B.08.02_W9123719T0091.pdf

SEE ADDENDUM

(No Collect Calls)

W9123719T0091 12-Sep-2019

b. TELEPHONE NUMBER

304-399-5046

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 19 Sep 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALLISON LEWIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81F8E92043668

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

ALLISON LEWIS, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 963454 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

BLUESTONE LAKE

ERIC JONES

701 MILLER AVE

HINTON WV 25951-2643

TEL: (304) 466-1234 FAX:

304-399-5281FAX:

TEL: 304-399-5046

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

332312

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF113

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9123719T0091

Section SF 1449 - CONTINUATION SHEET

SOW

One-Piece Statement of Work

FABRICATION OF ONE-PIECE SLUICE

MAINTENANCE BULKHEAD FOR

BLUESTONE DAM, HINTON, WV

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 01 GENERAL REQUIREMENTS

01 33 00 SUBMITTAL PROCEDURES

01 38 10 PROGRESS PHOTOGRAPHS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 78 00 CLOSEOUT SUBMITTALS

DIVISION 05 – METALS

05 59 13 FABRICATION OF HYDRAULIC STEEL STRUCTURES

DIVISION 09 - FINISHES

09 97 02 PAINTING: HYDRAULIC STRUCTURES

DIVISION 35 - WATERWAY AND MARINE CONSTRUCTION

35 20 16.53 ONE-PIECE SLUICE MAINTENANCE BULKHEAD

-- End of Project Table of Contents --

SECTION TABLE OF CONTENTS

SECTION 01 11 01

GENERAL REQUIREMENTS

PART 1 GENERAL

1.1 SUMMARY

1.2 REFERENCES

1.3 SUBMITTALS

1.4 SCOPE

1.5 DOCUMENT SECURITY

1.5.1 For Official Use Only (FOUO)

1.6 SECURITY REQUIREMENTS

1.6.1 Foreign Nationals

1.7 AT/OPSEC REQUIREMENTS

1.8 RECORDKEEPING AND REPORTING

1.9 CONTRACT DRAWINGS AND SPECIFICATIONS

1.10 INSPECTION AND ACCEPTANCE OF WORK

1.10.1 Inspection

1.10.2 Final Examination And Acceptance

1.11 CONTRACTOR QUALITY CONTROL

1.11.1 General

1.11.2 Control

1.11.3 Preparatory Phase

1.11.4 Initial Phase

1.11.5 Follow-up Phase

1.11.6 Coordination Meeting

1.11.7 Quality Control Organization

1.11.7.1 CQC System Manager

1.11.7.2 Personnel

1.11.8 Quality Control Plan

1.11.8.1 General

1.11.8.2 Contents of Quality Control Plan

1.11.8.3 Acceptance of Plan

1.11.8.4 Notification of Changes

1.11.9 Completion Inspection

1.11.10 Documentation

1.11.10.1 Quality Control Records

1.11.10.2 CQC Report

1.11.11 Notification of Noncompliance

1.12 CONTRACT MODIFICATIONS

1.13 SAFETY

1.14 PERMITS, LICENSES, FEES AND TAXES

1.15 REFERENCE STANDARDS

1.16 FABRICATION PHOTOGRAPHS

PART 2 PRODUCTS

2.1 PRODUCTS AND PARTS OF STANDARD MANUFACTURE

PART 3 EXECUTION

3.1 COMBINED PRODUCTION SCHEDULE AND PROGRESS CHART

3.2 SEQUENCE OF WORK

3.3 RECORD "AS-BUILT" DOCUMENTS

3.4 RECORDS AND REPORTS

3.5 DELIVERY

3.6 PAYMENT

-- End of Section Table of Contents –

SECTION 01 11 01

GENERAL REQUIREMENTS

This section covers general requirements applicable to the performance of the work under this contract. These requirements are in addition to those specified in other sections of the contract.

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Prefabrication Submittals

List of Employees; G|SM

Investigation Package for Contractor and Subcontractor Employees;

G|SM

Production Schedule; G

Production schedule shall be submitted for approval.

Updated Progress Chart; G

Updated progress charts shall be submitted monthly for approval.

SD-07 Certificates

Contractor Quality Control Plan (CQC); G

The Contractor shall submit a written quality control plan for approval in accordance with

Paragraph INSPECTIONS AND ACCEPTANCE OF WORK.

1.4 SCOPE

The work covered by this specification consists of the fabrication, assembly, and delivery of one (1) one-piece sluice maintenance bulkhead as specified and shown on the drawings. The one-piece sluice maintenance bulkhead shall be a complete, welded, structural steel structure with fabrication and assembly performed in a fabrication shop. The one-piece sluice maintenance bulkhead unit is a horizontally framed gate with a total damming surface measuring approximately 31'-6" in height and 17'-3" in width. The one-piece sluice maintenance bulkhead consists of lifting lugs, perimeter rubber seals, composite bearing blocks, and knife gate valve installed on the upstream side of the skin plate.

Due to the critical nature of this structure and the specified framing arrangement many of the structural members are

"Fracture Critical", therefore, all welding is required to be performed to AWS D1.5M/D1.5 welding code standard by a steel fabricator certified under the AISC Quality Certification Program, as specified in Section 05 59 13

FABRICATION OF HYDRAULIC STEEL STRUCTURES.

This contract shall consist of the fabrication and delivery of one one-piece sluice maintenance bulkhead unit to the

Bluestone Dam at Hinton, West Virginia. Delivery shall be made as described in these specifications.

Individuals that work for the Contractor, or whom are hired by the Contractor that will require access to the

Bluestone Dam project will need to meet the security requirements and AT/OPSEC requirements contained in these specifications. This shall include the delivery truck personnel and the Contractor's representative(s) that will perform the final inspection once the one-piece sluice maintenance bulkhead units have been delivered to the project.

1.5 DOCUMENT SECURITY

Contractors working for and on USACE projects shall provide the appropriate physical security for all related items as detailed/prescribed in AR 380-5, dated 29 September 2000.

1.5.1 For Official Use Only (FOUO)

For Official Use Only (FOUO): The unauthorized disclosure of the information contained in the attached documents is forbidden to protect the Government's interest in compliance with program effectiveness under AR 380-5 and as follows:

a. During working hours, reasonable steps shall be taken to minimize risk of access by unauthorized personnel. After working hours, FOUO information can be stored in unlocked containers, desks or cabinets if U.S. Government or U.S. Government-contract building security is provided. If U.S. Government-contract building security is not provided, FOUO information must be stored in locked desks, file cabinets, bookcases, or similar locked containers.

b. FOUO documents and material can be transmitted via first class mail, parcel post, or, for bulk shipments, fourth class mail. Electronic transmission of FOUO information by voice, data, facsimile or similar means, shall be by approved secure communications systems whenever possible. (AR 380-5 (dated 29 September 2000)).

c. Record copies of FOUO documents shall be disposed of in accordance with AR 25-400-2. Non-record FOUO documents shall be destroyed by shredding or tearing into pieces and discarding the pieces in regular trash containers.

1.6 (REMOVED)

1.7 (REMOVED)

1.8 RECORDKEEPING AND REPORTING

The Contractor shall maintain a roster of all background investigation requests. The roster shall be maintained and available for inspection by the Contracting Officer upon request. A copy will also be provided to the

Contracting Officer on a monthly basis. At a minimum, the roster shall include the following information:

Full Name of Employee Employer

Date Phase I Background Check Requested Date of Phase I

Approval/Disapproval

Date Phase II Background Investigation Requested Date of Phase II

Approval/Disapproval

Date Foreign National/Recent U.S. Citizen Check Requested

Date Foreign National/Recent U.S. Citizen Check Approval/Disapproval

Other information may also be included on the roster. However, the Contractor is responsible for protecting all sensitive personal information such as social security numbers, birth dates, etc.

1.9 CONTRACT DRAWINGS AND SPECIFICATIONS

Comply with Contract Clause 252.236-7001. Contractor shall field verify all dimensions on drawings prior to commencing design and layout of the work.

1.10 INSPECTION AND ACCEPTANCE OF WORK

Items furnished under this contract shall be inspected in accordance with the following:

1.10.1 Inspection

The work will be conducted under the general direction of the Contracting Officer and is subject to inspection by terms in FAR 52.212-4(a) to ensure strict compliance with the terms of the contract. The Contractor shall keep the

Contracting Officer informed as to the general progress of the work and shall notify the Contracting Officer when any item of equipment of component part thereof is ready for inspection. The Production Progress Reports in accordance with Contract Clause, PRODUCTION PROGRESS REPORTS, shall be submitted monthly in accordance with section 01 33 00. Normally reports shall be sent five working days after each period of reporting.

The report(s) shall contain the contract line items, exhibits, or exhibit line items for which reporting is required.

When reporting an actual or potential delinquency, the contractor-prepared DD Form 375c shall, as a minimum contain the following: (1) The problem - a statement of the difficulty, the reasons therefore, and whether caused by the Government or the Contractor; (2) Item and quantities affected; (3) Date of commencement of the anticipated or actual delinquency; (4) Action taken by the Contractor to overcome the anticipated or actual delinquency; (5)

Estimated recovery date based upon evaluation of the factors contributing to the delinquency; and (6) A realistic schedule revision which can be met by the Contractor. No inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the contract. The Contractor shall within 30 calendar days after date of award, submit for approval to the Contracting Officer a description of his proposed inspection system.

See Contract Clause, INSPECTION OF SUPPLIES--FIXED-PRICE, the description shall include as a minimum the inspections and tests the Contractor proposes to perform to substantiate that the one-piece sluice maintenance bulkhead required will conform to the specifications. The Contractor shall supply the Government inspector with a list and dates of the scheduled tests. The one-piece sluice maintenance bulkhead and appurtenant items required will be inspected for conformance with the specifications prior to loading for shipment.

1.10.2 Final Examination and Acceptance

When all the work for the one-piece sluice maintenance bulkhead specified under this contract has been completed and the one-piece sluice maintenance bulkhead and appurtenant items required have been delivered f.o.b.

destination, the Contracting Officer will make a thorough examination of the one-piece sluice maintenance bulkhead and appurtenant items required to assure that no damage occurred during shipment. If the one-piece sluice maintenance bulkhead and appurtenant items required are found to be in good condition, they will be accepted and the Contractor will be so notified.

1.11 CONTRACTOR QUALITY CONTROL

1.11.1 General

The Contractor shall establish and maintain an effective quality control system.

1.11.2 Control

Contractor Quality Control is the means by which the Contractor ensures that the fabrication, to include that of subcontractors and suppliers, complies with the requirements of the contract. At least three phases of control shall be conducted by the CQC System Manager for each definable feature of work as follows:

1.11.3 Preparatory Phase

This phase shall be performed prior to commencing work on each definable feature of work shall include:

a. A review of each paragraph of applicable specifications.

b. A review of the contract drawings.

c. A check to assure that all materials and/or equipment have been tested, submitted, and approved.

d. Review of provisions that have been made to provide required control inspection and testing.

e. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract.

f. A physical examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.

g. A review of the appropriate activity hazard analysis to assure safety requirements are met. This applies to work on site.

h. Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document fabrication tolerances and workmanship standards for that feature of work.

i. A check to ensure that the portion of the plan for the work to be performed has been accepted by the

Contracting Officer.

j. The Government shall be notified at least five (5) working days in advance of beginning the preparatory control phase. This phase shall include a meeting conducted by the CQC System Manager and attended by the superintendent, other CQC personnel (as applicable), and the foreman responsible for the definable feature. The results of the preparatory phase actions shall be documented by separate minutes prepared by the CQC System Manager and attached to the daily CQC report. The Contractor shall instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

1.11.4 Initial Phase

This phase shall be accomplished at the beginning of a definable feature of work. The following shall be accomplished:

a. A check of work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting.

b. Verify adequacy of controls to ensure full contract compliance. Verify required control inspection and testing.

c. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards.

Compare with required sample panels as appropriate.

d. Resolve all differences.

e. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis.

Review the activity analysis with each worker.

f. The Government shall be notified at least five (5) working days in advance of beginning the initial phase.

Separate minutes of this phase shall be prepared by the CQC System Manager and attached to the daily

CQC report. Exact location of initial phase shall be indicated for future reference and comparison with follow-up phases.

g. The initial phase should be repeated for each new crew to work onsite, or any time acceptable specified quality standards are not being met.

1.11.5 Follow-up Phase

Daily checks shall be performed to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. The checks shall be made a matter of record in the CQC documentation. Final follow-up checks shall be conducted and all deficiencies corrected prior to the start of additional features of work which may be affected by the deficient work. The

Contractor shall not build upon nor conceal non-conforming work.

1.11.6 Coordination Meeting

Before start of both fabrication and delivery work the Contractor shall meet with the Contracting Officer and discuss the Contractor’s quality control system. During the meeting a mutual understanding of the system details shall be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both onsite and off-site work, and the interrelationship of Contractor’s management and control with the

Government’s inspection.

1.11.7 Quality Control Organization

1.11.7.1 CQC System Manager

The Contractor shall identify an individual, within his organization at each site of the work, who shall be responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. This CQC

System Manager shall be acceptable to the Contracting Officer.

1.11.7.2 Personnel

The Contractor’s job supervisory staff may be used for quality control, and no special contractor inspection staff will be required. However, the Contractor shall be required to supplement his supervisory staff by additional personnel for surveillance, special technicians, or testing facilities, whenever the specific requirements are found by the

Contracting Officer to be beyond the capabilities of the supervisory personnel.

1.11.8 Quality Control Plan

1.11.8.1 General

Furnish for review by the Contracting Officer, not later than ten (10) days after receipt of notice of award, the

Contractor Quality Control (CQC) Plan. The plan shall identify personnel, procedures, control, instructions, test, records, and forms to be used. The Contracting Officer will consider an interim plan for the first 60 calendar days of operation. Fabrication will be permitted to begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the features of work included in an accepted interim plan will not be permitted to begin until acceptance of a CQC Plan or another interim plan containing the additional features of work to be started. If the Contractor fails to submit an acceptable CQC plan within the time herein prescribed, the Contracting Officer may refuse to allow fabrication to start if an acceptable interim plan is not furnished, or withhold funds from progress payments.

1.11.8.2 Contents of Quality Control Plan

The CQC plan shall include, as a minimum, the following to cover all operations, both onsite and off-site, including work by subcontractors, fabricators, suppliers and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff shall implement the three phase control system for all aspects of the work specified. The staff shall include a CQC system manager who shall report to the project manager or someone higher in the Contractor’s organization. Project manager in this context shall mean the individual with responsibility for the overall management of the project including quality and production.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the

CQC System Manager including authority to stop work which is not in compliance with the contract. The

CQC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities and responsibilities. Copies of these letters will also be furnished to the

Government.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors and suppliers.

e. Control, verification and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. Laboratory facilities will be approved by the Contracting Officer.

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking deficiencies from identification through acceptable corrective action. These procedures will establish verification that identified deficiencies have been corrected.

h. Reporting procedures, including proposed reporting formats.

i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks and has separate control requirements. It could be identified by different trades or disciplines, or it could be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

1.11.8.3 Acceptance of Plan

Acceptance is conditional and will be predicated on satisfactory performance during the fabrication. The

Government reserves the right to require the Contractor to make changes in his CQC plan and operations including removal of personnel, as necessary, to obtain the quality specified.

1.11.8.4 Notification of Changes

After acceptance of the CQC plan, the Contractor shall notify the Contracting Officer in writing a minimum of seven calendar days prior to any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

1.11.9 Completion Inspection

At the completion of all work or any increment thereof agreed to during the coordination meeting or stated in the specifications, the CQC System Manager shall conduct a completion inspection of the work and develop a ‘punch list’ of items which do not conform to the approved plans and specifications. Such a list of deficiencies shall be included in the CQC documentation and shall include the estimated date by which the deficiencies will be corrected.

The CQC System Manager or his staff shall make a second completion inspection to ascertain that all deficiencies have been corrected, and so notify the Contracting Officer. The completion inspection and any deficiency corrections required by this paragraph will be accomplished within the time stated for completion of the entire work.

1.11.10 Documentation

1.11.10.1 Quality Control Records

The Contractor shall maintain current records of quality control operations, activities, and tests performed, including the work of suppliers and subcontractors. These records shall be on an acceptable form and indicate a description of trades working on the project, the number of personnel working, the weather conditions encountered, delays encountered, and acknowledgment of deficiencies noted along with the corrective actions taken on current and previous deficiencies.

1.11.10.2 CQC Report

The Contractor shall submit daily CQC reports to the Contracting Officer.

1.11.11 Notification of Noncompliance

The Contracting Officer will notify the Contractor of any noncompliance with the foregoing requirements. The

Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the

Contractor or his representative at the site of the work, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

1.12 CONTRACT MODIFICATIONS

Modifications shall be made in accordance with FAR 52.212-4.

1.13 SAFETY

Safety shall be the responsibility of the Contractor. Comply with the provisions of all applicable Federal, State and local Government regulations for safety and health at all times. The Contractor shall comply with EM 385-1-1 while on Government property.

1.14 PERMITS, LICENSES, FEES AND TAXES

The Contractor shall ascertain the extent of, and pay for all necessary permits, licenses, fees, and taxes.

1.15 REFERENCE STANDARDS

Comply with the individual technical specifications sections and with

Section 01 42 00 SOURCES FOR REFERENCE PUBLICATIONS.

1.16 FABRICATION PHOTOGRAPHS

Comply with Section 01 38 10 PROGRESS PHOTOGRAPHS of the specifications.

2.1 PRODUCTS AND PARTS OF STANDARD MANUFACTURE

All materials, supplies and articles furnished so as to be incorporated into the work under this contract shall, whenever so specified and otherwise practicable, be standard products of recognized reputable manufacturers. All products specified by "similar or equal to" a particular brand name are for descriptive purposes only and are not to imply that the product is available from only that source.

3.1 COMBINED PRODUCTION SCHEDULE AND PROGRESS CHART

The Contractor shall, within 15 calendar days after receipt of Notice of Award, submit a proposed schedule showing how the Contractor proposes to perform the work, the dates on which he will start the several salient features, including procurement of materials, fabrication, assembly, testing, cost breakdown and the contemplated dates for completion and shipment. The schedule shall be in the form of a bar graph of suitable scale to indicate appropriately the percentage of work scheduled for completion at any time on the salient features as well as the completion of all work. The Contractor shall enter on the graph the actual progress at the end of each month, and shall immediately deliver a copy to the Contracting Officer or their authorized representative. These updated progress charts reflecting actual progress will be considered "Production Progress Reports".

3.2 SEQUENCE OF WORK

The work shall be prosecuted in such order of precedence as best suits the Contractor's fabrication schedule. The

Contractor shall perform the work in a diligent, effective manner, and shall schedule his operations in such a manner that the work is completed on time.

3.3 RECORD "AS-BUILT" DOCUMENTS

The preparation, updating, and submittal of "as-built" documents shall comply with Section 01 78 00 CLOSEOUT

SUBMITTALS.

3.4 RECORDS AND REPORTS

All records, test reports and similar documentation produced in connection with quality control operations shall be promptly submitted to the Contracting Officer or their authorized representative as required by the specifications.

3.5 DELIVERY

The one-piece sluice maintenance bulkhead to be furnished under this contract shall be delivered by truck to

Bluestone Dam at 19352 State Route 20, Hinton, West Virginia. The one-piece sluice maintenance bulkhead shall be delivered as one completely welded bulkhead unit. All appurtenant seals, bearing bars, guide bars, and the knife gate valve shall be attached to the gate for delivery. The rigging system for the bulkhead shall be crated and delivered with the one-piece sluice maintenance bulkhead. Boxes and/or crates for the packing and storage of the rigging system shall be substantially made and put together with screws so that they can be used for long-term storage. Each box and/or crate shall be designed so that the top can be easily removed for inspection of parts, and replaced without damage to the box and/or crate. The box and/or crate shall be plainly marked to indicate its contents with project name, contract number and mark number. Upon delivery to Bluestone Dam, the Contractor and Contracting

Officer or their authorized representative shall perform a joint inspection of the one-piece sluice maintenance bulkhead prior to off-loading. The Contractor shall document any additional damages that may have occurred during shipment of the one-piece sluice maintenance bulkhead. After this inspection is completed, the Government shall off-load the one-piece sluice maintenance bulkhead from the Contractor's truck. The Contractor shall notify the

Contracting Officer or their authorized representative at least 48 hours prior to the approximate time of delivery. The

Contractor shall be responsible for the repair of any damages that occur during shipment of the one-piece sluice maintenance bulkhead to the Government. All damages shall be corrected to the satisfaction of the Contracting

Officer or their authorized representative at the Contractor's expense. The Contractor shall position the bulkhead on monolith 46/47 of the dam within reach of the project's derrick crane. The pick points of the bulkhead shall be maximum of 30 ft. measured horizontal from gantry stops and shall be positioned on the delivery vehicle so that the bottom of the bulkhead is positioned toward the dam (i.e. the bulkhead tilts upward toward the crane when lifted from the designated lifting lugs on the bulkhead). See reference drawings for details.

3.6 PAYMENT

No separate payment will be made under this section and all costs in connection therewith, shall be incidental to the project costs and shall be included in the contract price.

SECTION TABLE OF CONTENTS

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

1.1.2 Approving Authority

1.1.3 Work

1.2 SUBMITTALS

1.3 SUBMITTAL CLASSIFICATION

1.3.1 Government Approved

1.3.2 Information Only

1.4 PREPARATION

1.4.1 Transmittal Form

1.4.2 Digital Project Documentation

1.4.2.1 Contractor Provided Digital Submittals

1.4.2.2 Multiple File Submittals

1.5 INFORMATION ONLY SUBMITTALS

1.6 VARIATIONS / SUBSTITUTION REQUESTS

1.6.1 Considering Variations

1.6.2 Proposing Variations

1.6.3 Warranting That Variations Are Compatible

1.6.4 Review Schedule Is Modified

1.7 SUBMITTAL REGISTER

1.7.1 Use of Submittal Register

1.7.2 Contractor Use of Submittal Register

1.7.3 Approving Authority Use of Submittal Register

1.7.4 Contractor Action Code and Action Code

1.7.5 Copies Delivered to the Government

1.8 SUBMITTAL PROCEDURES

1.8.1 Procedures

1.8.2 Shop Drawings

1.8.3 Technical Data and Manufacturer's Literature

1.9 SCHEDULING

1.10 GOVERNMENT APPROVING AUTHORITY

1.11 DISAPPROVED SUBMITTALS

1.12 APPROVED SUBMITTALS

1.13 APPROVED SAMPLES

1.14 WITHHOLDING OF PAYMENT

1.15 STAMPS

1.16 PAYMENT

-- End of Section Table of Contents –

SECTION 01 33 00

SUBMITTAL PROCEDURES

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders;

samples; certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Samples remaining upon completion of the work shall be picked up and disposed of in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittal requirements are specified in the technical sections. Submittals are identified by Submittal Description

(SD) numbers and titles as follows:

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to jobsite.

Report which includes finding of a test made at the jobsite or on sample taken from the jobsite, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements, must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

1.1.2 Approving Authority

Approving Authority shall be the Contracting Officer.

1.1.3 Work

As used in this section, on- and off-site fabrication required by contract documents, including labor necessary to produce submittals, fabrication, materials, products, equipment, and systems incorporated or to be incorporated in such fabrication.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Pre-Work Submittals

Submittal Register; G|CM

1.3 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.3.1 Government Approved

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

1.3.2 Information Only

Submittals not requiring Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.4 PREPARATION

1.4.1 Transmittal Form

Use the attached sample transmittal form (ENG Form 4025) for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.4.2 Digital Project Documentation

All submittals and project documentation shall be provided to the Government in digital format. Digital format means electronic file in ".pdf" (Adobe) format and/or any of the other formats deemed acceptable by the Contracting

Officer Representative. Hardcopies, or printed copies, of submittals provided to the Government will not be accepted unless coordinated with the Government and approved by the Contracting Officer on a situational basis or as otherwise required in the contract. The Contracting Officer reserves the right to request in writing hardcopies of specific submittals on a situational basis. If the contract states that the Contractor shall submit for a specific item, but does not define the submission format, the Contractor can assume that a digital transmission will suffice.

1.4.2.1 Contractor Provided Digital Submittals: Digital submittals shall meet the following criteria:

a. The Contractor shall utilize a licensed copy of Adobe Acrobat Professional for preparation of submittals. Adobe

Acrobat reader does not contain the functionality required to meet these requirements. Adobe XI Professional

(Version 11.0.23) is the version used by the Government and Contractor provided submittals shall be compatible with this version.

b. Digital File Naming Conventions. Name all submittals and correspondence as follows:

i. Submittals. Naming Convention: Transmittal Number-R_Brief Description.pdf

Example: 32 01 00-1-R_Pavement Marking.pdf

c. Each submittal shall be transmitted as outlined in Paragraph DIGITAL PROJECT DOCUMENTATION. Assure files follow proper digital file naming convention as outlined in Paragraph DIGITAL FILE NAMING

CONVENTIONS.

d. Each submittal shall be transmitted so that submittal information is included as an "attachment" for each specific item. The signed ENG Form 4025 shall be submitted to the main transmittal document package. Assure files follow proper digital file naming convention as outlined in Paragraph DIGITAL FILE NAMING CONVENTIONS.

e. All submittals shall contain an ENG Form 4025 that has been digitally signed. Documentation shall not be password protected or contain digital signatures that "lock" the document.

f. All submittals containing multiple items shall be provided as described above and in sequential order as described on the ENG Form 4025.

g. All digital .pdf submittals prepared by the Contractor shall be created from the original digital source into the formats noted above and not scanned into raster type images. The intent of this is to maintain functional options within the viewing software. It is understood and acceptable that some documentation prepared by the Contractor cannot meet these requirements, (e.g. cutsheets obtained from an external source). Limited scanned documentation provided by subcontractors, vendors, and suppliers, may be allowed. The details regarding these types of documents shall be coordinated with and approved by the Contracting Officer for each specific situation that arises and is not addressed in this specification. All submittals from Designers of Record or created with a CAD program shall be printed into an original digital format (no scanning allowed).

h. All submitted documentation and correspondence shall be properly rotated for viewing of all text in a horizontal standard format. The document(s) shall not be submitted that requires the Government to rotate the document to read the pages or be required to "tilt their head" in order to read the document.

i. Large documents such as applications for payment or documents that require a hardcopy shall be provided in a folder or with paper/binder clips and without staples if submitted. The digital copy of the submittal shall be provided as specified herein.

j. Submit all digital documentation via a web-based interface file transfer or similar as provided and directed by the

k. All submittals and documents with licensed professional signature such as a Professional Engineer stamp/signature are required to have a hardcopy provided.

l. The ENG Form 4025 and following documents in the submittal shall be oriented upright for easy viewing.

Submittals oriented other than upright shall be rejected by the Government.

m. All submittals received after 12:00 pm local time by the Government will be considered received 8:00 am the following workday after all applicable copy(s) have been provided.

n. If approved by the Contracting Officer for submittal(s) to be transmitted to the Government using a CD/DVD media, the media is to be labeled with the Contract Number, Contractor's Name, Date, and Submittal ID Number and attached to the ENG Form 4025. Label or markings shall be legible. The CD shall be submitted in a plastic case or paper sleeve.

o. Submittal shall not have form data or signature blocks placed on the ENG Form 4025 by the Contractor.

p. Submittals received not in accordance with these requirements will not be accepted by the Contracting Officer and will be considered incomplete and unreviewable. Upon receipt of a non-conforming submittal, the Government will reject the submittal and notify the Contractor of the deficiencies(s) for correction. Impacts to the contract and schedule by the Contractor's inability to comply with these requirements are the responsibility of the Contractor to correct.

q. Submittals shall not include digital "markups" or "comments" unless the "markups" or "comments" have been properly flattened. This requirement is to assure all information is visible to review without reliance on "markup" or

"comment" program settings.

1.4.2.2 Multiple File Submittals

For submittals that require submission of multiple files the Contractor shall comply with the following: (Example: a submittal that requires files in addition to a .pdf such as; ".xer" Primavera file, an excel ".xlsx" file, and multiple

".jpg").

a. Each submittal shall be transmitted as outlined in Paragraph DIGITAL PROJECT DOCUMENTATION. Assure files follow proper digital file naming convention as outlined in Paragraph DIGITAL FILE NAMING

CONVENTIONS.

1.5 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals.

The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.6 VARIATIONS / SUBSTITUTION REQUESTS

Variations from contract requirements require Government approval and will be considered where advantageous to

Government.

1.6.1 Considering Variations

Discussion with Contracting Officer prior to submission, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. The Government reserves the right to override and reject any submittals previously approved if the Contractor fails to have pointed out variations from the specifications in respective transmittal letters.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.6.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the

Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal.

The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.6.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.6.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of ten (10) working days will be allowed for consideration by the Government of submittals with variations.

1.7 SUBMITTAL REGISTER

Attached at the end of this section is one set of ENG Form 4288 listing items of equipment and materials for which submittals are required by the specifications; this list may not be all inclusive and additional submittals may be required. The Contractor shall prepare and maintain the submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved. The Contractor shall maintain a complete list of all submittals, including completion of all data columns. Dates on which submittals are received and returned by the Government will be included on the submittals returned by the Government to the Contractor.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

1.7.1 Use of Submittal Register

Submit submittal register. Submit with CQC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the CQC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.7.2 Contractor Use of Submittal Register

Update the following fields in the Government-furnished submittal register program with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when…