A.07.23_W9123718T0069.pdf

SEE ADDENDUM

(No Collect Calls)

W9123718T0069 17-Aug-2018

b. TELEPHONE NUMBER

304-399-5337

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 06 Sep 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CYNTHIA A OXLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING BRANCH

CYNTHIA OXLEY, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

304-399-5281FAX:

TEL: 304-399-5337 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541611

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9123718T0069

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFERORS

This Request for Quote (RFQ) is for an Indefinite Delivery Indefinite Quantity (IDIQ)Contract to provide all management, labor, supplies, materials and equipment necessary to perform Strategic Management Services for the USACE, Great Lakes and River Division. All work shall be performed in strict compliance with the attached performance work statement and all other terms, clauses and conditions incorporated herein. The base period for this contract will be from on 1 October 2018 through 30 September 2019.

Simplified acquisition procedures for commercial services are being used in this procurement in accordance with FAR 13.500(c)(2).

Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one-year periods. The one-year option periods are as follows:

Option Period 1: 1 October 2019 through 30 September 2020 Option Period 2: 1 October 2020 through 30 September 2021 Option Period 3: 1 October 2021 through 30 September 2022 Option Period 4: 1 October 2022 through 30 September 2023

One award will be made from this RFQ. The Government intends to evaluate quotes and award a contract without discussions with offerors (See 52.212-1(g)).

This procurement is 100% set-aside for Small Business, under NAICS code 541611 ($15.0 million average annual receipts for the previous three years).

The Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule.

Failure to submit a unit price for all items listed (base period and option periods) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

Submit Offers to: cynthia.a.oxley@usace.army.mil

OR

U.S. Army Corps of Engineers ATTN: Cynthia Oxley 502 8th Street, Room 419 Huntington, WV 25701

OR

Fax: 304-399-5281

Quotes are due on the date and time identified on page 1 (box 8) of this solicitation. Electronic and fax submittals may be accepted.

For contractual/technical questions, please contract Cynthia Oxley at 304-399-5337 or by email at cynthia.a.oxley@usace.army.mil

EVALUATION CRITERIA

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The evaluation approach for all factors is as follows: The offer will be evaluated to determine the extent to which each requirement has been addressed (through strengths and/or weaknesses) in accordance with the terms and conditions listed in this solicitation. Offers will be assessed using the following technical/risk ratings: Outstanding (exceptional approach and understanding), Good (thorough approach and understanding), Acceptable (adequate approach and understanding), and Marginal (does not clearly or has not demonstrate an adequate approach or understanding), or Unacceptable (requirements not met).

The following evaluation factors, listed in equal order of importance, shall be used to evaluate offers:

FACTOR A: Capability to Perform

Offerors will be evaluated on the information provided in their offer, to include the proposed method of meeting the technical requirements outlined in the Performance Work Statement. Offerors must demonstrate their degree of comprehension of the technical requirements. The following sub-factors are listed in equal order of importance. At a minimum, the following information should be addressed:

a. Knowledge of the business processes and practices of the U.S. Army Corps of Engineers and in particular the business processes and practices of the Great Lakes and Ohio River Division. The following criteria form the basis of support for this primary criterion of importance.

b. Knowledge of relationship management and its importance to the U.S. Army Corps of Engineers, to include familiarity with command and organizational structure, the Project Management Business Process, historical perspective, and plans for the future related to continuous performance improvement overall.

c. Ability to provide facilitation, consulting, assessment (survey), training, program-integration, and project-management services in support of strategic management in the U.S. Army Corps of Engineers.

d. Ability to provide Leadership 360 Assessments and Coaching & Counseling Technique workshops with insight to U.S. Army Corps of Engineers challenges and business procedures and processes.

e. Ability to provide strategic management services in an integrated systems-management approach supportive of maximizing organizational and business performance in the U.S. Army Corps of

f. Ability to provide statistically valid best practice research to the U.S. Army Corps of Engineers.

g. Knowledge and understanding of ISO Standards and the Malcolm Baldrige National Quality Award Program and its associated Criteria for Performance Excellence and the President’s Management Agenda.

h. Ability to provide a fully integrated assessment and action-planning software system combined with a best practices knowledge base. This must be in the format of a web-based suite of assessment tools that can be used for obtaining feedback regarding customer service, employee satisfaction, suppliers, partners, stakeholders, and climate/command, and to include the development and deployment of custom-designed assessments and the branding of these assessments for the U.S. Army Corps of Engineers.

FACTOR B: EXPERIENCE

Offerors will be evaluated on their experience with relevant projects, current or completed within the past five years. At a minimum, the following information should be addressed:

a. Offerors’ ability to provide required services in the specified time. Provide detailed information on prior experience in this or similar work that includes a list of relevant projects within the past five years that best demonstrate your experience. Include dates, location, types of contracts, dollar values, a description of services and references.

b. The offeror will be evaluated on the information provided. The offer shall include the offerors’ list of relevant projects, current or completed within the past five years that demonstrates experience with this type of work.

FACTOR C: PAST PERFORMANCE

The Past Performance Questionnaire (Attachment A) included in the solicitation is provided for the offeror or its team members to submit to the client for each project included in its offer for Past Performance. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your offer. Offerors should submit at least three completed Past Performance Questionnaires. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the offer closing date, the offeror should complete and submit with the offer the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Cynthia Oxley via email at Cynthia.A.Oxley@usace.army.mil prior to offer closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last three years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, Contractor Performance Assessment Reporting System (CPARS), Past Performance Information Retrieval System (PPIRS), using all CAGE/Unique Entity Identifier (formerly DUNS) numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror. The Government may use data in Government files or and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services.

Past Performance will be evaluated for relevancy of similar service/support (i.e. strategic management services), dollar value (i.e. NTE amount of contract), contract type (i.e. firm fixed price contract) and degree of subcontracting/teaming (very relevant, relevant, somewhat relevant, not relevant) and confidence (substantial, satisfactory, limited or no confidence). An unknown confidence rating will be given if the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror.

Notwithstanding any other provisions of these specifications concerning the method of award, the best value trade-off process will be used in this acquisition with award made, as a whole, to the offeror whose offer conforms to the solicitation and has been evaluated as most advantageous to the Government with appropriate consideration given to the three non-priced evaluation factors: Capability to Perform, Experience and Past Performance. Offerors will be cautioned that the award may not necessarily be made to the lowest price offered.

All non-priced factors, when combined, are significantly more important than price. Thus, price is not expected to be the controlling factor in the selection of the offeror for this solicitation. However, as the evaluated merit of competing offers becomes more equal, total price and other price factors will become more important in the selection. Total price and other price factors could become the deciding factor for selection, depending upon whether the most acceptable offer is determined to be worth the cost differential, if any.

FACTOR D: COST/PRICE

Cost/Price will be evaluated for the purpose of determining the reasonableness and completeness of prices offered. Total price and price factors may become the deciding factor for selection, depending upon whether the most acceptable offer is determined to be worth the cost differential, if any.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

PRICE BREAKOUT SCHEDULE

BASE PERIOD

01 OCT 2018 – 30 SEP 2019

CLIN DESCRIPTION

EST

QTY U/M UNIT PRICE TOTAL

0001 Subject Matter Expert 100 HR

0002 Principal 60 HR

0003 Manager 100 HR

0004 Senior Training Consultant 100 HR

0005 Associate 100 HR

0006 Administrative Assistant 100 HR

0007 Database Administrator 50 HR

0008 Junior Programmer 50 HR

0009 Senior Programmer 50 HR

0010 Internet Engineer 50 HR

0011 Research Analyst 50 HR

Total Base Period

OPTION PERIOD ONE

01 OCT 2019 – 30 SEP 2020

CLIN DESCRIPTION

EST

QTY U/M UNIT PRICE TOTAL

1001 Subject Matter Expert 100 HR $____________ $______________

1002 Principal 60 HR $____________ $______________

1003 Manager 100 HR $____________ $______________

1004 Senior Training Consultant 100 HR $____________ $______________

1005 Associate 100 HR $____________ $______________

1006 Administrative Assistant 100 HR $____________ $______________

1007 Database Administrator 50 HR $____________ $______________

1008 Junior Programmer 50 HR $____________ $______________

1009 Senior Programmer 50 HR $____________ $______________

1010 Internet Engineer 50 HR $____________ $______________

1011 Research Analyst 50 HR $____________ $______________

Total Option Period 1 $______________

OPTION PERIOD TWO

01 OCT 2020 – 30 SEP 2021

CLIN DESCRIPTION

EST

QTY U/M UNIT PRICE TOTAL

2001 Subject Matter Expert 100 HR $____________ $______________

2002 Principal 60 HR $____________ $______________

2003 Manager 100 HR $____________ $______________

2004 Senior Training Consultant 100 HR $____________ $______________

2005 Associate 100 HR $____________ $______________

2006 Administrative Assistant 100 HR $____________ $______________

2007 Database Administrator 50 HR $____________ $______________

2008 Junior Programmer 50 HR $____________ $______________

2009 Senior Programmer 50 HR $____________ $______________

2010 Internet Engineer 50 HR $____________ $______________

2011 Research Analyst 50 HR $____________ $______________

Total Option Period 2 $______________

OPTION PERIOD THREE

01 OCT 2021 – 30 SEP 2022

CLIN DESCRIPTION

EST

QTY U/M UNIT PRICE TOTAL

3001 Subject Matter Expert 100 HR $____________ $______________

3002 Principal 60 HR $____________ $______________

3003 Manager 100 HR $____________ $______________

3004 Senior Training Consultant 100 HR $____________ $______________

3005 Associate 100 HR $____________ $______________

3006 Administrative Assistant 100 HR $____________ $______________

3007 Database Administrator 50 HR $____________ $______________

3008 Junior Programmer 50 HR $____________ $______________

3009 Senior Programmer 50 HR $____________ $______________

3010 Internet Engineer 50 HR $____________ $______________

3011 Research Analyst 50 HR $____________ $______________

Total Option Period 3 $______________

OPTION PERIOD FOUR

01 OCT 2022 – 30 SEP 2023

CLIN DESCRIPTION

EST

QTY U/M UNIT PRICE TOTAL

4001 Subject Matter Expert 100 HR $____________ $______________

4002 Principal 60 HR $____________ $______________

4003 Manager 100 HR $____________ $______________

4004 Senior Training Consultant 100 HR $____________ $______________

4005 Associate 100 HR $____________ $______________

4006 Administrative Assistant 100 HR $____________ $______________

4007 Database Administrator 50 HR $____________ $______________

4008 Junior Programmer 50 HR $____________ $______________

4009 Senior Programmer 50 HR $____________ $______________

4010 Internet Engineer 50 HR $____________ $______________

4011 Research Analyst 50 HR $____________ $______________

Total Option Period 4 $______________

Total Base plus Option 1, Option 2, Option 3, Option 4 $______________

PERFORMANCE WORK STATEMENT

PERFORMANCE OF WORK STATEMENT

Strategic Management Services for the Great Lakes and Ohio River Division

The Huntington District’s Strategic Integration Office seeks a total solution to provide Strategic Management Services to the Great Lakes and Ohio River Division, U.S. Army Corps of Engineers.

Purpose. The purpose for establishing this contractual agreement is to ensure the U.S. Army Corps of Engineers has access to strategic management services including expert advice, assistance and guidance; strategic business and action planning; development of customer, employee, supplier, partner and stakeholder feedback systems based upon information gathered using assessments (custom-designed as needed); customer outreach planning; support for executive development and succession planning; use of automated action-planning system ; research capabilities to support baseline and trend analysis and benchmarking processes over time; integration of assessment data and action-planning into an automated performance-management system and the integration of other methodologies, as appropriate, to advance strategic intent and to support performance management overall.

Performance Work Statement. The performance work statement includes the development and deployment of a strategic management system(s) to advance strategic intent within the Regional Business Center of the Great Lakes and Ohio River Division (CELRD), U.S. Army Corps of Engineers, including all Districts (Buffalo, Chicago, Detroit, Huntington, Louisville, Nashville and Pittsburgh) and the division office in Cincinnati, OH (Headquarters, CELRD). This performance work statement also includes the alignment of strategic planning, assessment, succession planning, knowledge management and action planning processes tied to the Corps’ overall integrated performance management program(s). Specific objectives include the following:

1. Development and deployment of a web-based U.S. Army Corps of Engineers-branded assessment suite to support stakeholder assessment overall, and to include:

a. Customer Service Assessments

b. Employee Satisfaction Assessments

c. Supplier Assessments

d. Stakeholder Assessments

e. Partner Assessments

f. Custom Designed Assessments

2. Use of automated action-planning system/tools to create measurable and accountable action plans.

3. Research capabilities to support trend analysis, baseline analysis, and benchmarking processes over time and throughout the U.S. Army Corps of Engineers. These research capabilities must be supported by assessment methodologies with validity and reliability documentation. Benchmarking opportunities will include both public and private sectors.

4. All assessment results must be available in multiple-media formats with an emphasis on “paperless” delivery. Printed reports will be provided to the senior leadership or those individuals or groups specifically defined by the contractor and the U.S. Army Corps of Engineers.

5. Integration of assessment data and action-planning into an automated performance-management system(s) and associated “dashboard” selected by the U.S. Army Corps of Engineers.

6. Support for strategic-planning processes within the U.S. Army Corps of Engineers.

7. Integration of other related methodologies supporting performance management, as appropriate.

8. Support for executive development and succession planning.

9. Knowledge and understanding of the Malcolm Baldrige National Quality Award Program and/or other such type programs and its associated Criteria for Performance Excellence and the President’s Management Agenda.

10. Knowledge and understanding of the U.S. Army Corps of Engineers’ Regional Business Process and

International Organization for Standardization (ISO) Standards.

Specific Tasks. The performance work statement is dependent upon requests from specific organizations. Those requests identified as specific tasks through task orders have been generally identified for a five-year period and include the following:

1. Facilitate strategic-planning programs and related processes.

2. Provide expert advice, assistance, and guidance in support of the Corps’ overall vision and mission.

3. Develop and support strategic business-improvement processes and programs.

4. Develop succession-planning program and support services.

5. Develop ongoing executive development and management programs.

6. Utilize management-level, action-planning program software, supportive of strategic and tactical planning.

7. Provide “Train-the-Trainer” courses for the usage of action-planning software.

8. Deliver assessment suites which includes:

a. Government Leadership Assessment

b. Malcolm Baldrige National Quality Award Criteria Assessment and/or similar assessments

c. ISO (International Organization for Standardization) 9001: Assessment

d. Employee Satisfaction or Command Assessment

e. Succession Planning, including performance-management and evaluative role-profiling support

9. Design or localize assessments.

a. Customer Service

b. Employee Satisfaction

c. Supplier

d. Executive

e. Organizational

f. Stakeholder

g. Partnering

h. ISO Customer Service

i. Custom Design

10. Integrate assessment outputs into performance-management system (dashboard).

11. Localize research database systems.

12. Schedule assessment deployment.

13. Deploy assessments.

14. Provide ongoing research support.

Ongoing Services

1. Conduct executive assessment.

2. Conduct customer service assessments.

3. Conduct supplier assessments.

4. Conduct employee (workforce) assessment.

5. Maintain Help Desk and upgrades on web-based assessments.

6. Provide research and trend analysis reports tied to assessments.

7. Provide reliability and validity testing on all assessments.

8. Maintain action planning software.

9. Provide web-based assessment administration and database support.

Other potential tasks may include alignment of the U.S. Army Corps of Engineers’ strategic goals and associated performance measures to enable organizations to create a performance-based culture necessary to meet and exceed customer expectations. In addition, supply-chain strategy may be developed to enable the U.S. Army Corps of Engineers to streamline processes overall and to improve partner and supplier performance going forward. This would be developed through fact-based management gained from the use of the contractor’s assessment tools and subsequent review of assessment results, leading to greater opportunities for organizational performance improvement and enhanced decision-making.

Project Requirements. The contractor will meet the following requirements.

1. Contractor’s work shall conform to an integrated strategic-management system(s) and processes developed in conjunction with Corps personnel.

2. Demonstrate technological capabilities that provide stability, reliability, data security and disaster recovery.

List those items of specific equipment or systems that support these capabilities.

3. Ensure data security in that all individual assessment results will be aggregated for summary reviews.

Individual assessment information will not be presented on an individual basis but will be aggregated and presented in summary fashion. The contractor will not release individual data to ensure anonymity and will only present aggregated results.

4. Contractor’s work related to assessements and other defined metrics shall provide for meaningful comparison within the Corps, the public sector overall and the private sector in support of organizational performance improvement.

5. Provide an annual business report to the Huntington District’s Strategic Integration Office regarding the status of projects associated with this contract.

6. Provide a quarterly financial summary of all projects associated with this contract to the Huntington District’s Strategic Integration Office and Contracting Office. This document is to be provided no later than two weeks after the close of the quarter, which is based on the Huntington District’s fiscal year, beginning on 1 October.

CONTRACT ADMINISTRATION DATA

1. Period of Service. The contract period shall begin upon the date of contract award and shall, unless terminated sooner, continue for a period of one year from that date plus any options exercised by the Government.

2. Contract Amount. Total contract amount shall not exceed $750,000.00 for the life of the contract (base period and any options exercised by the Government).

3. Extending the Term of the Contract. The contract contains an option to extend the terms of the contract for four additional periods, not to exceed one year each. See FAR Clause 52.217-9, “Option to Extend The Term Of the Contract.”

4. Location of Services. This regionally-based contract will be established for use by the Regional Business Center of the Great Lakes and Ohio River Division (CELRD) and accessible by all Districts within this Division and the Division Office (Headquarters, CELRD).

5. Deliverables and Contract Administration. Individual task orders will be written for this contract relative to the specific deliverables identified by the requesting organization. This contract is to be administered by the Huntington District’s Strategic Integration Office and Contracting Division.

6. Invoicing and Payments - The requirements of proper invoices are specified on the individual task orders awarded. Invoices shall be submitted to the address specified on the task order.

SPECIAL CONTRACT REQUIREMENTS

AUTHORIZED REPRESENTATIVE OF THE CONTRACTING OFFICER (COR)

The Contracting Officer may designate qualified personnel as authorized representatives to assist in the technical monitoring or administration of this contract. A Contracting Officer’s representative (COR) and Alternate Contracting Officer’s Representative (ACOR) –

(1) May not be delegated authority to make any commitments or changes that affect price, quality, quantity, or other terms and conditions of the contract.

(2) Must be designated in writing, and a copy furnished the Contractor, specifying the extent of the COR/ACOR’s authority to act on behalf of the Contracting Officer. The appointment letter will describe in detail all the responsibilities and authorities of the COR/ACOR.

(3) The ACOR will act only in the absence of the COR.

The Contractor may assume liability for any services rendered pursuant to order or instruction given by the above designated individuals that were not specifically authorized within the scope other delegated authority.

IF WORK WILL BE PERFORMED ON A GOVERNMENT FACILITY, THE FOLLOWING INSURANCE

CERTIFICATE WILL BE REQUIRED. IT WILL BE SPECIFIED AS NEEDED ON INDIVIDUAL TASK

ORDERS. ( ALSO, SEE CLAUSE 52.228-5).

REQUIRED INSURANCE FOR WORK UNDER THIS CONTRACT. The Contractor shall procure and maintain during the entire period of performance under this contract. The following minimum insurance:

1) Workmen’s Compensation: Workmen’s compensation and Occupational Disease Coverage as legally required by the state wherein the work is being performed.

2) Comprehensive Automobile Liability Insurance: Bodily injury coverage with minimum limits of $100,000 per person and $500,000 per occurrence for property damage shall be required. THUS, THE COMBINED SINGLE

LIMIT SHALL BE AT LEAST $600,000.

3) Comprehensive General Liability Insurance (to include contractor furnished boat usage): Bodily injury coverage with minimum limits of $500,000 per occurrence shall be required. Property damage coverage with a minimum limit of $100,000 per occurrence shall be required. THUS, THE COMBINED SINGLE LIMIT SHALL BE AT LEAST $600,000.

Prior to commencement of work under this contract, the Contractor shall furnish a Certificate of Insurance to the Contracting Officer for approval. The Certificate of Insurance shall be for minimum 12 month duration. A new Certificate of Insurance shall be furnished 10 calendar days prior to expiration date of prior certificate. If no approved certificate is received prior to expiration period, all work will be stopped pending receipt of an approved certificate.

The Certificate of Insurance shall contain an endorsement to the effect that any cancellation or material change adversely affecting the Government’s interest shall not be effective:

1) for such period as the laws of the State in which this contract is to be performed prescribe; or,

2) until 30 calendar days after the insurer of the Contractor gives written notice to the Contracting Officer whichever period is longer.

SUBMISSION OF INVOICES

a) Invoice for services performed shall be submitted for certification and authorization for payment.

ONE invoice shall be submitted MONTHLY, in DUPLICATE, for each TASK ORDER completed or CLINS completed for that particular MONTH, and forwarded to the location stated in the awarded order.

b) Invoices, submitted ONCE MONTHLY, for services performed shall include the following information:

1) Contractor’s name and complete business address with the telephone number and area code.

2) Government Contract Number and Task Order Numbers.

3) Name of month invoices services were performed in and the actual date of invoice preparation by the Contractor.

4) Invoice Number – Invoices should be numbered in sequence.

PAYMENT UPON COMPLETION OF SERVICES. Payment shall be made for all services ordered/scheduled during the billing period have been satisfactorily completed.

CONTRACTOR’S RESPONSIBILITY. The Contractor shall be responsible that its employees strictly comply with all Federal, State, and municipal laws that may apply to operations under the contract and it is understood and agreed that the Contractor assumes full responsibility for the safety of its employees, plant and materials, and for any damage or injury done by or to them from any source or cause, except damage caused to plant or equipment by acts of the Government, its officers, agents or employees, in which event such damages will be the responsibility of the Government in accordance with applicable Federal laws. For the purpose of this clause, the terms “officers, agents, or employees” of the Government shall not include persons who are employed by the Contractor and whose services have been furnished to the Government pursuant to this or any other contract.

NOT TO EXCEED AMOUNT AND GUARANTEED AMOUNT. The Government reserves the right to place order for items or combinations of items not in excess of $750,000.00 during the entire contract period. The Government guarantees to order $2,000.00 against this entire contract (including all option periods). There is no additional guaranteed minimum for the option periods, if exercised.

QUALITY ASSURANCE SURVELIANCE PLAN

(QASP)

Contractor performance will be monitored and evaluated by the Government to determine acceptance of contractor performance. The contractor is responsible for managing and controlling the output of services. The Government will determine if contractor performance meets the quantity and quality standards as outlined in each task order.

The strategic management services requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum levels of service required for each project requirement. The thresholds are critical to mission success and as shown below indicate the minimum for acceptable (satisfactory) performance:

Performance Objectives Performance Thresholds

Contractor’s work shall conform to an integrated strategic-management system(s) and processes developed in conjunction with Corps personnel.

All final products conform with processes and deliverables are provided to the Government at the time specified on each task order. Any identified deficiencies/errors will be corrected by the Contractor at their own expense.

Demonstrate systems or specific equipment have technological capabilities that provide stability, reliability, data security and disaster recovery. List those items of specific equipment or systems that support these capabilities.

Qualified Corps Personnel confirm capabilities and will require the Contractor to make corrections/changes to those specific systems and/or equipment that are not in compliance at their own expense.

Ensure data security in that all individual assessment results will be aggregated for summary reviews. Individual assessment information will not be presented on an individual basis but will be aggregated and presented in summary fashion. The contractor will not release individual data to ensure anonymity and will only present aggregated results.

100% compliance. No breaches of data security or release of individual assessment results.

Contractor’s work related to assessments and other defined metrics shall provide for meaningful comparison within the Corps, the public sector overall and the private sector in support of organizational performance improvement.

Contractor’s products contain at least one relevant data point, failure to do so will require contractor to resubmit until they achieve this requirement at their own expense.

SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access in and/or around any Huntington District facilities shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information in order to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results provided by the Huntington District Security Management Office of the background investigation. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities. The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number and (4) Task Order Number when applicable.

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management office).

Contractor shall report any changes in personnel or at anytime conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, Security Management Office will make recommendations to the PCO or their Designated Representative. The Security Management Office cannot give approval due to unfavorable report(s). The Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters Staff to accomplish. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following a U.S. passport, Certificate of U.S. Citizenship (INS Form

N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-15 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, Contractor is encouraged to work closely with the Security Management Office. Per AR 380-10, Foreign Disclosure, All Foreign National Visits must be submitted to the Security Office within 30 days prior to the visit. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Pre-screen candidates using E-Verify Program. The Contractor must pre- screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

SYSTEM FOR AWARD MANAGEMENT (SAM.GOV) IMPORTANT NOTICE: Effective June 29, 2018 vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS).

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage.

Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS): http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index:

wtc.army.mil/modules/employers/index.html

Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

Guide to Hiring Veterans:

https://obamawhitehouse.archives.gov/sites/default/files/docs/white_house_business_counc il_-_guide_to_hiring_veterans_0.pdf

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

MAY 2008

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 52.246-11 Higher-Level Contract Quality Requirement DEC 2014 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.225-7048 Export-Controlled Items JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant.