B.08.02 W9123720Q0001.pdf

SEE ADDENDUM

(No Collect Calls)

W9123720Q0001 15-Jan-2020

b. TELEPHONE NUMBER

304-399-5339

8. OFFER DUE DATE/LOCAL TIME

05:30 PM 04 Feb 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRIS HARTLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81F8E92608327

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

CHRIS HARTLEY, 502 8TH STREET

HUNTINGTON WV 25701-2070

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 9655AY 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MARIETTA REPAIR STATION

DAVID BENNETT

100 POST STREET

MARIETTA OH 45750-0526

TEL: 740-373-3393 FAX:

FAX:

TEL: 304-399-5339 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF71

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9123720Q0001

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

Award will be made to the lowest priced responsive and responsible offeror in accordance with FAR Clause 52.217- 5 “Evaluation of Options” and 52.212-1 “Instructions to Offerors – Commercial Items.” Prospective offerors must complete the information below.

Unique Entity Identifier (formerly DUNS): ___________________________

TAX ID: ________________________

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer.

Please direct all questions to Christopher Hartley at (304) 399-5339 or Christopher.L.Hartley@usace.army.mil.

THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT IN ALL

CASES.

QUOTES CAN BE FAXED OR E-MAILED TO Chris Hartley at (304) 399-5281 or Christopher.L.Hartley@usace.army.mil. Mailed offers will not be accepted.

CONTRACTOR FEEDBACK. Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) Website at:

https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_type=1

FAR 52.217-8, Option to Extend Services is included in this solicitation and any resultant contract. The rates to be used during the continued performance of any services will be the rates in effect at the time of the extension.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 40 Each Mowing Services for Marietta-Base

FFP

The Contractor shall perform mowing services in accordance with Section 1 of the Performance Work Statement below from April 1, 2020 through March 31, 2021.

FOB: Destination

MILSTRIP: W81F8E92608327

PURCHASE REQUEST NUMBER: W81F8E92608327

NET AMT

0002 260 Days Cleaning Services for Marietta-Base

FFP

The Contractor shall perform cleaning services in accordance with Section 2 of the Performance Work Statement below from April 1, 2020 through March 31, 2021.

FOB: Destination

PURCHASE REQUEST NUMBER: W81F8E92608327

1001 40 Each OPTION Mowing Services for Marietta-Option 1

FFP

The Contractor shall perform mowing services in accordance with Section 1 of the Performance Work Statement below from April 1, 2021 through March 31, 2022.

FOB: Destination

1002 260 Days OPTION Cleaning Services for Marietta-Option 1

FFP

The Contractor shall perform cleaning services in accordance with Section 2 of the Performance Work Statement below from April 1, 2021 through March 31, 2022.

2001 40 Each OPTION Mowing Services for Marietta-Option 2

FFP

The Contractor shall perform mowing services in accordance with Section 1 of the Performance Work Statement below from April 1, 2022 through March 31, 2023.

2002 260 Days OPTION Cleaning Services for Marietta-Option 2

FFP

The Contractor shall perform cleaning services in accordance with Section 2 of the Performance Work Statement below from April 1, 2022 through March 31, 2023.

3001 40 Each OPTION Mowing Services for Marietta-Option 3

FFP

The Contractor shall perform mowing services in accordance with Section 1 of the Performance Work Statement below from April 1, 2023 through March 31, 2024.

3002 260 Days OPTION Cleaning Services for Marietta-Option 3

FFP

The Contractor shall perform cleaning services in accordance with Section 2 of the Performance Work Statement below from April 1, 2023 through March 31, 2024.

4001 40 Each OPTION Mowing Services for Marietta-Option 4

FFP

The Contractor shall perform mowing services in accordance with Section 1 of the Performance Work Statement below from April 1, 2024 through March 31, 2025.

4002 260 Days OPTION Cleaning Services for Marietta-Option 4

FFP

The Contractor shall perform cleaning services in accordance with Section 2 of the Performance Work Statement below from April 1, 2024 through March 31, 2025.

PERFORMANCE WORK STATEMENT

Grass Mowing and Maintenance of Landscaped Areas

SECTION 1

1. PERFORMANCE WORK STATEMENT:

a) The contractor shall be responsible for performing grass mowing and trimming within the boundaries indicated as Area A on the enclosed Site Map of the Marietta Repair Station (MRS) (See Exhibit A). The site is located at 100 Post Street, Marietta, Washington County, Ohio 45750. The contractor shall be responsible for trimming completely around all fenced areas including both inside and outside of the entire compound. The contractor shall also be responsible for grass mowing and trimming the four landscaped areas within Area B on enclosed Exhibit A. The four landscaped areas consist of approximately 400 sq.

ft. each. These services shall be performed about once every week as directed by the Contracting Officer Representative (COR) between the hours of 8:00 AM and 3:00 PM Eastern. The Contractor shall be responsible for clearing Area C on enclosed Exhibit A twice a year; once in the fall and once in the spring as directed by the COR. The Contractor shall also be responsible for herbicide spraying to eliminate and prevent regrowth of grass and weeds in all rock areas in the compound and along the banks twice a year; once in the fall and once in the spring as directed by the COR. The type of spray used for elimination and regrowth must be an EPA approved, environmentally safe product and not cause harm to the environment. The COR will be Christopher Phillips.

2. GENERAL:

a) The total mowing area includes the areas listed herein and shown in Exhibit A. During the pre-work conference the COR will point out the mowing areas and limits of each area to the Contractor. The Contractor shall strictly mow to these limits, without exceeding them. It shall be the responsibility of the Contractor to locate all recreational support structures, utility lines, geotechnical instrumentation, trees and shrubs, public and private property, physical obstacles and/or hazards, trash, garbage, debris, drift, fallen tree limbs, and leaves within the mowing limits prior to each mowing and make sure it is either removed or clearly visible to the employees working area. The Contractor will be held responsible for any damage caused by mowing operations and will be required to replace any trees, shrubs, flowers, or other public or private property damaged during mowing operations and will be responsible for any damage to geotechnical instruments.

b) Upon completion of mowing and trimming in an areas, all grass must be within the specified height limits as specified in section 3.a.1 or it will be considered unacceptable and the area must be re-mowed without cost to the Government.

c) The Government will prepare written inspection reports upon completion of services, and the Contractor will be informed of the Government’s assessment of performance during each meeting. If a deficiency is noted on an inspection report, it must be corrected by the completion date of the service, or a CDR will be issued. If all work is not completed on the date specified in the Contract, the Contractor will not be allowed to continue the mowing operation, a CDR will be issued, and the Government will implement a cure as described in the Acceptance/Rejection of Services of the Quality Assurance Plan included.

Equipment breakdowns will not be considered adequate reasons for an extension of the specified completion date. Mowing work is not complete for payment until all ordered mowing and trimming cycles are completed in accordance with the contract.

d) Interested offerors are encouraged to inspect the site prior to submitting a quotation. Contact Arnold Houser at 740-373-3393 between the hours of 8:00 AM and 3:00 PM Eastern to arrange a site inspection.

e) There are ten (10) official U.S. Government holidays as listed below. When one of the holidays below falls on a Saturday, the preceding Friday is observed as the holiday. When one of the holidays below falls on a

Sunday, the following Monday is observed as the holiday.

New Years Day (January 1st) Martin Luther King Day (3rd Monday in January) President’s Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

3. WORK TO BE PERFORMED: The Contractor shall provide the following services:

a) GENERAL. The terrain is steep and uneven in places. Areas may become slippery and/or easily rutted.

The Contractor must understand that there is a considerable amount of hand trimming involved, and oftentimes the work must be performed around the visiting public. The Contractor shall have equipment and staff capable of mowing grass with an average max height of 8-10 inches.

1) Mowing and trimming in each area must be conducted in such a manner as to provide uniform grass height. Grass and weeds shall be mowed to a height of not more than three (3) inches or less than one and one-half (1-1/2) inches in all mowing areas. Mowing in areas fronting on water shall be to the water's edge. Extreme caution shall be used within six (6) feet of the water’s edge. Access road berms shall be mowed a distance of ten (10) feet from road above or below grade, four (4) feet behind guardrails or two (2) feet beyond the outer edge of the ditch line, unless otherwise specified on the drawings. The mowing distance behind all fences shall be three (3) feet.

2) All miscellaneous waste, trash, garbage, debris, drift, leaves, fallen trees and limbs (6" or less in diameter shall be removed and disposed of by the Contractor at an off-site location). The Contractor will be held responsible for all reclamation due to any damage caused by mowing operations and will be required to repair, seed, and mulch any turf damage, and will be required to replace in kind any trees, shrubs, flowers, sign posts, and other public or private property damaged.

3) The contractor must notify the Project Manager (David Bennett, Chief of the MRS) that mowing services have been completed. Once the Project Manager has been notified, the Project Manager will inspect the mowing areas using the Inspection Checklist to verify that services have been performed in accordance with these specifications. Any work not meeting acceptable standards and/or tolerances within the contract will be remedied to the satisfaction of the COR at no additional cost to the Government, prior to payment being authorized. The Contractor shall be liable for any damage to trees, shrubs, turf, equipment, fences or buildings by mowing operations and will repair or replace at no cost to the Government. Upon the completion of mowing and trimming in an area all grass must be within the specified height limits or it will be considered unacceptable and the area must be re-mowed at no additional cost to the Government.

b)

PERFORMANCE REQUIREMENT SUMMARY

Required Services

Section Number

Paragraph Number

Maximum Allowable Degree of Deviation from Requirement (AQL)

Method of Surveillance

Deduction %

Mowing 1 4 All work must be performed in accordance with contract spec.

100% Inspection N/A

Trimming 1 5 All work must be performed in accordance with contract spec.

100% Inspection N/A

Weeding 1 6 All work must be performed in accordance with contract spec.

100% Inspection N/A

Raking 1 7 All work must be performed in accordance with contract spec.

100% Inspection N/A

Leaf Removal, Office/Visitor Center

1 8 All work must be performed in accordance with contract spec.

100% Inspection N/A

Tree and Brush Cutting

1 9 All work must be performed in accordance with contract spec.

100% Inspection N/A

Cleaning Office 2 1-7 5% Random Sampling

NA

Cleaning Restrooms

2 1-7 5% Random Sampling

NA

Drinking Fountains

2 1-7 5% Random Sampling

NA

4. MOWING OPERATIONS:

a. Prior to mowing, all paper, cans, glass, or other debris shall be picked up and removed from the area.

Should missed material be struck by a mower and scattered, the scattered pieces and any debris shall be picked up, removed and disposed of by the Contractor at an off-site location. All mowing operations shall be conducted in a prudent manner to protect the grass, sod, trees, shrubs, landscape and equipment, to preserve the aesthetic appearance of the area, and to ensure the safety of all persons around the mowing operations. Standard "Mowing Ahead" signs approved in accordance with the Manual on Uniform Traffic Control Devices shall be erected on each end of mowing operations in each area where mowing operations are being performed. These signs shall be periodically adjusted so they are never more than 2/10 mile from the work in progress. Only properly sized mowing equipment shall be used.

b) The Contractor shall use mowing equipment which provides a uniform cutting height in the entire mowing area. All soft and damp areas, such as inside a tree's natural drip line, which would be rutted by heavy equipment, may require the use of lightweight mowers or string trimmers. All riding equipment used on slopes of 10% or steeper shall have rollover protection in addition to seat belts. All mower blades shall be kept sharp to assure clean cutting and minimize damage to the grass and sod. As a safety precaution, the open vents of the mower housing or string trimmer shall be faced away from people, buildings, and vehicles.

In cases where this is not possible, the work must either be delayed until the area is temporarily free of people and vehicles, or accomplished with non-motorized hand tools.

1) The Contractor shall mow/trim inside all secured (fenced-in) areas within the mowing limits each time an area mowing is ordered. The Contractor shall make advance arrangements with the Project Manager or inspector to have such areas unlocked (if the Contractor has not been provided a key for the area) and the contractor shall be responsible for ensuring the areas are secured after work is complete. It shall be the Contractor's responsibility to keep grass clippings, litter, and any debris caused by mowing and trimming that are cut up by their equipment from the roads, sidewalks, parking lots, and the areas under them, impacted areas, landscaped beds, flower beds, pond and waterfall, etc.

Grass Clippings on sidewalks and common areas shall be removed immediately after mowing/trimming to prevent tracking inside buildings.

2) All mowing operations shall be performed during normal working hours unless approved by Project

Manager. Work to be performed in secured areas shall be accomplished during normal project hours or as directed by the Project Manager. Likewise, mowing and trimming operations shall not be conducted on Saturdays, Sundays, and Federal Holidays, unless approved in writing, in advance, by the Project Manager.

3) The Project Manager may suspend mowing operations at any time, due to wet grounds, safety hazards, or other reasons which are deemed valid. If mowing operations are suspended, an amount equal to the cost of mowing the area not mowed will be deducted from the contract by Modification.

5. TRIMMING:

a) All trimming of an area shall be performed in conjunction with the mowing of the same or adjacent area.

Trimming with specialized devices shall be performed in every location where conventional mowing would risk damage to either the object or a conventional mowing device, or risk the safety of the operator or anyone else in the area. Consequently, special care shall be taken not to damage area trees, shrubs, wooden posts, or any public or private property.

b) The trimming or mowing of any vegetation in recreation areas or along roads which does not interfere directly with public use (e.g. honeysuckle vines climbing on trees and bushes in recreation area) shall be avoided for environmental and aesthetic reasons. The Project Manager will provide individual direction to the Contractor in areas where vegetation falls into this category. Hand trim around all trees, buildings, shrubs, signs, railroad tracks and under fences each time a mowing service is performed. Grass and weeds growing through cracks in all paved areas will be removed during each trimming. Grass and weeds growing between stationary equipment and material stored in the yard will be removed during each trimming. All poisonous plants shall be cut flush with the ground.

6. WEEDING: Each time mowing is accomplished within a specified area, the Contractor shall remove all grass and weeds from impacted parking areas, bumper blocks, walkways, stairs, handicap ramps, and all other paved or concreted areas within the area.

7. RAKING: If the Contractor's mowing and/or trimming operations causes clumps of grass clippings to be deposited (due to faulty equipment or mowing when the grass is too wet), the Contractor shall rake the area without expense to the Government. Clumps of grass due to excessive grass height does not have to be raked at the contractors’ expense. All raked grass shall be collected by the Contractor and disposed of in an off-site location.

8. LEAF REMOVAL: Remove fallen leaves from the ground, landscape mounds, sidewalks, and parking lot. The limits of the leaf removal area are the same as the Office Area mowing limits, approximately 1 acre. Mulch all leaves in area after removing leaves from the mounds, sidewalks, and parking lot. During leaf removal operations, remove all fallen twigs, branches, and limbs that have fallen in the area. The mulched leaves could be left in the mowing area if determined by the Project Manager.

9. HERBICIDE SPRAYING/CLEARING: The Contractor shall be responsible for clearing brush / undergrowth

(i.e. fallen tree limbs, poisonous and non-poisonous vines, shrubbery) along with removing all said items from property fencing where applicable within Area C on enclosed Exhibit A twice a year; once in the fall and once in the spring as directed by the COR. The Contractor shall also be responsible for herbicide spraying to eliminate and prevent regrowth of grass and weeds in all rock areas in the compound and along the banks twice a year; once in the fall and once in the spring as directed by the Project Manager. The type of spray used for elimination and regrowth must be an EPA approved, environmentally safe product and not cause harm to the environment. The Ohio Department of Agriculture requires a license for herbicide spraying services performed under this contract. Proof of licensure must be submitted with quotations. Failure to furnish proof of any required local, state, or federal licenses or permits may result in removal of the quotation from consideration for contract award. The Contractor is responsible for complying with all federal, state, and local laws, ordinances, statutes, or regulations in connection with furnishing of services herein.

10. MOWING CYCLE:

a) It is the intent of this requirement that mowing operations be started within 24 hours after directed by the Project Manager and continue uninterrupted until all work is completed. Mowing must be completed in one area before beginning another.

b) Should growing conditions be such that a decrease in mowing frequency or total number of mowing is necessary, the Project Manager will notify the Contractor by telephone. No deviation shall be made in the once every week mowing frequency unless so directed by the Project Manager, Marietta Repair Station. Any change in quantity of mowing ordered will be confirmed by a modification to the contract.

11. ITEMS TO BE FURNISHED BY THE GOVERNMENT:

a) The Contractor may be provided keys to allow access to designated, secure areas, and will be held responsible for losses due to negligence, and for the replacement of compromised locks (which can occur due to loss or duplication of keys). The Contractor shall provide controls to ensure Government furnished keys are utilized only for contract purposes, and that areas opened by the Contractor shall be secured upon exit. Upon completion work and/or termination of the contract for any reason, the Contractor shall return all issued Government keys immediately to the Project Manager. Any discrepancies in the inventory shall be chargeable against the Contractor.

12. SUPPLIES TO BE FURNISHED BY THE CONTRACTOR:

a) The Contractor shall furnish all items necessary to perform the required work.

13. SERVICE EQUIPMENT AND SUPPLIES:

a) The Contractor may furnish the equipment listed in this paragraph or equipment adequate to perform the work required for fulfillment of this section. Additional equipment, appropriate to perform the job, is permitted but must be approved and agreed upon with the COR. The adequacy of the equipment to perform the required service will be determined prior to award of the contract. This list is not all inclusive of what the Contractor may need to accomplish the required work.

1) Walk behind power lawn mowers

2) Equipment to transport mowing equipment

3) Hand mowing/trimming tools and power trimming equipment

4) Required Safety Equipment

5) Personal Protective Equipment

6) Work vehicle (truck, ½ ton or larger),

7) Leaf blowers/rake(s), brooms, (Leaf/grass and Wood Mulch)

8) Plastic trash bags

9) Herbicide/Herbicide Sprayers

NOTE: Required safety equipment includes, but is not limited to: warning signs, safety vests, hard hats, safety-toe footwear, long trousers, shirts with sleeves (long or short), safety glasses and/or goggles, hearing protection, gloves, chaps, face shields, safety gas cans, respiratory protection as required. The Contractor shall be responsible for their employees by taking the necessary precautions to prevent injury due to poisonous plants and disease causing insects.

14. SPECIAL PROVISIONS:

a) Employees performing mowing along public and project roads must wear high visibility safety vests.

Contractor vehicles involved in mowing along project and public roads must be equipped with an orange rooftop revolving light, a rear mounted warning sign, and reflective tape on the rear bumper

b) All vehicle(s) and Equipment used in the performance of work under this contract must be inspected and approved by the COR prior to performance of work. A sample of the Contractor Equipment and Supply Inspection form, CELRH Form 2800 is provided.

15. SERVICE AREAS:

a) The areas where mowing services will be required are shown on the map in Exhibit A: Area A and Area B.

The Contractor shall be responsible for clearing Area C on enclosed Exhibit A twice a year.

End of Section 1

SECTION 2

CLEANING SERVICES

1. GENERAL: The work performed under this section consists of furnishing labor, equipment, fuel, transportation, tools and supplies necessary for the performance of the services described herein, for the areas listed in this section. Services performed under this contract shall be subject to inspection and approval by the Contracting Officer or Project Manager. These services will be performed on a daily basis, five days a week, Monday through Friday between the hours of 6:00 PM - 12:00 AM Eastern. No cleaning is required on Government Holidays. The following services shall be performed by the Contractor.

2. WORK TO BE PERFORMED: Work is to be performed daily, and is described below:

a) Office Areas (with Bathroom) – approximately 24’ x 64’

1) Perform a complete office cleaning to include dusting and wipe all desks, shelves, tabletops, and cabinets, and remove any dust, fingerprints or other markings. Vacuum all carpets removing all dust, dirt, lint, and any paper shredding’s or paper hole punch debris.

Brush and wipe walls and ceilings to remove any nests or webs, dust, and dirt. Sweep the thresholds, steps and landings removing debris, webs, and debris.

2) Empty all waste cans, install new plastic garbage bags, and dispose of trash in dumpster provided by the Government and designated by the Project Manager.

3) Empty document shredders and replace bag as required.

4) Sweep and mop the bathroom floor. Thoroughly clean walls, door, and fixtures.

5) Clean and disinfect toilet seat, toilet, and sink.

6 ) Empty trash cans, install new plastic garbage bags, and dispose of trash in the dumpster provided by the Government and designated by the Project Manager.

b) Building No. 1 – CNC Shop – approximately 34’ x 40’

1) Floors and thresholds will be swept daily removing all dust, dirt, weld rod stubs, and insect webs.

2) Empty all waste cans, install new plastic garbage bags, and dispose of trash in dumpster provided by the Government and designated by the Project Manager.

c) Building No. 2 - Machine Shop – approximately 126’ x 42’

1) Perform a complete Machine Shop cleaning. Dust and clean all fixtures, doors and door handles, shelves, workbenches, cabinets, and window sills removing any visible fingerprints or other marks. Sweep floors and thresholds removing all dust, dirt, metal shavings, insect webs, and trash.

2) Wipe down all storage cabinets and machinery and remove any metal shavings from machine hoppers. These operations will be performed daily when the equipment has been used. Metal shavings shall be placed in available containers outside of machine shop provided by the Government and designated by the Project Manager.

3) Empty all waste cans, install new plastic garbage bags, and disposes of trash in the dumpster provided by the Government and designated by the project Manager.

d) Building No. 3- Lunchroom Trailer – approximately 24’ x 14’

1) Clean the Lunchroom wiping or dusting all counter tops, tables, chairs, doors and appliances.

The floor will be swept and mopped daily.

2) Empty trash cans and install new plastic garbage bags, and dispose of trash in the dumpster provided by the Government and designated by the Project Manager.

e) Building No. 4 –Washrooms (Men’s and Women’s) – approximately 31’ x 28’

Sweep and mop the bathroom floors. Thoroughly clean walls, doors, and fixtures.

Clean and disinfect toilet seats, toilets, showers, sinks, and urinals.

Empty trash cans, install new plastic garbage bags, and dispose of trash in the dumpster provided by the Government and designated by the Project Manager.

f) Building No. 5 – Washroom – approximately 10’ X 12’

Sweep and mop the bathroom floors. Thoroughly clean walls, doors, and fixtures.

Clean and disinfect toilet seats, toilets, showers, sinks, and urinals.

Empty trash cans, install new plastic garbage bags, and dispose of trash in the dumpster provided by the Government and designated by the Project Manager.

g) Outdoor Compound Area

1) All roads and parking spaces in the defined areas shall be kept free of trash and other debris. Empty all waste cans, install new plastic garbage bags, and dispose of trash in the dumpster provided by the Government and designated by the Project Manager.

2) Outdoor bulletin board shall be dusted, cleaned and cobwebs removed.

3. SERVICE EQUIPMENT: The Contractor shall furnish the equipment listed in this paragraph, or equipment appropriate to perform the work required. This list of equipment is a minimum; additional equipment, appropriate to perform the work is encouraged. When the hauling of trash, debris, ashes, drift, garbage and fallen trees by truck is necessary, the Contractor must have a cargo body that is entirely enclosed. Note - This list is not all inclusive of what the Contractor may need to accomplish the required work.

a) Service Equipment:

1) Mops and buckets

2) Toilets Bowl Swabs, or Brushes

3) Household Cleaning Brushes/Pads

4) Brooms, Dust Pans, Rags

5) Pressurized Sprayer (Automotive type suggested)

6) Miscellaneous Small Tools

4. SPECIAL PROVISIONS: Buckets and brushes used to clean toilets shall be identified by mark or color code. These buckets and brushes shall not be used to perform tasks other than toilet cleaning.

5. SUPPLIES TO BE FURNISHED BY THE CONTRACTOR: The Contractor shall furnish all cleaning and disinfectant items necessary to perform the required work. All cleaning and disinfectant items must be approved by COR before being used by the Contractor.

6. ITEMS TO BE FURNISHED BY THE GOVERNMENT: The Government will furnish toilet paper, paper towels for dispensers, trash bags, bar and liquid hand soap to perform the required services. The Contractor shall pick up all items at the maintenance office. The Contractor is responsible for making arrangements at the beginning of each week to insure that sufficient supplies for the forthcoming week.

7. SERVICE AREAS: Office Areas, Building 1 CNC Shop, Building No. 3 Lunchroom Trailer, Building No. 4

Washroom, and outdoor compound area, Building No. 2. Machine Shop, Building No. 5 Washroom.

- END OF SECTION 2 –

SECTION 3

CONTRACTOR SAFETY REQUIREMENTS

1. General

a) Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised at date of solicitation. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

2. Contractor Abbreviated Accident Prevention Plan (AAPP)

a) Within 10 calendar days after contract award, the Contractor shall submit a site-specific Abbreviated Accident Prevention Plan as outlined in EM 385-1-1, Appendix A beginning with subparagraph 3.k on page A-10. Contractor must address each element/sub-element in the order they appear in the outline. Any element the contractor feels is not applicable to work under this contract must be listed and a brief explanation provided. Plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday through Friday 8:00 AM – 3:00 PM Eastern at (304)399-5039/5032/6961.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

(Attached for your information and use is CESO Checklist A-01. This checklist was developed to assist you in the development of a site-specific Abbreviated Accident Prevention Plan. This checklist is provided as a tool only.)

3. Contractor Risk Management Process

a) Contractor may use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs) or Activity Hazard Analysis (AHA) for the purpose of risk assessment. Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA/JSA/JHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA/JSA/JHA. Analysis with RAC shall be accepted by the GDA and discussed with al engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work. Names of Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities specified by OSHA and/or EM 385- 1-1) shall be identified and included in the AHA/JSA/JHA and proof of their competency/qualification.

4. Qualifications/Certifications:

a) Work crews of two or more must have two people holding current qualifications in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on element and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

b) Contractor shall employee a minimum of one Competent Person at each worksite to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 30-hour OSHA Construction or General Industry Safety class or its equivalent as specified in EM 385-1-1 Section 01.A.17.b and have a minimum of 5 years safety experience relative to the work being completed. The SSHO must be on-site at all times work is being performed. (Note: SSHO qualification requirements may be waived at the discretion of the USACE District Safety & Occupational Health Office for extremely low risk operations.)

5. Accident/Mishap Reporting

a) The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385- 1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: Day’s away injuries, day’s away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

2) USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

3) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

END OF SECTION 3

SECTION 4

SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12).

The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the KO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the KO and/or the Designated Representative should a background investigation come back with derogatory information. The KO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the KO will advise the Contractor of the decision.

SITE VISITS

Any Contractor or sub contractor who plans to attend a site visit to any Huntington District facilities, projects, owned or leased facility/spaces must be vetted by having a background investigation conducted by the Security Management Office prior to the site visit. Information for the background investigation must contain the following:

a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State). It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street

Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

AT/OPSEC Requirements

AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Suspicious Activity Reporting Training (e.g. iWATCH, Corps Watch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity.