J A_Sole_Source.pdf

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION

1. Contracting Activity:

U.S. Army Corps of Engineers, Huntington District, CELRH-DCT-C, 502 8th Street, Huntington, WV, 25701

2. Description of Action:

The action hereby submitted for approval is for a brand name procurement of Trimble GNSS Software Subscriptions to augment the Huntington District equipment inventory.

The cost for the Trimble GNSS Software Subscriptions exceeds Government Visa purchase thresholds. FY16 funds will be used for this supply contract. The estimated value of this procurement is $235k for the base and option years including optional units.

3. Description of Supplies/Services:

1. Trimble Terraflex Software Subscriptions for GNSS Handheld Devices

a. Base Year 36 units base, up to 60 optional in units of 10

b. Option Year 1 - 40 Base units, up to 110 optional in units of 10.

c. Option Year 2 - 40 Base units, up to 110 optional in units of 10.

d. Option Year 3 - 40 Base units, up to 110 optional in units of 10.

e. Option Year 4 - 40 Base units, up to 110 optional in units of 10.

4. Authority Cited:

FAR 13.106-1(b), 10 U.S.C.2304(c)(1) as implemented by FAR 6.302-1(c) and DFARS 206.302-1, and FAR 6.302-1(c), as the existing equipment inventory precludes consideration of products manufactured by another company based on compatibility in operations.

5. Reason for Authority Cited:

The minimum Government need is to procure GNSS units compatible with the existing software and hardware currently in use by the Huntington District and other survey teams inside of LRD. Trimble GNSS Software Subscriptions are currently the only products compatible with the existing hardware package utilized by the LRH Survey Team.

Therefore, the use of brand name descriptions is essential to the Government’s requirements, thereby precluding consideration of a product manufactured by another company.

6. Efforts to Obtain Competition:

In accordance with FAR 5.101 and 5.102, competition will be obtained by posting a solicitation to Federal Business Opportunities (FBO) to allow all interested vendors to submit quotes for the required products. Vendors will be provided no less than three

(3) days to submit quotes. It has been determined it is in the best interest of the Government to set-aside this procurement for small business, in accordance with FAR 19.502(a)(2).

7. Actions to Increase Competition:

As stated in Number 6 above, this procurement will be solicited via FBO to allow for maximum practicable competition among small business vendors. No actions have been taken to further increase competition.

8. Market Research:

The Geospatial Section has not found any other software by various manufactures that will meet the mission requirements. All of the current field units and office software processing are Trimble units and the software is proprietary to the hardware and work flow. The District has no other options from a secondary software manufacture. Mike Koon, Aaron Ansell and Mack McCarty, EC-TG Chief preformed independent internet searches for other data collection systems and held conference calls with ESRI and Trimble. The ESRI system did contain the functionality to complete the field mission to the support the EGIS system. No other systems within the Trimble brand were found to perform the adjustments and integration to the district GIS and Mapping system required for current district mission procedures. The district will require that the awardees’ be located within a 100 mile radius of the District Office due to the nature of equipment support and field technical support.

9. Interested Sources:

Several local vendors have expressed interest in this procurement. To date, no other sources have been explored.

10. Other Facts:

N/A

11. Statement of Actions:

No actions will be taken to remove barriers to competition for the required products. It has been determined it is in the best interest of the Government to set the procurement aside for small business, in accordance with FAR 19.502(a)(2).

12: Technical Certification:

“I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.”

NAME: Earnest M. McCarty, Jr, P.S.

TITLE: Chief, Geospatial Section

SIGNATURE: ___________________________________________________________

13. Requirements Certification:

“I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.”

NAME: Jeremy S. Stevenson, P.E.

TITLE: Chief, Cost and Technical Branch

SIGNATURE: ___________________________________________________________

Digitally signed by

MCCARTY.EARNEST.M.1400175264

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=MCCARTY.EARNEST.M.1400175264 Date: 2016.09.08 13:45:04 -04'00'

STEVENSON.JEREMY.SCOTT.

1051101533

Digitally signed by STEVENSON.JEREMY.SCOTT.1051101533 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=STEVENSON.JEREMY.SCOTT.1051101533 Date: 2016.09.08 14:49:09 -04'00'

14. Fair and Reasonable Cost Determination:

Fair and Reasonable Cost Determination:

“I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

NAME: Mary L. Newman

TITLE: Procuring Contracting Officer

SIGNATURE: ___________________________________________________________

15. Contracting Officer Certification “I certify that this determination is accurate and complete to the best of my knowledge and belief.”

NAME: Mary L. Newman

TITLE: Procuring Contracting Officer

SIGNATURE:___________________________________________________________