. Army Corps of Engineers Dover Dam including Zoar and Massillon Levees

PH: 330-343-5725

FAX: 330-343-3217

David Boehm Maintenance Mechanic U.S. Army Corps of Engineers Leesville Lake

PH: 740-269-2131

FAX: 740-269-6301

Invoice contact

Lake Project Assistant U.S. Army Corps of Engineers Upper Tusc Project Office

3434 SR 212, NE

Mineral City, Ohio 44656

PH: (330) 343-8032

FAX: (330) 343-1648

SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12).

The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the PCO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

PRE-BID MEETINGS

Any Contractor or sub contractor who plans to attend a pre-bid site visit to any Huntington District facilities, projects, owned or leased facility/spaces must be vetted by having a background investigation conducted by the Security Management Office prior to the site visit. Information for the background investigation must contain the following: a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State). It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared

30 to 45 days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

AT/OPSEC Requirements. The following shall be accomplished by the contractor before any work will be ordered:

Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub‐ contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

CONTRACTOR SUBMITTALS. The successful bidder shall provide as a minimum the following documentation:

A. Abbreviated Accident Prevention Plan

B. Activity Hazard Analysis

C. Invoice as stated on the contract award.

D. Man-hour report to project office at completion of work.

E. Pesticide/Herbicide application license and an official ID card with picture (eg: Drivers license in addition to the application license)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

BASE PERIOD – DATE OF AWARD TO 31 MAR 20

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Atwood Dam, Mineral City, Ohio. All work shall be completed in accordance with the Performance Work Statement and the terms and conditions of this contract.

FOB: Destination

PURCHASE REQUEST NUMBER: W81F8E93475688

NET AMT

0002 1 Job

BASE PERIOD – DATE OF AWARD TO 31 MAR 20

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Beach City Dam, Beach City, Ohio. All work shall be completed in accordance with the Performance Work Statement and the terms and conditions of this contract.

PURCHASE REQUEST NUMBER: W81F8E93475689

0003 1 Job

BASE PERIOD – DATE OF AWARD TO 31 MAR 20

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Bolivar Dam, Bolivar, Ohio. All work shall be completed in accordance with the Performance Work Statement and the terms and conditions of this contract.

PURCHASE REQUEST NUMBER: W81F8E93475690

0004 1 Job

BASE PERIOD – DATE OF AWARD TO 31 MAR 20

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Dover Dam, Dover, Ohio. All work shall be completed in accordance with the Performance Work Statement and the terms and conditions of this contract.

PURCHASE REQUEST NUMBER: W81F8E93475692

0005 1 Job

BASE PERIOD – DATE OF AWARD TO 31 MAR 20

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Leesville Dam, Bowerston, Ohio. All work shall be completed in accordance with the Performance Work Statement and the terms and conditions of this contract.

PURCHASE REQUEST NUMBER: W81F8E93475693

0006 1 Job

BASE PERIOD – DATE OF AWARD TO 31 MAR 20

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Massillon Levee, Dover, Ohio. All work shall be completed in accordance with the Performance Work Statement and the terms and conditions of this contract.

PURCHASE REQUEST NUMBER: W81F8E93475696

0007 1 Job

OPTION OPTION 1 – 1 APRIL 2021 TO 31 MAR 2022

FFP

0008 1 Job

OPTION OPTION 1 – 1 APRIL 2021 TO 31 MAR 2022

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Beach City Dam, Beach City, Ohio. All work shall be completed in accordance with the Performance Work Statement and

0009 1 Job

OPTION OPTION 1 – 1 APRIL 2021 TO 31 MAR 2022

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Bolivar Dam, Bolivar, Ohio. All work shall be completed in accordance with the Performance Work Statement and the terms and conditions of this contract.

0010 1 Job

OPTION OPTION 1 – 1 APRIL 2021 TO 31 MAR 2022

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Dover Dam, Dover, Ohio. All work shall be completed in accordance with the Performance Work Statement and the

0011 1 Job

OPTION OPTION 1 – 1 APRIL 2021 TO 31 MAR 2022

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Leesville Dam, Bowerston, Ohio. All work shall be completed in accordance with the Performance Work Statement and

0012 1 Job

OPTION OPTION 1 – 1 APRIL 2021 TO 31 MAR 2022

FFP

Contractor shall furnish all necessary management, personnel, materials, supplies, equipment, except as otherwise noted in the Performance Work Statement, required to perform herbicide spraying for Massillon Levee, Dover, Ohio. All work shall be completed in accordance with the Performance Work Statement and

0013 1 Job