FY19_LB_MATOC_Pre-Bid_Questions.docx

Pre-Proposal Questions Solicitation No. W9123719R0002

Q: Please provide clarification as to how final pricing for a Task Order is determined. For self-performed Task Orders, it appears that the intent is to use prices from the Price Breakout Schedule to determine the estimated cost of labor, equipment, mobilization, demobilization, superintendent, SSHO, and Quality control cost elements. Based on Paragraph 28, Payment, of the Supplementary Conditions, it is our understanding that the rates in the Price Breakout Schedule are to include overhead, profit, transportation, travel, and mileage. In the event a Task Order includes material, equipment, or subcontractor expense not included on the Price Breakout Schedule, will overhead and profit be added to that estimated cost? If so, are home office overhead cost and markup allocable to these material items intended to be determined in accordance with Government-approved formulas for home office overhead and profit?

A: Yes, overhead and profit are applicable to material/equipment not listed in the price schedule. Payment for this work will be listed under line item 071-Miscellaneous Equipment, Materials and Fees. See paragraph 32 (EQUIPMENT OWNERSHIP AND OPERATING EXPENSE SCHEDULE) of section 00 73 00.

Q: Also in Paragraph 28, Payment, of the Supplementary Conditions is the following: “The hourly rate for all labor and operators shall be as specified and is computed on the basis of 8 hours per day, 5 days per week. Price breakout schedule unit prices shall include overhead, profit, transportation, travel and mileage. Overhead rates shall not include the labor expenses of supervisory personnel, including Foremen, Quality Control Representative, Superintendent, and Site Safety Health Officer (SSHO) (sic) will be included as separate price breakout line items.” The Price Breakout Schedule does not include a separate CLIN for Foremen. Please add a CLIN to provide for reimbursement of Foremen.

A: The term “Foreman” and “Superintendent” are used interchangeably. Foreman is covered in line item 146-Superintendent.

Q: Pre-construction indirect cost for surveying, work plan development, and items such as site specific safety and quality control plans, preparation of permits, and utility relocation coordination could greatly exceed the average home office overhead additive included in the quoted rates, especially on smaller but complex Task Orders. Is there a mechanism to include those cost items in Task Order Pricing to account for this condition? Also, to the extent any pre-construction effort is completed by personnel for whom there is an established rate (for example the superintendent, survey crew, SSHO, or QC personnel), will that pre-construction effort be compensated based on the hours expended times the unit price from the Price Breakout Schedule?

A: Work for surveying will be paid under line item 073-Surveying Crew with Equipment (Two man survey party with all equipment, materials, and labor to perform surveying). Work plan development and items such as site specific safety and quality control plans are general items that are applicable to all task orders and shall be included in the Contractor’s overhead and administrative costs. Items such as permits and utility relocation coordination that differ between task orders will be paid under line item 071-Miscellaneous Equipment, Materials and Fees. Payment for other pre-construction activities will be made based on use of applicable line items used to complete the work (e.g. 146-Superintendent, 147-Site Safety Health Officer (SSHO), 148-Quality Control Rep (QC)). Payment will be based on hours expended times the unit price from the Price Breakout Schedule.

Q: It is our understanding that Task Orders will be priced using established unit prices from the Price Breakout Schedule whenever possible. Pricing will necessarily be based on a pre-construction estimate of the number of units anticipated for each CLIN. When complete, will the final value of a Task Order be computed based on the actual number of units utilized for each CLIN times the unit price from the Price Breakout Schedule?

A: Yes.

Q: The Statement of Work portion of the Solicitation begins on Page 85. Section 8, Mileage, under this provision states that mileage for each Task Order will be computed from 502 Eighth Street in Huntington, WV. Is it your intent that our mobilization and demobilization cost be based on transport to and from the 502 Eighth Street address with the mileage rate to account for the additional travel distance from Eighth Street to the Task Order site?

A: Yes.

Q: Section 12 and 13 of the Statement of Work make the contractor responsible for protecting utilities, and obtaining permits for each Task Order. How is the Contractor reimbursed for that cost?

A: Payment for this work will be listed under line item 071-Miscellaneous Equipment, Materials and Fees.

Q: In Section 00 21 16 – Instructions to Proposers under the specific description for Section 1 – Factor 1, there is a requirement for “emergency mobilization (within 24 hours) of an experienced river crew with all equipment including, but not limited to, a tow-boat capable of handling several barges (a work barge to carry equipment and trailers, a spud barge, a crane barge with a crane equivalent to a Manitowoc 4600, and materials barges carrying rock intended for us in stream bank repair).” This same or similar verbiage appears in two other locations in the Solicitation.

There appears to be a conflict between the Price Breakout Schedule and this requirement because the Price Breakout Schedule does not include rates for a Manitowoc 4600 dragline. Also, the price schedule does not include a rate for a spud barge large enough to carry a Manitowoc 4600 dragline. Additionally, a dragline of this size would typically be deployed to a very large project where it would be expected to work for months or years, and not to a smaller Task Order as described in this Solicitation. Finally, given the size of the Manitowoc 4600 and associated barge, it would take weeks as opposed to 24 hours to mobilize to a jobsite unless the dragline was already on a barge in the vicinity (within 30 miles) of the Task Order.

If it is your intent to maintain this requirement, please add appropriate CLINS to provide for payment of the 4600 dragline, a large spud barge, and the larger material barges required to support a 4600 rock placing operation. If it is your intent to perform relatively small stream bank repairs with smaller cranes equipped with clam buckets, then please remove the requirement to mobilize a Manitowoc 4600 and associated support equipment in 24 hours. Also, as discussed above, it is impractical and probably impossible to mobilize this large fleet of equipment to a project within 24 hours.

A: Ability to mobilize this equipment within 24hrs is a requirement of the contract. Any materials/equipment need to carry out this task and not specifically listed in the price schedule will be paid under line item 071-Miscellaneous Equipment, Materials and Fees.

Q: We noticed that the CLIN ITEM numbers are repeated in the base bid and throughout the options with different item descriptions. Example of the first repeat in the base bid below. Will the item numbers need to be renumbered?

ITEM 0112A CARP1393-003-PILEDRIVERMEN; & DIVER

It is also:

ITEM 0112A CARP1871-015-PILEDRIVERMEN; DIVERS, DRY

A: Line item may be revised in an amendment to the solicitation.

Q: Can you please provide an excel spreadsheet of the Price Breakout Schedule?

A: Yes. One may be posted to the FBO website location for this solicitation.

Q: Should the quantity for CLIN ITEM 0089J be 20? The quantity shown is 21.

A: Yes. This quantity may be revised in an amendment to the solicitation.