W9123716T0013.pdf

SEE ADDENDUM

(No Collect Calls)

W91237-16-T-0013 03-Mar-2016

b. TELEPHONE NUMBER

304.399.5046

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 24 Mar 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALLISON PACK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81F8E53430522

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING BRANCH

ALLISON PACK, 502 8TH STREET

HUNTINGTON WV 25701-2070

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 963466 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SUTTON LAKE

DAVE ESKRIDGE

SOUTH STONEWALL STREET

SUTTON WV 26601-0426

TEL: 304-765-2816 FAX: 304-765-7358

FAX:

TEL: 304-399-5046 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

18.0

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF83

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

GUARANTEED AMOUNT

FFP

SUTTON LAKE GUARANTEED AMOUNT FOR CLEANING SERVICES

CONTRACT - SUTTON, WV.

FOB: Destination

MILSTRIP: W81F8E53430522

PURCHASE REQUEST NUMBER: W81F8E53430522

NET AMT

INSTRUCTIONS TO OFFERORS

This Request for Quote (RFQ) is for an Indefinite Delivery Indefinite Quantity Contract to provide all management, labor, supplies, materials and equipment necessary to perform Mowing, Cleaning and Maintenance services at Sutton Lake (Braxton County). All work shall be performed in strict compliance with the attached statement of work and all other terms, clauses and conditions incorporated herein. The base period for this contract will be from date of award through 31 December 2016.

Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one-year periods. The one-year option periods are as follows:

Option Period 1: 01 January 2017 through 31 December 2017 Option Period 2: 01 January 2018 through 31 December 2018 Option Period 3: 01 January 2019 through 31 December 2019 Option Period 4: 01 January 2020 through 31 December 2020

One award will be made from this RFQ. This procurement is 100% set-aside for Small Business, under NAICS code 561720 ($18 million average annual receipts for the previous three years).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

Note: Subject to the provisions herein, award will be made as a whole to the lowest priced responsible and responsive offeror.

(a) The Government reserves the right, prior to making an award, to conduct a pre-award survey of the prospective Contractor in order to determine that the Contractor can meet the minimum standards for responsible, prospective Contractors as delineated in the Federal Acquisition Regulation, paragraph 9.104. The pre-award survey may include but will not be necessarily be limited to the following factors:

(1) Fiancial resource

(2) Ability to comply with required schedule

(3) Past record of integrity

(4) Past records of performance; and

(5) Ability to meet other qualification and eligibility requirements to receive an award of a contract.

(6) Have the necessary organization and experience

(7) Have the necessary production and resources

(b) Offerors are advised that accomplishment of this survey is a part of the evaluation process and is not to be construed as an indication that an offeror will receive or is in the best position to receive the resultant award.

Submit Offers to: Allison.Pack@usace.army.mil

OR

U.S. Army Corps of Engineers Room 419, ATTN: Allison Pack

502 8th Street Huntington, WV 25701

Quotes are due on the date and time identified on page 1 (box 8) of this solicitation. Electronic submittals may be accepted.

For contractual/technical questions, please contact Allison Pack at 304-399-5046 or by e-mail at Allison.Pack@usace.army.mil

To set up a site visit, contact the Park Manager at 304-765-2816.

Contract Award

D.1 The contract award will be as a whole to the contractor offering the lowest price, after a determination of responsibility is made by the Contracting Officer and prices are determined to be fair and reasonable (see paragraph D.3). This means that price will be the determining factor considered for award of this contract. “Offeror Quotes” as referred to in this solicitation shall include a completed Price Breakout Schedule as included in this solicitation.

D.2 Content. Offeror quotes and any supporting information shall be specific and complete in every detail and shall contain the information necessary to properly assess the Contractor's capability to perform the specified contract services.

D.3 Quoted Prices. The completed Price Breakout Schedule will be reviewed for completeness and compatibility with the estimated price to perform the contract services. Quoted prices will be evaluated for price reasonableness. The Offeror’s price quotation will also be evaluated for proportionality and balance. An Offeror’s price quote may be considered to have unbalanced pricing when it contains line item prices that are significantly over or understated when compared to the estimated cost or competitive pricing. An offer quote may be rejected if the Contracting Officer determines that the lack of balanced pricing poses an unacceptable risk to the Government.

D.4 Overall Price Evaluations. The Government will evaluate quoted prices for award purposes by adding the Offeror’s total price for the base year, to the total prices for all option years. See FAR 52.217-5. Evaluation of pricing of option year periods will not obligate the Government to exercise the option(s). All unit prices shall be inclusive of all costs associated with this contract. For example, there will be no additional payment for supervision, administration, equipment, supplies, profit or other items/services not included on the price breakout schedule.

D.5 Discounts. Prompt payment discounts will not be considered in the evaluation of quotes.

D.6 The Government intends to evaluate price quotes and award a contract without discussions with offerors. Therefore, the offeror's initial quote should contain the offeror's best terms.

D.7 A Government Representative may verify any information provided in the quote to better evaluate the Offerors’ ability to perform.

D.8 Simplified Acquisition procedures are being used per FAR Part 13 and Subpart 13.5.

PRICE BREAKOUT SCHEDULE

BASIC CONTRACT PERIOD - AWARD THRU 31 DECEMBER 2016

SECTION C-2 CLEANING SERVICES

Item # Description EST Qty U/M Unit Price Total

0001 Restroom

Cleaning (No Showers)

225 EA $_________ $_________

0002 Washhouse

Cleaning

850 EA $_________ $_________

0003 Vault / Portable Toilet Cleaning (pair)

75 EA $_________ $_________

0004 Grounds

Cleaning, Lower Gerald R. Freeman

120 EA $_________ $_________

0005 Grounds

Middle Gerald

100 EA $_________ $_________

0006 Grounds

Upper Gerald

0007 Grounds

Kanawha Run of G. R.

Freeman

0008 Grounds

Cleaning, Bee Run Camping Area

20 EA $_________ $_________

0009 Grounds

Run Day Use

170 EA $_________ $_________

0010 Grounds

Downstream

0011 Grounds

South Abutment

0012 Grounds

Bakers Run Campground

TOTAL BASE PERIOD $_______________________

OPTION PERIOD ONE – 01 JANUARY 2017 THRU 31 DECEMBER 2017

SECTION C-2 – CLEANING SERVICES

1001 Restroom

1002 Washhouse

1003 Vault /

Toilet Cleaning

1004 Grounds

Lower Gerald

1005 Grounds

Middle Gerald

1006 Grounds

Upper Gerald

1007 Grounds

Kanawha Run of G. R.

1008 Grounds

Run Camping

1009 Grounds

Run Day Use

1010 Grounds

1011 Grounds

South

1012 Grounds

Bakers Run

TOTAL OPTION PERIOD ONE $_______________________

OPTION PERIOD TWO – 01 JANUARY 2018 THRU 31 DECEMBER 2018

SECTION C-2 CLEANING SERVICES

2001 Restroom

2002 Washhouse

2003 Vault /

Toilet Cleaning

2004 Grounds

Lower Gerald

2005 Grounds

Middle Gerald

2006 Grounds

Upper Gerald

2007 Grounds

Kanawha Run of G. R.

2008 Grounds

Run Camping

2009 Grounds

Run Day Use

2010 Grounds

2011 Grounds

South

2012 Grounds

Bakers Run

TOTAL OPTION PERIOD TWO $_______________________

OPTION PERIOD THREE – 01 JANUARY 2019 THRU 31 DECEMBER 2019

3001 Restroom

3002 Washhouse

3003 Vault /

Toilet Cleaning

3004 Grounds

Lower Gerald

3005 Grounds

Middle Gerald

3006 Grounds

Upper Gerald

3007 Grounds

Kanawha Run of G. R.

3008 Grounds

Run Camping

3009 Grounds

Run Day Use

3010 Grounds

3011 Grounds

South

3012 Grounds

Bakers Run

TOTAL OPTION PERIOD THREE $_______________________

OPTION PERIOD FOUR – 01 JANUARY 2020 THRU 31 DECEMBER 2020

4001 Restroom

4002 Washhouse

4003 Vault /

Toilet Cleaning

4004 Grounds

Lower Gerald

4005 Grounds

Middle Gerald

4006 Grounds

Upper Gerald

4007 Grounds

Kanawha Run of G. R.

4008 Grounds

Run Camping

4009 Grounds

Run Day Use

4010 Grounds

Cleaning, 4011 Grounds

South

4012 Grounds

Bakers Run

TOTAL OPTION PERIOD FOUR $_______________________

TOTAL BASE PERIOD, OPTION ONE, OPTION TWO,

OPTION THREE AND OPTION FOUR

SCOPE OF WORK

SUTTON LAKE – CLEANING SERVICES

TABLE OF CONTENTS

SECTION C-1

SECTION C-1 General

Page

C-1.1 PROJECT INFORMATION

C-1.2 SCOPE OF WORK

C-1.3 TASK ORDERS

C-1.4 WORKING HOURS

C-1.5 CONTRACTOR SUBMITTALS

C-1.6 PERMITS AND LICENSES

C-1.7 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES

C-1.8 SAFETY REQUIREMENTS

C-1.9 DAMAGE REPORTS

C-1.10 SECURITY REQUIREMENTS

C-1.11 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY

C-1.12 MINIMUM PERSONNEL QUALIFICATIONS

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY . 20

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 PERFORMANCE EVALUATION MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 SAFEGUARDING GOVERNMENT PROPERTY

C-1.22 GOVERNMENT PROPERTY, EQUIPMENT AND SUPPLIES

C-1.23 CONTRACTOR FURNISHED ITEMS

C-1.24 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.25 PREWORK CONFERENCE

C-1.26 REPORTS

C-1.27 PRICES………………………… 25

C-1.28 DEFINITIONS

SECTION C-2

CLEANING SERVICES, RECREATION

AREAS

C-2.1 SCOPE OF WORK

C-2.2 WORK TO BE PERFORMED

C-2.3 ITEMS TO BE FURNISHED BY THE GOVERNMENT

C-2.4 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-2.5 SERVICE EQUIPMENT

C-2.6 SPECIAL PROVISIONS

C-2.7 SERVICE AREAS

CLEANING SERVICES - SUTTON

LAKE

SECTION C-1

General

C-1.1. PROJECT INFORMATION. The project is located on the Elk River, a tributary of the Kanawha River in Braxton County near Sutton, West Virginia. The project purposes served are flood damage reduction, recreation, water quality control, fish and wildlife. Approximate annual visitation to Corps operated recreation areas is 600,000.

There are three Day Use Areas – Bee Run, Downstream, and South Abutment. There are three Campgrounds – Gerald R. Freeman with 158 sites, Bakers Run with 77 sites, and Bee Run Primitive Campground, with 12 sites.

C-1.2. SCOPE OF WORK. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform the Cleaning services at the Sutton Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference.

Contractor shall perform all related Contractor administrative services necessary to perform the work such as procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

The quantities listed in the price schedule are approximate and are provided as information only to assist in preparation of prices. They are not guaranteed and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional service.

C-1.3. TASK ORDERS. All work under this contract will be ordered by issuance of individual Task orders (DD Form 1449, see Exhibit I) by the Contracting Officer (KO).

No work shall be performed under this contract before an individual task order has been issued except as specified in C-1.4.b, Emergency Work. The Task order will list those items from the price schedule that are to be performed. Any changes shall be made by issuance of a Modification by the KO. The terms Work Order and Delivery Order means the same as Task Order.

C.1.4. WORKING HOURS.

a. General. Work shall be performed as specified on the Task order. Work calendars, in Exhibit J, are provided as an estimate of the work that will be required. It is the government’s intent to follow the work schedules, but the government reserves the right to make changes due to any unforeseen circumstances, including requiring work 12 months a year.

b. Emergency Work. In unusual or emergency situations where the Government determines that cleaning beyond what was scheduled on the Work Schedule Calendars is necessary, verbal notification will be given to the contractor to provide an additional cleaning to a specific restroom, washhouse or grounds. The Contractor must begin to perform the work within four hours of notification. An emergency task order will be issued for emergency situations.

c. Staffing Schedule. The Contractor shall provide an adequate number of fully qualified personnel and supplies to perform the work specified herein in accordance with an approved work schedule.

d. Holiday Work. Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the Government.

Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

e. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the KO when severe conditions make it impractical or dangerous to perform the work. The Contractor will be notified by the KO of any determinations to extend the performance period or cancel the work due to inclement weather.

f. Contractor Work Schedule. The Contractor shall provide the Contracting

Officer Representative (COR) a schedule for the services with the completion time for each work item within two business days of the receipt of a Cleaning Task order. The CR or QCI shall remain at the work site until the scheduled completion time to permit a Government Inspector to check the work. Any change in this schedule shall be submitted to the COR for his/her approval at least one week in advance.

The work schedule submitted must be of sufficient detail to allow the Corps to inspect all work as it is performed, must comply with the time requirements in C-2.2 and must be approved by the COR. A sample Contractor work schedule is shown in Exhibit K.

C-1.5. CONTRACTOR SUBMITTALS Unless otherwise specified, the Contractor shall submit the following information to the COR one week prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor’s Quality Control

Plan is in Exhibit E.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). The Basic Outline for the Contractor’s Accident Prevention Plan is in Exhibit C. See Section C-1.8.b for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Certificate of Insurance. See Special Contract Requirements

g. Security Requirements. See Special Contract Requirements

C-1.6. PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.7. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish his employees standardized uniforms (shirt and work pants), within 30 days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire. Shirts shall have company identification on the breast pocket or on the sleeve at the top of the arm. Contractor uniforms shall not resemble U.S.

Army Corps of Engineers uniforms. Stained or faded uniforms shall not be worn. All vehicles used by the Contractor to perform work under this contract shall be identified with the company name displayed in a professional manner on both front doors.

C-1.8. SAFETY REQUIREMENTS.

a. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised at date of solicitation. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement.

If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. Contractor Abbreviated Accident Prevention Plan (AAPP). The Contractor shall prepare a site-specific Abbreviated Accident Prevention Plan as outlined in EM 385-1-1, Appendix A beginning with subparagraph 3.k on page A-10. Contractor must address each element/sub-element in the order they appear in the outline. Any element the contractor feels is not applicable to work under this contract must be listed and a brief explanation provided. Plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m.

at (304)399-5039/5032/5326.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM38 5-1-1.pdf.

Included in Exhibit C, for your information and use is CESO Checklist A-01. This checklist was developed to assist you in the development of a site-specific Abbreviated Accident Prevention Plan. This checklist is provided as a tool only and does not replace a written Accident Prevention Plan.

c. Contractor Risk Management Process. Contractor may use Activity Hazard

Analysis (AHA) for the purpose of risk assessment. Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA. Analysis with RAC shall be accepted by the GDA and discussed with all engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work.

d. Contractor shall employ a minimum of one Competent Person to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 10-hour OSHA General Industry or Construction Safety class or it’s equivalent.

e. First Aid / CPR Training. Work crews of two or more must have two people holding current qualifications in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on element and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

f. Contractor Safety Meetings. Special attention is given to the requirement for monthly and weekly safety meetings. The Contractor may use safety program materials available from the Huntington District's Safety and Occupational Health Office for these meetings, subject to availability. The Contractor shall inform the COR a minimum of 7 days prior to each Contractor monthly safety meeting of the date, time, location, and agenda of that meeting.

g. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by his employees on the project. The Contractor APP shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work.

h. Work Along Roadways. Contractor employees working along highways and roads, or close to vehicular traffic, heavy equipment or equipment loading operations shall wear High Visibility Apparel, meeting, as a minimum, ANSI/ISEA 107-2004 Performance Class 2 requirements. Contractor vehicles involved in litter pick-up along project and public roads must be equipped with an orange rooftop revolving light, a rear mounted warning sign, and reflective tape on the rear bumper.

i. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D.

Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Fall-from-Height (any level or other than same surface);

C-1.9. DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR.

Where the damage was caused by contract employees, a written report of the incident and extent of such damage, shall be submitted to the COR, within two (2) days (less weekends and holidays) of occurrence.

C-1.10. SECURITY REQUIREMENTS

a . All Contractors and subcontractor employee(s) working on this contract who require access in and/or around any Huntington District facilities (i.e. flood control dams, locks and dams, etc.) shall receive authorization to be on our facilities based upon a favorable background investigation in accordance with "Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors" (HSPD 12). The Huntington District Security Management Office will submit contractor(s) information in order to complete the background investigation and make a recommendation to the Contracting Office of an employee's suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upo n the results provided by the Huntington District Security Management Office of the background investigation. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed a review of such items and determined they can be released. The Contractor's failure to adhere can result in penalties, fines, or sanctions up to and including contract termination and/or forfeiture of future contract consideration.

(1) The Contractor shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or around all District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number and (4) Task Order Number when applicable. The documents listed below are required: SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/fonns/ to print form).

FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints).

NOTE: a trained/qualified individual must take prints, ORl block on the FD 258 must be USOPMOOOZ) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management office).

Contractor shall report any changes in personnel or at anytime conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, Security Management Office will make recommendations to the PCO or their Designated Representative. The Security Management Office cannot give approval due to unfavorable report(s). The Security Management Office will coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise Contractor of the decision.

(2) FOREIGN NATIONALS. The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters Staff to accomplish. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, "Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives" dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers' contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N- 550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc. In order to assure forms are properly completed, and to minimize time delays, Contractor is encouraged to work closely with the Huntington District Security Management Office.

(3) The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor I subcontractor from beginning work. Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract. The Contractor shall contact the Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil

Additional information is also in Exhibit Q.

b. Operational Security and Anti-Terrorism. The following shall be accomplished by the contractor before any task order will be issued:

(1 ) AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract strut date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel l .dtic.mil/at/; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

(2) Access and General Protection/Security Policy and Procedures. All

Contractor and all associated sub-contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

(3) Suspicious Activity Repotting Training (e.g. iWATCH, Corps Watch, or See Something, Say Something). The Contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

(4) For Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

(5) For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 I AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

(6) Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

C-1.11. CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All Contractor employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Use of controlled substances or consumption of beer or alcoholic beverages by Contractor employees while on duty is strictly prohibited.

The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U. S. Army Corps of Engineers and will not use such individual to perform duties or services under this contract.

The COR may require the Contractor to immediately remove from the work site any employee of the Contractor who is incompetent, or who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be made in person or by telephone promptly and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement shall be made as required.

C-1.12. MINIMUM PERSONNEL QUALIFICATIONS. Only properly trained and qualified employees shall be used in the performance of any work under this contract.

Only drivers with a valid state driver's license will be permitted to operate vehicles. All employees shall be subject to such Government or other regulations that are applicable during the time spent on Government property. Subcontractors are the responsibility of the Contractor and are subject to the same requirements as Contractor employees.

C-1.13. DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.14. SUPERVISION. The Contractor or a Contractor Representative shall personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be responsible for safety and quality control. In addition to Contractor Representative(s), the Contractor may also appoint Quality Control Inspectors (QCI) who shall perform the Contractor's Quality Control Program. All QCI'S shall have the authority to determine for the Contractor when work is ready for Government inspection and to make decisions for the contractor on reperformance when necessary. A Contractor Representative or QCI is generally required for each crew.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives or QCI’s shall be submitted in writing to the COR before work is performed.

The Contractor shall maintain and review copies of contract work requirements, specifications, Activity Hazard Analysis, etc., at each work site which relate to each person's work responsibilities, to insure employees comprehension of a job prior to initiating work.

C-1.15. ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection.

The Contractor shall conduct all activities in a manner to prevent contamination of Government land and property. Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State or local officials will be paid by the Government. If the citations are issued due to faulty operation or maintenance practices of the Contractor, the OO will deduct the fine from any monies due the Contractor.

The Contractor shall ensure all petroleum products, cleaning materials, or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for cleanup in accordance with Federal, State and Local Law. Such spills shall be reported to the COR immediately.

C-1.16. CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services (see Exhibit G). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The KO and COR will evaluate the Contractor's response and take appropriate action, which may result in the KO making necessary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C-1.17. PERFORMANCE EVALUATION MEETINGS. The Contractor or his authorized representative (CR) shall contact the COR by 9:00 a.m. on the first day of any week that cleaning services are ordered, to discuss contract work items, such as performance of work, inspections, and quality control. The Contractor shall also make arrangements to pick up all necessary Government furnished material for the following week. If problems exist, such as the issuance of a CDR, the Contractor or his authorized representative shall meet in person with the COR. Meetings will be held at the COR’s Office beginning by 9:00 a.m. The COR may reduce this schedule, or change the reporting time and place if mutually agreeable between the COR and the Contractor.

C-1.18. QUALITY CONTROL. The Contractor shall have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program shall include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications, including means to verify that all work is completed.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the COR.

A sample program is described in Exhibit E. The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, shall be provided to the COR one week prior to the Pre-Work Conference.

If changes to this program occur, updated copies shall be provided to the Contracting Officer and COR.

Failure to provide appropriate Quality Control may result in the issuance of a CDR, and/or termination of the contract.

C-1.19. QUALITY ASSURANCE. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures are deemed appropriate. The Government will monitor the contract to insure compliance using a Quality Assurance Surveillance Plan (QASP), but reserves the right to alter the plan at its own discretion. The QASP is included as Exhibit F for information purposes only and will not be made part of any resulting contract. As appropriate, calculation of deductions for certain deficiencies will be made using the contract clause entitled "Inspection of Services" located in Section E.

The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the

Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

A Government employee shall not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C-1.20. DEFICIENCIES. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by reperformance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a CDR (See Paragraph C-1.16), and deductions will be determined in accordance with Contract Clause entitled "Inspection of Services" located in Section E and in accordance with the Government's Quality Assurance Surveillance Plan.

C-1.21. SAFEGUARDING PROPERTY. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property, and malfunctioning Government equipment to the COR. Any item of value found on the work sites shall be placed into the custody of the COR for return to the owner, if ownership can be established. The Contractor shall inform the COR of any information he or his employees receive about lost and/or found articles from the public.

C.1.22. GOVERNMENT PROPERTY, EQUIPMENT, AND SUPPLIES.

a. General. A certain amount of Government-owned supplies will be made available for use by the Contractor. The Contractor shall be responsible for the proper care, storage, inventory, and security of all Government furnished items. All Government furnished property or items shall be used only in connection with performance under this contract, consistent with all Federal, Department of Defense, and Environmental Act Policies, standards, codes, or directives.